Study Session at 5:15 pm W - Rock Valley College

Rock Valley College Board of Trustees 

Community College District No. 511 

April 24, 2012 

Trustees’ Study Session at 5:15 p.m. WTC 141/142 

Reorganization Meeting at 6:00 p.m. WTC 117/119/121 

A. Call to Order by Chairperson of Retiring Board 

B. Roll Call by Secretary of the Retiring Board 

C. Minutes of March 27, 2012; April 3, 2012 

AMENDED 

D. Certification of Audit of Board Minutes and Policies by Secretary 

E. Comments from retiring Trustees, and adjournment of retiring board, sine die 

F. Convening of new board by ranking hold-over officer from retiring board who shall serve as temporary 

Chairperson 

G. Election of Chairperson of Board 

H. Election of Vice Chairperson 

I. Election of Secretary 

J. Appointment of Treasurer 

K. Appointment of Attorney 

L. Appointment of Architect 

M. Adoption of Bylaws and Policies of the Board 

N. Appointment of Bank Primary Depository(s) 

O. Appointment of Bank Secondary Depository 

P. Appointment of Investment Advisor 

Q. Appointment of Auditor(s) 

R. Appointment of College Physician 

S. Appointment of Board of Trustees Liaison to Foundation 

T. Appointment of the ICCTA Representative 

U. Appointment of the Facilities Committee 

V. Appointment of the Finance Committee 

W. Appointment of the Human Resource Committee 

X. Appointment of the Teaching and Learning Committee 

Y. Setting the Schedule of Regular Board Meetings for the Next Calendar Year 

Z. Adjourn 

Rock Valley College Board of Trustees Meeting Agenda – April 24, 2012 AMENDED Page 1 of 3



April 24, 2012 

Regular Meeting following Reorganization Meeting at 6:00 pm WTC 117/119/121 

Regular Meeting Agenda - AMENDED 

A. Call to Order 

B. Roll Call 

C. Recognition of Visitors 

1. Dr. Michael Youngblood – Faculty of the Year Winner 

2. Phi Theta Kappa All-Illinois Academic Team – Janet Saldana and Amy Kuhlen 

3. Phi Theta Kappa Coca Cola Silver Scholar - Janet Saldana 

4. Casey Schoonover, CISCO national competition winner 

5. Introduction of student trustee for 2012-2013 

6. BR #6879 – Resolution on the Retirement of Diana Barthelman 

7. BR #6880 – Resolution on the Retirement of Jay Friberg 

8. BR #6881 – Resolution on the Retirement of Scott Fisher 

9. BR #6882 – Resolution on the Retirement of Mark Culhane 

10. BR #6883 – Resolution on the Retirement of Norman Dean 

11. BR #6884 – Resolution on the Retirement of Thomas Hunter 

12. BR #6885 – Resolution on the Retirement of Bill Lawson 

13. BR #6886 – Resolution on the Retirement of Patricia Edwards 

14. BR #6887 – Resolution on the Retirement of Dan Wedemeyer 

15. BR #6888 – Resolution on the Retirement of Charles Nelson 

16. BR #6889 – Resolution on the Retirement of Robert Benham 

17. BR #6890 – Resolution on the Retirement of Vince Madama 

D. Communications and Petitions 

E. General Presentations 

1. Learning and Opportunity Center (LOC) Annual Report – Suzanne Dooley 

2. Student Government Association Student Activity Fee Budget Allocation Report 

F. Reports 

1. Vital Signs 

a. 3 rd Quarter Financial Report (available 4/24/12) 

b. Payroll, Healthcare Costs, Cash, JCSM (Jacobs Center for Science & Math) 

c. Enrollment Report 

d. College-wide Initiatives Report 

e. Quarterly Media Coverage Report 

f. Freedom of Information Act (FOIA) Report 

g. College and Community Events Calendar 


2. President’s Report 

a. BR #6873 – Claims Sheet #678 (Check Register) (Alpha Register) (Checks over $10,000) 

b. BR #6874 – Purchase Report #656 

c. BR #6875 – Personnel Report #648 

d. BR #6876 – Travel Reimbursement Policy and Procedures 

e. BR #6877 – Administrative Policy Manual – Problem Resolution Procedure 

f. BR #6878 – This number intentionally left blank 

3. Attorney’s Report 

a. AR #297 – Resolution Reauthorizing Participation in “The Fund” 

4. ICCTA Report 

5. Student Trustee Report 

6. Board Committee Reports 

a. Facilities Committee 

b. Finance Committee 

c. Human Resources Committee 

G. Unfinished Business 

H. New Business 

I. Trustee Comments 

J. President’s Comments 

1. Accolades 

2. Announcements from President’s Leadership Team 

K. Adjourn to Closed Session to discuss pending litigation, hiring and retention of specific employees, collective 

bargaining matters, and Closed Session contractual matters. Following Closed Session, the Board may take action 

regarding employee hiring and retention. 

L. Reconvene Open Session 

M. Possible Action Items as a Result of Closed Session 

1. BR #6891 Dismissal of an Employee 

2. BR #6892 Acceptance of Employee Agreement 

N. Date of Next Meeting: May 8, 2012, Committee Meeting, 5:15 p.m., WTC 141/142; May 22, 2012 , Study Session 

at 5:15 p.m. in Woodward Technology Center (WTC), room 141/142; Regular Meeting, 6:00 p.m., WTC, Room 

117/119/121 

O. Adjourn 

Katherine M. Kelley, Chairperson 


Study Session 

The Meeting of the Board of Trustees of Community College District No. 511, Winnebago, 

Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Woodward 

Technology Center (WTC) room 117-121 on the main campus on Tuesday, March 27, 2012 at 5:20 

p.m. Chairperson Katherine Kelley called the meeting to order. Due to the absence of Secretary 

Stephanie Raach, Mr. Mike Olson was appointed Secretary Pro Tempore. 

Roll Call 

The following members of the Board were present: 

Mr. Mike Olson 

Mr. Randy Schaefer 

Ms. Mary Tuite 

Ms. Naomi Fisher, student trustee 

Ms. Katherine Kelley 

Mr. Ted Biondo 

Mr. Michael Dunn, Jr. 

The following Board member was absent: Dr. Stephanie Raach. 

Also in attendance: Dr. Jack Becherer, President; Ms. Ann Kerwitz, Assistant to the 

President. 

Mr. Tom Alisankus entered the meeting at 5:25 p.m. 

As part of the planning for the April 24 Board Reorganization meeting, trustees discussed 

which Board committees they may want to serve on for the 2012-2013 year. Mr. Ted Biondo and 

Ms. Kathy Kelley indicated their interest in serving on the Finance Committee, while Mr. Mike 

Dunn, Jr. indicated that he would like to stay on the Human Resource Committee to continue the 

work begun there with Trustee Stephanie Raach. Mr. Dunn and Mr. Mike Olson both expressed 

their desire to remain on the newly formed Facilities Committee. Ms. Mary Tuite indicated an 

interest in the Teaching and Learning Committee, while Trustee Randy Schaefer indicated he would 

serve where needed. 

Discussion continued regarding trustees who would be willing to serve as Board 

Chairperson for the next year. No decision was finalized. 

The meeting was recessed at 6:00 p.m. 

Prior to the beginning of the regular meeting in WTC 117-121, Professor Beth Ingle 

distributed to each trustee a compilation of testimonials in support of non-faculty employees. 

Board of Trustees – Minutes of March 27, 2012 Page 1 of 9

Regular Meeting 

The regular meeting of the Board of Trustees of Community College District No. 511, 

Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the 

Woodward Technology Center (WTC) room 117-121 on the main campus on Tuesday, March 27, 

2012 at 6:10 p.m. Chairperson Katherine Kelley called the meeting to order. Due to the absence of 

Secretary Stephanie Raach, Mr. Mike Olson was appointed Secretary Pro Tempore. 

Roll Call 



Mr. Randy Schaefer 






The following Board member was absent: Dr. Stephanie Raach. 

Also in attendance: Dr. Jack Becherer, President; Dr. Diane Nyhammer, Provost/Chief 

Academic Officer; Ms. Amy Diaz, Associate Vice President of Student Development; Ms. Ann 

Kerwitz, Assistant to the President; Mr. Mike Mastroianni, Associate Vice President of Outreach 

and Planning; Mr. Greg Wear, Associate Vice President of Academic Affairs; Mr. Sam Overton Jr., 

Vice President Administrative Services; Ms. Susan Busenbark, Dean of Academic Development 

and Instructional Support; Ms. Jessica Jones, Managing Director of Human Resources; Ms. Pamela 

Owens, Executive Director of the Foundation and College Advancement; College Attorney Peter 

Kostantacos. 

Minutes 

On a motion by Mr. Mike Olson, seconded by Mr. Ted Biondo, the minutes of the 

February 21, 2012 meeting were approved by unanimous roll call vote. 

On a motion by Mr. Ted Biondo, seconded by Mr. Mike Olson, the minutes of the 

February 28, 2012 meeting were approved by unanimous roll call vote. 

On a motion by Mr. Mike Olson, seconded by Mr. Ted Biondo, the minutes of the 

March 13, 2012 meeting were approved by unanimous roll call vote. 

Recognition of Visitors 

Dr. Jack Becherer introduced Ms. Misty Opat, coach of the RVC women’s basketball team, 

and members of the team, and congratulated them on winning the national championship. Ms. Opat 

and Dr. Becherer both commented on how well the team exemplifies character development, 

academic achievement and community service. 


Communications and Petitions 

Attorney Peter Kostantacos reminded visitors of the time limitations for addressing the 

Board of Trustees, noting that each speaker would be limited to three minutes. 

Mr. Mike Webb addressed the Board regarding the history of the Arts Instructional Center 

(AIC), noting that many of those in the audience have been involved since the beginning of the 

building concept. 

Professor Michael Beert addressed the Board regarding the ramifications of various options 

for building the AIC. He added that the Mulford campus is the preferred location and that the music, 

art and theater faculty want to work with the administration and the Board to reach a viable 

solution. 

Ms. Anne O’Keefe, director of Rockford Arts Council, addressed the Board regarding her 

support for the AIC. She added that building two theaters would help meet the needs of the 

community. 

Mr. Dane Youngblood, president of Educational Support Personnel (ESP), addressed the 

Board regarding wage and benefit compensation for ESP, requesting that trustees do not make a 

decision until details of future plans are made available to employees prior to the trustees’ vote. He 

added that ESP personnel want to be involved in creating possible solutions. Mr. Youngblood also 

mentioned that he found it difficult to contact trustees directly, as there is no contact information 

provided on the college web site. 

Mr. Jack Simon, retired RVC music professor and band director, addressed the Board 

regarding building the AIC. He added that the college’s performing groups have grown over the 

years even with inadequate rehearsal and performance space and that due to lack of on-campus 

facilities, many of the performances take place at off-campus locations. 

Dr. Randall Correia, a community member, addressed the Board regarding building the AIC, 

stressing the importance of arts programs as integral to a balanced life. He added that musical and 

theatrical skills are essential and can be applied to many other life experiences. 

General Presentations 

Ms. Amy Diaz reviewed the FY12 enrollment strategies and outcomes, noting that although 

the college achieved good success in some strategies and mild success in others, nearly 9,000 

additional credit hours were gained through these strategies. 

In addition, she reviewed data analysis for the DREG process (de-registration of students 

who were dropped for non-payment) and identified and implemented strategies to decrease the 

DREG numbers. 

Ms. Diaz also highlighted some accomplishments of the current Strategic Enrollment 

Management (SEM) plan and presented a sampling of Marketing, Retention and Completion 

strategies in the updated SEM 2.0 plan. The updated plan likely will be available in October. 


Ms. Diaz announced the FY13 enrollment goal of 177,000 credit hours, which is the same as 

FY12 actual enrollment. She noted that growth opportunities at the LOC and SCCE will be 

monitored, and part of the reason for the flat enrollment goal is the decreasing local high school 

population and stabilized employment. 

Trustees asked questions regarding how to meet national completion standards, the deferred 

payment plan that is available to students who are not receiving financial aid, and how the college 

can use internal/external scan data to help determine the community’s needs regarding the AIC. 

Possible Action Items 

1. Wages and Benefits for ESP and PSA Employees 

Mr. Sam Overton reviewed health care cost containment options, noting that the administration 

is looking for direction from the Board on wages and health care. He also reviewed details and the 

potential cost of implementing a Wellness Program. 

Trustee Biondo indicated he would like to discuss wages and benefits options for ESP and PSA 

employees at the next Finance Committee meeting. Following discussion, trustees agreed to review 

options at a later date. 

2. Facilities Master Plan and Arts Instructional Center 

Mr. Sam Overton reviewed consensus items contained in the Facilities Master Plan including 

parking lot upgrades, traffic flow, facility renovations, program needs of CLI and CLII, and 

classroom size considerations. He also reviewed a possible CLI/CLII construction timeline and 

options for building the Arts Instructional Center (AIC) as a standalone building or as an addition to 

CLII with one performance venue. He added that state funding allows renovation to CLI or CLII 

along with AIC construction and offered guiding thoughts/principals for evaluation. 

Trustee Ted Biondo pointed out that a downtown location for the AIC is not included in the 

document and is not an option. He added that the college needs a clear understanding of the money 

dispensed by the ICCB and asked for more information on the timeline and use of monies for the 

AIC and CLI & CLII. Mr. Overton confirmed that the college can do both and that he recommends 

using local funds first which would allow time to determine other funding options. 

Trustees expressed their desire to take sufficient time to hear from all AIC and other 

stakeholders and give consideration to the AIC and CLI and CLII renovations that will meet the 

college’s needs as well as the needs of the community. 

Vital Signs 

Reports 

Vital signs for payroll, healthcare costs, cash, JCSM (Jacobs Center for Science and Math), 

the Freedom of Information Act (FOIA), the enrollment report and the college and community 

events calendar were accepted as presented. 


Trustee Biondo requested a financial report on the Learning and Opportunity Center (LOC). 

President’s Reports 

BR #6867 – Claim Sheet #677 

It is recommended that the Board of Trustees approve the claims sheet from Datatel® dated 

February 29, 2012, totaling $1,450,490.42. 

Listing of Checks over $10,000: 

$ 141,230.00 Angel Learning 

$ 12,610.00 Avionics Place, Inc 

$ 15,891.00 City Rockford 

$ 10,589.74 Constellation New Energy 

$ 15,185.63 FRIDH 

$ 28,150.23 Illinois Director 

$ 16,528.34 Robbins, Schwartz, Nicholas 

$ 30,615.01 Bank America 

$ 62,116.03 Constellation New Energy 

$ 38,152.92 Mechanical Inc. 

$ 111,747.23 State Universities Retirement System 

$ 16,840.91 Variable Annuity Life Insurance 

$ 18,225.43 ATI Assessment Technologies 

$ 49,840.91 Heath Care Service 

$ 11,041.67 Management Resources Group LTD 

$ 125,000.00 Sjostrom Sons 

$ 21,012.00 Constellation New Energy-Gas Division 

$ 87,210.59 Heath Care Service 

$ 38,358.00 KIMCO 

$ 12,430.86 Sun Life Financial 

$ 111,548.05 State Universities Retirement System 

$ 16,940.91 Variable Annuity Life Insurance 

$ 1,450,490.42 TOTAL 

BR #6867 was approved by majority roll call vote on a motion by Mr. Mike Olson, 

seconded by Mr. Ted Biondo. Trustees Biondo, Kelley, Olson, Schaefer, Tuite and Student Trustee 

Fisher voted yes. Trustee Dunn was not in the room when the vote was taken. 

In response to a question by Trustee Tuite, Mr. Overton explained that Physicians 

Immediate Care is the first point of contact for workers compensation injuries as well as physical 

exams for those applying for a CDL license. 


BR #6868 – Purchase Report #655 

It is recommended that the Board of Trustees approve the marked items for purchase. 

$ 28,000.00 A FANUC Robotics, Rochester Hills, MI 

$ 11,578.00 B Schneider Electric, Homewood, IL 

$ 24,849.75 C Thames Management Resources, Rockford, IL 

$ 25,772.61 D International Trade Center c/o RAEDC, Rockford, IL 

$ 23,000.00 E K3P, Cherry Valley, IL 

$ 11,000.00 F Pepsi Cola Co, Loves Park, IL 

$ 12,500.00 G Lowe’s Home Improvement, Rockford, IL 

$ 15,600.00 H Addendum to Purchase Order B6239, Brian McMahon, Chicago, IL 

$ 152,300.36 TOTAL 

On a motion by Mr. Mike Olson, seconded by Mr. Ted Biondo, and unanimous roll call 

vote, Board Report #6868 Purchase Report #655 was approved. 

In response to trustees’ questions, Mr. Mike Mastroianni explained item C (Thames 

Management Resources, Ltd.), item D (International Trade Center c/o RAEDC) and item E (K3P). 

BR #6869 – Personnel Report #646 

It is recommended that the Board of Trustees acknowledge the items of personnel as 

presented. The report was acknowledged and entered into the record. 

BR #6870 – Personnel Report #647 – Sabbatical 

It is recommended that the Board of Trustees approve the following personnel action: 

Faculty member Michael Youngblood, professor of economics. Assignment: Sabbatical leave of 

one semester (Fall 2012) at 100 percent of the faculty member’s regular salary. 

Dr. Nyhammer explained the sabbatical leave process as outlined in the faculty contract, 

noting that Dr. Youngblood has identified a gap in the textbook market and will be writing a 

textbook for freshman/sophomore economics students. 

On a motion by Mr. Mike Olson, seconded by Mr. Ted Biondo, Board Report #6870 was 

approved by unanimous roll call vote. 

BR #6871 – Running Start Program Intergovernmental Agreement – Pecatonica District #321 

It is recommended that the Board of Trustees approve the Running Start Program 

Intergovernmental Cooperation Agreement with the Board of Education of Pecatonica Community 

Unit School District #321 for classes beginning August 2012. 

On a motion by Mr. Ted Biondo, seconded by Mr. Mike Dunn, Jr., Board Report #6871 was 



BR #6872 – Engineering & Science Running Start Program Intergovernmental Agreement – 

Pecatonica School District #321 

It is recommended that the Board of Trustees approve the Engineering and Science Running 

Start Program Intergovernmental Cooperation Agreement with Pecatonica Community Unit School 

District #321 for classes beginning August 2012. 

On a motion by Mr. Mike Dunn, Jr., seconded by Mr. Randy Schaefer, Board Report #6872 

was approved by unanimous roll call vote. 

Attorney’s Report 

AR #295 – Resolution Authorizing Application to the Illinois Community College Board for 

Approval of Projects Using Capital Renewal Funding (HV electrical infrastructure upgrades) 

On a motion by Mr. Mike Olson., seconded by Ms. Mary Tuite, Attorney Report #295 was 


AR #296 – Resolution Authorizing Application to the Illinois Community College Board for 

Approval of Projects Using Capital Renewal Funding (Backup power units – WTC/SSB) 

On a motion by Mr. Randy Schaefer., seconded by Mr. Ted Biondo, Attorney Report #296 

was approved by unanimous roll call vote. 

ICCTA Report 

Mr. Ted Biondo gave an update of the ICCTA conference held in Schaumburg March 9-10. 

He indicated that the sessions on pension reform and the effects of moving funding to the 

community colleges were well attended. 

Student Trustee Report 

Ms. Naomi Fisher reviewed Women’s History Month activities, student clubs and 

organizations and Student Life events. She added that Dr. Becherer was the keynote speaker at the 

recent Phi Theta Kappa induction ceremony. 

There were no committee reports. 

Board Committee Reports 

At 8:30 p.m., Mr. Randy Schaefer left the meeting. 

Following discussion, trustees agreed they should be reachable by all constituents and their 

telephone numbers and email addresses should be on the college’s web site. Dr. Becherer indicated 

the college will establish college email accounts for trustees and have the appropriate contact 

information posted. 


Unfinished Business 

There was no unfinished business. 

New Business 

There was no new business. 

There were no comments from trustees. 

Trustee Comments 

President’s Comments 

There were no comments from Dr. Becherer. 

Accolades: 

Announcements from President’s Leadership Team 

Trustee Dunn asked Ms. Pam Owens to comment on the recent Valley Forge article 

regarding the Student Government Association’s (SGA) donation to the Jacobs Center. Ms. Owens 

confirmed that there were many errors in the article and she has met with SGA to correct the errors. 

Mr. Amy Diaz presented the enrollment report, noting that it reflects only one day of 

summer registration. 

Adjourn to Closed Session 

On a motion by Mr. Ted Biondo, seconded by Mr. Mike Olson, and unanimous roll call 

vote, the meeting was adjourned to closed session at 8:45 p.m. for the purpose of discussing the 

following matters pursuant to the appropriate section of the Illinois Open Meetings Act. 

1. The purchase or lease of real property for the use of the public body, including meetings 

held for the purpose of discussing whether a particular parcel should be acquired. 

Section 2 (c) (5) 

2. The appointment, employment, compensation, discipline, performance, or dismissal of 

specific employees of the public body or legal counsel for the public body, including 

hearing testimony on a complaint lodged against an employee of the public body or 

against legal counsel for the public body to determine its validity. Section 2 (c) (1). 

Reconvene Open Session 

The open session reconvened at 10:05 p.m. No action was taken during closed session. 


Possible Action Items as a Result of Closed Session 

No action was taken as a result of closed session. 

Next Meeting 

The next regular meeting will be held April 24, 2012, beginning with a study session at 5:15 

p.m. in WTC 141/142 on the main campus. The reorganization meeting will begin at 6:00 p.m. in 

WTC 117/119/121, followed by the regular meeting, also in WTC 117/119/121. 

Adjournment 

There being no further business to come before the Board, at 10:05 p.m., a motion to 

adjourn was made by Mr. Ted Biondo, seconded by Mr. Mike Olson. The motion was approved by 

unanimous voice vote. 

Submitted by Ann Kerwitz 

Mr. Michael D. Olson, Secretary Pro Tempore 

Ms. Katherine M. Kelley, Chair 


SPECIAL MEETING 

The special meeting of the Board of Trustees of Community College District No. 511, 

Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in room 

1018 of Building E on the main campus on Tuesday, April 3, 2012 at 5:25 p.m. Chairperson 

Katherine Kelley called the meeting to order. Due to the absence of Secretary Stephanie Raach, Mr. 

Mike Olson was appointed secretary pro tempore for the remainder of the meeting. 

Roll Call 








The following Board members were absent: Dr. Stephanie Raach; Mr. Randy Schaefer. 

Also in attendance: Dr. Jack Becherer, President; Dr. Diane Nyhammer, Provost/Chief 

Academic Officer; Mr. Sam Overton Jr., Vice President Administrative Services; Ms. Ann Kerwitz, 

Assistant to the President. 

Adjourn to Closed Session 

On a motion by Ms. Mary Tuite, seconded by Mr. Ted Biondo, and unanimous roll call vote, 

the meeting was adjourned to closed session at 5:25 p.m. for the purpose of discussing the 

appointment, employment, compensation, discipline, performance, or dismissal of specific 

employees of the public body or legal counsel for the public body, including hearing testimony on a 

complaint lodged against an employee of the public body or against legal counsel for the public 

body to determine its validity pursuant to Section 2 (c) (1) of the Illinois Open Meetings Act. 

Reconvene Open Session 

The meeting reconvened at 8:05 p. m. No action was taken during closed session. 

Possible Action Items as a Result of Closed Session 

No action was taken as a result of closed session. 

Committee Reports 

No committee reports were given. 

Board of Trustees – Minutes of April 3, 2012 Page 1 of 2

No one asked to address the Board. 

Communications and Petitions 

Next Meeting 

The next regular meeting will be held April 24, 2012, beginning with a study session at 5:15 

p.m. in Woodward Technology Center (WTC) 141/142 on the main campus. The reorganization 

meeting will begin at 6:00 p.m.in the WTC, room 117-121, followed by the regular meeting, also in 

WTC 117-121. 

Adjournment 

There being no further business to come before the Board, at 8:05 p.m. a motion to adjourn 

was made by Mr. Mike Olson, seconded by Mr. Ted Biondo. The motion was approved by 

unanimous voice vote. 

Submitted by Ann Kerwitz 

Michael D. Olson, Secretary Pro Tempore 

Ms. Katherine M. Kelley, Chair 

Board of Trustees – Minutes of April 3, 2012 Page 2 of 2

MEMO TO: 

FROM: 

SUBJECT: 


Jack J. Becherer, Ed.D., President 

Board Minutes and Board Policies 

DATE: April 24, 2012 

This is to certify that the minutes and policies of the Rock Valley College Board of 

Trustees are true and are kept in conformity with the Board Bylaws. 

Jack J. Becherer, Ed.D. 

Board Approval 

Dr. Stephanie Raach, 

Secretary, Board of Trustees 

Rock Valley College, 2011-2012

MEMO TO: 

FROM: 

SUBJECT: 



College Treasurer 


It is recommended that Sam E. Overton, Jr., Vice President of Administrative Services, be 

reappointed College Treasurer. 


Board Approval: 

Secretary, Rock Valley College Board of Trustees

MEMO TO: 

FROM: 

SUBJECT: 



College Attorney 


It is recommended that Mr. Peter Kostantacos, of the Kostantacos Law Firm, P.C., be 

reappointed as the College Attorney. 




BYLAWS GOVERNING 

THE BOARD OF TRUSTEES 

COMMUNITY COLLEGE DISTRICT 511 

(ROCK VALLEY COLLEGE) 

ARTICLE I. AUTHORITY OF BOARD OF TRUSTEES 

The Board of Trustees derives its authority from the Illinois Public Community College 

Act and subsequent amendments to said Act, and any additional applicable federal, state, or local 

statutes and ordinances. 

ARTICLE II. AUTHORITY OF MEMBERS 

The Board acts a whole. 

Board members have authority only when acting as a Governing Board legally in session. 

The Board will not be bound in any way by any action or statement, oral or written, on the part 

of any individual Board member, except when such statement or action is in pursuance of 

specific instruction by the Governing Board. 

ARTICLE III. NUMBER, TENURE, AND QUALIFICATIONS OF MEMBERS 

The Board shall consist of seven (7) voting members who shall serve for a term of six (6) 

years. The eligibility of Board Members shall be determined by Article III, of the Illinois Public 

Community College Act, as amended. 

Each community college Board shall have one non-voting member who is a student enrolled 

in the community college under the jurisdiction of the Board of Trustees, elected and subject 

to 110 ILCS 805/3-7.24 and all other applicable statutes and ordinances as may be amended, 

modified or construed. The student trustee shall serve a one-year term beginning on the May 

business meeting of each year or at such other time as may be provided by the Illinois Public 

Bylaws – Rock Valley College Board of Trustees – Readopted April 24, 2012- Page #1

Community College Act and all other applicable statutes and ordinances as may be amended, 

modified or construed. 

ARTICLE IV. ELECTIONS OF BOARD MEMBERS 

Section 1. Regular Elections. The election of some of the seven (7) voting Members of 

the Board shall be held every two years at the time and in the manner provided by the Consolidated 

Election Laws of the State of Illinois. 

Section 2. Student Election. The selection of the non-voting Student Trustee shall be 

held annually as provided by the Illinois Public Community College Act and all other applicable 

statutes and ordinances as may be amended, modified or construed. 

Section 3. Special Elections. Special elections may be called by the Board as provided 

by law. 

ARTICLE V. MEETINGS OF THE BOARD 

Section 1. Proclaiming Election Winners. At the first meeting following the election 

of Board Members held on the date required under the Consolidated Election Laws of the State 

of Illinois and not later than twenty-one (21) days thereafter, the Board shall meet for the 

purpose of proclaiming the winners of the election. 

Section 2. Reorganization Meeting. The Reorganization Meeting shall be held 

annually. The reorganization in election years shall be held on or before the twenty-eighth (28 th ) 

day after the election. At all Organizational Meetings, the Chairperson of the Board, or, in his or 

her absence, the President of the Community College or the acting Chief Executive Officer of the 

College, shall convene the new Board, and conduct the election for Chairperson, Vice Chairperson, 

and Secretary. The reorganization meetings for non-election years shall be held at the regular 

meeting of the Board for the month of April, beginning with the year 2005. 


The order of business shall be: 

A. Call to Order by Chairperson of Retiring Board; 

B. Roll Call by Secretary; 

C. Certification of Audit and Board Minutes and Policies by Secretary; 

D. Adjournment of Retiring Board, sine die; 

E. Convening of new Board by ranking hold-over officer from retiring Board who 

shall serve as temporary Chairperson; 

F. Seating of new members (Election Year); 

G. Election of Chairperson of Board; 

H. Election of Vice Chairperson; 

I. Election of Secretary; 

J. Appointment of Treasurer; 

K. Appointment of Attorney; 

L. Appointment of Architect; 

M. Adoption of Bylaws and Policies of the Board; 

N. Appointment of Bank Depository(s); 

O. Appointment of Auditor(s); 

P. Appointment of College Physician; 

Q. Appointment of Representatives to Standing Committees; 

R. Setting the Schedule of Regular Meetings for the Next Calendar Year. 

Section 3. Regular Meetings. Regular business meetings of the Board shall be held on 

the fourth Tuesday of every month and shall be open to the public. Additional strategic meetings 

may be held on the second Tuesday of the month and shall be open to the public. 


Notice of the regular meeting shall be posted at the entrance of the principal 

administration office and at the location where the actual meeting is to be held on the Friday 

prior to each regular meeting. The place of said meeting shall be the regular meeting place of the 

Board or any properly designated place within Community College District 511. 

The news media upon request will be given notice of the time and place of all Board 

meetings. 

Section 4. Agenda for Regular Meetings. The order of business set forth on the agenda 

may vary, as needed from meeting to meeting, but shall generally contain one or more of the 

following items of regular business and/or matters relevant to the exercise of the powers of 

duties of the Board of Trustees: 

A. Call to Order; 

B. Roll Call; 

C. Minutes; 

D. Communications & Petitions; 

E. Recognition of Registered Visitors (Article XIII, Section 2); 

F. Reports 

1. Vital Signs 

2. President 

3. Attorney 

4. ICCTA 

5. Student Trustee 

6. Other 

G. Unfinished Business; 


H. New Business; 

I. Board Discussion; 

J. President’s Comments; 

K. Closed Session; 

L. Adjourn. 

Section 5. Special Meetings. A special meeting of the Board may be called by the 

Chairperson or by any three (3) members of the Board by giving notice thereof in writing stating 

the time, place, and purpose of the meeting. Such notice shall be served by mail forty-eight (48) 

hours before the meeting or by personal service twenty-four (24) hours before the meeting. If 

mailed, such notice shall be deemed delivered when deposited in the United States Mail, 

properly addressed and with proper postage. 

Section 6. Adjourned Meetings. A regular meeting may be adjourned to a future date 

as the Board may determine. 

Section 7. Waiver of Notice of Meetings. Notice of any meeting may be waived by a 

Board member. The attendance of a Board member at any meeting shall constitute a waiver of 

such notice for that meeting, except when the member attends the meeting for the express purpose 

of objecting to the transaction of any business because the meeting is not lawfully called or 

convened. 

Section 8. Closed Sessions and Closed Meetings. Closed sessions and closed meetings 

may be held in accordance with the Illinois Open Meetings Act (Ch 5 ILCS, Par. 120 et. Seq.) as 

amended, modified or construed, and pursuant to adopted college policies. 

Section 9. Budget Hearing. A public hearing on the budget will be held each year prior 

to its adoption. Notice of the hearing will be published in the local newspapers in accordance 


with Section 103-20.1 of the Illinois Public Community College Act as amended, modified or 

construed. 

Section 10. Special Hearings. Special hearings will be set by official Board action, and 

the date and place for the hearings will be published in the local newspapers. 

Section 11. Open to the Public. All meetings and hearings of the Board will be open to 

the public, except Closed Sessions and Closed Meetings as indicated in Section 8 above. 

Section 12. Workshops/Board Retreats. The Board shall attend in-depth workshops or 

retreats organized for the purpose of assisting trustees to gain greater understanding of the 

College and issues affecting higher education. Workshops and/or retreats may be scheduled as 

deemed necessary or advisable. The news media will be given notice of the time and place of 

such meetings. Notice shall be posted at the entrance of the principal administration office and, 

when practicable, at the location where the actual meeting is to be held, not less than forty-eight 

(48) hours prior to the time of the meeting. 

ARTICLE VI. QUORUM AND VOTING 

A majority of the voting members of the Board of Trustees shall constitute a quorum for 

transaction of business at any meeting of said Board. If less than a majority of the duly qualified 

and acting voting Board members is present at said meeting, a majority of the members present 

may adjourn the meeting without further notice. 

Unless otherwise provided herein and/or in the Public Community College Act, a majority 

of the votes of the members voting on a measure shall determine the outcome thereof, provided 

there is a quorum present. Voting ordinarily will be by voice except in matters requiring the 

expenditure of funds or the execution of contracts, when a roll call vote of the members shall be 


equired. A roll call vote may also be used when requested by any member of the Board of 

Trustees. 

ARTICLE VII. VACANCIES 

Whenever a vacancy occurs on the Board of Trustees, the vacancy shall be filled 

according to the then applicable provisions of the Illinois Public Community College Act and the 

Illinois Election Code, both as amended, modified or construed. A vacancy on this Board shall 

be considered to have occurred when any of the events set forth in Article III, Section 103-7 of 

the Illinois Public Community College Act occur. 

ARTICLE VIII. COMPENSATION 

The members of the Board shall serve without compensation, but they shall be reimbursed 

for their actual and necessary expenses while engaged in the performance of their duties. 

ARTICLE IX. OFFICERS 

Section 1. Number, Election, Eligibility, and Term. The officers of the Board of 

Trustees shall be the Chairperson, Vice Chairperson, Secretary, and Treasurer and any assistant 

to the above officers deemed necessary by the Board. The officers shall be elected or appointed 

by the Board of Trustees at the Reorganization Meeting. Vacancies in said offices may be filled 

at any meeting of the Board. The term of all officers shall be one (1) year or until their 

successors are elected, unless, by board action, the term is extended to two years, in accordance 

with the statute. 

Section 2. Chairperson. The Chairperson shall preside at all Board meetings and, 

whenever possible, represent the Board of Trustees at all official College or community 

functions. 


The Chairperson has the power to appoint committees and to appoint Board members to 

various tasks. 

Section 3. Vice Chairperson. In the absence of the Chairperson, or in the event of his 

inability or refusal to act, the Vice Chairperson shall perform the duties of and shall have the 

same powers of the said Chairperson. The Vice Chairperson shall perform such other duties as 

may be assigned to him by the Chairperson and the Board of Trustees. 

Section 4. Treasurer. The Board of Trustees shall appoint a Treasurer who shall not be 

a member of the Board. The Board shall determine the compensation, if any, of the Treasurer. 

The appointment, qualifications, compensation, and duties of the Treasurer are covered 

by the Illinois Public Community College Act and subsequent amendments. 

Section 5. Secretary. The Board of Trustees shall elect a Secretary to serve at the 

discretion of the Board. The Secretary shall certify a true copy of each official Board policy and 

the Board minutes. 

The Secretary shall certify at the Reorganization Meeting of the Board and on request at 

any other time that a complete and accurate set of all Board minutes and policies are kept in 

compliance with State Statutes. The Secretary (or his/her designee) shall be the keeper of all 

books, records, and the Seal of the Board of Trustees and shall perform all duties assigned to him 

or her by the Chairperson and the Board of Trustees which includes attendance at all Board and 

committee meetings. If the Secretary is absent from a meeting, the Board of Trustees shall 

appoint a Board member as Secretary Pro Tempore. 

Board minutes so certified shall be prepared by the Recording Secretary who shall be 

selected by the President and who shall be required to attend the meetings of the Board. Minutes 

shall be kept in an official record book specifically for that purpose and shall be kept on file in 


the Administration Center of the main campus as the official record of Board activity and shall 

be open to public inspection. 

Copies of the exact proceeding as indicated by the Minutes shall be sent to each Board 

member within seven (7) days after each meeting. 

Section 6. Standing Committees. The Board may appoint Standing Committees to 

provide the Trustees with additional oversight or heightened levels of awareness of key College 

matters. Each Standing Committee will be comprised of two Trustees elected appointed by the 

Chair of the Board of Trustees for a term of one year, with no term limits. College 

administrations may be assigned to a Standing Committee as deemed appropriate by the Board of 

Trustees. 

Section 7. Removal. Any officer or agent elected or appointed by the Board of Trustees 

may be removed by the Board whenever, in its judgment, the best interests of the College would 

be served thereby, but such removal shall be without prejudice to other rights and duties of the 

office or agent. 

ARTICLE X. COMMITTEES 

Special committees may be created by the Chairperson of the Board or by Board action. 

The President of the College, with the approval of the Chairperson of the Board, may call 

meetings of the Board Committees and shall attend all committee meetings, except when his or 

her employment or salary is under consideration. 

A special committee shall report recommendations to the Board for appropriate action 

and shall be dissolved when its report is complete and accepted by the Board. 


ARTICLE XI. CONTRACTS AND FINANCES 

Section 1. Contracts. The Board of Trustees may authorize any officer or officers, agent 

or agents, by Resolution to enter into any contract and execute and deliver any instrument on 

behalf of this Board. The President is expressly authorized to execute any contracts and grant 

documents approved by the Board 

Section 2. Finances. No funds shall be borrowed without specific authorization by 

Resolution of the Board for contracting any indebtedness. 

Section 3. Checks and Depository. All checks, drafts, or orders for payment of wages, 

salaries, and/or other bills issued by this college district shall be signed by the properly designated 

officers in accordance with the Resolution filed with the depository. The depository of the 

funds of the Board of Trustees shall be designated by Resolution at the Reorganization Meeting. 

ARTICLE XII. CONFLICT OF INTEREST 

Bids on material, service, property, and/or equipment shall not be accepted from any 

Board member nor from any firm or company in which a Board member has a financial holding 

or interest except as provided by the applicable provisions of the Illinois Public Community 

College Act and all other applicable statutes as amended, modified or construed. 

ARTICLE XIII. RULES OF PROCEDURE 

Section 1. Rules of Procedure. In matters of procedure not governed by these Bylaws, 

or modified by the Board, Robert’s Rules of Order, as revised, shall govern. 

Section 2. Recognition of Visitors. Visitors wishing to be heard at a Board meeting 

may be afforded time, subject to reasonable constraints, to comment or to ask questions of the 

Board and shall comply with the following guidelines: 


A. Individuals or groups who desire to speak to the Board shall submit a request on a 

designated card and turn in to the designated staff up to 10 minutes prior to the 

scheduled beginning of the meeting. 

B. Any request to speak to the Board shall include the name of individual(s), the 

organization represented (if any), the topic to the addressed, and whether they will 

speak for or against the issue. 

C. The public comment section of the agenda will be limited to a 30 minute 

maximum, to be extended if necessary at the discretion of the Chairperson. 

D. Presentations by any one individual shall be limited to 3 minutes. 

E. If more than one individual is to speak on a topic, each must speak consecutively. 

Each individual’s presentation will be limited to 3 minutes. The Chairperson 

shall have the option of halting presentations which repeat points already 

presented, or to limit the number of speakers addressing the same perspective (for 

or against) on a topic. 

F. The Board, at its option, may not comment on presentation to the Board. 

G. Informal opportunities to address the Board may be granted at the Chairperson’s 

discretion. 

H. Ten copies of any document or other medium to be submitted to the Board are to 

be supplied for distribution to the President’s Office at least 3 days before a Board 

meeting. 

I. Visitor presentations and discussions related thereto may be closed or taken under 

advisement as the Board deems appropriate. 

J. Nothing contained herein shall be construed to limit the power of the Board to 

impose other reasonable constraints upon the ability of visitors to comment to or 

ask questions of the Board. 

Section 3. Grievance Procedure. Except as otherwise provided by the provisions of an 

applicable statute or collective bargaining agreement, hearings or grievances filed by employees 

of Rock Valley College shall be governed by the following: 

1. The Board of Trustees shall hear grievances submitted by employees against the 

president or his/her direct reports, hereinafter referred to as Grievant, in a Closed Session or 

Closed Meeting according to the adopted provisions and procedures of Board Report #6250, 


April 26, 2005). An annual report of grievances filed will be presented to the Board of Trustees 

in December, with copies distributed to the Presidents of Professional Staff Association and 

Educational Support Personnel. The leadership of PSA and ESP will be provided an opportunity 

to comment, including voicing concerns regarding the way grievances are heard at the College. 

2. The Board of Trustees in an open meeting shall take action on the grievance. 

3. The grievant shall be notified in writing of the Board of Trustees’ action on the grievance 

not later than three (3) days after the next regular Board Meeting following the hearing on 

the grievance unless the Board by majority vote of the Board members present at a legally convened 

meeting extends the time for the official disposition of the grievance. 

ARTICLE XIV. BOARD POLICIES AND BYLAWS. 

Section 1. Classification. The exercise of Board powers may be formally classified as 

(a) Bylaws and (b) Policies. 

Section 2. Bylaws of the Board. The exercise of Board powers concerning the organization, 

procedures, and functions of the Board may be classified as Bylaws of the Board. 

Section 3. Policies of the Board. The exercise of Board powers concerning the Board 

structure and direction regarding the internal operating organization of the College may be 

classified as Policies of the Board. 

Policy shall hereinafter be defined as a basic assumption or principle established by the 

Board as a guideline for discretionary action by the administration, faculty, and staff in conducting 

the affairs of the College to achieve the stated goals or objectives. 

Section 4. Intent of the Policies. Rules and procedures in support of Policies are established 

by the administration, faculty, and staff members with the approval of the President in 

order to apply Board Policy to specific situations. Such rules and procedures shall be reduced to 


writing and shall subsequently be made a part of the College catalog, manuals and/or such 

handbooks as may be appropriate. 

ARTICLE XV. AMENDMENTS AND ADOPTION OF BYLAWS 

The Bylaws may be amended by a majority vote of the entire Board at any meeting provided 

that Board members receive official notice of the proposed amendment at the regular 

Board meeting prior to the meeting at which said amendment is adopted. 

These Bylaws may be amended, altered, or repealed and new rules adopted at any 

meeting of the Board of Trustees by a unanimous vote of all voting Board members. 

ARTICLE XVI. THE BOARD AND THE PRESIDENT 

Section 1. President. The President of the College shall be the chief administrative officer 

of the internal operating organization of the College and shall be appointed by the Board. In 

addition, to the extent allowed by the Illinois Public Community College Act, the President may 

represent Rock Valley College on official and ceremonial occasions. 

Section 2. Acting President. The President shall be authorized to designate a member 

of the College staff as Acting President during temporary disability or absence from the College. 

In the case of lengthy continued disability or absence of the President, in case of vacancy 

of the presidency, or under other special circumstances, the Board shall name an Acting President 

and shall negotiate a commensurate salary for said responsibility. 

Section 3. Board Meeting. The President or his or her representative shall be in attendance 

at all meetings of the Board and shall inform and advise the Board with respect to the 

operation of the College. 


Section 4. Communication with the Board. The President shall serve as the channel of 

communication between the Board and all subordinate administrative officers and personnel of 

the internal organization. 

Section 5. Emergency Action. In the event of emergency situations not covered by 

specific policies, the College President shall have the authority to take any necessary or appropriate 

action as he or she deems to be required by such emergency. Action taken and the reason 

therefore shall be communicated to the Board as soon as practicable. 

READOPTED BY: 

__________________________________ 

Chairperson 

___________________________________ 

Vice Chairperson 

__________________________________ 

Secretary 

___________________________________ 

__________________________________ 

___________________________________ 

__________________________________ 

___________________________________ 

Student Trustee 


MEMO TO: 

FROM: 

SUBJECT: 



College Physician 


It is recommended that Dr. Bernard O’Malley be reappointed College Physician. 



__________________________________ 




3301 N. Mulford Road 

Rockford, IL 61114 

Regular Meeting Schedule 

May 2012 – April 2013 

Regular Board meetings are normally held the fourth Tuesday of each month at 6:00 p.m. in 

room 117-121 of the Woodward Technology Center on the main campus at 3301 N. Mulford 

Road, Rockford, IL. Meetings are open to the public. 

May 22, 2012 

June 26, 2012 

July 24, 2012 

August 28, 2012 

September 25, 2012 

October 23, 2012 

November 27, 2012 

December 11, 2012 

January 22, 2013 

February 26, 2013 

March 26, 2013 

April 23, 2013 

Strategic meetings, retreats and Board Committee meetings will be scheduled as necessary. 

2012-04-24 Board Meeting Calendar 2012-2013.docx

ROCK VALLEY COLLEGE Board Report #6879 

April 24, 2012 

RESOLUTION 

Upon the Retirement of Diana Barthelman 

WHEREAS, Diana Barthelman began her employment in December 1991 as the 

Program Director of the Basic Skill Program; and 

WHEREAS, Diana has expanded Rock Valley College’s Adult Education programs in 

new directions and into new locations throughout her tenure in the program; and 

WHEREAS, under her leadership, the Adult Education program was a recipient of the 

U. S. Department of Education Secretary’s Award for Excellence in Adult Education and 

Literacy Programs; and 

WHEREAS, Diana was chosen as a YWCA Leader’s Luncheon award winner; and 

WHEREAS, she coordinates RVC Adult Education services with those of many other 

organizations in the immediate area that not only assist students, but also serve to raise the 

awareness of the importance of Adult Education to our community; and 

WHEREAS, Diana has served continually as a member of the Area Planning Council 

and served many terms as the president of that group; and 

WHEREAS, she has served as a liaison to local, state and federal administrators to 

provide Adult Education program administration and funding; and 

WHEREAS, during Diana’s time of service to the college as the Director of Adult 

Education, she has supervised a total of 437 instructors and 54 staff members, been supervised 

by nine different college administrators, moved offices seven times and enhanced the lives of 

47, 948 Adult Education students; and 

THEREFORE, be it now resolved that Diana Barthelman take with her the gratitude and 

best wishes of all her colleagues at Rock Valley College and the Board of Trustees; and 

BE IT FURTHER RESOLVED that the undersigned express their hope that her 

happiest years are those which lie ahead; 

GIVEN under our hand and seal this 24 th day of April, 2012. 

Attest 

Chairperson ___________________________ 

Secretary _____________________________


April 24, 2012 

RESOLUTION 

Upon the Retirement of Jay Friberg 

WHEREAS, Jay Friberg began his employment in August 1997 as a Faculty member in 

the Life Sciences Department; and 

WHEREAS, Jay has taught over 135 sections of botany and environmental science for 15 

years with an average 30 students per class and thus calculating to approximately 4,060 students 

who have been directly influenced by his love for and knowledge of the life sciences; and 

WHEREAS, he has had as his foundation to serve his family, his students, the life 

science department and the environmental needs of the community; and 

WHEREAS, Jay has been able to genuinely pass on his lifelong passion of addressing 

the needs, and remaining cognizant of the environmental concerns of the Illinois/Wisconsin 

region to hundreds, if not thousands of people; and 

WHEREAS, he has always provided his expertise to identify the many flora in and 

around Rock Valley College as well as maintaining and designing the greenhouses that have 

existed on the RVC grounds, including the new greenhouse in the Jacobs Center for Science and 

Math. Jay is a strong advocate for maintaining native plant species within the RVC community; 

and 

WHEREAS, Jay’s wit and continued desire to support others in need will forever be 

remembered, shared and encouraged; and 

THEREFORE, be it now resolved that Jay Friberg take with him the gratitude and best 

wishes of all his colleagues at Rock Valley College and the Board of Trustees; and 

BE IT FURTHER RESOLVED that the undersigned express their hope that his 


GIVEN under our hand and seal this 24 th day of April 2012. 

Attest 

Chairperson ___________________________ 

Secretary _____________________________


April 24, 2012 

RESOLUTION 

Upon the Retirement of Scott Fisher 

WHEREAS, Scott Fisher joined the RVC faculty as an instructor of Aviation Maintenance 

Technology (AVM) on September 29, 2009 after previously serving as a Associate Professor of 

English, achieving a total of 17 years of distinguished service at Rock Valley College; and 

WHEREAS, Scott has helped to provide pathways to gainful employment and transferability 

to four-year colleges for an impressive number of AVM graduates; and 

WHEREAS, he has actively sought donations of aviation equipment that enhance the 

learning experience for AVM students, and 

WHEREAS, Scott’s expertise as a writer has produced articles published in national 

magazines and developed brochures that have clarified how important the Aviation Maintenance 

Technology program truly is to the community; and 

WHEREAS, he has invested time getting involved with the local and regional aviation 

community to promote the virtues of the AVM program which has helped our graduates find local 

employment; and 

WHEREAS, Scott has actively helped to recruit new students to the AVM program by 

meeting with perspective students at RVC recruiting events, providing tours and open houses at the 

Falcon Road Center and making on-site visits to local schools; and 

WHEREAS, he worked endlessly to incorporate real world, hands-on learning activities and 

to incorporate additional written communication skills in his classes to better prepare the AVM 

students to be successful in their future careers; and 

WHEREAS, Scott’s time at Rock Valley College has made a difference in the AVM Program 

and in the lives of students, faculty and staff; and 

THEREFORE, be it now resolved that Scott Fisher take with him the gratitude and best 


BE IT FURTHER RESOLVED that the undersigned express their hope that his happiest 

years are those which lie ahead; 


Attest 

Chairperson ___________________________ 

Secretary _____________________________


April 24, 2012 

RESOLUTION 

Upon the Retirement of Mark Culhane 

WHEREAS, Mark Culhane began his employment in August 1987 as a Faculty member 

in the Speech Department; and 

WHEREAS, Mark has graciously and professionally served as a role model to his 

colleagues by showing compassion and empathy towards his students through active listening of 

their stories of hardship; and 

WHEREAS, he competed with the forensics team at Rock Valley College, and later 

became a coach for the Rock Valley College forensics team, serving for several years; and 

WHEREAS, Mark expands his students’ vocabulary with lectures supplemented by his 

colorful language and sense of humor; and 

WHEREAS, he entices students to travel to his native Ireland by way of his Irish 

storytelling and narratives; and 

THEREFORE, be it now resolved that Mark Culhane take with him the gratitude and 

best wishes of all his colleagues at Rock Valley College and the Board of Trustees; and 




Attest 

Chairperson ___________________________ 

Secretary _____________________________


April 24, 2012 

RESOLUTION 

Upon the Retirement of Norman Dean 

WHEREAS, Norman (Norm) Dean began his employment at Rock Valley College in 

August 1988 as a faculty member in Physical Science; and 

WHEREAS, Norm has taught over 200 chemistry classes with all classes filling up with 

the maximum number of 24 students based on the high desire that students had to be in his class, 

for a grand total of 5,184 students who have been directly influenced in the learning and 

application of chemistry; and 

WHEREAS, he has completed thousands of chemical demonstrations and provided an 

environment that put student learning first in all of his years of teaching and serving his 

community; and 

WHEREAS, Norm has repeatedly over his 24 years at Rock Valley College received 

nothing less than “very good” and “excellent” evaluation remarks from those who have been 

blessed to evaluate him, as well as continuously receiving average ratings of 3.8 out of 4 from 

his students; and 

WHEREAS, he has been deeply committed to caring for his family and his grandchildren, 

donating hundreds of gallons of blood to the Rock River Valley Blood Center and fiscally 

supporting homeless shelters in Rockford. His service and encouragement toward his physical 

science department colleagues and to all students who have enrolled and completed his classes shall 

be remembered by all; and 

THEREFORE, be it now resolved that Norm Dean take with him the gratitude and best 





Attest 

Chairperson ___________________________ 

Secretary _____________________________


April 24, 2012 

RESOLUTION 

Upon the Retirement of Thomas Hunter 

WHEREAS, Thomas (Tom) Hunter began his employment at Rock Valley College in 

June 2004 as the Associate Producer of the Theatre and Arts Park; and 

and 

WHEREAS, Tom has been a passionate supporter of the Arts at Rock Valley College; 

WHEREAS, he has spent the last eight years helping to plan for the Arts Instructional 

Center, and 

WHEREAS, Tom has handled 626,622 tickets for Starlight and Studio Theatre; and 

WHEREAS, he has written three original works and performed in 38 theatre department 

productions; and 

WHEREAS, Tom has the soul and heart of an artist and the mind of an accountant; and 

THEREFORE, be it now resolved that Thomas Hunter take with him the gratitude and 





Attest 

Chairperson ___________________________ 

Secretary _____________________________


April 24, 2012 

RESOLUTION 

Upon the Retirement of Bill Lawson 

WHEREAS, Bill Lawson began his employment at Rock Valley College in August 1989 

as a faculty member in the Technology Division; and 

WHEREAS, Bill attended Rock Valley College from 1968-1970 and was a member of 

the RVC basketball team, earned a B.S. in Industrial Technology and Education at Western IL 

University in 1974, earned his Master of Education degree from the University of Illinois in 

1986; and 

WHEREAS, he served as an Instructor, Athletic Director and Basketball Coach at 

Pecatonica High School from 1974-1980, served as an Instructor at RPS 205 from 1980-1984, 

was honored with a Certificate of Appreciation from RVC for his several years of service as an 

Adjunct Instructor, dedicated the remainder of his career to RVC as the Chair of the Building 

Construction Management program; and 

WHEREAS, Bill has earned the deserved admiration and respect from his students, 

fellow faculty and supervisors through his involvement in many activities off campus revealing 

his dedication to RVC and his community; and 

WHEREAS, when Bill started at RVC, the building construction materials consisted of 

stone and chisels, with the primary construction management motivational tool as a whip; and 

THEREFORE, be it now resolved that Bill Lawson take with him the gratitude and best 





Attest 

Chairperson ___________________________ 

Secretary _____________________________


April 24, 2012 

RESOLUTION 

Upon the Retirement of Patricia Edwards 

WHEREAS, Patricia Edwards began her employment in October 1994 as a Clerk in the 

Community and Continuing Education Department; and transferred to the position of Clerk 

Typist, Tech Prep in Community Services effective August 17, 1998; then became Office 

Technologist I with the Center for Learning in Retirement, Community Education Services 

effective January 1, 2003; and was reclassified as an Administrative Assistant II effective 

July 1, 2007; and 

WHEREAS, Pat has provided outstanding service, support, and dedication to the Center 

for Learning in Retirement (CLR) program for many years and took pride in assisting the 

program to grow from less than 200 members in 1993 to over 2,000 members in 2012; and 

WHEREAS, she contributed significantly to the move and smooth transition of the CLR 

program in 1999 from the Community Services area on the main campus to the Bell School Road 

Center satellite campus; and 

WHEREAS, Pat has assisted with the CLR mission of providing quality lifelong 

learning for members age 50 years and older through diverse educational, cultural, and social 

opportunities; and 

WHEREAS, she has always shown her willingness to step in when and where needed to 

provide exceptional service over the past 18 years with an empathetic and kind approach to her 

work utilizing her exceptional people skills and big heart; and 

WHEREAS, Pat has managed the coordination of countless numbers of trips and social 

events for the educational enjoyment of the CLR members; and 

WHEREAS, she will now have time to spend countless hours with her beloved 

grandchildren and family, singing in the choir and sharing her musical talents, adding to her 

special collections, and utilizing her creative talents to the fullest; and 

THEREFORE, be it now resolved that Patricia Edwards take with her the gratitude and 

best wishes of all her colleagues at Rock Valley College and the Board of Trustees; and 

BE IT FURTHER RESOLVED that the undersigned express their hope that her wellearned 

retirement provides much happiness in the years that lie ahead; 


Attest 

Chairperson ___________________________ 

Secretary _____________________________


April 24, 2012 

RESOLUTION 

Upon the Retirement of Daniel Wedemeyer 

WHEREAS, Daniel Wedemeyer began his employment in August 1988 as the Assistant 

Director of the Maintenance Department; and 

WHEREAS, Dan’s professional and articulate demeanor is an inspiration to many, and 

he has led his crew of laborers with profound respect and knowledge for any task at hand. Dan 

always solicits and values everyone’s opinions, input and ideas as he is making a decision; and 

WHEREAS, he would never ask his staff to do something that he wouldn’t do himself. 

Dan always sees the good in everyone, which has encouraged and motivated all in the 

department to do their best; and 

WHEREAS, Dan was a key leader in organizing work crews for several days of 

preparation for the annual Paint-a-Thon house project. He also made sure that all of the 

equipment was ready to go for the weekend painting crew; and 

WHEREAS, he implemented, managed and enforced Department Safety Procedures 

from lawn mowers to table saws to building maintenance repairs; and 

WHEREAS, Dan meticulously planned the installation of Dr. Karl Jacobs’ portrait and 

the Richard Novak sculpture in the Jacobs Center for Science and Math; and 

WHEREAS, he was a member of the Rock Valley College Snow Sculpting team for 

several years and helped create their sculptures “Surfer Dude” and “The Titanic”; and 

WHEREAS, Dan is very knowledgeable in all aspects of maintenance and interior 

design, and will leave big shoes to fill. Who knew a master’s degree in music would work so 

well in a maintenance department; and 

THEREFORE, be it now resolved that Daniel Wedemeyer take with him the gratitude 

and best wishes of all his colleagues at Rock Valley College and the Board of Trustees; and 




Attest 

Chairperson ___________________________ 

Secretary _____________________________


April 24, 2012 

RESOLUTION 

Upon the Retirement of Charles Nelson 

WHEREAS, Charles (Chuck) Nelson began his employment in January 1983 as a 

faculty member in the Computer Science Department; and 

WHEREAS, Chuck earned his M.S. in Computer Science from NIU in 1984 and 

completed several post-graduate credits at the University of Central Oklahoma from 1996-1998; 

and 

WHEREAS, he served as the Director of the CIS program from 1984-1991 and returned 

to his faculty position in August 1991, and 

WHEREAS, Chuck has served on several committees, managed the development and 

expansion of the CIS program and campus computer labs, witnessed the development and 

advancement of computing technology for several decades (but has never claimed to have 

invented the internet), has dedicated himself to stay current with the latest computer languages; 

and 

WHEREAS, Chuck, with one more surgery could be considered either the Terminator or 

the Six Million Dollar Man (depending if he has had his coffee — of which he makes a great 

pot), will be missed, as he always made us laugh with his sense of humor, kindness and 

dedication ; and 

THEREFORE, be it now resolved that Charles Nelson take with him the gratitude and 





Attest 

Chairperson ___________________________ 

Secretary _____________________________

ROCK VALLEY COLLEGE Board Report # 6889 

April 24, 2012 

RESOLUTION 

Upon the Retirement of Robert Benham 

WHEREAS, Professor Robert Benham joined the Rock Valley College faculty as an 

instructor of Composition & Literature in August 1990 and has served as a distinguished faculty 

member for 22 years; and 

WHEREAS, he helped ensure the continued offering of ENG 110, in addition to other 

gateway composition courses, to meet the needs of aviation and automotive students as well as 

composition students; and 

WHEREAS, throughout his years of service to the department, he has graciously mentored 

new faculty joining the Composition & Literature department; and 

WHEREAS, he has devoted himself to being an excellent colleague, an excellent campus 

citizen, and an excellent English instructor; and 

WHEREAS, he has maintained the integrity of the Composition program and the Literature 

program and demanded excellence of his students; and 

WHEREAS, he has provided an unwavering voice for academic integrity through his role as 

president of the faculty union, his participation on department committees, and numerous tenure 

committees; and 

WHEREAS, he has devoted himself to serving as a role model for colleagues, both inside 

and outside of his discipline, educating them on matters from pedagogy to professionalism; and 

WHEREAS, he has been a model of collaborative excellence, joining with his colleagues in 

the Composition & Literature Department to move forward; 

NOW, THEREFORE, BE IT RESOLVED that Professor Robert Benham be extended the 

sincere gratitude and very best wishes of all his Rock Valley College colleagues and its Board of 

Trustees; and 

BE IT FURTHER RESOLVED that the undersigned, on behalf of the collective body, 

express their hope that his happiest years are those which lie ahead. 

GIVEN under our hand and seal this 24th day of April, 2012. 

Attest 

Chairperson ___________________________ 

Secretary _____________________________


April 24, 2012 

RESOLUTION 

Upon the Retirement of Vincent Madama 

WHEREAS, Vincent Madama began his employment in August 1982 as a faculty member 

in the Health Science Department; and 

WHEREAS, Vince proved to be one of the most versatile faculty and administrators at 

Rock Valley College, where he taught Respiratory Care, was a Director, Assistant Dean and an 

Associate Dean; and 

WHEREAS, he was always a willing, involved member of various committees such as 

Threat Assessment, Foundations of Excellence, Facilities, Finance, Strategic Enrollment and many 

others; and 

WHEREAS, Vince was a founding co-chair of the Healthcare Career Fair, and 

WHEREAS, he was a vital part of the planning meetings for the Jacobs Center for Science 

and Math (JCSM), ensuring that the Math faculty received extraordinary teaching facilities and their 

cherished chalkboards; and 

WHEREAS, Vince’s expertise in and love for VISIO made for many charts and graphs; and 

WHEREAS, he offered up his expertise in assessment during the HLC visit almost 20 years 

ago; and 

WHEREAS, Vince often shared music in CL II (and the JCSM) as the sounds traveled 

down the hallways; and 

WHEREAS, he has made the old new again with the return of long hair and a beard; and 

WHEREAS, Vince’s time heading the Dental Hygiene program and Math department 

taught him the difference between a square root and a root canal; and 

WHEREAS, his study of Respiratory Care made “heavy breathing” a good thing; and 

THEREFORE, be it now resolved that Vincent Madama take with him the gratitude and 


BE IT FURTHER RESOLVED that the undersigned express their hope that his happiest 

years are those which lie ahead; 


Chairperson ___________________________ 

Attest 

Secretary _____________________________

Rock Valley College 

Dollars by Payroll Year-To-Date 

35,000,000 

30,000,000 

25,000,000 

20,000,000 

15,000,000 

10,000,000 

5,000,000 

- 

07/15 07/31 08/15 08/31 09/15 09/30 10/15 10/31 11/15 11/30 12/15 12/31 01/15 01/31 02/15 02/28 03/15 03/31 04/15 04/30 05/15 05/31 06/15 06/30 

FY 09 Paid - Year to Date 1,153,806 2,303,605 3,251,173 4,322,044 5,371,326 6,524,344 7,723,047 8,902,819 10,087,783 11,257,102 12,425,488 13,539,158 14,583,823 16,032,268 17,193,194 18,359,644 19,707,646 20,885,373 22,081,118 23,282,225 24,715,630 25,725,716 26,880,503 28,278,615 

FY 10 Paid - Year to Date 1,220,699 2,429,315 3,497,014 4,665,613 5,853,054 7,060,155 8,300,010 9,531,379 10,769,673 11,988,864 13,221,227 14,419,567 15,541,103 17,153,581 18,377,722 19,612,834 21,087,352 22,355,815 23,653,768 24,923,508 26,452,737 27,620,806 28,833,966 30,115,009 

FY 11 Paid - Year to Date 1,279,403 2,560,941 3,809,324 5,061,741 6,324,096 7,611,073 8,931,653 10,238,347 11,556,426 12,879,269 14,211,981 15,511,512 16,680,388 18,358,625 19,645,063 20,951,181 22,489,394 23,823,077 25,155,515 26,474,682 28,030,520 29,263,694 30,529,075 31,814,219 

FY 12 Budget Year to Date 1,305,231 2,610,462 3,915,692 5,220,923 6,526,154 7,831,385 9,136,615 10,441,846 11,747,077 13,052,308 14,357,538 15,662,769 16,968,000 18,273,231 19,578,461 20,883,692 22,188,923 23,494,154 24,799,384 26,104,615 27,409,846 28,715,077 30,020,307 31,325,538 

FY 12 Paid - Year to Date 1,253,934 2,526,423 3,745,998 4,969,854 6,225,533 7,493,843 8,775,023 10,059,812 11,344,344 12,628,576 13,898,900 15,150,323 16,254,385 17,897,288 19,161,404 20,419,311 21,891,972 23,161,599 

3/30/2012 Page 1 

\\Vmsrvfileshares\common\ADSFIS\Payroll\Vital Signs\ 

Vital Signs-Payroll FY12.xlsx\Payroll YTD


Dollars by Payroll 

1,800,000 

1,700,000 

1,600,000 

1,500,000 

1,400,000 

1,300,000 

1,200,000 

1,100,000 

1,000,000 

900,000 


FY 09 Paid by Pay Date 1,153,806 1,149,799 947,568 1,070,871 1,049,282 1,153,018 1,198,703 1,179,772 1,184,964 1,169,318 1,168,386 1,113,670 1,044,665 1,448,446 1,160,926 1,166,450 1,348,002 1,177,726 1,195,745 1,201,107 1,433,406 1,010,086 1,154,787 1,398,111 

FY 10 Paid by Pay Date 1,220,699 1,208,615 1,067,699 1,168,599 1,187,441 1,207,101 1,239,854 1,231,369 1,238,295 1,219,191 1,232,363 1,198,341 1,121,536 1,612,478 1,224,141 1,235,111 1,474,519 1,268,463 1,297,953 1,269,740 1,529,230 1,168,068 1,213,161 1,281,043 

FY 11 Paid by Pay Date 1,279,403 1,281,539 1,248,382 1,252,417 1,262,356 1,286,977 1,320,579 1,306,694 1,318,079 1,322,843 1,332,711 1,299,531 1,168,876 1,678,237 1,286,438 1,306,118 1,538,213 1,333,683 1,332,438 1,319,167 1,555,838 1,233,175 1,265,380 1,285,144 

FY 12 Budget Straight Line 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 

FY 12 Paid by Pay Date 1,253,934 1,272,490 1,219,575 1,223,856 1,255,679 1,268,309 1,281,181 1,284,788 1,284,532 1,284,232 1,270,324 1,251,423 1,104,062 1,642,903 1,264,116 1,257,907 1,472,661 1,269,628 

3/30/2012 Page 2 


Vital Signs-Payroll FY12.xlsx\Payroll by Pay Date


Vital Signs-Payroll (Dollars) 

Reviewed by: Sam Overton, 03/30/2012 

Explanation of major increases in Dollars by Payroll 

FY 11 

07/01/2010 Payroll calculated FY 11 ESP/PSA Across the Board = $285k plus Merit = $119k; Faculty increases = $449k plus $8k for lane completion. 

07/15/2010 25% Summer II $187,005 

07/31/2010 25% Summer II, 50% Summer III total $220,210 

08/15/2010 25% Summer II, 50% Summer III total $218,864 

08/31/2010 Faculty Salary increases; begin Adjunct pay for Fall semester 

09/15/2010 Begin Community/Continuing Prof Ed Instructor pay 

10/15/2010 FOP retro pay included 

01/31/2011 100% of Fall Overload $410,338; Spring Overload estimated at $444,808 

03/15/2011 50% Spring Overload $228,253; remainder due 05/15 

03/31/2011 Check count is up due to ALL Student Workers being paid by RVC. CWS funds have been exhausted 

03/31/2011 Increased FY 11 Payroll Budget $334k and 3 postions for final quarter for EIGER/RASI and Student Success Grant payrolls, see 3rd Qtr Financials 

05/15/2011 50% Spring Overload $233,677 

06/15/2011 Summer I $188,460 

06/30/2011 25% Summer II $194,560; Summer II pay will extend through 08/15 

FY 12 

07/01/2011 FY 12 FOP Step increases $9,122 

07/15/2011 25% Summer II $186,782; Summer II pay will extend through 08/15 

07/31/2011 25% Summer II; 50% Summer III total $217,468 

08/15/2011 25% Summer II; 50% Summer III total $193,109 

08/31/2011 Begin Adjunct pay for Fall semester 

09/15/2011 Begin Community/Continuing Prof Ed Instructor pay 

01/31/2012 100% of Fall Overload $417,473; Spring Overload estimated at $391,902 

03/15/2012 50% Spring Overload $198,093; remainder due 05/15 

05/15/2012 50% Spring Overload $xxx 

Payroll Dollars (Cash Basis) 

Tracking similar to previous years 

Conclusion: Currently UNDER budget, includes Student Worker accrual of $40k 

Budgeted Positions Growth - FY07 = 464; FY08 = 476; FY09 = 485; FY10 = 494; FY11 = 512, FY12 = 511 

Dec-06 

Jan-07 

Jun-07 

Dec-07 

Jan-08 

Jun-08 

Oct-11 

Nov-11 

Dec-11 

Jan-12 

Feb-12 

Mar-12 

FY 07 YTD is exceeding FY 06 YTD by about 3%; FY 07 YTD is 94% of straight line budget, with $716k toward Overloads 


FY 07 YTD is exceeding FY 06 YTD by about 3%; FY 07 YTD is 98% of straight line budget, with $514k toward Surplus 



FY 08 YTD is exceeding FY 07 YTD by about 5%; FY 08 YTD is 100% of straight line budget, with $71k toward Surplus 

FY 12 YTD is below FY 11 YTD by 2%; FY 12 YTD is 96% of straight line budget, with $382k positive variance available for Overloads 






3/30/2012 Page 3 


Vital Signs-Payroll FY12.xlsx\Payroll Conclusion


Check Count by Payroll 

1,200 

1,000 

800 

600 

400 


By Payroll - FY2009 753 751 564 657 769 898 944 933 946 918 903 809 664 693 891 926 926 936 948 940 956 709 706 800 

By Payroll - FY2010 779 763 697 816 897 956 982 965 981 951 948 862 714 869 945 1,009 1,013 1,027 1,043 1,026 1,028 939 773 816 

By Payroll - FY2011 813 790 750 862 939 1,010 1,032 1,036 1,045 1,030 1,039 951 701 935 1,011 1,052 1,054 1,071 1,082 1,064 1,055 1,004 774 804 

By Payroll - FY2012 794 788 753 863 976 1,000 1,017 1,020 1,008 994 980 921 660 902 982 991 1,003 878 

Budgeted Positions 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 

Adjusted Distinct Checks 490 489 473 492 413 464 466 469 433 453 472 427 519 526 400 475 475 392 

Adjusted Check Count 482 475 463 482 493 502 499 506 504 504 510 501 486 491 497 501 498 501 

3/30/2012 Page 4 


Vital Signs-Payroll FY12.xlsx\Check Count


Health Care Costs - Year-To-Date 

9,000,000 

8,000,000 

7,000,000 

6,000,000 

5,000,000 

4,000,000 

3,000,000 

2,000,000 

1,000,000 

- 

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 

FY 09 Act 448,984 938,875 1,401,768 1,778,189 2,144,089 2,500,149 3,072,770 3,455,652 3,815,356 4,477,276 5,311,878 5,905,315 

FY 10 Act 624,092 1,375,488 1,844,685 2,450,483 3,013,847 3,512,016 4,079,529 4,434,896 4,905,393 4,925,880 5,710,983 6,094,648 

FY 11 Act 569,967 1,193,369 1,968,648 2,482,764 3,113,655 3,756,053 4,500,259 5,148,132 5,503,827 5,910,537 6,502,564 6,810,215 

FY 12 Bdgt 638,865 1,277,730 1,916,595 2,555,460 3,194,325 3,833,191 4,472,056 5,110,921 5,749,786 6,388,651 7,027,516 7,666,381 

FY 12 Act 610,349 1,287,135 1,785,827 2,407,618 2,875,450 3,410,195 3,843,948 4,470,757 4,981,818 

4/15/2012 Page 1 

R:\Reports\Board\Vital Signs\ 

FY12 Benefits-Monthly Health Care Costs.xls\By Year


Health Care Costs by Month 

900,000 

800,000 

700,000 

600,000 

500,000 

400,000 

300,000 

200,000 

100,000 

- 

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 

FY 09 Act 448,984 489,891 462,893 376,421 365,900 356,059 572,621 382,882 359,704 661,921 834,602 593,437 

FY 10 Act 624,092 751,396 469,197 605,798 563,364 498,169 567,512 355,367 470,497 20,487 785,103 383,665 

FY 11 Act 569,967 623,402 775,279 514,116 630,891 642,398 744,206 647,873 355,695 406,710 592,027 307,651 

FY 12 Bdgt 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 

FY 12 Act 610,349 676,786 498,692 621,791 467,832 534,745 433,754 626,808 511,062 



FY12 Benefits-Monthly Health Care Costs.xls\By Month

ROCK VALLEY COLLEGE 

Vital Signs - Health Care Costs / Benefits 

Updated by Barb Woodsmall, HR 04-09-12 

Reviewed by Sam Overton, Admin, 04/15/2012 

Health Care costs represent 63% or $8,126,557 of the $12,917,424 Total Benefits Expenditure 

Other Benefits include State SURS, Life Insurance, Employer FICA, Grant SURS, Tuition Waivers & Reimbursements, 

Sabbatical, Wellness, Moving Expenses 

These are the Health Care costs ONLY. In FY 12, we realistically budgeted health costs to balance the budget. 

Conclusion: Current month is below target, YTD trend below budget 

January 2012 began the claims transition from Allied to BCBS (Blue Cross Blue Shield). 

We have included the information received to date from both, Allied and BCBS. 

The claims may be more unpredictable over the next few months with run-off of claims. 

The current healthcare claims trend could be caused by several reasons: 

1. Retirements over the last 12 months, reducing the Employee only and Spouse (adult) claims 

2. The last few claims years may have been unusually high claims years 

3. Overall College healthcare participants age decreasing with retirements and new hires 

4. Continued shift from the PPO to HMO, PPO claims paid as incurred, HMO fixed cost plan 

5. Informed consumers (Employees) with working spouse making family health insurance decisions 

For July 2011, Employees covered under the Preferred Provider Organization (PPO) are 346 

under the Health Maintenance Organization (HMO) are 80 

November 2011 is below the straight line budget, YTD Actual is below FY 10 & 11 Actual & FY 12 YTD Budget 

December 2011 is below the straight line budget, YTD Actual is below FY 10 & 11 Actual & FY 12 YTD Budget 

January 2012 is below the straight line budget, YTD Actual is below FY 10 & 11 Actual & FY 12 YTD Budget 

February 2012 is near the straight line budget, YTD Actual is below FY 11 Actual & FY 12 YTD Budget 

The transition from Allied to Blue Cross Blue Shield continues 

March caught up for the low amount from January and February 

In March, we will retrace the BCBS Admin fees to assure accuracy 

March 2012 is below the straight line budget, YTD Actual is below FY 11 Actual & FY 12 YTD Budget 



FY12 Benefits-Monthly Health Care Costs.xls\Conclusion

Rock Valley College Prepared by: Samantha Vancil 4/13/12 

Cash Graphs Approved by:Molly Terrinoni, 4/13/12 

Reviewed by Sam Overton, 04/19/2012 

Included are the Cash Graphs: 

Operating 

Investments are the "rainy-day" savings at PMA; target is 90 days (25%) operating budget (bars) 

Cash are the money market and checking balances to pay operating expenses (lines) 

Capital 

Investments are mainly the Bond proceeds at PMA; to be expended for capital projects (bars) 

Cash are the property tax levies to pay Bond principal & interest & Life Safety projects (lines) 

We have reviewed the amount transferred from Checking to Savings over the last serveral years and realized that the 

investment earnings at PMA were reinvested by PMA, therefore creating an excess transfer from Checking to Savings. 

There is still excess investment earnings above the surplus. 

Audited Surplus Earnings at PMA Amount Transferred (Over) allocated 

FY 05 1,478,471 167,057 1,500,000 (188,586) 

FY 06 2,082,493 237,701 2,000,000 (155,208) 

FY 07 424,812 575,056 500,000 (650,244) 

FY 08 1,142,232 706,819 - 435,413 

FY 09 537,093 339,126 - 197,967 

FY 10 33,051 78,920 - (45,869) 

FY 11 19,369 31,615 - (12,246) 

Totals 5,717,521 2,136,294 4,000,000 (418,773) 

Conclusion: 

Acceptable Operating Cash Balance; Accetable Capital Cash Balance 

Operating Cash Balances are low, but we received several deposits in early April, State slow pay increases receiveables 

April receipts - PELL $233k, Rock River Training $220k, EIGER Lab $127k, CPPRT $314k, MAP $602k 

Capital Cash Balances are acceptable. Due to the tax swap with PH&S for rapid bond repayments, $8,250k bond payments were made 

during December. Cash Balances will decrease with completion of Life Safety projects and Bond principal & interest payments. 

Conclusion: 

Acceptable Investment Balances 

Operating Investments are $13.8 million, 24% of the $58.7 million Operating Budget without Student Financial Aid pass-thru and are 

tracking as expected, but with very low interest earnings. 

Capital Investment Balances are $14.8 million and will decrease as approved capital project expenditures are paid. \\rvccluster\rvc_dfs_root\common\ADSFIS\Sam\ 

Cash Flow12.xlsx 

4/19/2012 Page 1 

Conclusion

$20,000,000 

Operating Funds 

Net Investments & Cash 

$18,000,000 

$16,000,000 

$14,000,000 

$12,000,000 

$10,000,000 

$8,000,000 

$6,000,000 

$4,000,000 

$2,000,000 

$0 

July August September October November December January February March April May June 

FY 09 Operating Investments 13,338,516 13,356,126 13,374,504 13,412,250 13,433,325 13,460,406 13,487,318 13,530,590 13,585,940 13,633,731 13,647,919 13,664,798 

FY 10 Operating Investments 13,684,849 13,700,117 13,703,865 13,707,203 13,711,565 13,717,639 13,725,285 13,735,894 13,739,584 13,740,299 13,741,005 13,743,718 

FY 11 Operating Investments 13,747,903 13,754,444 13,756,725 13,762,230 13,762,487 13,762,074 13,766,569 13,766,915 13,767,253 13,770,813 13,772,752 13,776,939 

FY 12 Operating Investments 13,779,278 13,780,034 13,784,644 13,795,442 13,795,727 13,798,240 13,804,647 13,806,179 13,806,270 

FY 09 Operating Cash 4,243,676 6,260,449 9,029,213 10,301,098 8,153,774 8,375,383 7,806,504 2,723,805 2,261,907 1,461,701 2,363,805 3,689,816 

FY 10 Operating Cash 6,298,681 5,035,339 12,043,179 8,916,074 6,429,738 5,266,111 3,787,881 2,970,827 2,272,879 1,403,680 1,732,190 6,419,112 

FY 11 Operating Cash 7,174,558 7,423,583 13,813,002 7,728,196 7,836,295 4,808,376 3,162,205 3,396,414 1,556,429 1,314,475 821,589 3,471,039 

FY 12 Operating Cash 5,613,423 3,950,784 9,207,044 7,943,520 5,718,896 5,677,537 4,445,273 4,080,862 1,336,930 

4/19/2012 Page 2 Cash Flow12.xlsx/Operating

Capital Funds 

Net Investments & Cash 

$40,000,000 

$35,000,000 

$30,000,000 

$25,000,000 

$20,000,000 

$15,000,000 

$10,000,000 

$5,000,000 

$- 

July August September October November December January February March April May June 

FY 09 Capital Investments 15,887,068 15,514,205 15,553,742 14,137,971 14,153,373 13,525,871 12,836,524 12,376,095 11,886,347 11,920,447 10,231,559 9,231,660 

FY 10 Capital Investments 8,016,915 6,721,719 4,861,968 34,824,770 32,457,768 32,527,265 30,509,770 30,513,340 29,820,797 29,707,526 28,998,626 27,820,106 

FY 11 Capital Investments 27,821,934 24,796,150 22,578,038 32,542,972 30,629,479 26,237,623 24,582,060 23,655,400 22,644,687 20,816,998 19,516,411 18,312,177 

FY 12 Capital Investments 18,321,973 17,122,321 16,652,271 15,317,197 14,975,157 14,756,784 14,711,669 14,778,970 14,779,607 

FY 09 Capital Cash 6,477,192 6,387,866 8,273,029 9,819,024 9,691,390 3,798,849 4,237,102 4,639,575 3,885,065 223,781 223,781 7,345,767 

FY 10 Capital Cash 5,658,825 6,825,638 10,142,518 9,244,758 11,012,535 4,600,967 6,069,504 5,540,129 4,725,610 3,778,638 4,556,034 9,002,836 

FY 11 Capital Cash 5,974,936 7,663,838 10,797,121 11,693,795 9,042,155 5,313,045 5,498,846 5,324,474 5,314,928 3,899,455 2,573,597 9,492,895 

FY 12 Capital Cash 8,135,797 10,539,196 13,615,264 13,699,501 14,011,971 5,764,160 5,767,093 5,775,122 5,345,265 

4/19/2012 Page 3 Cash Flow12.xlsx/Capital

30,000,000 

JCSM Expenditures vs. Estimates 

25,000,000 

20,000,000 

15,000,000 

10,000,000 

5,000,000 

‐ 

Estimated Expenditures 

Actual To Date Expenditures 

\\rvccluster\RVC_DFS_Root\DataDocuments\Facilties\JCSM\4‐Financials\1‐Actuals\ 

JCSM Estimate vs Actual.xlsxJCSM Expenditure Graph 4/16/2012

JCSM ‐ Summary of Change Orders: 

Original Sjostrom & Sons Inc Construction Purchase Order March 2010 23,492,408.00 

Original Construction Contingency 1,000,000.00 

Additional Allowances included in construction 78,000.00 

Total Constuction Contingency & Allowances 1,078,000.00 

Description Dollars % total 

Unsuitable Soils 352,778.27 33% 

Geothermal & Testing 151,529.32 14% 

Boiler House/CLI/CLII ‐ Electrical 200,817.36 19% 

Additional Tree Removal/Landscaping/Micro‐hydro 32,147.54 3% 

Addition Turn Lane 18,082.98 2% 

Additional Storm Inlets 11,782.05 1% 

Construction Incentives 25,000.00 2% 

792,137.52 75% 

Other Misc Change Orders 262,346.10 25% 

Total Change Orders to Date 1,054,483.62 100% 

Remaining Contingency & Allowances 23,516.38 

Project Budget as of 5/26/2009 3/15/2010 2/29/2012 

Construction 24,528,000.00 23,492,408.00 23,360,232.89 

Miscellenous ‐ Sanitary relocation ‐ 262,000.00 265,509.58 

Furniture 500,000.00 744,000.00 774,924.60 

IT & Security 550,000.00 506,000.00 529,545.79 

Additional Contingency 1,353,000.00 1,441,726.00 87,535.09 

Basic Architect & Engineering Fees 5.8% 1,553,000.00 1,481,141.00 2,404,228.38 

LEED Certification & Commissioning ‐ 294,500.00 ‐ 

Additional A&E Servies 100,000.00 362,225.00 ‐ 

28,584,000.00 28,584,000.00 27,421,976.33 

Original Project Budget 28,584,000.00 

JCSM Actual to Date 27,421,976.33 

JCSM Project Funds Available 1,162,023.67 

At least 30 Change Orders were submitted on or after 09/27/2011 totaling over $327k 

These Change Orders are being finalized with some offsetting credits. 

Current Construction Retainage = $25,000.

April 17, 2012 

Karl J. Jacobs Center for Science and Math - Milestones and expectations: 

Aug 5 th ’10 

Oct 7 th ’10 

JCSM final structural steel signing and lunch celebration with contractors 

Lunch celebration with JCSM Planning Team & Contractors 

Dec ’10 Building enclosure Incentive by 12/03, HVAC Air Handlers delivered 12/23, 

drywall, mud & tape, Decision on Fall 2011 class locations – Good to Go! 

Jan. 27 th ’11 

Jun ’11 

Presentation to JCSM Planning Team, Leadership, selected staff and guests, 

including guided tours starting at the connection link with CLI 

Substantial completion Incentive extended due to previous extension critical path 

and March weather to 06/03 1 st & 2 nd floors – COMPLETED; 06/15 Ground floor 

& Lobby – COMPLETED; Extended to 06/28 Parking Lot side Landscaping, final 

furniture & equipment deliveries, installation of office, back-of-house, classroom 

furniture, install interior signage, 

May-Aug ‘11 Parking Lot 3 to JCSM creek enhancements – In progress – Completed Sept. 

July ’11 

August ‘11 

Sept ‘11 

Begin Moving Faculty offices, back-of-house items, artwork delivery, organize for 

public use (delayed from 07/18 to 08/01), 2 nd , 1 st & Ground floor punch list 

completion 

Final Completion date 08/01, Open for Public Use 08/16; Move remainder of 

Faculty & Staff, Geothermal field and Heat Pump commissioning, Grand Opening 

08/16; Start of Fall Classes 08/22 

A few punch list items are open and being resolved. Final Landscaping & Creek 

enhancement are completed, Reduced Retainage from 5.0% to 2.5% 

Oct - Dec ’11 Resolving Potential Change Orders, Incentives and Reduction of Retainage. 

LEED & Building Commissioning reports, Many of the final punch list items were 

completed during the Winter Break. Final Building Commissioning is in progress 

and upon successful completion, the LEED submission will occur. 

Jan ’12 

Feb ’12 

Resolving Change Orders continues, the JCSM commissioning continues until 

successful completion and then the LEED submission will occur. 

Building commissioning completed in early March, Meeting with Contractor in late 

March to resolve change orders, LEED submission next activity. 

Mar - Apr ‘12 Final project close-out - deferred from December 2011 due to outstanding 

issues


Board of Trustees Meeting – As of April 12, 2012 

Table 1: FY13 Current Enrollment as Compared to FY12 Enrollment (at same day in enrollment 

process) 

Term FY 12 CH 

Enrollment 

FY 13 CH 

Enrollment 

% Change 

in CH 

FY 12 Und. 

Head Count 

FY 13 Und. 

Head Count 

% Change 

in HC 

Summer I 3,596 3,109 -13.5% 1,231 1,022 -17% 

Summer II 14,439.5 12,704 -12% 3,200 2,734 -14.5% 

Summer III 1,257 818 -35% 504 309 -38.7% 

Total – Summer 19,292.5 16,631 -16% 4,935 4,065 -21.4% 

Total – Fall N/A N/A N/A N/A N/A N/A 

Total – Spring N/A N/A N/A N/A N/A N/A 

Note: Summer 2012 registration opened on March 26, 2012. Fall 2012 priority registration will open on April 15, 2012. 

*Total summer head count is duplicated. 

Table 2: FY 13 Actual Enrollment as Compared to Enrollment Goal By Term 

Term CH Enrollment – Current** CH Enrollment - Goal % of Goal Attained 

Summer 2012 

Session I 3,109 -- -- 

Session II 12,704 -- -- 

Session III 818 -- -- 

Total – Summer 2012 16,631 18,000 92% 

Total – Fall 2012 N/A 81,500 N/A 

Total – Spring 2013 N/A 77,500 N/A 

Total – YTD 16,631 177,000 9.4% 

Note: FY 13 Annual Goal = 177,000 credit hours (CH) is even with FY 12 YTD total 177,000 credit hours. 

**Credit hour enrollment as of 41 days (session I), 63 days (session II), and 91 days (session III) prior to last day to drop 

with 100% tuition refund.

CY12 Initiatives April.xlsx 

Planning Implementing 

Completed Follow-up/assess 

Focus Areas = FA# 

CY12 Initiatives FA# Apr Jul Oct 

Diane/Susan 

Begin the self-study 

process using the #1 I 

new Criteria for 

Accreditation, 

beginning Sept 2011 

1. Launch a comprehensive HLC self-study process 4. Update the SEM Plan 

2.Use data & research to support planning 

3. Update the Comprehensive Academic Plan 

5. Support implementation of the FMP 

Explanation 

Criterion teams have begun work; sessions held on Staff development day (April 5, 2012) 

to gather input from Collee community 

Diane/Susan 

Complete data 

collection for all 

chapters of selfstudy; 

August 2012 

#1 I 

On April 5, 2012, employees identified gaps and current available 

data/information for Criteria and Core Components 

Diane/Lisa/Amy 

Define Develop and make and 

public RVC’s goals 

for student 

persistence and 

completion based on 

RVC's mission, 

student population, 

and educational 

offerings (HLC, 4-B) 

#1 I 

Working with ICCB staff, RVC has identified its goal for the number of additional 

completers required each year: 59 per year. This is RVC's estimated contribution 

for Illinois to meet its goal of 60 percent more completers by 2025. Persistence 

and completion goals will be developed through the update of the Strategic 

Enrollment Management Plan. 

CY12 Initiatives April.xlsx AcadAf 1






Diane/Amy/Lisa 

Develop a plan for 

conducting an #2 C 

environmental scan 

of the College's 

district to inform re: 

strategic planning 

and decision making 

by end of Fall 

semester 2011 






EMSI software is being used to inform academic, strategic, and enrollment 

management planning. The environmental data section of the SEM report will be 

completed by May 1, 2012 

Greg 

Explore options for 

new health career 

programs and 

potential 

partnerships with 

area hospitals 

#3 C 

RVC met with Rockford Health Systems in order to discuss offering a radiography 

degree. Rockford Health System and RVC administrators agreed that an 

affiliation was not in either party’s best interest. Rockford Health System will 

continue the low enrollment program (8 students for 6 semesters) on their own. 

Diane/Amy Initiate 

strategies that support 

student achievement 

of college and career 

goals- President 

Obama's 'completion 

agenda' 

#3 I, P 

In addition to enrollment strategies presented in March 2012, a proposal for an 

accelerated AA degree - Business cohort - is under review. Proposed start date: 

January 2013 







Diane/Sam 

Identify strategies #3 P 

that support 

implementation of 

performance-based 

funding, based on 

ICCB accountability 

measures 






Reviewed State funding calculations to determine maximum (est. $75k) and minimum 

(est. $-0-), but compliance is required or the results could jeopardize other State funding 

sources. 

Diane/Greg 

Finalize the 2012- 

2015 revised 

Academic Plan in 

January 2012 

#3 C 

Academic Plan 2012-2015 is completed 

Susan Continue 

curriculum alignment 

with area high schools, 

evaluating the project's 

effectiveness in 

reducing the number of 

high school students 

placing into 

developmental courses 

upon matriculating to 

RVC 

#3 I 

A research and evaluation plan has been developed with Institutional Research. 

Data to inform the study was based on the administration of Accuplacer to 2,236 

juniors enrolled in Rockford Public and Harlem School Districts. An initial analysis 

of data using Rock Valley College readiness standards is currently in progress. 

Testing results were sent to individual students, as well as high school 

counselors, to highlight the need for additional course work or preparation 

during the senior year for many students. Next steps include tracking students 

from this testing group to determine any decline in developmental courses 

needed during the AY 2012-2013 for those students who enroll in classes at Rock 

Valley. 


Rock Valley College 2012 Initiatives 





Pam 

Finalize a 

comprehensive #5 P 

capital campaign 

plan to raise multimillion 

dollars to 

support the 

construction of the 

AIC (and CLI & CLII), 

launching the 

leadership phase of 

the campagin in 

FY13 to secure a 

minimum of 

$1million in gifts and 

pledges 






The Foundation is in early pre-campaign planning and awaiting decisions on the 

project scope and timeline 

CY12 Initiatives April.xlsx Fndatn 4






Sam/Greg 

Complete the design 

of the Arts 

#5 P 

Instructional Center 

(AIC) 






Rolled into Facilities Master Plan, provided Mid-Year Conference update, planning e- 

survey to provide prioritized capital project list. 

Sam 

Choose project 

architect for the 

renovation of CLI and 

CLII and begin design 

planning with the 

project architect, the 

CLI/CLII Visioning 

Team, and the 

College community 

#5 P 

Process to begin after April selection of College Architect of Record. Requires 

Facilities Master Plan project scope, estimated construction costs and construction 

timeline. 

CY12 Initiatives April.xlsx AdmSrv 5






Amy/Diane/Greg 

Use results of the 

environmental scan #4 P 

to create new 

academic 

programming 






Institutional Research has pulled environmental scan data using EMSI (an environmental 

scanning software program that pulls and integrates data from multiple sources) for the 

SEM 2.0 plan. The environmental scan section of the plan will be completed on 5/1/12. 

The new and serious budget constraints will likely limit or prevent implementing new 

academic programs. 

Amy 

Utilize environmental 

data and 

predictive modeling 

to determine annual 

enrollment goals. 

#4 

P 

FY 13 annual enrollment goal has been set at 177,000 credit hours, equivalent to FY 12 

actual enrollment for no-growth expected overall at RVC. 

Greg/Mike Develop 

& promote new 

program certificates 

& degrees that meet 

the economic needs 

of our community 

#4 I 

Work on Cont Ed programs include personal fitness, home inspection, medical billing and 

coding pharmacy tech, EKG tech, sleep tech, and IDOT training. In addition, work is begun 

to develop a manufacturing training center with RAEDC and EIGER providing fast track 

programs for CNC, fabricators, welders and NIMS certified career as advanced operators; 

talks underway with Chrysler to provide training for 400 employees; programs being 

created for RPS205 grads taking place in our CIM Cell; all programs assist in continuing 

higher ed as well. 

Amy/Greg/Mike 

Develop strategies to 

increase completion 

for select AAS degree 

seekers 

#4 I 

Program completion data is gathered annually for AAS degrees. Using this information, career advisors are 

working with students in targeted ‘feeder’ classes for select degrees (e.g., FRE 101, HSR 101, ECE 100, etc.) to 

share course sequence plans and degree mapping leading to an increase in the number of students who 

complete a degree. In addition, career advisors have developed special targeted outreach initiatives to AAS 

degree seekers who have earned at least 24 credit hours toward that degree. Career advisors meet with these 

students in an individual or group format to discuss course scheduling, due dates, potential certificate 

completion and degree completion planning. 

CY12 Initiatives April.xlsx StuDev 6






Amy 

Evaluate initial 

success of the 

#4 P 

Learning and 

Opportunity Center & 

SCCE as a degree site 

to determine future 

strategies that will 

lead to increased 

enrollment, and 

provide greater 

access to 

underserved 

populations in RVC 

district 






KPIs are in place for tracking success at LOC and SCCE. Board will hear report on LOC at 

April 2012 meeting. SCCE report is being developed and is expected to be completed by 

August, 2012. 

Amy/Susan 

Finalize the revised 

2013-2015 SEM plan 

in Dec 2012 

#4 P 

The SEM 2.0 plan is in process. A draft will be completed by May, 2012. The final version 

of the plan is expected to be completed in October, 2012. 

CY12 Initiatives April.xlsx StuDev 7






Jessica/Mike 

Develop a plan for 

staff and 

#2 P 

professional 

development 

needs 






Jessica surveyed and obtained results from supervisory personnel and their supervisors, to 

determine training needs. She met with the BPI to determine which instructors can best 

design and develop the programs needed. Availability of instructors, cost of designing and 

presenting programs, time for supervisors to attend, length of program, deliverables and 

outcomes and follow-up will be determined, and a plan presented to the Leadership Team, 

to begin programs in Fall. 

CY12 Initiatives April.xlsx HR 8






Mike/Lisa 

Implement a 

coordinated plan for #2 I 

selecting and 

developing grants 

aligned to strategic 

planning beginning 

Fall 2011 






Lisa, David and I meet regularly to determine what grants to pursue. These grants 

are aligned with planning and HLC coordination, and so currently are tied mainly 

to job creation or community programs. One such grant is the TAACCT Grant, 

created as a consortium with Kishwaukee and Highland community colleges and 

RAEDC to create manufacturing jobs in our region. Others are NSF grants for job 

creation as well. A third is the grant for creation of a triage center to keep mental 

health and drug impaired patients out of the ERs of the three major area 

hospitals, a cooperative venture with Rosecrance. 

Mike/Amy/Greg/Lisa 

Determine RVC's 

current job 

placement rates for 

both credit and noncredit 

programs and, 

based on job 

placement data, 

create a revised 

student support 

structure and 

enhancements for 

career programs 

Mike Incorporate 

outreach & noncredit 

programs in 

the revised Academic 

Plan 

#2 P 

#2 I 

Continuing Ed data, currently developing method for tracking data for certificate 

programs including personal fitness, home inspection, MT, medical billing and 

coding, pharmacy technician, EKG tech and sleep tech; 49 individuals trained in 

the first year of IDOT grant progam, but need to see how many are working as a 

result of taking classes; urban weatherization grant is being tracked from the City 

of Rkfd for job placement. IL Green Network training beginning last March is also 

being tracked for this first phase before strategy can be developed. 

Included in this plan are efforts made to reduce waiting times in the DWP to see a counselor from 

nine monthys to zero; future cuts may impact this result. SBDC and PTAC are high performing areas, 

continuing work toward the one-stop shop for manufacturing with positions created and state 

tracking requirements met; the C-Team (commercialization team) has been created to help existing 

businesses grow, with cross selling in RVC areas, Eiger and TechWorks 

CY12 Initiatives April.xlsx O&P 9

Electronic 2008‐2012 

60 

50 

40 

30 

20 

10 

0 

Jan Feb Mar April May June July August Sept Oct Nov Dec 

2008 2 9 9 13 11 6 1 5 12 14 9 5 

2009 6 12 6 17 13 14 10 17 28 10 15 20 

2010 22 13 17 24 32 21 8 8 17 20 9 10 

2011 10 13 18 18 8 19 11 22 6 30 19 21 

2012 48 37 34


FOIA Report 

3/15/12 – 4/15/12 

Date 

FOIA # Requestor Request Result 

Received 

03/15/2012 175 Maria Diaz, Smith 

Maintenance Co 

Custodial Services current contract agreement Response provided 

on 4.5.12. 

3/22/2012 176 Donald Bondick Any and all information regarding the above date 

and student, and the two (2) RVC Public Safety 

Officers, involving one female and one male 

Extended 5 days. 

Response provided 

on 4.5.12. 

officer 

3/28/2012 177 Slawek Jakowczuk Monthly custodial services contract amount 

performed by current vendors 

Withdrawn on 3/29 

per Mr. Jakowczuk. 

4/2/2012 178 William Samuelson RVC PD Incident Report 12-0122 Response provided 

4/3/2012 179 Cathy Bayer, 

Rockford Register 

Star 

A copy of Dr. Becherer’s current employment 

contract. 

4/5/2012 180 Adrienne Horn A copy of the written complaint filed against me by 

a student. 

4/10/2012 181 George Hernandez All RVC Board of Trustee votes for which Trustee 

Biondo abstained or recused himself for all years 

he has served on the Board. 

4/10/2012 182 George Hernandez Copies of all electronic communications and 

recordings made, including cellphone text 

messages, sent and received by the following 

members of the Board of Trustees sent, received, 

and made by these Board members during all the 

Board special and official meetings, and study 

sessions from May of 2011 to the present: Ted 

Biondo, Michael Dunn, Katherine Kelley, and 

Michael Olson. This request applies to personal 

cellphones, personal email accounts, FaceBook, 

and Twitter accounts. 

4.4.12. 


4.4.12. 


4.13.12. 


4.11.12.

Rock Valley College 2012 

AT A GLANCE COLLEGE COMMUNITY EVENTS 

For Additional information or Questions please contact: Robbin Snodgrass, 815-921-4321 or r.snodgrass@rockvalleycollege.edu 

Date Event RVC Staff Student Athletic Community 

APRIL 

18 NIU Visits RVC Recruitment Fair - SC - 6 pm x x x 

18 Veteran's Education & Benefits Fair - SC - 9 am x x x 

20 Annual Writing Awards - SC - 3:30 pm x x x 

20 Softball vs. MATC @ 3:00 pm Softball field x 

21 Earth Day - PEC - 11 am x x x 

22 Baseball vs. Madison College @ Noon, Baseball field x 

25 Disability Awareness Fair - SC - 10 am x x x 

26 Healthcare Career Fair, PEC - 4:30 pm x x x 

26 "Grow Your Own" Press Conference - SC - 10:15 am x x x 

26 Baseball vs. Elgin @ 2:30 pm Baseball field x 

26 Men's Tennis vs. Rockford College @ 4 pm Guilford 

Tennis Courts 

x 

27 Healthcare Career Fair - PEC - 8 am x x x 

28 Baseball vs. Kankakee @ Noon, Baseball field x 

29 Baseball vs. Harper @ Noon, Baseball field x 

29 Softball vs. Highland College @ Noon, Softball field x 

30 State of Illinois-Commission Hearing, WTC-4:30 pm x 

MAY 

1 Employee Benefits Fair - WTC, 9 am x 

1 - 5 Mayfest Events - SC x x x 

1 Baseball vs. Rockford College JV @ 4:30 pm Baseball 

field 

x 

1 1st Tuesday - "Understanding Sustainable Energy" - 

Griesbach - SC, 6 pm x x x 

4 UB Senior Open House - SCCE, 5 pm x x 

4 Rock Enroll - WTC, 8 am x x x 

4 ALAS Leadership Event - PEC, 9 am x x x 

4 11th Annual History Awards - SC, 7 pm x x x 

5 American Heart Walk - Walking Path, 8 am x 

9 Rockford Chamber Breakfast Buzz-WTC, 7:30 am x x 

11 BHCC - Sankofa Banquet - SC, 6 pm x x x 

16 HR's Retirement Reception - SC, 3 pm x 

17 GED graduation - PEC, 6 pm x x x 

18 RVC Commencement - PEC, 6 pm x x x 

18 DNT/RSP Graduation - SCCE, 11 am x x x 

JUNE 

1 Rock Enroll, WTC - 8 am x x x 

2-3 USSSA John Maitland Memorial Tournament x x 

6 CLR Leadership Lunch, SC - 11 am x x 

11-14 Summer Baseball Camp - Baseball Field x 

13 IL Comptroller Workshop, WTC - 8 am x 

13 Rockford Chamber Breakfast Buzz, WTC - 7:30 am x x 

19-21 Summer Baseball Day Camp - Baseball Field x 

28 Nursing LPN Recognition, SC - 3 pm x x x


April 24, 2012 

Claims Sheet #678 

Recommendation: 

It is recommended that the Board of Trustees approve the 

following claims sheets, from Datatel®, dated March 31, 2012. 

The total is $ 2,993,892.16. 

Jack Becherer, Ed.D. 

President 

Attachments 

Board Approval: ______________________________ 

Secretary, Board of Trustees

Month: 03/2012 

Checks Over $10,000 issued between 3/1/12 and 3/31/12 

Report Date: 4/16/2012 Page 1 of 3 

Check No Check Date Vendor 

Check Amount 

LP*0661374 3/1/2012 0278683 - BARNES NOBLE $776,680.08 

Board Report #6874, Dated 4/24/2012, FA~Link is a Software Connection Between RVC and Barnes & Noble Allowing Students to 

Charge Books against their Pell Grants. 3665 Transcations were made in the Spring 2012 Semester - Fund 10. 

LP*0661387 3/1/2012 0289674 - CITY ROCKFORD $15,891.00 

Board Report #6805, Dated 6/28/2011, March Rent, 303 N Main St Location - Fund 06. 

LP*0661395 3/1/2012 0310222 - CONSTELLATION NEW ENERGY $10,726.65 

Board Report #6805, Dated 6/28/2011, Electric Service, SCCE, February 2012 - Fund 02. 

LP*0661409 3/1/2012 0422222 - FRIDH $15,185.63 

Board Report #6805, Dated 6/28/2011, March Rent, 308 W State St Location - Fund 01. 

LP*0661520 3/1/2012 0388167 - IKON OFFICE SOLUTIONS $10,920.00 

Board Report #6805, Dated 6/28/2011, Copy Charges on 42 Copiers, February 2012 - Fund 01. 

LP*0661548 3/8/2012 0396322 - BLACKBOARD CONNECT $11,000.00 

Board Report #6859, Dated 2/28/2012, Emergency Preparedness Text Messaging System Renewal - Fund 01. 

LP*0661560 3/8/2012 0407029 - CHICAGO PHOTO SAFARIS $10,941.75 

Board Report #6859, Dated 2/28/2012, Payment for 13 Fall 2011 Classes - Fund 01. 

LP*0661589 3/8/2012 0289733 - HEALTH CARE SERVICE $403,492.94 

Board Report #6831, Dated 11/29/2011, PPO Insurance, February Settlement Statement - Fund 05. 

LP*0661622 3/8/2012 0289878 - MID CITY OFFICE PRODUCTS $10,598.84 

Board Report #6805, Dated 6/28/2011, Miscellaneous Office Supplies, February 2012 - Fund 01. 

LP*0661649 3/8/2012 0293795 - R J GALLA $12,861.00 

Board Report #6859, Dated 2/28/2012, Additional Cyber Liability Coverage - Funds 02, 12. 

LP*0661653 3/8/2012 0331852 - ROBBINS, SCHWARTZ, NICHOLAS, $62,073.06 

Board Report #6805, Dated 6/28/2011, Monthly Legal Fees - Fund 01. 

LP*0661686 3/8/2012 0402400 - SYMETRA LIFE INSURANCE $105,749.45 

Board Report #6831, Dated 11/29/2011, Stop Loss Insurance, March 2012 - Fund 05. 

LP*0661688 3/8/2012 0297794 - TRIMDATA $14,306.00 

Board Report #6851, Dated 1/24/2012, FA~Link Renewal - Fund 05. 

LP*0661712 3/15/2012 0298197 - BANK AMERICA $37,798.66 

Board Report #6805, Dated 6/28/2011, Purchase Card Usage, February 2012 - All Funds.

Month: 03/2012 




Check Amount 

LP*0661745 3/15/2012 0310222 - CONSTELLATION NEW ENERGY $49,868.68 

Board Report #6805, Dated 6/28/2011, Electric Service, Main Campus, February 2012 - Fund 02. 

LP*0661746 3/15/2012 0385509 - CONSTELLATION NEW ENERGY - GAS DIV $17,772.00 

Board Report #6805, Dated 6/28/2011, Natural Gas Service, March 2012 - Fund 02. 

LP*0661879 3/15/2012 0287688 - STATE UNIVERSITIES RETIREMENT SYSTEM $129,927.18 

Payroll Deduction Remitted on Behalf of Employees - Fund 01. 

LP*0661883 3/15/2012 0287723 - VARIABLE ANNUITY LIFE INSURANCE $16,940.91 


LP*0661917 3/22/2012 0289599 - C D W GOVERNMENT $11,230.71 

Not on Board Report, Multiple Miscellaneous IT Hardware and Software Purchases - Funds 01, 02. 

LP*0661940 3/22/2012 0117682 - DATATEL $13,214.87 

Board Report #6805, Dated 6/28/2011, FY12 Datatel Action Plan - Fund 01. 

LP*0661958 3/22/2012 0289733 - HEALTH CARE SERVICE $90,800.44 

Board Report #6805, Dated 6/28/2011, HMO Insurance, April Premium - Fund 05. 

LP*0661973 3/22/2012 0332495 - KIMCO $38,358.00 

Board Report #6805, Dated 6/28/2011, February Cleaning Services - Fund 02. 

LP*0661985 3/22/2012 0311458 - MANAGEMENT RESOURCE GROUP LTD $11,041.67 

Board Report #6805, Dated 6/28/2011, Compensation for EIGERlab Director, February 2012 - Fund 05. 

LP*0662047 3/22/2012 0408793 - SUN LIFE FINANCIAL $12,583.78 

Board Report #6805, Dated 6/28/2011, Supplemental Life Insurance, April Premium - Fund 05. 

LP*0662079 3/22/2012 0424195 - PITNEY BOWES RESERVE ACCOUNT $25,000.00 

Board Report #6805, Dated 6/28/2011, Postage Meter Refill - Fund 01. 

LP*0662105 3/29/2012 0289599 - C D W GOVERNMENT $44,115.60 

Board Report #6859, Dated 2/28/2012, Computer Replacement and Miscellaneous IT Hardware and Software - Funds 01, 02. 

LP*0662115 3/29/2012 0289674 - CITY ROCKFORD $15,891.00 

Board Report #6805, Dated 6/28/2011, April Rent, 303 N Main St Location - Fund 06. 

LP*0662132 3/29/2012 0422375 - EIGERLAB $195,354.19 

Board Report #6821, Dated 9/27/2011, Time and Materials for Economic Development Administration (EDA) Grant - Fund 06.

Month: 03/2012 




Check Amount 

LP*0662142 3/29/2012 0422222 - FRIDH $15,185.63 

Board Report #6805, Dated 6/28/2011, April Rent, 308 W State St Location - Fund 01. 

LP*0662201 3/29/2012 0293300 - PITNEY BOWES, INC. $10,780.00 

Board Report #6859, Dated 2/28/2012, Replacement Folder for Traffic Safety Program - Fund 05. 

LP*0662262 3/30/2012 0287688 - STATE UNIVERSITIES RETIREMENT SYSTEM $113,227.63 


LP*0662266 3/30/2012 0287723 - VARIABLE ANNUITY LIFE INSURANCE $16,940.91 


LP*0662273 3/30/2012 0289925 - POSTMASTER $35,000.00 

Board Report #6805, Dated 6/28/2011, Postage for Standard Mailing and Business Reply - Fund 01. 

Between 3/1/12 and 3/31/12: 33 checks totaling $2,361,458.26 out of $2,993,892.16 or 78.88%


April 24, 2012 

Purchase Report #656 


Board approval for items marked with asterisk: 

A. Repayment for EET 040 course – (Education Fund – Continuing Ed Center, Vendor 

Training Alliances) 

Northern IL Electrical Training, Rockford, IL 23,258.20*(1) 

(1) The EET 040 course provides Green Energy Career Training that includes Solar 

Installation, Wind Power, Math for the Trades, and Electrical Grid. Continuing 

Professional Education is subcontracting with Northern IL Electrical Training (NIET) to 

provide the instruction for that program. NIET bills RVC for the instruction and RVC in 

turn bills the Green Energy Grant through Workforce Connections. Classes were held 

from March 5 - 17, 2012. 

B. Custodial Services – (Operations and Maintenance Fund – Custodial Maint, Maintenance 

Srvs Buildings) 

Smith Maintenance, Chicago, IL 418,628.34 

GCA Service Group, Downers Grove, IL 485,058.00*(2) 

WFF Facility, St Louis, Mo 540,180.00 

Executive Building Maintenance, Elk Grove Village, IL 554,168.00 

Peterson Cleaning Inc, Rockford, IL 586,260.00 

Centaur Building Service, St Louis, MO 618,395.97 

Midwest Environment, Chicago, IL 628,610.20 

CSM Service, Hudsonville, MI 646,680.58 

Clean Campus, Elk Grove Village, IL 651,912.00 

FBG Service Corp, Davenport, IA 656,863.00 

GSF Cleaning & Support Services, Buffalo Grove, IL 661,696.40 

United Service Companies, Chicago, IL 688,313.03 

ABM, Green Bay, WI 730,285.00 

Alpha Building Maintenance Services, Homer Glen, IL 763,428.60 

ISS, Pepper Pike, OH 773,971.11 

RJB, Orland Park, IL 864,014.44 

SSC Service Solution, Knoxville, TN 952,554.12 

Diversified Building, Janesville, WI 1,525,051.44 

(2) RVC released a request for proposal for custodial services. The responses were 

evaluated based on five categories and specifications best serving the College’s overall 

operational needs. Price was one of the categories and was weighted at 30% of the score. 

A Selection Committee reviewed the submitted proposals. The above prices represent 

one year of a five year agreement.


April 24, 2012 

Purchase Report #656/2 

C. New Data Protector Licenses and Support – (Education Fund – IT-Administration, 

Administrative Software) 

Logicalis, Lisle, IL 13,381.40*(3) 

Business Services Solutions, Longboat Key, FL 14,599.60 

Advotek, Downers Grove, IL 15,830.00 

(3) This purchase is for 10 online extension LTUs (license to use) to expand RVC’s HP 

Data Protector backup environment for servers. These licenses will enable consecutive 

server backups allowing seven servers to back up at one time and keep the College in 

compliance with having a license for each server being backed up. The licenses will also 

allow SQL database servers to backup according to industry standards. The current one 

license allows one server to back up at one time. 

D. Compact Utility Tractor – (Operations and Maintenance Fund – Grounds Maintenance, 

Other Capital Outlay) 

DeKalb Implement Company, John Deere, Loves Park, IL 45,500.00*(4) 

(4) FPOM requests to purchase a 4720 Compact Utility Tractor with a 400cx loader. 

This tractor will replace two current John Deere compact utility tractors and a Bobcat 

loader. These three pieces of equipment are near end of life. The intent of this purchase 

is to gain efficiencies by purchasing a compact tractor that is more flexible, powerful and 

environmentally friendly. 

E. Addendum to Purchase Order B6090 Human Resources and Administrative Services 

(Education Fund and Liability, Protection, & Settlement Fund – Human Resources, Tort 

and Freedom of Information, Legal Services) 

Robbins Schwartz Nicholas Lifton & Taylor, Chicago, IL 75,000.00*(5) 

Original Amount $94,000.00 

Previous Addendum 50,000.00 

Addendum 75,000.00 

New Total $219,000.00 

(5) Increase due to faculty negotiations, mediations and additional Freedom of 

Information Act requests.


April 24, 2012 


F. Addendum to Purchase Order B5968 Facilities, Plant Operations and Maintenance 

(Operations and Maintenance Fund – Vehicle Supplies, Transportation) 

Exxon Mobil, Des Moines, IA 6,223.37 *(6) 



New Total $16,123.37 

(6) FPOM is requesting an addendum to the Exxon Mobil fuel card BPO due to 

an increase in fuel prices, an increase in the average monthly transactions per 

month and an increase in the average monthly fuel consumption. 

G. Addendum to Purchase Order B5905 Information Technology (Education Fund – IT- 

Administration, Maintenance Srvs Computer Equipment and Software) 

CDW-G, Chicago, IL 18,446.20 *(7) 



New Total $23,446.20 

(7) Increase to this PO is due to the payment of maintenance contracts which 

includes the annual blade maintenance for $6,151.20. The blade servers reduce 

server sprawl and consolidate services into a single hardware platform reducing 

maintenance costs for hardware and software. $12,295.00 of the additional costs 

will be the annual VMware maintenance. The VMware licenses reside on the 

blade servers and create a virtual environment allows the blade servers to run 

multiple functions on a single blade, thereby reducing software costs.


April 24, 2012 


H. Addendum to Purchase Order B5986 Information Technology (Education Fund – IT- 

Academic Maintenance, Srvs Computer Equipment) 

CDW-G, Chicago, IL 7,387.55 *(8) 



New Total $15,387.55 

(8) Increase to this PO is due to the payment of two additional maintenance contracts. 

The Meru annual maintenance costs $4,218.75. Meru Wireless Network LAN allows 

mobile devices such as laptops to access RVC’s network and allows centralized 

management and security. $3,168.80 is for the annual blade server maintenance. The 

blade servers reduce server sprawl and consolidate services into a single hardware 

platform reducing maintenance costs for hardware and software. 

Jack Becherer, Ed.D. 

President 

Board Approval: _________________________ 

Secretary, Board of Trustees

ROCK VALLEY COLLEGE Board Report # 6875 

April 24, 2012 

Personnel Report #648 

Recommendation: The Board of Trustees acknowledges the following personnel actions: 

A. APPOINTMENTS. 

#Taip Asani (0285468), Accounts Payable Assistant, Accounts Payable, full-time with benefits, 

grade 6, $24,965/year, prorated for the balance of the fiscal year, effective March 30, 2012, account 

# 01-82100-51610. (Vacancy due to promotion) 

#Dolores Elias (0386392), Administrative Assistant II, Intercultural Student Services, continuous 

part-time without benefits (SURS), grade 8, $14.01/hour, effective April 16, 2012, account # 01- 

36985-51620. (Vacancy due to retirement) 

#Greg Heckman (0148949), Faculty, Aviation Maintenance Technology, full-time with benefits, 

Lane I, Step 3, $46,123/9 months, effective August 18, 2012, account #01-13200-51310.(Vacancy 

due to retirement) 

#Ryan Jacobsen (0293088), Administrative Assistant I, Recruitment and Admissions, full-time with 

benefits, grade 6, $24,965/year, prorated for the balance of the fiscal year, effective April 2, 2012, 

account #01-31001-51610. (Vacancy due to resignation) 

B. RESIGNATION. 

Nighath Ali (0334630), Administrative Assistant I, Recruitment and Admissions, April 13, 2012. 

Caroline Garrison (0044099), Faculty, Biology, effective May 21, 2012. 

C. RETIREMENTS. 

Robert Benham (0002521), Faculty, English, effective March 30, 2012. 

Patricia Edwards (0174251), Administrative Assistant II, Center for Learning and Retirement, 

effective June 29, 2012. 

Thomas Hunter (0061939), Associate Producer, Theatre and Arts Park, effective May 31, 2012. 

Vincent Madama (0048843), Associate Dean, Math, Human Services, Fitness, Wellness, and Sport, 


Charles Nelson (0231755), Faculty, Computer Information Systems, effective May 31, 2012.

Board Report 6875/2 

PR #648 

April 24, 2012 

Daniel Wedemeyer (0275947), Assistant Director, Facilities, Plant Operations, and Maintenance, 


D. SALARY CHANGE. 

Erin Fisher (0002557), Faculty, Psychology, from Lane IV, Step 14, to Lane V, Step 14, $63,088/9 

months, prorated for the balance of the fiscal year, effective Summer 2012, due to completion of 

graduate credit. 

E. REVISION. Board Report #6869, Item A. Revision of effective start date. 

#Betty Villalobos-Hallman (0442998), Coordinator of New Student Enrollment, Recruitment and 

Admissions, continuous part-time without benefits (SURS), grade 11, $17.64/hour, effective March 

9, 2012, account # 01-31001-51220. (Vacancy due to resignation) 

#Biographical Sketch Attached 


President

Board Report 6875/3 

PR #648 

April 24, 2012 

BACKGROUND INFORMATION: 

Taip Asani comes to Rock Valley College with a degree in accounting from Northern Illinois 

University. He polished his educational background by gaining working experience most recently as an 

Accounting Clerk for the Rockford Housing Authority. Taip will be a great addition to the Accounts 

Payable Department here at Rock Valley College. 

Dolores Elias has been a part of Rock Valley College since December 2010. Dolores began working 

with Rock Valley College in the Disability Support Services department and will move over to 

Intercultural Student Services effective April 16, 2012. Dolores has 14+ years of experience as an 

Administrative Assistant. She is bilingual and provides a strong student-friendly personality to our 

office. Please join us in welcoming Dolores Elias to the Intercultural Student Services department. 

Greg Heckman is a 1993 graduate of the Rock Valley College Aviation Maintenance Technology 

Program. He also has an associate is science in engineering from Sauk Valley College, and a bachelor 

of science degree in mechanical engineering from the University of Wisconsin-Platteville. Greg has 

previously been an adjunct instructor for Rock Valley College aviation classes. Greg brings to the 

program over 20 years of experience in the aviation maintenance field. 

Ryan Jacobsen is a graduate of Christian Life High School who went on to attend Rock Valley College 

and subsequently graduate from Columbia College Chicago. He has held a variety of positions 

nationwide in customer service and administrative support positions. Specifically, he has enjoyed 

positions in Cooper Landing, Alaska, New Orleans, Chicago, and New York City. Ryan is very excited 

to transition into a professional role here at Rock Valley College where it is his personal goal to 

“educate and help students maneuver through a sometimes overwhelming environment.”

Rock Valley College Board Report # 6876 

BOARD POLICY April 24, 2012 

3:30.010 

TRAVEL REIMBURSEMENT 

Background: 

Rock Valley College will have consistent procedures College-related 

travel. 

Rock Valley College Board of Trustees will authorize the college 

president to issue administrative procedures for the implementation of 

a travel policy and other matters related to travel, including, but not 

limited to, what constitutes approved College business, authorization 

for travel, and procedures for travel. All travel regulations apply to 

travel charged to all college funds including state, institutional, 

contract, grant agency, student commission, organizations and clubs, 

and gift funds. All procedures must comply with state regulations, all 

relevant laws of the state of Illinois, and with Internal Revenue Service 

regulations. 


It is recommended that the Board of Trustees approve the attached 

updated and revised travel policy. 

Board Index Number: 3:30.010 

Former Policy Number: 350 

Replaces: Board Report #6175, June 22, 2004 

Section: 

3-Finance and Operations 

Date Effective: April 24, 2012 

Responsible Administrator: Vice President of Administrative Services 

______________________________________________________________________________ 

Travel Reimbursement 

Rock Valley College shall reimburse members of the Board of Trustees, the president, 

employees and representatives of the college for necessary travel-related expenses incurred on 

behalf of the college and provided for in the college’s approved budget. 

Board Approval: __________________________ 



President 

Travel Revised Date: 4-24-12


Administrative Procedures April 24, 2012 

BOARD POLICY 3:30.010 

TRAVEL PROCEDURES 

Rock Valley College shall reimburse members of the Board of Trustees, the President, 

employees and representatives of the college for necessary travel and travel-related expenses 

incurred on behalf of the college and provided for in the College’s approved budget. 

College travel should always be arranged to serve the best interest of the college and be within 

the authorized budget. The best interest of the college is served by a combination of purposeful 

learning, expense, time and convenience, which proves to be the most economical overall and 

least disruptive to college business. 

The travel regulations apply to travel charged to all College funds including state, institutional, 

contract, grant agency, student commission, organizations and clubs, and gift funds. They do not 

apply to interviewees or individuals who are official guests of the College. In all cases, 

reimbursement for travel expenses is limited to actual expenses which are judged to be 

reasonable and necessary and with appropriate receipts. See Appendix A for the definition of 

appropriate receipt. 

The President is authorized by the Board of Trustees to issue administrative procedures for the 

implementation of the travel policy and other matters related to travel, including what constitutes 

approved College business, authorization for travel, the procedures for in-district, out-of-district, 

out-of-state, and out-of-country travel, and common allowable mileage distances, and other 

procedures, as needed. All procedures must comply with state regulations, all relevant laws of 

the State of Illinois, and with Internal Revenue Service regulations. 

Reimbursement allocations for mileage and per-diem rates for meals and incidental expenses will 

be at the current College rate. 

Smoking is not allowed in any College-owned vehicle by anyone in the vehicle. 

Travel reimbursement for the teaching of courses, as applicable in the travel procedures, will not 

be taken from any professional development or travel funding provided to individual faculty 

members as part of a collective bargaining agreement. 

Changes to the authorization for travel procedure will be the responsibility of the Chief Financial 

Officer. 

Travel Page 1 of 12 Revised Date 04/05/2012




I. Pre-Authorization to Travel 

1. Authorization to travel will be requested and approved in not more than 6 months and not 

less than 4 weeks in advance and follow supervisory and expense signature authorities. 

2. Approval of requests to travel requires submission of the Application for Travel form with 

signatures of the appropriate supervisor(s). The level of approval necessary is determined by 

the total of all relevant expenses associated with travel. 

3. Authorization of travel is essential for the release of funds and for proper insurability. 

4. All expenses associated with travel must be approved on one Application for Travel form. If 

only one member will be submitting for reimbursement for the entire group, one form should 

be submitted. If individual members of the group will be submitting for reimbursement, 

separate forms should be submitted together for approval. 

5. Costs associated with travel are often time-sensitive. Please notify Business Services of any 

plans to travel. Allow for up to three (3) months notification if costs are expected to exceed 

$10,000.00, as Board approval will be needed. 

6. Rock Valley College is not responsible for reimbursing authorized persons for clothing or 

other costs associated with lost luggage. The person traveling should file a claim with the 

applicable airline carrier and should not submit such charges on the expense report(s). 

7. Leave for conferences and in-service training programs should be approved in not more than 

6 months and not less than 4 weeks in advance in writing and submitted to the immediate 

supervisor for pre-approval. 

II. Travel Arrangements through Business Services 

1. Business Services will assist with making arrangements for all faculty, staff and student 

travel. A department should contact Business Services 

2. A signed copy of an Approved Application for Travel form must be submitted to Business 

Services before any non-refundable accommodations are booked. 

3. Business Services will help obtain quotes for travel. When requesting quotes, please specify 

what accommodations will be needed, relevant dates and times of travel, destination and the 

number of people traveling. 

4. Car rentals should be arranged through Business Services as RVC has corporate accounts 

with certain vendors. RVC employees are not allowed to rent and/or drive 15-passenger 

vans. 

5. Bus charters should be arranged through Business Services as RVC has insurance 

requirements that are only met by certain vendors. 





III. Air Travel 

1. The purchase of airline tickets should be far enough in advance to take advantage of 

discounts and lowest coach fare. When booking any airfare Business Services needs a copy 

of the authorized person’s Driver’s License, birth date and gender. If a group is traveling 

together, a list of all names, birth dates, and gender is needed. 

2. If the authorized person traveling chooses to upgrade/change the ticket, it is done at the 

person’s expense. 

IV. Ground Transportation 

1. Airport shuttle services are to be used when most cost effective. When traveling via O’Hare 

Airport shuttle tickets can be purchased with airfare. If other services are used and Airport 

shuttle is available, reimbursement will be given up to the amount of the Airport shuttle. 

2. Taxi use associated with College business will be reimbursed when taking the taxi to/from 

business destinations. 

3. RVC employees are not allowed to rent and/or drive 15-passenger vans. 

V. Use of College Fleet Vehicles 

1. The College will furnish vehicles for College-related business as long as it is economically 

feasible to do so. The driver of any college vehicle must be registered using the Request for 

Vehicles on-line form found on the Quarry, have a valid driver’s license and be an authorized 

representative of Rock Valley College. A request for a vehicle is done via the Quarry. 

2. The use of all College-owned vehicles will be charged to the appropriate department’s 

budget and will be at the current effective College reimbursement rate. 

3. The vehicle shall not be driven by a person under the influence of alcohol or drugs. 

4. No student shall drive a College-owned vehicle unless specifically approved by the VP of 

Administration. The student approval shall be forwarded to Facilities, Plant Operations and 

Maintenance (FPOM) for confirmation. Please refer to Board Index Number 3:30.030 for 

further rules and procedures on student use of personal vehicles for College sanctioned 

travel. 

5. The vehicle should be reserved/issued to the driver of the vehicle. The driver shall be 

responsible for compliance with all applicable traffic laws and ordinances. The driver shall 

be responsible for the cost of any traffic tickets received and securing the vehicle when not in 

use. 

6. Smoking is prohibited in all college fleet vehicles. 





7. No College vehicle shall be checked out for more than a one-week period. 

8. All trash should be removed from the vehicle before it is returned. 

9. The driver shall not pick up hitchhikers. 

10. All persons in the College fleet vehicle must wear seatbelts. 

11. Vehicles shall be issued on a basis which will provide the best savings to the college in terms 

of miles driven within a period of time. The gross anticipated mileage and availability of 

alternative transportation will be among the factors considered in assignment of vehicles. In 

the event a college vehicle is not available, FPOM will send a Zero Slip. 

12. The person using the vehicle shall indicate, prior to departure from the college, the 

approximate time of return of the vehicle. If the driver will be more than one hour late, the 

driver shall inform the FPOM Office. After business hours, call Rock Valley College Police 

Department. 

13. Vehicles shall be returned to the Support Services Building designated parking area upon 

completion of the trip. The vehicle keys, Transportation Trip Sheet, and gas card (with gas 

receipts) will be returned, on completion of the trip, to the Facilities, Plant Operations and 

Maintenance Office or put in the after- hours drop box. A College gas card shall only be 

used for qualified charges related to the College vehicle (refer to the gas card procedure). 

14. In case of an accident or breakdown, contact the RVC Police Department at 815-921-4350. 

An insurance card is located in the glove box of all College fleet vehicles. It contains any 

information that may be needed in case of an accident. 

15. All persons riding in College vehicles shall have legitimate reasons to do so. For trips leaving 

the campus, a list of passengers shall be submitted to FPOM by the supervisor or employee 

requesting the vehicle. A completed copy of the Request for Transportation form will be 

given to RVC Police Department along with the list of passengers prior to departure from 

RVC. The responsibility falls with the travelers. If the RVC Police Department is 

aware, the department will be conscious of vehicles in the college parking lot and would 

be available to contact families in case of emergency. 

16. The vehicle may be checked out the evening prior to the trip but must be returned the day one 

returns from the trip. 

17. Report all vehicle malfunctions on the Request for Transportation form when returning the 

vehicle. 

18. Privileges may be revoked from future use of college vehicles if these rules are not followed. 





VI. Reimbursement of Travel Expenses 

1. Travel Reimbursement Reports must be approved and submitted within 30 days of the last 

date of the travel expense to the Accounts Payable Department. 

2. The Accounts Payable Department will be responsible for processing travel reimbursement 

forms. 

3. Travel Reimbursement Reports that are missing the required documentation and/or have 

unexplained expenses, may delay payment or result in no payment. 

4. Copies of all submissions should be kept until final payment has been received. 

5. Parking fees: Be sure to obtain a receipt to be reimbursed. 

6. Toll receipts are not required. However, a reasonableness test will be performed by the 

Accounts Payable Department to determine the appropriate reimbursement amount. 

VII. Lodging Receipts 

1. Lodging receipts, regardless of the amount, are required. Receipts should include: name and 

location of hotel; dates of lodging; method of payment; show zero balance on the receipt; and 

have separate line amounts for lodging, meals, phone calls, taxes and other charges. 

2. Lodging items not reimbursed include room cancellation fees due to employee not taking 

reasonable actions to avoid such charges; additional room upgrades; poolside rooms; rooms 

on special floors; in-room movies; video games, etc.; non-business related telephone charges, 

health clubs and spa fees; in-room honor bars and extra costs of double-room over singleroom 

rates when a spouse/guest is not an authorized RVC representative for travel. 

3. Laundry services for travelers with uniforms and/or staying longer than 5 days will be 

reimbursed at an amount pre-approved by immediate supervisor. 

4. In the event a College P-Card is used, a copy of the lodging receipt should be submitted with 

the P-Card monthly cost allocation detail submitted to Business Services. 

5. In the event lodging expenses are advanced, any monies that are unused must be refunded 

back to the college. 

6. Receipts are required for any tipping. 





VIII. Reimbursement for Meals 

1. Meals for travel requiring overnight stays will be reimbursed at a $35.00 per diem - receipts 

are not required for reimbursement. If the venue in which you are attending is providing 

meals, you will not qualify for the $35.00 per diem. 

If you do not qualify for the $35.00 per diem, a per-meal reimbursement of up to the 

following amounts will be reimbursed only with valid receipts: 

Breakfast $8.00 

Lunch $10.00 

Dinner $17.00 

2. Employee meals should be directly related to a business activity, and the business purpose 

must be clearly documented. Actual expenses, above the allotted amount, will be reimbursed 

if the charge is reasonable, as determined by the immediate supervisor. Actual receipts are 

required for amounts exceeding the pre-authorized $35 per diem meal allotment. 

3. In cases where receipts are either handwritten or from an adding machine tape, the receipt 

needs to be validated. Validation occurs when the cashier from the vendor signs the receipt 

and provides a contact phone number including the area code. 

4. Tips should not exceed 15 percent. Be aware that some restaurants add a gratuity to the bill 

automatically for large parties which the College will pay. If by chance the automatic 

gratuity was overlooked and an additional tip is given, the College will not reimburse the 

additional tip. 

5. Reimbursement for alcoholic beverages will not be allowed. 

6. Unnecessary or excessive charges, as determined by the immediate supervisor, will be denied 

for reimbursement. 

IX. Advancement of Funds 

1. Advances may be requested using an Application for Travel form and turned in to Financial 

Services with appropriate approvals. The person requesting the cash advance is responsible 

for submitting all receipts and all returned monies. 

2. The VP of Administrative Services may authorize the advancement of funds to pay travel 

expenses for students and staff that represent the college at conferences and other official 

functions. 





3. The advances are given under an Accountable Plan. According to IRS regulations, 

reimbursements for this Accountable Plan must be substantiated. To be substantiated, the 

advance will not be provided more than 30 days before the expense is incurred. The 

recipient will need to provide proper receipts within 60 days of being paid or incurred. Any 

excess amount is to be returned to the College within 120 days of being paid or incurred. 

4. If you have a cash advance due to Rock Valley College longer than 30 days, future cash 

advances will not be made available to the employee. 

5. If the cash advance is not substantiated within a reasonable period of time, or amounts 

exceeding the substantiated amount are not returned within a reasonable period of time, such 

amounts must be included in the employee’s wages in the first payroll period following the 

end of the reasonable period. 

6. In the case of a student cash advance that is not substantiated within a reasonable amount of 

time as referenced in Item #3 of Section IV, a hold will be placed on the student’s Rock 

Valley College account and could be turned over to a collection agency. 

X. Use of Personal Vehicle 

1. Use of personal vehicles for College activities is permitted. Employees will be reimbursed at 

the current IRS mileage rate. 

2. If requesting mileage reimbursement, a Zero Slip must be requested and received from the 

FPOM and included with the Travel Reimbursement form. 

3. Expenses for automobile repairs, traffic tickets, car washes, theft, or damage in an accident 

will not be reimbursable. Your personal insurance company will be responsible for any 

accident, damages or injuries incurred. 

4. Authorized persons using a personal vehicle while on College business are required to carry 

at least the minimum automobile liability insurance coverage required by the state in which 

they are driving. 

XI. In-District /Out of District Mileage Reimbursement 

1. In-district/Out of District mileage reimbursement is provided to employees driving personal 

vehicles while conducting College business. Mileage reimbursement is to be used in lieu of 

using a College P-Card to purchase gas for a personal vehicle. RVC does not reimburse for 

gas purchases. 

2. For any employee who receives a car allowance, Out of District Mileage will be reimbursed 

at 25% of the current mileage reimbursement rate. In District Mileage will not be 

reimbursed. 





3. The appropriate form should be used to record In-District/Out of District Mileage: 

 

 

In-district mileage should be submitted using the Mileage Reimbursement 

Form. 

Out of district mileage should be submitted using the Application for Travel 

form. 

4. The appropriate form must be turned in by the 5 th business (see Section VI. 1.) day following 

the month of travel. 

5. The request for reimbursement requires approval by the supervisor/director and dean. 

6. The distance of an employee’s normal commute (home to work or work to home) would not 

be reimbursable even if the initial reporting place for the day is not the usual office. The 

distance that qualifies as reimbursable would be the portion that exceeds the normal daily 

commute. 

7. Travel between various work locations during the work day will be reimbursed at the IRS 

standard mileage rate. Travel on campus, from one building to the next, will not be 

reimbursed. 

8. Allowable mileages for common destinations can be found in the attached Tables. 





Appendix A – Valid Receipt Definition 

1. Vendor name and address. 

a. If not printed on the receipt, ask the vendor to stamp or print the business name & 

address on the receipt. 

2. Date of purchase. 

a. The purchase date should not exceed 30 days prior to submitting for payment or 

reimbursement. 

3. Detailed description of the purchase. 

a. Itemized description for each item purchased, including quantity. A summary 

receipt will not suffice. 

4. Total amount paid. 

a. Sales tax should not be included 

5. Method of payment. 

a. If payment method is cash the receipt should show cash. 

b. If payment method is via personal credit card, the receipt should reflect the 

employee’s name along with the last 4 digits of the credit card. 

c. If payment method is via the P Card the receipt should be attached to the monthly 

cost allocation detail sheet. The P Card procedures define need for the detailed 

receipts. 

Some things to keep in mind: 

 

 

 

 

 

 

A tip up to 15% on an approved meal reimbursement may be included, if approved by the 

next level of authority. The tip can be handwritten on the detailed restaurant receipt. 

Paper clips increase the chance for a lost receipt. To ensure a receipt is not separated 

from the payment document, staple it to the document. 

If the receipt is small, tape it to an 8 ½ x 11 piece of paper prior to stapling it to the 

document. 

Credit card slips are not a valid receipt unless all five items listed above are included. 

E-mail receipts must identify all five items listed above and have the business name in 

the e-mail address. 

All receipts must clearly be from a third party source with detailed descriptions of the 

relevant purchases. 





Appendix B – Mileage Tables 

Table 1A. One Way Mileage from Main Campus 

From Main Campus to: 

Bell School Road Center 

2 miles 

Stenstrom Center for Career Education 9 miles 

Falcon Road Center 

13 miles 

Learning and Opportunity Center 7 miles 

N. Main Street Center 7 miles 

EIGER Lab 

6 miles 

Truck Driver Training Center 6 miles 

Auburn High School 

8 miles 

East High School 

7 miles 

Guilford High School 

1 mile 

Jefferson High School 

8 miles 

Harlem High School 

5 miles 

Belvidere High School 

17 miles 

Boylan High School 

6 miles 

Hononegah High School 

15 miles 

South Beloit High School 

16 miles 

Lutheran High School 

3 miles 

Christian Life High School 

1 mile 

Table 1B. One Way Mileage from Bell School Road Center 

Main Campus 

2 miles 



16 miles 



EIGER Lab 

7 miles 






Table 1C. One Way Mileage from Stenstrom Center for Career Education 

Main Campus 

9 miles 

Bell School Road Center 11 miles 


4 miles 



EIGER Lab 

9 miles 


Table 1D. One Way Mileage from Falcon Road Center 

Main Campus 

13 miles 


16 miles 




EIGER Lab 

9 miles 


Table 1E. One Way Mileage from Learning and Opportunity Center 


9 miles 



7 miles 

Main Campus 

7 miles 

N. Main Street Center 1 mile 

EIGER Lab 

3 miles 


Table 1F. One Way Mileage from N. Main St Center 


9 miles 



7 miles 

Learning and Opportunity Center 1 mile 

Main Campus 

7 miles 

EIGER Lab 

3 miles 






Table 1G. One Way Mileage from EIGERlab 


7 miles 



9 miles 



Main Campus 

6 miles 

Truck Driver Training Center 1 mile 

Table 1H. One Way Mileage from Truck Driving Training Center 


8 miles 



9 miles 



EIGER Lab 

3 miles 

Main Campus 

6 miles 


Rock Valley College Board Report #6877 

BOARD POLICY April 24, 2012 

2:40.244 

PROBLEM RESOLUTION PROCEDURE 

FOR EDUCATIONAL SUPPORT PERSONNEL (ESP) AND 

PROFESSIONAL STAFF ASSOCIATION (PSA) EMPLOYEES 

Background: 


The Complaint Policy (2:30.330) was created for Educational 

Support Personnel (ESP) and Professional Staff Association (PSA) 

employees to resolve issues of unfair or inappropriate treatment by 

a supervisor. The Employee Grievance Policy (2:30.240) was 

developed for the purpose of resolving issues when a violation of 

Board policy was alleged. These two policies are essentially the 

same with the exception of the definition, which sometimes created 

confusion. This new policy, Problem Resolution Procedure, 

combines the Complaint Policy and Grievance Policy, thereby 

utilizing the same procedure to resolve issues alleging violation of 

a Board policy or an allegation of unfair or inappropriate treatment 

by a supervisor. 

It is recommended that the Rock Valley College Board of Trustees 

shall approve the policy on the Problem Resolution Procedure for 

ESP and PSA employees. 

Board Policy Number: 2:40.244 

Former Policy Number: 

Section: 

2:30.240 (Employee Grievance) and 2:30.330 (Complaint Policy) 

2-Employee Relations 

Date Effective: April 24, 2012 

Responsible Administrator: Managing Director of Human Resources 

_____________________________________________________________________ 

It is the goal of Rock Valley College that supervisors maintain an open door policy for ESP and 

PSA employees to discuss and resolve any questions or complaints concerning any aspect of 

their employment. To alleviate problems, or resolve differences of opinion relating to 

employment, employees are encouraged to discuss these matters with their immediate 

supervisor. This communication should resolve most misunderstandings. If these attempts do not 

resolve the issue(s), employees are encouraged to follow this Problem Resolution Procedure. 

This procedure does not apply to new employees during their initial 90-day introductory period. 

Harassment complaints should follow the procedure outlined in the harassment and sexual 

harassment policy. 

Page 1 of 32012-04-24 (BR 6877) Problem Resolution Procedure for ESP PSA Employees.docx

Complaint Definition: 

A complaint is a claim by an employee (excluding temporary or student workers) alleging either: 

1. A violation of Board Policy; or 

2. Allegation of unfair or inappropriate treatment by a supervisor that has substantially 

impacted the employee’s working conditions or wages. 

Steps in the Procedure: 

An employee may withdraw a complaint at any step in the process. The employee may also 

accept the decision of administration at any step in the process. If the employee chooses, he or 

she may have an appropriate Association member present at any step in the process. 

A. Step One. 

Only after good faith open-door discussions with the supervisor have not resulted in a resolution 

to the issue, an employee may initiate the problem resolution process by describing the problem 

in writing and presenting the issue to the appropriate dean or director. If discussions have not 

occurred with the immediate supervisor, step one may be delayed until after they have occurred. 

Written presentation of the problem to the appropriate dean or director should occur within five 

workings days of the issue or problem being brought to the direct supervisor. The employee will 

continue to perform his or her assigned duties while the issue or problem is addressed. The 

written presentation of the issue must: 

1. Be signed by the employee 

2. Set forth the facts of the dispute 

3. Set forth the resolution desired 

4. Address only one issue 

The appropriate dean or director or his or her designee will investigate the problem and will 

prepare a written response to the employee within 10 working days unless more time is needed 

for investigation. 

B. Step Two. 

If the response of the appropriate dean or director to the employee in Step One is not satisfactory 

or not issued within the time limit, the employee may present the issue or problem in writing to 

the Managing Director of Human Resources (HR) within five working days after receipt of the 

response from the dean or director of the department. 

The Managing Director of Human Resources or his or her designee shall conference with the 

employee and other employees as necessary to fully review the employee's problem. A written 

response will be prepared for the employee within 10 working days unless more time is needed 

for investigation. 


C. Step Three 

If the employee disagrees with the decision of the Managing Director of Human Resources or his 

or her designee, the complaint may be presented in writing to the college president for final 

disposition. The appeal to the college president must be submitted within five working days of 

the Managing Director of Human Resources’ or designee’s determination, or if no determination 

is received within 10 working days from the conference with HR. A response from the college 

president will be given to the employee within 10 working days unless the employee is notified 

that more time is needed for the review. 

The Human Resources Department, under review of the college president, will prepare an annual 

report of complaints filed using this procedure. This report will be presented to the Board of 

Trustees in December with copies distributed to the presidents of ESP and PSA. The leadership 

of ESP and PSA will be provided an opportunity to comment, including voicing concerns on the 

way complaints are heard at the College. 

Jack J. Becherer Ed.D. 

President 

Board Approval: __________________________

Study Session at 5:15 pm W - Rock Valley College

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