Study Session at 5:15 pm W - Rock Valley College
Study Session at 5:15 pm W - Rock Valley College
Study Session at 5:15 pm W - Rock Valley College
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<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees<br />
Community <strong>College</strong> District No. 511<br />
April 24, 2012<br />
Trustees’ <strong>Study</strong> <strong>Session</strong> <strong>at</strong> 5:<strong>15</strong> p.m. WTC 141/142<br />
Reorganiz<strong>at</strong>ion Meeting <strong>at</strong> 6:00 p.m. WTC 117/119/121<br />
A. Call to Order by Chairperson of Retiring Board<br />
B. Roll Call by Secretary of the Retiring Board<br />
C. Minutes of March 27, 2012; April 3, 2012<br />
AMENDED<br />
D. Certific<strong>at</strong>ion of Audit of Board Minutes and Policies by Secretary<br />
E. Comments from retiring Trustees, and adjournment of retiring board, sine die<br />
F. Convening of new board by ranking hold-over officer from retiring board who shall serve as temporary<br />
Chairperson<br />
G. Election of Chairperson of Board<br />
H. Election of Vice Chairperson<br />
I. Election of Secretary<br />
J. Appointment of Treasurer<br />
K. Appointment of Attorney<br />
L. Appointment of Architect<br />
M. Adoption of Bylaws and Policies of the Board<br />
N. Appointment of Bank Primary Depository(s)<br />
O. Appointment of Bank Secondary Depository<br />
P. Appointment of Investment Advisor<br />
Q. Appointment of Auditor(s)<br />
R. Appointment of <strong>College</strong> Physician<br />
S. Appointment of Board of Trustees Liaison to Found<strong>at</strong>ion<br />
T. Appointment of the ICCTA Represent<strong>at</strong>ive<br />
U. Appointment of the Facilities Committee<br />
V. Appointment of the Finance Committee<br />
W. Appointment of the Human Resource Committee<br />
X. Appointment of the Teaching and Learning Committee<br />
Y. Setting the Schedule of Regular Board Meetings for the Next Calendar Year<br />
Z. Adjourn<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees Meeting Agenda – April 24, 2012 AMENDED Page 1 of 3
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees<br />
Community <strong>College</strong> District No. 511<br />
April 24, 2012<br />
Regular Meeting following Reorganiz<strong>at</strong>ion Meeting <strong>at</strong> 6:00 <strong>pm</strong> WTC 117/119/121<br />
Regular Meeting Agenda - AMENDED<br />
A. Call to Order<br />
B. Roll Call<br />
C. Recognition of Visitors<br />
1. Dr. Michael Youngblood – Faculty of the Year Winner<br />
2. Phi Theta Kappa All-Illinois Academic Team – Janet Saldana and Amy Kuhlen<br />
3. Phi Theta Kappa Coca Cola Silver Scholar - Janet Saldana<br />
4. Casey Schoonover, CISCO n<strong>at</strong>ional competition winner<br />
5. Introduction of student trustee for 2012-2013<br />
6. BR #6879 – Resolution on the Retirement of Diana Barthelman<br />
7. BR #6880 – Resolution on the Retirement of Jay Friberg<br />
8. BR #6881 – Resolution on the Retirement of Scott Fisher<br />
9. BR #6882 – Resolution on the Retirement of Mark Culhane<br />
10. BR #6883 – Resolution on the Retirement of Norman Dean<br />
11. BR #6884 – Resolution on the Retirement of Thomas Hunter<br />
12. BR #6885 – Resolution on the Retirement of Bill Lawson<br />
13. BR #6886 – Resolution on the Retirement of P<strong>at</strong>ricia Edwards<br />
14. BR #6887 – Resolution on the Retirement of Dan Wedemeyer<br />
<strong>15</strong>. BR #6888 – Resolution on the Retirement of Charles Nelson<br />
16. BR #6889 – Resolution on the Retirement of Robert Benham<br />
17. BR #6890 – Resolution on the Retirement of Vince Madama<br />
D. Communic<strong>at</strong>ions and Petitions<br />
E. General Present<strong>at</strong>ions<br />
1. Learning and Opportunity Center (LOC) Annual Report – Suzanne Dooley<br />
2. Student Government Associ<strong>at</strong>ion Student Activity Fee Budget Alloc<strong>at</strong>ion Report<br />
F. Reports<br />
1. Vital Signs<br />
a. 3 rd Quarter Financial Report (available 4/24/12)<br />
b. Payroll, Healthcare Costs, Cash, JCSM (Jacobs Center for Science & M<strong>at</strong>h)<br />
c. Enrollment Report<br />
d. <strong>College</strong>-wide Initi<strong>at</strong>ives Report<br />
e. Quarterly Media Coverage Report<br />
f. Freedom of Inform<strong>at</strong>ion Act (FOIA) Report<br />
g. <strong>College</strong> and Community Events Calendar<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees Meeting Agenda – April 24, 2012 AMENDED Page 2 of 3
2. President’s Report<br />
a. BR #6873 – Claims Sheet #678 (Check Register) (Alpha Register) (Checks over $10,000)<br />
b. BR #6874 – Purchase Report #656<br />
c. BR #6875 – Personnel Report #648<br />
d. BR #6876 – Travel Reimbursement Policy and Procedures<br />
e. BR #6877 – Administr<strong>at</strong>ive Policy Manual – Problem Resolution Procedure<br />
f. BR #6878 – This number intentionally left blank<br />
3. Attorney’s Report<br />
a. AR #297 – Resolution Reauthorizing Particip<strong>at</strong>ion in “The Fund”<br />
4. ICCTA Report<br />
5. Student Trustee Report<br />
6. Board Committee Reports<br />
a. Facilities Committee<br />
b. Finance Committee<br />
c. Human Resources Committee<br />
G. Unfinished Business<br />
H. New Business<br />
I. Trustee Comments<br />
J. President’s Comments<br />
1. Accolades<br />
2. Announcements from President’s Leadership Team<br />
K. Adjourn to Closed <strong>Session</strong> to discuss pending litig<strong>at</strong>ion, hiring and retention of specific employees, collective<br />
bargaining m<strong>at</strong>ters, and Closed <strong>Session</strong> contractual m<strong>at</strong>ters. Following Closed <strong>Session</strong>, the Board may take action<br />
regarding employee hiring and retention.<br />
L. Reconvene Open <strong>Session</strong><br />
M. Possible Action Items as a Result of Closed <strong>Session</strong><br />
1. BR #6891 Dismissal of an Employee<br />
2. BR #6892 Acceptance of Employee Agreement<br />
N. D<strong>at</strong>e of Next Meeting: May 8, 2012, Committee Meeting, 5:<strong>15</strong> p.m., WTC 141/142; May 22, 2012 , <strong>Study</strong> <strong>Session</strong><br />
<strong>at</strong> 5:<strong>15</strong> p.m. in Woodward Technology Center (WTC), room 141/142; Regular Meeting, 6:00 p.m., WTC, Room<br />
117/119/121<br />
O. Adjourn<br />
K<strong>at</strong>herine M. Kelley, Chairperson<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees Meeting Agenda – April 24, 2012 AMENDED Page 3 of 3
<strong>Study</strong> <strong>Session</strong><br />
The Meeting of the Board of Trustees of Community <strong>College</strong> District No. 511, Winnebago,<br />
Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Woodward<br />
Technology Center (WTC) room 117-121 on the main campus on Tuesday, March 27, 2012 <strong>at</strong> 5:20<br />
p.m. Chairperson K<strong>at</strong>herine Kelley called the meeting to order. Due to the absence of Secretary<br />
Stephanie Raach, Mr. Mike Olson was appointed Secretary Pro Tempore.<br />
Roll Call<br />
The following members of the Board were present:<br />
Mr. Mike Olson<br />
Mr. Randy Schaefer<br />
Ms. Mary Tuite<br />
Ms. Naomi Fisher, student trustee<br />
Ms. K<strong>at</strong>herine Kelley<br />
Mr. Ted Biondo<br />
Mr. Michael Dunn, Jr.<br />
The following Board member was absent: Dr. Stephanie Raach.<br />
Also in <strong>at</strong>tendance: Dr. Jack Becherer, President; Ms. Ann Kerwitz, Assistant to the<br />
President.<br />
Mr. Tom Alisankus entered the meeting <strong>at</strong> 5:25 p.m.<br />
As part of the planning for the April 24 Board Reorganiz<strong>at</strong>ion meeting, trustees discussed<br />
which Board committees they may want to serve on for the 2012-2013 year. Mr. Ted Biondo and<br />
Ms. K<strong>at</strong>hy Kelley indic<strong>at</strong>ed their interest in serving on the Finance Committee, while Mr. Mike<br />
Dunn, Jr. indic<strong>at</strong>ed th<strong>at</strong> he would like to stay on the Human Resource Committee to continue the<br />
work begun there with Trustee Stephanie Raach. Mr. Dunn and Mr. Mike Olson both expressed<br />
their desire to remain on the newly formed Facilities Committee. Ms. Mary Tuite indic<strong>at</strong>ed an<br />
interest in the Teaching and Learning Committee, while Trustee Randy Schaefer indic<strong>at</strong>ed he would<br />
serve where needed.<br />
Discussion continued regarding trustees who would be willing to serve as Board<br />
Chairperson for the next year. No decision was finalized.<br />
The meeting was recessed <strong>at</strong> 6:00 p.m.<br />
Prior to the beginning of the regular meeting in WTC 117-121, Professor Beth Ingle<br />
distributed to each trustee a compil<strong>at</strong>ion of testimonials in support of non-faculty employees.<br />
Board of Trustees – Minutes of March 27, 2012 Page 1 of 9
Regular Meeting<br />
The regular meeting of the Board of Trustees of Community <strong>College</strong> District No. 511,<br />
Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the<br />
Woodward Technology Center (WTC) room 117-121 on the main campus on Tuesday, March 27,<br />
2012 <strong>at</strong> 6:10 p.m. Chairperson K<strong>at</strong>herine Kelley called the meeting to order. Due to the absence of<br />
Secretary Stephanie Raach, Mr. Mike Olson was appointed Secretary Pro Tempore.<br />
Roll Call<br />
The following members of the Board were present:<br />
Mr. Mike Olson<br />
Mr. Randy Schaefer<br />
Ms. Mary Tuite<br />
Ms. Naomi Fisher, student trustee<br />
Ms. K<strong>at</strong>herine Kelley<br />
Mr. Ted Biondo<br />
Mr. Michael Dunn, Jr.<br />
The following Board member was absent: Dr. Stephanie Raach.<br />
Also in <strong>at</strong>tendance: Dr. Jack Becherer, President; Dr. Diane Nyhammer, Provost/Chief<br />
Academic Officer; Ms. Amy Diaz, Associ<strong>at</strong>e Vice President of Student Develo<strong>pm</strong>ent; Ms. Ann<br />
Kerwitz, Assistant to the President; Mr. Mike Mastroianni, Associ<strong>at</strong>e Vice President of Outreach<br />
and Planning; Mr. Greg Wear, Associ<strong>at</strong>e Vice President of Academic Affairs; Mr. Sam Overton Jr.,<br />
Vice President Administr<strong>at</strong>ive Services; Ms. Susan Busenbark, Dean of Academic Develo<strong>pm</strong>ent<br />
and Instructional Support; Ms. Jessica Jones, Managing Director of Human Resources; Ms. Pamela<br />
Owens, Executive Director of the Found<strong>at</strong>ion and <strong>College</strong> Advancement; <strong>College</strong> Attorney Peter<br />
Kostantacos.<br />
Minutes<br />
On a motion by Mr. Mike Olson, seconded by Mr. Ted Biondo, the minutes of the<br />
February 21, 2012 meeting were approved by unanimous roll call vote.<br />
On a motion by Mr. Ted Biondo, seconded by Mr. Mike Olson, the minutes of the<br />
February 28, 2012 meeting were approved by unanimous roll call vote.<br />
On a motion by Mr. Mike Olson, seconded by Mr. Ted Biondo, the minutes of the<br />
March 13, 2012 meeting were approved by unanimous roll call vote.<br />
Recognition of Visitors<br />
Dr. Jack Becherer introduced Ms. Misty Op<strong>at</strong>, coach of the RVC women’s basketball team,<br />
and members of the team, and congr<strong>at</strong>ul<strong>at</strong>ed them on winning the n<strong>at</strong>ional championship. Ms. Op<strong>at</strong><br />
and Dr. Becherer both commented on how well the team exemplifies character develo<strong>pm</strong>ent,<br />
academic achievement and community service.<br />
Board of Trustees – Minutes of March 27, 2012 Page 2 of 9
Communic<strong>at</strong>ions and Petitions<br />
Attorney Peter Kostantacos reminded visitors of the time limit<strong>at</strong>ions for addressing the<br />
Board of Trustees, noting th<strong>at</strong> each speaker would be limited to three minutes.<br />
Mr. Mike Webb addressed the Board regarding the history of the Arts Instructional Center<br />
(AIC), noting th<strong>at</strong> many of those in the audience have been involved since the beginning of the<br />
building concept.<br />
Professor Michael Beert addressed the Board regarding the ramific<strong>at</strong>ions of various options<br />
for building the AIC. He added th<strong>at</strong> the Mulford campus is the preferred loc<strong>at</strong>ion and th<strong>at</strong> the music,<br />
art and the<strong>at</strong>er faculty want to work with the administr<strong>at</strong>ion and the Board to reach a viable<br />
solution.<br />
Ms. Anne O’Keefe, director of <strong>Rock</strong>ford Arts Council, addressed the Board regarding her<br />
support for the AIC. She added th<strong>at</strong> building two the<strong>at</strong>ers would help meet the needs of the<br />
community.<br />
Mr. Dane Youngblood, president of Educ<strong>at</strong>ional Support Personnel (ESP), addressed the<br />
Board regarding wage and benefit compens<strong>at</strong>ion for ESP, requesting th<strong>at</strong> trustees do not make a<br />
decision until details of future plans are made available to employees prior to the trustees’ vote. He<br />
added th<strong>at</strong> ESP personnel want to be involved in cre<strong>at</strong>ing possible solutions. Mr. Youngblood also<br />
mentioned th<strong>at</strong> he found it difficult to contact trustees directly, as there is no contact inform<strong>at</strong>ion<br />
provided on the college web site.<br />
Mr. Jack Simon, retired RVC music professor and band director, addressed the Board<br />
regarding building the AIC. He added th<strong>at</strong> the college’s performing groups have grown over the<br />
years even with inadequ<strong>at</strong>e rehearsal and performance space and th<strong>at</strong> due to lack of on-campus<br />
facilities, many of the performances take place <strong>at</strong> off-campus loc<strong>at</strong>ions.<br />
Dr. Randall Correia, a community member, addressed the Board regarding building the AIC,<br />
stressing the importance of arts programs as integral to a balanced life. He added th<strong>at</strong> musical and<br />
the<strong>at</strong>rical skills are essential and can be applied to many other life experiences.<br />
General Present<strong>at</strong>ions<br />
Ms. Amy Diaz reviewed the FY12 enrollment str<strong>at</strong>egies and outcomes, noting th<strong>at</strong> although<br />
the college achieved good success in some str<strong>at</strong>egies and mild success in others, nearly 9,000<br />
additional credit hours were gained through these str<strong>at</strong>egies.<br />
In addition, she reviewed d<strong>at</strong>a analysis for the DREG process (de-registr<strong>at</strong>ion of students<br />
who were dropped for non-payment) and identified and implemented str<strong>at</strong>egies to decrease the<br />
DREG numbers.<br />
Ms. Diaz also highlighted some accomplishments of the current Str<strong>at</strong>egic Enrollment<br />
Management (SEM) plan and presented a sampling of Marketing, Retention and Completion<br />
str<strong>at</strong>egies in the upd<strong>at</strong>ed SEM 2.0 plan. The upd<strong>at</strong>ed plan likely will be available in October.<br />
Board of Trustees – Minutes of March 27, 2012 Page 3 of 9
Ms. Diaz announced the FY13 enrollment goal of 177,000 credit hours, which is the same as<br />
FY12 actual enrollment. She noted th<strong>at</strong> growth opportunities <strong>at</strong> the LOC and SCCE will be<br />
monitored, and part of the reason for the fl<strong>at</strong> enrollment goal is the decreasing local high school<br />
popul<strong>at</strong>ion and stabilized employment.<br />
Trustees asked questions regarding how to meet n<strong>at</strong>ional completion standards, the deferred<br />
payment plan th<strong>at</strong> is available to students who are not receiving financial aid, and how the college<br />
can use internal/external scan d<strong>at</strong>a to help determine the community’s needs regarding the AIC.<br />
Possible Action Items<br />
1. Wages and Benefits for ESP and PSA Employees<br />
Mr. Sam Overton reviewed health care cost containment options, noting th<strong>at</strong> the administr<strong>at</strong>ion<br />
is looking for direction from the Board on wages and health care. He also reviewed details and the<br />
potential cost of implementing a Wellness Program.<br />
Trustee Biondo indic<strong>at</strong>ed he would like to discuss wages and benefits options for ESP and PSA<br />
employees <strong>at</strong> the next Finance Committee meeting. Following discussion, trustees agreed to review<br />
options <strong>at</strong> a l<strong>at</strong>er d<strong>at</strong>e.<br />
2. Facilities Master Plan and Arts Instructional Center<br />
Mr. Sam Overton reviewed consensus items contained in the Facilities Master Plan including<br />
parking lot upgrades, traffic flow, facility renov<strong>at</strong>ions, program needs of CLI and CLII, and<br />
classroom size consider<strong>at</strong>ions. He also reviewed a possible CLI/CLII construction timeline and<br />
options for building the Arts Instructional Center (AIC) as a standalone building or as an addition to<br />
CLII with one performance venue. He added th<strong>at</strong> st<strong>at</strong>e funding allows renov<strong>at</strong>ion to CLI or CLII<br />
along with AIC construction and offered guiding thoughts/principals for evalu<strong>at</strong>ion.<br />
Trustee Ted Biondo pointed out th<strong>at</strong> a downtown loc<strong>at</strong>ion for the AIC is not included in the<br />
document and is not an option. He added th<strong>at</strong> the college needs a clear understanding of the money<br />
dispensed by the ICCB and asked for more inform<strong>at</strong>ion on the timeline and use of monies for the<br />
AIC and CLI & CLII. Mr. Overton confirmed th<strong>at</strong> the college can do both and th<strong>at</strong> he recommends<br />
using local funds first which would allow time to determine other funding options.<br />
Trustees expressed their desire to take sufficient time to hear from all AIC and other<br />
stakeholders and give consider<strong>at</strong>ion to the AIC and CLI and CLII renov<strong>at</strong>ions th<strong>at</strong> will meet the<br />
college’s needs as well as the needs of the community.<br />
Vital Signs<br />
Reports<br />
Vital signs for payroll, healthcare costs, cash, JCSM (Jacobs Center for Science and M<strong>at</strong>h),<br />
the Freedom of Inform<strong>at</strong>ion Act (FOIA), the enrollment report and the college and community<br />
events calendar were accepted as presented.<br />
Board of Trustees – Minutes of March 27, 2012 Page 4 of 9
Trustee Biondo requested a financial report on the Learning and Opportunity Center (LOC).<br />
President’s Reports<br />
BR #6867 – Claim Sheet #677<br />
It is recommended th<strong>at</strong> the Board of Trustees approve the claims sheet from D<strong>at</strong><strong>at</strong>el® d<strong>at</strong>ed<br />
February 29, 2012, totaling $1,450,490.42.<br />
Listing of Checks over $10,000:<br />
$ 141,230.00 Angel Learning<br />
$ 12,610.00 Avionics Place, Inc<br />
$ <strong>15</strong>,891.00 City <strong>Rock</strong>ford<br />
$ 10,589.74 Constell<strong>at</strong>ion New Energy<br />
$ <strong>15</strong>,185.63 FRIDH<br />
$ 28,<strong>15</strong>0.23 Illinois Director<br />
$ 16,528.34 Robbins, Schwartz, Nicholas<br />
$ 30,6<strong>15</strong>.01 Bank America<br />
$ 62,116.03 Constell<strong>at</strong>ion New Energy<br />
$ 38,<strong>15</strong>2.92 Mechanical Inc.<br />
$ 111,747.23 St<strong>at</strong>e Universities Retirement System<br />
$ 16,840.91 Variable Annuity Life Insurance<br />
$ 18,225.43 ATI Assessment Technologies<br />
$ 49,840.91 He<strong>at</strong>h Care Service<br />
$ 11,041.67 Management Resources Group LTD<br />
$ 125,000.00 Sjostrom Sons<br />
$ 21,012.00 Constell<strong>at</strong>ion New Energy-Gas Division<br />
$ 87,210.59 He<strong>at</strong>h Care Service<br />
$ 38,358.00 KIMCO<br />
$ 12,430.86 Sun Life Financial<br />
$ 111,548.05 St<strong>at</strong>e Universities Retirement System<br />
$ 16,940.91 Variable Annuity Life Insurance<br />
$ 1,450,490.42 TOTAL<br />
BR #6867 was approved by majority roll call vote on a motion by Mr. Mike Olson,<br />
seconded by Mr. Ted Biondo. Trustees Biondo, Kelley, Olson, Schaefer, Tuite and Student Trustee<br />
Fisher voted yes. Trustee Dunn was not in the room when the vote was taken.<br />
In response to a question by Trustee Tuite, Mr. Overton explained th<strong>at</strong> Physicians<br />
Immedi<strong>at</strong>e Care is the first point of contact for workers compens<strong>at</strong>ion injuries as well as physical<br />
exams for those applying for a CDL license.<br />
Board of Trustees – Minutes of March 27, 2012 Page 5 of 9
BR #6868 – Purchase Report #655<br />
It is recommended th<strong>at</strong> the Board of Trustees approve the marked items for purchase.<br />
$ 28,000.00 A FANUC Robotics, Rochester Hills, MI<br />
$ 11,578.00 B Schneider Electric, Homewood, IL<br />
$ 24,849.75 C Thames Management Resources, <strong>Rock</strong>ford, IL<br />
$ 25,772.61 D Intern<strong>at</strong>ional Trade Center c/o RAEDC, <strong>Rock</strong>ford, IL<br />
$ 23,000.00 E K3P, Cherry <strong>Valley</strong>, IL<br />
$ 11,000.00 F Pepsi Cola Co, Loves Park, IL<br />
$ 12,500.00 G Lowe’s Home Improvement, <strong>Rock</strong>ford, IL<br />
$ <strong>15</strong>,600.00 H Addendum to Purchase Order B6239, Brian McMahon, Chicago, IL<br />
$ <strong>15</strong>2,300.36 TOTAL<br />
On a motion by Mr. Mike Olson, seconded by Mr. Ted Biondo, and unanimous roll call<br />
vote, Board Report #6868 Purchase Report #655 was approved.<br />
In response to trustees’ questions, Mr. Mike Mastroianni explained item C (Thames<br />
Management Resources, Ltd.), item D (Intern<strong>at</strong>ional Trade Center c/o RAEDC) and item E (K3P).<br />
BR #6869 – Personnel Report #646<br />
It is recommended th<strong>at</strong> the Board of Trustees acknowledge the items of personnel as<br />
presented. The report was acknowledged and entered into the record.<br />
BR #6870 – Personnel Report #647 – Sabb<strong>at</strong>ical<br />
It is recommended th<strong>at</strong> the Board of Trustees approve the following personnel action:<br />
Faculty member Michael Youngblood, professor of economics. Assignment: Sabb<strong>at</strong>ical leave of<br />
one semester (Fall 2012) <strong>at</strong> 100 percent of the faculty member’s regular salary.<br />
Dr. Nyhammer explained the sabb<strong>at</strong>ical leave process as outlined in the faculty contract,<br />
noting th<strong>at</strong> Dr. Youngblood has identified a gap in the textbook market and will be writing a<br />
textbook for freshman/sophomore economics students.<br />
On a motion by Mr. Mike Olson, seconded by Mr. Ted Biondo, Board Report #6870 was<br />
approved by unanimous roll call vote.<br />
BR #6871 – Running Start Program Intergovernmental Agreement – Pec<strong>at</strong>onica District #321<br />
It is recommended th<strong>at</strong> the Board of Trustees approve the Running Start Program<br />
Intergovernmental Cooper<strong>at</strong>ion Agreement with the Board of Educ<strong>at</strong>ion of Pec<strong>at</strong>onica Community<br />
Unit School District #321 for classes beginning August 2012.<br />
On a motion by Mr. Ted Biondo, seconded by Mr. Mike Dunn, Jr., Board Report #6871 was<br />
approved by unanimous roll call vote.<br />
Board of Trustees – Minutes of March 27, 2012 Page 6 of 9
BR #6872 – Engineering & Science Running Start Program Intergovernmental Agreement –<br />
Pec<strong>at</strong>onica School District #321<br />
It is recommended th<strong>at</strong> the Board of Trustees approve the Engineering and Science Running<br />
Start Program Intergovernmental Cooper<strong>at</strong>ion Agreement with Pec<strong>at</strong>onica Community Unit School<br />
District #321 for classes beginning August 2012.<br />
On a motion by Mr. Mike Dunn, Jr., seconded by Mr. Randy Schaefer, Board Report #6872<br />
was approved by unanimous roll call vote.<br />
Attorney’s Report<br />
AR #295 – Resolution Authorizing Applic<strong>at</strong>ion to the Illinois Community <strong>College</strong> Board for<br />
Approval of Projects Using Capital Renewal Funding (HV electrical infrastructure upgrades)<br />
On a motion by Mr. Mike Olson., seconded by Ms. Mary Tuite, Attorney Report #295 was<br />
approved by unanimous roll call vote.<br />
AR #296 – Resolution Authorizing Applic<strong>at</strong>ion to the Illinois Community <strong>College</strong> Board for<br />
Approval of Projects Using Capital Renewal Funding (Backup power units – WTC/SSB)<br />
On a motion by Mr. Randy Schaefer., seconded by Mr. Ted Biondo, Attorney Report #296<br />
was approved by unanimous roll call vote.<br />
ICCTA Report<br />
Mr. Ted Biondo gave an upd<strong>at</strong>e of the ICCTA conference held in Schaumburg March 9-10.<br />
He indic<strong>at</strong>ed th<strong>at</strong> the sessions on pension reform and the effects of moving funding to the<br />
community colleges were well <strong>at</strong>tended.<br />
Student Trustee Report<br />
Ms. Naomi Fisher reviewed Women’s History Month activities, student clubs and<br />
organiz<strong>at</strong>ions and Student Life events. She added th<strong>at</strong> Dr. Becherer was the keynote speaker <strong>at</strong> the<br />
recent Phi Theta Kappa induction ceremony.<br />
There were no committee reports.<br />
Board Committee Reports<br />
At 8:30 p.m., Mr. Randy Schaefer left the meeting.<br />
Following discussion, trustees agreed they should be reachable by all constituents and their<br />
telephone numbers and email addresses should be on the college’s web site. Dr. Becherer indic<strong>at</strong>ed<br />
the college will establish college email accounts for trustees and have the appropri<strong>at</strong>e contact<br />
inform<strong>at</strong>ion posted.<br />
Board of Trustees – Minutes of March 27, 2012 Page 7 of 9
Unfinished Business<br />
There was no unfinished business.<br />
New Business<br />
There was no new business.<br />
There were no comments from trustees.<br />
Trustee Comments<br />
President’s Comments<br />
There were no comments from Dr. Becherer.<br />
Accolades:<br />
Announcements from President’s Leadership Team<br />
Trustee Dunn asked Ms. Pam Owens to comment on the recent <strong>Valley</strong> Forge article<br />
regarding the Student Government Associ<strong>at</strong>ion’s (SGA) don<strong>at</strong>ion to the Jacobs Center. Ms. Owens<br />
confirmed th<strong>at</strong> there were many errors in the article and she has met with SGA to correct the errors.<br />
Mr. Amy Diaz presented the enrollment report, noting th<strong>at</strong> it reflects only one day of<br />
summer registr<strong>at</strong>ion.<br />
Adjourn to Closed <strong>Session</strong><br />
On a motion by Mr. Ted Biondo, seconded by Mr. Mike Olson, and unanimous roll call<br />
vote, the meeting was adjourned to closed session <strong>at</strong> 8:45 p.m. for the purpose of discussing the<br />
following m<strong>at</strong>ters pursuant to the appropri<strong>at</strong>e section of the Illinois Open Meetings Act.<br />
1. The purchase or lease of real property for the use of the public body, including meetings<br />
held for the purpose of discussing whether a particular parcel should be acquired.<br />
Section 2 (c) (5)<br />
2. The appointment, employment, compens<strong>at</strong>ion, discipline, performance, or dismissal of<br />
specific employees of the public body or legal counsel for the public body, including<br />
hearing testimony on a complaint lodged against an employee of the public body or<br />
against legal counsel for the public body to determine its validity. Section 2 (c) (1).<br />
Reconvene Open <strong>Session</strong><br />
The open session reconvened <strong>at</strong> 10:05 p.m. No action was taken during closed session.<br />
Board of Trustees – Minutes of March 27, 2012 Page 8 of 9
Possible Action Items as a Result of Closed <strong>Session</strong><br />
No action was taken as a result of closed session.<br />
Next Meeting<br />
The next regular meeting will be held April 24, 2012, beginning with a study session <strong>at</strong> 5:<strong>15</strong><br />
p.m. in WTC 141/142 on the main campus. The reorganiz<strong>at</strong>ion meeting will begin <strong>at</strong> 6:00 p.m. in<br />
WTC 117/119/121, followed by the regular meeting, also in WTC 117/119/121.<br />
Adjournment<br />
There being no further business to come before the Board, <strong>at</strong> 10:05 p.m., a motion to<br />
adjourn was made by Mr. Ted Biondo, seconded by Mr. Mike Olson. The motion was approved by<br />
unanimous voice vote.<br />
Submitted by Ann Kerwitz<br />
Mr. Michael D. Olson, Secretary Pro Tempore<br />
Ms. K<strong>at</strong>herine M. Kelley, Chair<br />
Board of Trustees – Minutes of March 27, 2012 Page 9 of 9
SPECIAL MEETING<br />
The special meeting of the Board of Trustees of Community <strong>College</strong> District No. 511,<br />
Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in room<br />
1018 of Building E on the main campus on Tuesday, April 3, 2012 <strong>at</strong> 5:25 p.m. Chairperson<br />
K<strong>at</strong>herine Kelley called the meeting to order. Due to the absence of Secretary Stephanie Raach, Mr.<br />
Mike Olson was appointed secretary pro tempore for the remainder of the meeting.<br />
Roll Call<br />
The following members of the Board were present:<br />
Mr. Mike Olson<br />
Mr. Ted Biondo<br />
Mr. Michael Dunn, Jr.<br />
Ms. K<strong>at</strong>herine Kelley<br />
Ms. Mary Tuite<br />
Ms. Naomi Fisher, student trustee<br />
The following Board members were absent: Dr. Stephanie Raach; Mr. Randy Schaefer.<br />
Also in <strong>at</strong>tendance: Dr. Jack Becherer, President; Dr. Diane Nyhammer, Provost/Chief<br />
Academic Officer; Mr. Sam Overton Jr., Vice President Administr<strong>at</strong>ive Services; Ms. Ann Kerwitz,<br />
Assistant to the President.<br />
Adjourn to Closed <strong>Session</strong><br />
On a motion by Ms. Mary Tuite, seconded by Mr. Ted Biondo, and unanimous roll call vote,<br />
the meeting was adjourned to closed session <strong>at</strong> 5:25 p.m. for the purpose of discussing the<br />
appointment, employment, compens<strong>at</strong>ion, discipline, performance, or dismissal of specific<br />
employees of the public body or legal counsel for the public body, including hearing testimony on a<br />
complaint lodged against an employee of the public body or against legal counsel for the public<br />
body to determine its validity pursuant to Section 2 (c) (1) of the Illinois Open Meetings Act.<br />
Reconvene Open <strong>Session</strong><br />
The meeting reconvened <strong>at</strong> 8:05 p. m. No action was taken during closed session.<br />
Possible Action Items as a Result of Closed <strong>Session</strong><br />
No action was taken as a result of closed session.<br />
Committee Reports<br />
No committee reports were given.<br />
Board of Trustees – Minutes of April 3, 2012 Page 1 of 2
No one asked to address the Board.<br />
Communic<strong>at</strong>ions and Petitions<br />
Next Meeting<br />
The next regular meeting will be held April 24, 2012, beginning with a study session <strong>at</strong> 5:<strong>15</strong><br />
p.m. in Woodward Technology Center (WTC) 141/142 on the main campus. The reorganiz<strong>at</strong>ion<br />
meeting will begin <strong>at</strong> 6:00 p.m.in the WTC, room 117-121, followed by the regular meeting, also in<br />
WTC 117-121.<br />
Adjournment<br />
There being no further business to come before the Board, <strong>at</strong> 8:05 p.m. a motion to adjourn<br />
was made by Mr. Mike Olson, seconded by Mr. Ted Biondo. The motion was approved by<br />
unanimous voice vote.<br />
Submitted by Ann Kerwitz<br />
Michael D. Olson, Secretary Pro Tempore<br />
Ms. K<strong>at</strong>herine M. Kelley, Chair<br />
Board of Trustees – Minutes of April 3, 2012 Page 2 of 2
MEMO TO:<br />
FROM:<br />
SUBJECT:<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees<br />
Jack J. Becherer, Ed.D., President<br />
Board Minutes and Board Policies<br />
DATE: April 24, 2012<br />
This is to certify th<strong>at</strong> the minutes and policies of the <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of<br />
Trustees are true and are kept in conformity with the Board Bylaws.<br />
Jack J. Becherer, Ed.D.<br />
Board Approval<br />
Dr. Stephanie Raach,<br />
Secretary, Board of Trustees<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong>, 2011-2012
MEMO TO:<br />
FROM:<br />
SUBJECT:<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees<br />
Jack J. Becherer, Ed.D., President<br />
<strong>College</strong> Treasurer<br />
DATE: April 24, 2012<br />
It is recommended th<strong>at</strong> Sam E. Overton, Jr., Vice President of Administr<strong>at</strong>ive Services, be<br />
reappointed <strong>College</strong> Treasurer.<br />
Jack J. Becherer, Ed.D.<br />
Board Approval:<br />
Secretary, <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees
MEMO TO:<br />
FROM:<br />
SUBJECT:<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees<br />
Jack J. Becherer, Ed.D., President<br />
<strong>College</strong> Attorney<br />
DATE: April 24, 2012<br />
It is recommended th<strong>at</strong> Mr. Peter Kostantacos, of the Kostantacos Law Firm, P.C., be<br />
reappointed as the <strong>College</strong> Attorney.<br />
Jack J. Becherer, Ed.D.<br />
Board Approval:<br />
Secretary, <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees
BYLAWS GOVERNING<br />
THE BOARD OF TRUSTEES<br />
COMMUNITY COLLEGE DISTRICT 511<br />
(ROCK VALLEY COLLEGE)<br />
ARTICLE I. AUTHORITY OF BOARD OF TRUSTEES<br />
The Board of Trustees derives its authority from the Illinois Public Community <strong>College</strong><br />
Act and subsequent amendments to said Act, and any additional applicable federal, st<strong>at</strong>e, or local<br />
st<strong>at</strong>utes and ordinances.<br />
ARTICLE II. AUTHORITY OF MEMBERS<br />
The Board acts a whole.<br />
Board members have authority only when acting as a Governing Board legally in session.<br />
The Board will not be bound in any way by any action or st<strong>at</strong>ement, oral or written, on the part<br />
of any individual Board member, except when such st<strong>at</strong>ement or action is in pursuance of<br />
specific instruction by the Governing Board.<br />
ARTICLE III. NUMBER, TENURE, AND QUALIFICATIONS OF MEMBERS<br />
The Board shall consist of seven (7) voting members who shall serve for a term of six (6)<br />
years. The eligibility of Board Members shall be determined by Article III, of the Illinois Public<br />
Community <strong>College</strong> Act, as amended.<br />
Each community college Board shall have one non-voting member who is a student enrolled<br />
in the community college under the jurisdiction of the Board of Trustees, elected and subject<br />
to 110 ILCS 805/3-7.24 and all other applicable st<strong>at</strong>utes and ordinances as may be amended,<br />
modified or construed. The student trustee shall serve a one-year term beginning on the May<br />
business meeting of each year or <strong>at</strong> such other time as may be provided by the Illinois Public<br />
Bylaws – <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees – Readopted April 24, 2012- Page #1
Community <strong>College</strong> Act and all other applicable st<strong>at</strong>utes and ordinances as may be amended,<br />
modified or construed.<br />
ARTICLE IV. ELECTIONS OF BOARD MEMBERS<br />
Section 1. Regular Elections. The election of some of the seven (7) voting Members of<br />
the Board shall be held every two years <strong>at</strong> the time and in the manner provided by the Consolid<strong>at</strong>ed<br />
Election Laws of the St<strong>at</strong>e of Illinois.<br />
Section 2. Student Election. The selection of the non-voting Student Trustee shall be<br />
held annually as provided by the Illinois Public Community <strong>College</strong> Act and all other applicable<br />
st<strong>at</strong>utes and ordinances as may be amended, modified or construed.<br />
Section 3. Special Elections. Special elections may be called by the Board as provided<br />
by law.<br />
ARTICLE V. MEETINGS OF THE BOARD<br />
Section 1. Proclaiming Election Winners. At the first meeting following the election<br />
of Board Members held on the d<strong>at</strong>e required under the Consolid<strong>at</strong>ed Election Laws of the St<strong>at</strong>e<br />
of Illinois and not l<strong>at</strong>er than twenty-one (21) days thereafter, the Board shall meet for the<br />
purpose of proclaiming the winners of the election.<br />
Section 2. Reorganiz<strong>at</strong>ion Meeting. The Reorganiz<strong>at</strong>ion Meeting shall be held<br />
annually. The reorganiz<strong>at</strong>ion in election years shall be held on or before the twenty-eighth (28 th )<br />
day after the election. At all Organiz<strong>at</strong>ional Meetings, the Chairperson of the Board, or, in his or<br />
her absence, the President of the Community <strong>College</strong> or the acting Chief Executive Officer of the<br />
<strong>College</strong>, shall convene the new Board, and conduct the election for Chairperson, Vice Chairperson,<br />
and Secretary. The reorganiz<strong>at</strong>ion meetings for non-election years shall be held <strong>at</strong> the regular<br />
meeting of the Board for the month of April, beginning with the year 2005.<br />
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The order of business shall be:<br />
A. Call to Order by Chairperson of Retiring Board;<br />
B. Roll Call by Secretary;<br />
C. Certific<strong>at</strong>ion of Audit and Board Minutes and Policies by Secretary;<br />
D. Adjournment of Retiring Board, sine die;<br />
E. Convening of new Board by ranking hold-over officer from retiring Board who<br />
shall serve as temporary Chairperson;<br />
F. Se<strong>at</strong>ing of new members (Election Year);<br />
G. Election of Chairperson of Board;<br />
H. Election of Vice Chairperson;<br />
I. Election of Secretary;<br />
J. Appointment of Treasurer;<br />
K. Appointment of Attorney;<br />
L. Appointment of Architect;<br />
M. Adoption of Bylaws and Policies of the Board;<br />
N. Appointment of Bank Depository(s);<br />
O. Appointment of Auditor(s);<br />
P. Appointment of <strong>College</strong> Physician;<br />
Q. Appointment of Represent<strong>at</strong>ives to Standing Committees;<br />
R. Setting the Schedule of Regular Meetings for the Next Calendar Year.<br />
Section 3. Regular Meetings. Regular business meetings of the Board shall be held on<br />
the fourth Tuesday of every month and shall be open to the public. Additional str<strong>at</strong>egic meetings<br />
may be held on the second Tuesday of the month and shall be open to the public.<br />
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Notice of the regular meeting shall be posted <strong>at</strong> the entrance of the principal<br />
administr<strong>at</strong>ion office and <strong>at</strong> the loc<strong>at</strong>ion where the actual meeting is to be held on the Friday<br />
prior to each regular meeting. The place of said meeting shall be the regular meeting place of the<br />
Board or any properly design<strong>at</strong>ed place within Community <strong>College</strong> District 511.<br />
The news media upon request will be given notice of the time and place of all Board<br />
meetings.<br />
Section 4. Agenda for Regular Meetings. The order of business set forth on the agenda<br />
may vary, as needed from meeting to meeting, but shall generally contain one or more of the<br />
following items of regular business and/or m<strong>at</strong>ters relevant to the exercise of the powers of<br />
duties of the Board of Trustees:<br />
A. Call to Order;<br />
B. Roll Call;<br />
C. Minutes;<br />
D. Communic<strong>at</strong>ions & Petitions;<br />
E. Recognition of Registered Visitors (Article XIII, Section 2);<br />
F. Reports<br />
1. Vital Signs<br />
2. President<br />
3. Attorney<br />
4. ICCTA<br />
5. Student Trustee<br />
6. Other<br />
G. Unfinished Business;<br />
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H. New Business;<br />
I. Board Discussion;<br />
J. President’s Comments;<br />
K. Closed <strong>Session</strong>;<br />
L. Adjourn.<br />
Section 5. Special Meetings. A special meeting of the Board may be called by the<br />
Chairperson or by any three (3) members of the Board by giving notice thereof in writing st<strong>at</strong>ing<br />
the time, place, and purpose of the meeting. Such notice shall be served by mail forty-eight (48)<br />
hours before the meeting or by personal service twenty-four (24) hours before the meeting. If<br />
mailed, such notice shall be deemed delivered when deposited in the United St<strong>at</strong>es Mail,<br />
properly addressed and with proper postage.<br />
Section 6. Adjourned Meetings. A regular meeting may be adjourned to a future d<strong>at</strong>e<br />
as the Board may determine.<br />
Section 7. Waiver of Notice of Meetings. Notice of any meeting may be waived by a<br />
Board member. The <strong>at</strong>tendance of a Board member <strong>at</strong> any meeting shall constitute a waiver of<br />
such notice for th<strong>at</strong> meeting, except when the member <strong>at</strong>tends the meeting for the express purpose<br />
of objecting to the transaction of any business because the meeting is not lawfully called or<br />
convened.<br />
Section 8. Closed <strong>Session</strong>s and Closed Meetings. Closed sessions and closed meetings<br />
may be held in accordance with the Illinois Open Meetings Act (Ch 5 ILCS, Par. 120 et. Seq.) as<br />
amended, modified or construed, and pursuant to adopted college policies.<br />
Section 9. Budget Hearing. A public hearing on the budget will be held each year prior<br />
to its adoption. Notice of the hearing will be published in the local newspapers in accordance<br />
Bylaws – <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees – Readopted April 24, 2012- Page #5
with Section 103-20.1 of the Illinois Public Community <strong>College</strong> Act as amended, modified or<br />
construed.<br />
Section 10. Special Hearings. Special hearings will be set by official Board action, and<br />
the d<strong>at</strong>e and place for the hearings will be published in the local newspapers.<br />
Section 11. Open to the Public. All meetings and hearings of the Board will be open to<br />
the public, except Closed <strong>Session</strong>s and Closed Meetings as indic<strong>at</strong>ed in Section 8 above.<br />
Section 12. Workshops/Board Retre<strong>at</strong>s. The Board shall <strong>at</strong>tend in-depth workshops or<br />
retre<strong>at</strong>s organized for the purpose of assisting trustees to gain gre<strong>at</strong>er understanding of the<br />
<strong>College</strong> and issues affecting higher educ<strong>at</strong>ion. Workshops and/or retre<strong>at</strong>s may be scheduled as<br />
deemed necessary or advisable. The news media will be given notice of the time and place of<br />
such meetings. Notice shall be posted <strong>at</strong> the entrance of the principal administr<strong>at</strong>ion office and,<br />
when practicable, <strong>at</strong> the loc<strong>at</strong>ion where the actual meeting is to be held, not less than forty-eight<br />
(48) hours prior to the time of the meeting.<br />
ARTICLE VI. QUORUM AND VOTING<br />
A majority of the voting members of the Board of Trustees shall constitute a quorum for<br />
transaction of business <strong>at</strong> any meeting of said Board. If less than a majority of the duly qualified<br />
and acting voting Board members is present <strong>at</strong> said meeting, a majority of the members present<br />
may adjourn the meeting without further notice.<br />
Unless otherwise provided herein and/or in the Public Community <strong>College</strong> Act, a majority<br />
of the votes of the members voting on a measure shall determine the outcome thereof, provided<br />
there is a quorum present. Voting ordinarily will be by voice except in m<strong>at</strong>ters requiring the<br />
expenditure of funds or the execution of contracts, when a roll call vote of the members shall be<br />
Bylaws – <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees – Readopted April 24, 2012- Page #6
equired. A roll call vote may also be used when requested by any member of the Board of<br />
Trustees.<br />
ARTICLE VII. VACANCIES<br />
Whenever a vacancy occurs on the Board of Trustees, the vacancy shall be filled<br />
according to the then applicable provisions of the Illinois Public Community <strong>College</strong> Act and the<br />
Illinois Election Code, both as amended, modified or construed. A vacancy on this Board shall<br />
be considered to have occurred when any of the events set forth in Article III, Section 103-7 of<br />
the Illinois Public Community <strong>College</strong> Act occur.<br />
ARTICLE VIII. COMPENSATION<br />
The members of the Board shall serve without compens<strong>at</strong>ion, but they shall be reimbursed<br />
for their actual and necessary expenses while engaged in the performance of their duties.<br />
ARTICLE IX. OFFICERS<br />
Section 1. Number, Election, Eligibility, and Term. The officers of the Board of<br />
Trustees shall be the Chairperson, Vice Chairperson, Secretary, and Treasurer and any assistant<br />
to the above officers deemed necessary by the Board. The officers shall be elected or appointed<br />
by the Board of Trustees <strong>at</strong> the Reorganiz<strong>at</strong>ion Meeting. Vacancies in said offices may be filled<br />
<strong>at</strong> any meeting of the Board. The term of all officers shall be one (1) year or until their<br />
successors are elected, unless, by board action, the term is extended to two years, in accordance<br />
with the st<strong>at</strong>ute.<br />
Section 2. Chairperson. The Chairperson shall preside <strong>at</strong> all Board meetings and,<br />
whenever possible, represent the Board of Trustees <strong>at</strong> all official <strong>College</strong> or community<br />
functions.<br />
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The Chairperson has the power to appoint committees and to appoint Board members to<br />
various tasks.<br />
Section 3. Vice Chairperson. In the absence of the Chairperson, or in the event of his<br />
inability or refusal to act, the Vice Chairperson shall perform the duties of and shall have the<br />
same powers of the said Chairperson. The Vice Chairperson shall perform such other duties as<br />
may be assigned to him by the Chairperson and the Board of Trustees.<br />
Section 4. Treasurer. The Board of Trustees shall appoint a Treasurer who shall not be<br />
a member of the Board. The Board shall determine the compens<strong>at</strong>ion, if any, of the Treasurer.<br />
The appointment, qualific<strong>at</strong>ions, compens<strong>at</strong>ion, and duties of the Treasurer are covered<br />
by the Illinois Public Community <strong>College</strong> Act and subsequent amendments.<br />
Section 5. Secretary. The Board of Trustees shall elect a Secretary to serve <strong>at</strong> the<br />
discretion of the Board. The Secretary shall certify a true copy of each official Board policy and<br />
the Board minutes.<br />
The Secretary shall certify <strong>at</strong> the Reorganiz<strong>at</strong>ion Meeting of the Board and on request <strong>at</strong><br />
any other time th<strong>at</strong> a complete and accur<strong>at</strong>e set of all Board minutes and policies are kept in<br />
compliance with St<strong>at</strong>e St<strong>at</strong>utes. The Secretary (or his/her designee) shall be the keeper of all<br />
books, records, and the Seal of the Board of Trustees and shall perform all duties assigned to him<br />
or her by the Chairperson and the Board of Trustees which includes <strong>at</strong>tendance <strong>at</strong> all Board and<br />
committee meetings. If the Secretary is absent from a meeting, the Board of Trustees shall<br />
appoint a Board member as Secretary Pro Tempore.<br />
Board minutes so certified shall be prepared by the Recording Secretary who shall be<br />
selected by the President and who shall be required to <strong>at</strong>tend the meetings of the Board. Minutes<br />
shall be kept in an official record book specifically for th<strong>at</strong> purpose and shall be kept on file in<br />
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the Administr<strong>at</strong>ion Center of the main campus as the official record of Board activity and shall<br />
be open to public inspection.<br />
Copies of the exact proceeding as indic<strong>at</strong>ed by the Minutes shall be sent to each Board<br />
member within seven (7) days after each meeting.<br />
Section 6. Standing Committees. The Board may appoint Standing Committees to<br />
provide the Trustees with additional oversight or heightened levels of awareness of key <strong>College</strong><br />
m<strong>at</strong>ters. Each Standing Committee will be comprised of two Trustees elected appointed by the<br />
Chair of the Board of Trustees for a term of one year, with no term limits. <strong>College</strong><br />
administr<strong>at</strong>ions may be assigned to a Standing Committee as deemed appropri<strong>at</strong>e by the Board of<br />
Trustees.<br />
Section 7. Removal. Any officer or agent elected or appointed by the Board of Trustees<br />
may be removed by the Board whenever, in its judgment, the best interests of the <strong>College</strong> would<br />
be served thereby, but such removal shall be without prejudice to other rights and duties of the<br />
office or agent.<br />
ARTICLE X. COMMITTEES<br />
Special committees may be cre<strong>at</strong>ed by the Chairperson of the Board or by Board action.<br />
The President of the <strong>College</strong>, with the approval of the Chairperson of the Board, may call<br />
meetings of the Board Committees and shall <strong>at</strong>tend all committee meetings, except when his or<br />
her employment or salary is under consider<strong>at</strong>ion.<br />
A special committee shall report recommend<strong>at</strong>ions to the Board for appropri<strong>at</strong>e action<br />
and shall be dissolved when its report is complete and accepted by the Board.<br />
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ARTICLE XI. CONTRACTS AND FINANCES<br />
Section 1. Contracts. The Board of Trustees may authorize any officer or officers, agent<br />
or agents, by Resolution to enter into any contract and execute and deliver any instrument on<br />
behalf of this Board. The President is expressly authorized to execute any contracts and grant<br />
documents approved by the Board<br />
Section 2. Finances. No funds shall be borrowed without specific authoriz<strong>at</strong>ion by<br />
Resolution of the Board for contracting any indebtedness.<br />
Section 3. Checks and Depository. All checks, drafts, or orders for payment of wages,<br />
salaries, and/or other bills issued by this college district shall be signed by the properly design<strong>at</strong>ed<br />
officers in accordance with the Resolution filed with the depository. The depository of the<br />
funds of the Board of Trustees shall be design<strong>at</strong>ed by Resolution <strong>at</strong> the Reorganiz<strong>at</strong>ion Meeting.<br />
ARTICLE XII. CONFLICT OF INTEREST<br />
Bids on m<strong>at</strong>erial, service, property, and/or equi<strong>pm</strong>ent shall not be accepted from any<br />
Board member nor from any firm or company in which a Board member has a financial holding<br />
or interest except as provided by the applicable provisions of the Illinois Public Community<br />
<strong>College</strong> Act and all other applicable st<strong>at</strong>utes as amended, modified or construed.<br />
ARTICLE XIII. RULES OF PROCEDURE<br />
Section 1. Rules of Procedure. In m<strong>at</strong>ters of procedure not governed by these Bylaws,<br />
or modified by the Board, Robert’s Rules of Order, as revised, shall govern.<br />
Section 2. Recognition of Visitors. Visitors wishing to be heard <strong>at</strong> a Board meeting<br />
may be afforded time, subject to reasonable constraints, to comment or to ask questions of the<br />
Board and shall comply with the following guidelines:<br />
Bylaws – <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees – Readopted April 24, 2012- Page #10
A. Individuals or groups who desire to speak to the Board shall submit a request on a<br />
design<strong>at</strong>ed card and turn in to the design<strong>at</strong>ed staff up to 10 minutes prior to the<br />
scheduled beginning of the meeting.<br />
B. Any request to speak to the Board shall include the name of individual(s), the<br />
organiz<strong>at</strong>ion represented (if any), the topic to the addressed, and whether they will<br />
speak for or against the issue.<br />
C. The public comment section of the agenda will be limited to a 30 minute<br />
maximum, to be extended if necessary <strong>at</strong> the discretion of the Chairperson.<br />
D. Present<strong>at</strong>ions by any one individual shall be limited to 3 minutes.<br />
E. If more than one individual is to speak on a topic, each must speak consecutively.<br />
Each individual’s present<strong>at</strong>ion will be limited to 3 minutes. The Chairperson<br />
shall have the option of halting present<strong>at</strong>ions which repe<strong>at</strong> points already<br />
presented, or to limit the number of speakers addressing the same perspective (for<br />
or against) on a topic.<br />
F. The Board, <strong>at</strong> its option, may not comment on present<strong>at</strong>ion to the Board.<br />
G. Informal opportunities to address the Board may be granted <strong>at</strong> the Chairperson’s<br />
discretion.<br />
H. Ten copies of any document or other medium to be submitted to the Board are to<br />
be supplied for distribution to the President’s Office <strong>at</strong> least 3 days before a Board<br />
meeting.<br />
I. Visitor present<strong>at</strong>ions and discussions rel<strong>at</strong>ed thereto may be closed or taken under<br />
advisement as the Board deems appropri<strong>at</strong>e.<br />
J. Nothing contained herein shall be construed to limit the power of the Board to<br />
impose other reasonable constraints upon the ability of visitors to comment to or<br />
ask questions of the Board.<br />
Section 3. Grievance Procedure. Except as otherwise provided by the provisions of an<br />
applicable st<strong>at</strong>ute or collective bargaining agreement, hearings or grievances filed by employees<br />
of <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> shall be governed by the following:<br />
1. The Board of Trustees shall hear grievances submitted by employees against the<br />
president or his/her direct reports, hereinafter referred to as Grievant, in a Closed <strong>Session</strong> or<br />
Closed Meeting according to the adopted provisions and procedures of Board Report #6250,<br />
Bylaws – <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees – Readopted April 24, 2012- Page #11
April 26, 2005). An annual report of grievances filed will be presented to the Board of Trustees<br />
in December, with copies distributed to the Presidents of Professional Staff Associ<strong>at</strong>ion and<br />
Educ<strong>at</strong>ional Support Personnel. The leadership of PSA and ESP will be provided an opportunity<br />
to comment, including voicing concerns regarding the way grievances are heard <strong>at</strong> the <strong>College</strong>.<br />
2. The Board of Trustees in an open meeting shall take action on the grievance.<br />
3. The grievant shall be notified in writing of the Board of Trustees’ action on the grievance<br />
not l<strong>at</strong>er than three (3) days after the next regular Board Meeting following the hearing on<br />
the grievance unless the Board by majority vote of the Board members present <strong>at</strong> a legally convened<br />
meeting extends the time for the official disposition of the grievance.<br />
ARTICLE XIV. BOARD POLICIES AND BYLAWS.<br />
Section 1. Classific<strong>at</strong>ion. The exercise of Board powers may be formally classified as<br />
(a) Bylaws and (b) Policies.<br />
Section 2. Bylaws of the Board. The exercise of Board powers concerning the organiz<strong>at</strong>ion,<br />
procedures, and functions of the Board may be classified as Bylaws of the Board.<br />
Section 3. Policies of the Board. The exercise of Board powers concerning the Board<br />
structure and direction regarding the internal oper<strong>at</strong>ing organiz<strong>at</strong>ion of the <strong>College</strong> may be<br />
classified as Policies of the Board.<br />
Policy shall hereinafter be defined as a basic assumption or principle established by the<br />
Board as a guideline for discretionary action by the administr<strong>at</strong>ion, faculty, and staff in conducting<br />
the affairs of the <strong>College</strong> to achieve the st<strong>at</strong>ed goals or objectives.<br />
Section 4. Intent of the Policies. Rules and procedures in support of Policies are established<br />
by the administr<strong>at</strong>ion, faculty, and staff members with the approval of the President in<br />
order to apply Board Policy to specific situ<strong>at</strong>ions. Such rules and procedures shall be reduced to<br />
Bylaws – <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees – Readopted April 24, 2012- Page #12
writing and shall subsequently be made a part of the <strong>College</strong> c<strong>at</strong>alog, manuals and/or such<br />
handbooks as may be appropri<strong>at</strong>e.<br />
ARTICLE XV. AMENDMENTS AND ADOPTION OF BYLAWS<br />
The Bylaws may be amended by a majority vote of the entire Board <strong>at</strong> any meeting provided<br />
th<strong>at</strong> Board members receive official notice of the proposed amendment <strong>at</strong> the regular<br />
Board meeting prior to the meeting <strong>at</strong> which said amendment is adopted.<br />
These Bylaws may be amended, altered, or repealed and new rules adopted <strong>at</strong> any<br />
meeting of the Board of Trustees by a unanimous vote of all voting Board members.<br />
ARTICLE XVI. THE BOARD AND THE PRESIDENT<br />
Section 1. President. The President of the <strong>College</strong> shall be the chief administr<strong>at</strong>ive officer<br />
of the internal oper<strong>at</strong>ing organiz<strong>at</strong>ion of the <strong>College</strong> and shall be appointed by the Board. In<br />
addition, to the extent allowed by the Illinois Public Community <strong>College</strong> Act, the President may<br />
represent <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> on official and ceremonial occasions.<br />
Section 2. Acting President. The President shall be authorized to design<strong>at</strong>e a member<br />
of the <strong>College</strong> staff as Acting President during temporary disability or absence from the <strong>College</strong>.<br />
In the case of lengthy continued disability or absence of the President, in case of vacancy<br />
of the presidency, or under other special circumstances, the Board shall name an Acting President<br />
and shall negoti<strong>at</strong>e a commensur<strong>at</strong>e salary for said responsibility.<br />
Section 3. Board Meeting. The President or his or her represent<strong>at</strong>ive shall be in <strong>at</strong>tendance<br />
<strong>at</strong> all meetings of the Board and shall inform and advise the Board with respect to the<br />
oper<strong>at</strong>ion of the <strong>College</strong>.<br />
Bylaws – <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees – Readopted April 24, 2012- Page #13
Section 4. Communic<strong>at</strong>ion with the Board. The President shall serve as the channel of<br />
communic<strong>at</strong>ion between the Board and all subordin<strong>at</strong>e administr<strong>at</strong>ive officers and personnel of<br />
the internal organiz<strong>at</strong>ion.<br />
Section 5. Emergency Action. In the event of emergency situ<strong>at</strong>ions not covered by<br />
specific policies, the <strong>College</strong> President shall have the authority to take any necessary or appropri<strong>at</strong>e<br />
action as he or she deems to be required by such emergency. Action taken and the reason<br />
therefore shall be communic<strong>at</strong>ed to the Board as soon as practicable.<br />
READOPTED BY:<br />
__________________________________<br />
Chairperson<br />
___________________________________<br />
Vice Chairperson<br />
__________________________________<br />
Secretary<br />
___________________________________<br />
__________________________________<br />
___________________________________<br />
__________________________________<br />
___________________________________<br />
Student Trustee<br />
Bylaws – <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees – Readopted April 24, 2012- Page #14
MEMO TO:<br />
FROM:<br />
SUBJECT:<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees<br />
Jack J. Becherer, Ed.D., President<br />
<strong>College</strong> Physician<br />
DATE: April 24, 2012<br />
It is recommended th<strong>at</strong> Dr. Bernard O’Malley be reappointed <strong>College</strong> Physician.<br />
Jack J. Becherer, Ed.D.<br />
Board Approval:<br />
__________________________________<br />
Secretary, <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees<br />
Community <strong>College</strong> District No. 511<br />
3301 N. Mulford Road<br />
<strong>Rock</strong>ford, IL 61114<br />
Regular Meeting Schedule<br />
May 2012 – April 2013<br />
Regular Board meetings are normally held the fourth Tuesday of each month <strong>at</strong> 6:00 p.m. in<br />
room 117-121 of the Woodward Technology Center on the main campus <strong>at</strong> 3301 N. Mulford<br />
Road, <strong>Rock</strong>ford, IL. Meetings are open to the public.<br />
May 22, 2012<br />
June 26, 2012<br />
July 24, 2012<br />
August 28, 2012<br />
September 25, 2012<br />
October 23, 2012<br />
November 27, 2012<br />
December 11, 2012<br />
January 22, 2013<br />
February 26, 2013<br />
March 26, 2013<br />
April 23, 2013<br />
Str<strong>at</strong>egic meetings, retre<strong>at</strong>s and Board Committee meetings will be scheduled as necessary.<br />
2012-04-24 Board Meeting Calendar 2012-2013.docx
ROCK VALLEY COLLEGE Board Report #6879<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of Diana Barthelman<br />
WHEREAS, Diana Barthelman began her employment in December 1991 as the<br />
Program Director of the Basic Skill Program; and<br />
WHEREAS, Diana has expanded <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong>’s Adult Educ<strong>at</strong>ion programs in<br />
new directions and into new loc<strong>at</strong>ions throughout her tenure in the program; and<br />
WHEREAS, under her leadership, the Adult Educ<strong>at</strong>ion program was a recipient of the<br />
U. S. Department of Educ<strong>at</strong>ion Secretary’s Award for Excellence in Adult Educ<strong>at</strong>ion and<br />
Literacy Programs; and<br />
WHEREAS, Diana was chosen as a YWCA Leader’s Luncheon award winner; and<br />
WHEREAS, she coordin<strong>at</strong>es RVC Adult Educ<strong>at</strong>ion services with those of many other<br />
organiz<strong>at</strong>ions in the immedi<strong>at</strong>e area th<strong>at</strong> not only assist students, but also serve to raise the<br />
awareness of the importance of Adult Educ<strong>at</strong>ion to our community; and<br />
WHEREAS, Diana has served continually as a member of the Area Planning Council<br />
and served many terms as the president of th<strong>at</strong> group; and<br />
WHEREAS, she has served as a liaison to local, st<strong>at</strong>e and federal administr<strong>at</strong>ors to<br />
provide Adult Educ<strong>at</strong>ion program administr<strong>at</strong>ion and funding; and<br />
WHEREAS, during Diana’s time of service to the college as the Director of Adult<br />
Educ<strong>at</strong>ion, she has supervised a total of 437 instructors and 54 staff members, been supervised<br />
by nine different college administr<strong>at</strong>ors, moved offices seven times and enhanced the lives of<br />
47, 948 Adult Educ<strong>at</strong>ion students; and<br />
THEREFORE, be it now resolved th<strong>at</strong> Diana Barthelman take with her the gr<strong>at</strong>itude and<br />
best wishes of all her colleagues <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> and the Board of Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned express their hope th<strong>at</strong> her<br />
happiest years are those which lie ahead;<br />
GIVEN under our hand and seal this 24 th day of April, 2012.<br />
Attest<br />
Chairperson ___________________________<br />
Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #6880<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of Jay Friberg<br />
WHEREAS, Jay Friberg began his employment in August 1997 as a Faculty member in<br />
the Life Sciences Department; and<br />
WHEREAS, Jay has taught over 135 sections of botany and environmental science for <strong>15</strong><br />
years with an average 30 students per class and thus calcul<strong>at</strong>ing to approxim<strong>at</strong>ely 4,060 students<br />
who have been directly influenced by his love for and knowledge of the life sciences; and<br />
WHEREAS, he has had as his found<strong>at</strong>ion to serve his family, his students, the life<br />
science department and the environmental needs of the community; and<br />
WHEREAS, Jay has been able to genuinely pass on his lifelong passion of addressing<br />
the needs, and remaining cognizant of the environmental concerns of the Illinois/Wisconsin<br />
region to hundreds, if not thousands of people; and<br />
WHEREAS, he has always provided his expertise to identify the many flora in and<br />
around <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> as well as maintaining and designing the greenhouses th<strong>at</strong> have<br />
existed on the RVC grounds, including the new greenhouse in the Jacobs Center for Science and<br />
M<strong>at</strong>h. Jay is a strong advoc<strong>at</strong>e for maintaining n<strong>at</strong>ive plant species within the RVC community;<br />
and<br />
WHEREAS, Jay’s wit and continued desire to support others in need will forever be<br />
remembered, shared and encouraged; and<br />
THEREFORE, be it now resolved th<strong>at</strong> Jay Friberg take with him the gr<strong>at</strong>itude and best<br />
wishes of all his colleagues <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> and the Board of Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned express their hope th<strong>at</strong> his<br />
happiest years are those which lie ahead;<br />
GIVEN under our hand and seal this 24 th day of April 2012.<br />
Attest<br />
Chairperson ___________________________<br />
Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #6881<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of Scott Fisher<br />
WHEREAS, Scott Fisher joined the RVC faculty as an instructor of Avi<strong>at</strong>ion Maintenance<br />
Technology (AVM) on September 29, 2009 after previously serving as a Associ<strong>at</strong>e Professor of<br />
English, achieving a total of 17 years of distinguished service <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong>; and<br />
WHEREAS, Scott has helped to provide p<strong>at</strong>hways to gainful employment and transferability<br />
to four-year colleges for an impressive number of AVM gradu<strong>at</strong>es; and<br />
WHEREAS, he has actively sought don<strong>at</strong>ions of avi<strong>at</strong>ion equi<strong>pm</strong>ent th<strong>at</strong> enhance the<br />
learning experience for AVM students, and<br />
WHEREAS, Scott’s expertise as a writer has produced articles published in n<strong>at</strong>ional<br />
magazines and developed brochures th<strong>at</strong> have clarified how important the Avi<strong>at</strong>ion Maintenance<br />
Technology program truly is to the community; and<br />
WHEREAS, he has invested time getting involved with the local and regional avi<strong>at</strong>ion<br />
community to promote the virtues of the AVM program which has helped our gradu<strong>at</strong>es find local<br />
employment; and<br />
WHEREAS, Scott has actively helped to recruit new students to the AVM program by<br />
meeting with perspective students <strong>at</strong> RVC recruiting events, providing tours and open houses <strong>at</strong> the<br />
Falcon Road Center and making on-site visits to local schools; and<br />
WHEREAS, he worked endlessly to incorpor<strong>at</strong>e real world, hands-on learning activities and<br />
to incorpor<strong>at</strong>e additional written communic<strong>at</strong>ion skills in his classes to better prepare the AVM<br />
students to be successful in their future careers; and<br />
WHEREAS, Scott’s time <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> has made a difference in the AVM Program<br />
and in the lives of students, faculty and staff; and<br />
THEREFORE, be it now resolved th<strong>at</strong> Scott Fisher take with him the gr<strong>at</strong>itude and best<br />
wishes of all his colleagues <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> and the Board of Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned express their hope th<strong>at</strong> his happiest<br />
years are those which lie ahead;<br />
GIVEN under our hand and seal this 24 th day of April 2012.<br />
Attest<br />
Chairperson ___________________________<br />
Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #6882<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of Mark Culhane<br />
WHEREAS, Mark Culhane began his employment in August 1987 as a Faculty member<br />
in the Speech Department; and<br />
WHEREAS, Mark has graciously and professionally served as a role model to his<br />
colleagues by showing compassion and emp<strong>at</strong>hy towards his students through active listening of<br />
their stories of hardship; and<br />
WHEREAS, he competed with the forensics team <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong>, and l<strong>at</strong>er<br />
became a coach for the <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> forensics team, serving for several years; and<br />
WHEREAS, Mark expands his students’ vocabulary with lectures supplemented by his<br />
colorful language and sense of humor; and<br />
WHEREAS, he entices students to travel to his n<strong>at</strong>ive Ireland by way of his Irish<br />
storytelling and narr<strong>at</strong>ives; and<br />
THEREFORE, be it now resolved th<strong>at</strong> Mark Culhane take with him the gr<strong>at</strong>itude and<br />
best wishes of all his colleagues <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> and the Board of Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned express their hope th<strong>at</strong> his<br />
happiest years are those which lie ahead;<br />
GIVEN under our hand and seal this 24 th day of April 2012.<br />
Attest<br />
Chairperson ___________________________<br />
Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #6883<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of Norman Dean<br />
WHEREAS, Norman (Norm) Dean began his employment <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> in<br />
August 1988 as a faculty member in Physical Science; and<br />
WHEREAS, Norm has taught over 200 chemistry classes with all classes filling up with<br />
the maximum number of 24 students based on the high desire th<strong>at</strong> students had to be in his class,<br />
for a grand total of 5,184 students who have been directly influenced in the learning and<br />
applic<strong>at</strong>ion of chemistry; and<br />
WHEREAS, he has completed thousands of chemical demonstr<strong>at</strong>ions and provided an<br />
environment th<strong>at</strong> put student learning first in all of his years of teaching and serving his<br />
community; and<br />
WHEREAS, Norm has repe<strong>at</strong>edly over his 24 years <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> received<br />
nothing less than “very good” and “excellent” evalu<strong>at</strong>ion remarks from those who have been<br />
blessed to evalu<strong>at</strong>e him, as well as continuously receiving average r<strong>at</strong>ings of 3.8 out of 4 from<br />
his students; and<br />
WHEREAS, he has been deeply committed to caring for his family and his grandchildren,<br />
don<strong>at</strong>ing hundreds of gallons of blood to the <strong>Rock</strong> River <strong>Valley</strong> Blood Center and fiscally<br />
supporting homeless shelters in <strong>Rock</strong>ford. His service and encouragement toward his physical<br />
science department colleagues and to all students who have enrolled and completed his classes shall<br />
be remembered by all; and<br />
THEREFORE, be it now resolved th<strong>at</strong> Norm Dean take with him the gr<strong>at</strong>itude and best<br />
wishes of all his colleagues <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> and the Board of Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned express their hope th<strong>at</strong> his<br />
happiest years are those which lie ahead;<br />
GIVEN under our hand and seal this 24 th day of April 2012.<br />
Attest<br />
Chairperson ___________________________<br />
Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #6884<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of Thomas Hunter<br />
WHEREAS, Thomas (Tom) Hunter began his employment <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> in<br />
June 2004 as the Associ<strong>at</strong>e Producer of the The<strong>at</strong>re and Arts Park; and<br />
and<br />
WHEREAS, Tom has been a passion<strong>at</strong>e supporter of the Arts <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong>;<br />
WHEREAS, he has spent the last eight years helping to plan for the Arts Instructional<br />
Center, and<br />
WHEREAS, Tom has handled 626,622 tickets for Starlight and Studio The<strong>at</strong>re; and<br />
WHEREAS, he has written three original works and performed in 38 the<strong>at</strong>re department<br />
productions; and<br />
WHEREAS, Tom has the soul and heart of an artist and the mind of an accountant; and<br />
THEREFORE, be it now resolved th<strong>at</strong> Thomas Hunter take with him the gr<strong>at</strong>itude and<br />
best wishes of all his colleagues <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> and the Board of Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned express their hope th<strong>at</strong> his<br />
happiest years are those which lie ahead;<br />
GIVEN under our hand and seal this 24 th day of April 2012.<br />
Attest<br />
Chairperson ___________________________<br />
Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #6885<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of Bill Lawson<br />
WHEREAS, Bill Lawson began his employment <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> in August 1989<br />
as a faculty member in the Technology Division; and<br />
WHEREAS, Bill <strong>at</strong>tended <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> from 1968-1970 and was a member of<br />
the RVC basketball team, earned a B.S. in Industrial Technology and Educ<strong>at</strong>ion <strong>at</strong> Western IL<br />
University in 1974, earned his Master of Educ<strong>at</strong>ion degree from the University of Illinois in<br />
1986; and<br />
WHEREAS, he served as an Instructor, Athletic Director and Basketball Coach <strong>at</strong><br />
Pec<strong>at</strong>onica High School from 1974-1980, served as an Instructor <strong>at</strong> RPS 205 from 1980-1984,<br />
was honored with a Certific<strong>at</strong>e of Appreci<strong>at</strong>ion from RVC for his several years of service as an<br />
Adjunct Instructor, dedic<strong>at</strong>ed the remainder of his career to RVC as the Chair of the Building<br />
Construction Management program; and<br />
WHEREAS, Bill has earned the deserved admir<strong>at</strong>ion and respect from his students,<br />
fellow faculty and supervisors through his involvement in many activities off campus revealing<br />
his dedic<strong>at</strong>ion to RVC and his community; and<br />
WHEREAS, when Bill started <strong>at</strong> RVC, the building construction m<strong>at</strong>erials consisted of<br />
stone and chisels, with the primary construction management motiv<strong>at</strong>ional tool as a whip; and<br />
THEREFORE, be it now resolved th<strong>at</strong> Bill Lawson take with him the gr<strong>at</strong>itude and best<br />
wishes of all his colleagues <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> and the Board of Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned express their hope th<strong>at</strong> his<br />
happiest years are those which lie ahead;<br />
GIVEN under our hand and seal this 24 th day of April 2012.<br />
Attest<br />
Chairperson ___________________________<br />
Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #6886<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of P<strong>at</strong>ricia Edwards<br />
WHEREAS, P<strong>at</strong>ricia Edwards began her employment in October 1994 as a Clerk in the<br />
Community and Continuing Educ<strong>at</strong>ion Department; and transferred to the position of Clerk<br />
Typist, Tech Prep in Community Services effective August 17, 1998; then became Office<br />
Technologist I with the Center for Learning in Retirement, Community Educ<strong>at</strong>ion Services<br />
effective January 1, 2003; and was reclassified as an Administr<strong>at</strong>ive Assistant II effective<br />
July 1, 2007; and<br />
WHEREAS, P<strong>at</strong> has provided outstanding service, support, and dedic<strong>at</strong>ion to the Center<br />
for Learning in Retirement (CLR) program for many years and took pride in assisting the<br />
program to grow from less than 200 members in 1993 to over 2,000 members in 2012; and<br />
WHEREAS, she contributed significantly to the move and smooth transition of the CLR<br />
program in 1999 from the Community Services area on the main campus to the Bell School Road<br />
Center s<strong>at</strong>ellite campus; and<br />
WHEREAS, P<strong>at</strong> has assisted with the CLR mission of providing quality lifelong<br />
learning for members age 50 years and older through diverse educ<strong>at</strong>ional, cultural, and social<br />
opportunities; and<br />
WHEREAS, she has always shown her willingness to step in when and where needed to<br />
provide exceptional service over the past 18 years with an emp<strong>at</strong>hetic and kind approach to her<br />
work utilizing her exceptional people skills and big heart; and<br />
WHEREAS, P<strong>at</strong> has managed the coordin<strong>at</strong>ion of countless numbers of trips and social<br />
events for the educ<strong>at</strong>ional enjoyment of the CLR members; and<br />
WHEREAS, she will now have time to spend countless hours with her beloved<br />
grandchildren and family, singing in the choir and sharing her musical talents, adding to her<br />
special collections, and utilizing her cre<strong>at</strong>ive talents to the fullest; and<br />
THEREFORE, be it now resolved th<strong>at</strong> P<strong>at</strong>ricia Edwards take with her the gr<strong>at</strong>itude and<br />
best wishes of all her colleagues <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> and the Board of Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned express their hope th<strong>at</strong> her wellearned<br />
retirement provides much happiness in the years th<strong>at</strong> lie ahead;<br />
GIVEN under our hand and seal this 24 th day of April 2012.<br />
Attest<br />
Chairperson ___________________________<br />
Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #6887<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of Daniel Wedemeyer<br />
WHEREAS, Daniel Wedemeyer began his employment in August 1988 as the Assistant<br />
Director of the Maintenance Department; and<br />
WHEREAS, Dan’s professional and articul<strong>at</strong>e demeanor is an inspir<strong>at</strong>ion to many, and<br />
he has led his crew of laborers with profound respect and knowledge for any task <strong>at</strong> hand. Dan<br />
always solicits and values everyone’s opinions, input and ideas as he is making a decision; and<br />
WHEREAS, he would never ask his staff to do something th<strong>at</strong> he wouldn’t do himself.<br />
Dan always sees the good in everyone, which has encouraged and motiv<strong>at</strong>ed all in the<br />
department to do their best; and<br />
WHEREAS, Dan was a key leader in organizing work crews for several days of<br />
prepar<strong>at</strong>ion for the annual Paint-a-Thon house project. He also made sure th<strong>at</strong> all of the<br />
equi<strong>pm</strong>ent was ready to go for the weekend painting crew; and<br />
WHEREAS, he implemented, managed and enforced Department Safety Procedures<br />
from lawn mowers to table saws to building maintenance repairs; and<br />
WHEREAS, Dan meticulously planned the install<strong>at</strong>ion of Dr. Karl Jacobs’ portrait and<br />
the Richard Novak sculpture in the Jacobs Center for Science and M<strong>at</strong>h; and<br />
WHEREAS, he was a member of the <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Snow Sculpting team for<br />
several years and helped cre<strong>at</strong>e their sculptures “Surfer Dude” and “The Titanic”; and<br />
WHEREAS, Dan is very knowledgeable in all aspects of maintenance and interior<br />
design, and will leave big shoes to fill. Who knew a master’s degree in music would work so<br />
well in a maintenance department; and<br />
THEREFORE, be it now resolved th<strong>at</strong> Daniel Wedemeyer take with him the gr<strong>at</strong>itude<br />
and best wishes of all his colleagues <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> and the Board of Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned express their hope th<strong>at</strong> his<br />
happiest years are those which lie ahead;<br />
GIVEN under our hand and seal this 24 th day of April 2012.<br />
Attest<br />
Chairperson ___________________________<br />
Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #6888<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of Charles Nelson<br />
WHEREAS, Charles (Chuck) Nelson began his employment in January 1983 as a<br />
faculty member in the Computer Science Department; and<br />
WHEREAS, Chuck earned his M.S. in Computer Science from NIU in 1984 and<br />
completed several post-gradu<strong>at</strong>e credits <strong>at</strong> the University of Central Oklahoma from 1996-1998;<br />
and<br />
WHEREAS, he served as the Director of the CIS program from 1984-1991 and returned<br />
to his faculty position in August 1991, and<br />
WHEREAS, Chuck has served on several committees, managed the develo<strong>pm</strong>ent and<br />
expansion of the CIS program and campus computer labs, witnessed the develo<strong>pm</strong>ent and<br />
advancement of computing technology for several decades (but has never claimed to have<br />
invented the internet), has dedic<strong>at</strong>ed himself to stay current with the l<strong>at</strong>est computer languages;<br />
and<br />
WHEREAS, Chuck, with one more surgery could be considered either the Termin<strong>at</strong>or or<br />
the Six Million Dollar Man (depending if he has had his coffee — of which he makes a gre<strong>at</strong><br />
pot), will be missed, as he always made us laugh with his sense of humor, kindness and<br />
dedic<strong>at</strong>ion ; and<br />
THEREFORE, be it now resolved th<strong>at</strong> Charles Nelson take with him the gr<strong>at</strong>itude and<br />
best wishes of all his colleagues <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> and the Board of Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned express their hope th<strong>at</strong> his<br />
happiest years are those which lie ahead;<br />
GIVEN under our hand and seal this 24 th day of April 2012.<br />
Attest<br />
Chairperson ___________________________<br />
Secretary _____________________________
ROCK VALLEY COLLEGE Board Report # 6889<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of Robert Benham<br />
WHEREAS, Professor Robert Benham joined the <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> faculty as an<br />
instructor of Composition & Liter<strong>at</strong>ure in August 1990 and has served as a distinguished faculty<br />
member for 22 years; and<br />
WHEREAS, he helped ensure the continued offering of ENG 110, in addition to other<br />
g<strong>at</strong>eway composition courses, to meet the needs of avi<strong>at</strong>ion and automotive students as well as<br />
composition students; and<br />
WHEREAS, throughout his years of service to the department, he has graciously mentored<br />
new faculty joining the Composition & Liter<strong>at</strong>ure department; and<br />
WHEREAS, he has devoted himself to being an excellent colleague, an excellent campus<br />
citizen, and an excellent English instructor; and<br />
WHEREAS, he has maintained the integrity of the Composition program and the Liter<strong>at</strong>ure<br />
program and demanded excellence of his students; and<br />
WHEREAS, he has provided an unwavering voice for academic integrity through his role as<br />
president of the faculty union, his particip<strong>at</strong>ion on department committees, and numerous tenure<br />
committees; and<br />
WHEREAS, he has devoted himself to serving as a role model for colleagues, both inside<br />
and outside of his discipline, educ<strong>at</strong>ing them on m<strong>at</strong>ters from pedagogy to professionalism; and<br />
WHEREAS, he has been a model of collabor<strong>at</strong>ive excellence, joining with his colleagues in<br />
the Composition & Liter<strong>at</strong>ure Department to move forward;<br />
NOW, THEREFORE, BE IT RESOLVED th<strong>at</strong> Professor Robert Benham be extended the<br />
sincere gr<strong>at</strong>itude and very best wishes of all his <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> colleagues and its Board of<br />
Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned, on behalf of the collective body,<br />
express their hope th<strong>at</strong> his happiest years are those which lie ahead.<br />
GIVEN under our hand and seal this 24th day of April, 2012.<br />
Attest<br />
Chairperson ___________________________<br />
Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #6890<br />
April 24, 2012<br />
RESOLUTION<br />
Upon the Retirement of Vincent Madama<br />
WHEREAS, Vincent Madama began his employment in August 1982 as a faculty member<br />
in the Health Science Department; and<br />
WHEREAS, Vince proved to be one of the most vers<strong>at</strong>ile faculty and administr<strong>at</strong>ors <strong>at</strong><br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong>, where he taught Respir<strong>at</strong>ory Care, was a Director, Assistant Dean and an<br />
Associ<strong>at</strong>e Dean; and<br />
WHEREAS, he was always a willing, involved member of various committees such as<br />
Thre<strong>at</strong> Assessment, Found<strong>at</strong>ions of Excellence, Facilities, Finance, Str<strong>at</strong>egic Enrollment and many<br />
others; and<br />
WHEREAS, Vince was a founding co-chair of the Healthcare Career Fair, and<br />
WHEREAS, he was a vital part of the planning meetings for the Jacobs Center for Science<br />
and M<strong>at</strong>h (JCSM), ensuring th<strong>at</strong> the M<strong>at</strong>h faculty received extraordinary teaching facilities and their<br />
cherished chalkboards; and<br />
WHEREAS, Vince’s expertise in and love for VISIO made for many charts and graphs; and<br />
WHEREAS, he offered up his expertise in assessment during the HLC visit almost 20 years<br />
ago; and<br />
WHEREAS, Vince often shared music in CL II (and the JCSM) as the sounds traveled<br />
down the hallways; and<br />
WHEREAS, he has made the old new again with the return of long hair and a beard; and<br />
WHEREAS, Vince’s time heading the Dental Hygiene program and M<strong>at</strong>h department<br />
taught him the difference between a square root and a root canal; and<br />
WHEREAS, his study of Respir<strong>at</strong>ory Care made “heavy bre<strong>at</strong>hing” a good thing; and<br />
THEREFORE, be it now resolved th<strong>at</strong> Vincent Madama take with him the gr<strong>at</strong>itude and<br />
best wishes of all his colleagues <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> and the Board of Trustees; and<br />
BE IT FURTHER RESOLVED th<strong>at</strong> the undersigned express their hope th<strong>at</strong> his happiest<br />
years are those which lie ahead;<br />
GIVEN under our hand and seal this 24 th day of April 2012.<br />
Chairperson ___________________________<br />
Attest<br />
Secretary _____________________________
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong><br />
Dollars by Payroll Year-To-D<strong>at</strong>e<br />
35,000,000<br />
30,000,000<br />
25,000,000<br />
20,000,000<br />
<strong>15</strong>,000,000<br />
10,000,000<br />
5,000,000<br />
-<br />
07/<strong>15</strong> 07/31 08/<strong>15</strong> 08/31 09/<strong>15</strong> 09/30 10/<strong>15</strong> 10/31 11/<strong>15</strong> 11/30 12/<strong>15</strong> 12/31 01/<strong>15</strong> 01/31 02/<strong>15</strong> 02/28 03/<strong>15</strong> 03/31 04/<strong>15</strong> 04/30 05/<strong>15</strong> 05/31 06/<strong>15</strong> 06/30<br />
FY 09 Paid - Year to D<strong>at</strong>e 1,<strong>15</strong>3,806 2,303,605 3,251,173 4,322,044 5,371,326 6,524,344 7,723,047 8,902,819 10,087,783 11,257,102 12,425,488 13,539,<strong>15</strong>8 14,583,823 16,032,268 17,193,194 18,359,644 19,707,646 20,885,373 22,081,118 23,282,225 24,7<strong>15</strong>,630 25,725,716 26,880,503 28,278,6<strong>15</strong><br />
FY 10 Paid - Year to D<strong>at</strong>e 1,220,699 2,429,3<strong>15</strong> 3,497,014 4,665,613 5,853,054 7,060,<strong>15</strong>5 8,300,010 9,531,379 10,769,673 11,988,864 13,221,227 14,419,567 <strong>15</strong>,541,103 17,<strong>15</strong>3,581 18,377,722 19,612,834 21,087,352 22,355,8<strong>15</strong> 23,653,768 24,923,508 26,452,737 27,620,806 28,833,966 30,1<strong>15</strong>,009<br />
FY 11 Paid - Year to D<strong>at</strong>e 1,279,403 2,560,941 3,809,324 5,061,741 6,324,096 7,611,073 8,931,653 10,238,347 11,556,426 12,879,269 14,211,981 <strong>15</strong>,511,512 16,680,388 18,358,625 19,645,063 20,951,181 22,489,394 23,823,077 25,<strong>15</strong>5,5<strong>15</strong> 26,474,682 28,030,520 29,263,694 30,529,075 31,814,219<br />
FY 12 Budget Year to D<strong>at</strong>e 1,305,231 2,610,462 3,9<strong>15</strong>,692 5,220,923 6,526,<strong>15</strong>4 7,831,385 9,136,6<strong>15</strong> 10,441,846 11,747,077 13,052,308 14,357,538 <strong>15</strong>,662,769 16,968,000 18,273,231 19,578,461 20,883,692 22,188,923 23,494,<strong>15</strong>4 24,799,384 26,104,6<strong>15</strong> 27,409,846 28,7<strong>15</strong>,077 30,020,307 31,325,538<br />
FY 12 Paid - Year to D<strong>at</strong>e 1,253,934 2,526,423 3,745,998 4,969,854 6,225,533 7,493,843 8,775,023 10,059,812 11,344,344 12,628,576 13,898,900 <strong>15</strong>,<strong>15</strong>0,323 16,254,385 17,897,288 19,161,404 20,419,311 21,891,972 23,161,599<br />
3/30/2012 Page 1<br />
\\Vmsrvfileshares\common\ADSFIS\Payroll\Vital Signs\<br />
Vital Signs-Payroll FY12.xlsx\Payroll YTD
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong><br />
Dollars by Payroll<br />
1,800,000<br />
1,700,000<br />
1,600,000<br />
1,500,000<br />
1,400,000<br />
1,300,000<br />
1,200,000<br />
1,100,000<br />
1,000,000<br />
900,000<br />
07/<strong>15</strong> 07/31 08/<strong>15</strong> 08/31 09/<strong>15</strong> 09/30 10/<strong>15</strong> 10/31 11/<strong>15</strong> 11/30 12/<strong>15</strong> 12/31 01/<strong>15</strong> 01/31 02/<strong>15</strong> 02/28 03/<strong>15</strong> 03/31 04/<strong>15</strong> 04/30 05/<strong>15</strong> 05/31 06/<strong>15</strong> 06/30<br />
FY 09 Paid by Pay D<strong>at</strong>e 1,<strong>15</strong>3,806 1,149,799 947,568 1,070,871 1,049,282 1,<strong>15</strong>3,018 1,198,703 1,179,772 1,184,964 1,169,318 1,168,386 1,113,670 1,044,665 1,448,446 1,160,926 1,166,450 1,348,002 1,177,726 1,195,745 1,201,107 1,433,406 1,010,086 1,<strong>15</strong>4,787 1,398,111<br />
FY 10 Paid by Pay D<strong>at</strong>e 1,220,699 1,208,6<strong>15</strong> 1,067,699 1,168,599 1,187,441 1,207,101 1,239,854 1,231,369 1,238,295 1,219,191 1,232,363 1,198,341 1,121,536 1,612,478 1,224,141 1,235,111 1,474,519 1,268,463 1,297,953 1,269,740 1,529,230 1,168,068 1,213,161 1,281,043<br />
FY 11 Paid by Pay D<strong>at</strong>e 1,279,403 1,281,539 1,248,382 1,252,417 1,262,356 1,286,977 1,320,579 1,306,694 1,318,079 1,322,843 1,332,711 1,299,531 1,168,876 1,678,237 1,286,438 1,306,118 1,538,213 1,333,683 1,332,438 1,319,167 1,555,838 1,233,175 1,265,380 1,285,144<br />
FY 12 Budget Straight Line 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231<br />
FY 12 Paid by Pay D<strong>at</strong>e 1,253,934 1,272,490 1,219,575 1,223,856 1,255,679 1,268,309 1,281,181 1,284,788 1,284,532 1,284,232 1,270,324 1,251,423 1,104,062 1,642,903 1,264,116 1,257,907 1,472,661 1,269,628<br />
3/30/2012 Page 2<br />
\\Vmsrvfileshares\common\ADSFIS\Payroll\Vital Signs\<br />
Vital Signs-Payroll FY12.xlsx\Payroll by Pay D<strong>at</strong>e
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong><br />
Vital Signs-Payroll (Dollars)<br />
Reviewed by: Sam Overton, 03/30/2012<br />
Explan<strong>at</strong>ion of major increases in Dollars by Payroll<br />
FY 11<br />
07/01/2010 Payroll calcul<strong>at</strong>ed FY 11 ESP/PSA Across the Board = $285k plus Merit = $119k; Faculty increases = $449k plus $8k for lane completion.<br />
07/<strong>15</strong>/2010 25% Summer II $187,005<br />
07/31/2010 25% Summer II, 50% Summer III total $220,210<br />
08/<strong>15</strong>/2010 25% Summer II, 50% Summer III total $218,864<br />
08/31/2010 Faculty Salary increases; begin Adjunct pay for Fall semester<br />
09/<strong>15</strong>/2010 Begin Community/Continuing Prof Ed Instructor pay<br />
10/<strong>15</strong>/2010 FOP retro pay included<br />
01/31/2011 100% of Fall Overload $410,338; Spring Overload estim<strong>at</strong>ed <strong>at</strong> $444,808<br />
03/<strong>15</strong>/2011 50% Spring Overload $228,253; remainder due 05/<strong>15</strong><br />
03/31/2011 Check count is up due to ALL Student Workers being paid by RVC. CWS funds have been exhausted<br />
03/31/2011 Increased FY 11 Payroll Budget $334k and 3 postions for final quarter for EIGER/RASI and Student Success Grant payrolls, see 3rd Qtr Financials<br />
05/<strong>15</strong>/2011 50% Spring Overload $233,677<br />
06/<strong>15</strong>/2011 Summer I $188,460<br />
06/30/2011 25% Summer II $194,560; Summer II pay will extend through 08/<strong>15</strong><br />
FY 12<br />
07/01/2011 FY 12 FOP Step increases $9,122<br />
07/<strong>15</strong>/2011 25% Summer II $186,782; Summer II pay will extend through 08/<strong>15</strong><br />
07/31/2011 25% Summer II; 50% Summer III total $217,468<br />
08/<strong>15</strong>/2011 25% Summer II; 50% Summer III total $193,109<br />
08/31/2011 Begin Adjunct pay for Fall semester<br />
09/<strong>15</strong>/2011 Begin Community/Continuing Prof Ed Instructor pay<br />
01/31/2012 100% of Fall Overload $417,473; Spring Overload estim<strong>at</strong>ed <strong>at</strong> $391,902<br />
03/<strong>15</strong>/2012 50% Spring Overload $198,093; remainder due 05/<strong>15</strong><br />
05/<strong>15</strong>/2012 50% Spring Overload $xxx<br />
Payroll Dollars (Cash Basis)<br />
Tracking similar to previous years<br />
Conclusion: Currently UNDER budget, includes Student Worker accrual of $40k<br />
Budgeted Positions Growth - FY07 = 464; FY08 = 476; FY09 = 485; FY10 = 494; FY11 = 512, FY12 = 511<br />
Dec-06<br />
Jan-07<br />
Jun-07<br />
Dec-07<br />
Jan-08<br />
Jun-08<br />
Oct-11<br />
Nov-11<br />
Dec-11<br />
Jan-12<br />
Feb-12<br />
Mar-12<br />
FY 07 YTD is exceeding FY 06 YTD by about 3%; FY 07 YTD is 94% of straight line budget, with $716k toward Overloads<br />
FY 07 YTD is exceeding FY 06 YTD by about 3%; FY 07 YTD is 95% of straight line budget, with $665k toward Overloads<br />
FY 07 YTD is exceeding FY 06 YTD by about 3%; FY 07 YTD is 98% of straight line budget, with $514k toward Surplus<br />
FY 08 YTD is exceeding FY 07 YTD by about 5%; FY 08 YTD is 96% of straight line budget, with $527k toward Overloads<br />
FY 08 YTD is exceeding FY 07 YTD by about 5%; FY 08 YTD is 97% of straight line budget, with $422k toward Overloads<br />
FY 08 YTD is exceeding FY 07 YTD by about 5%; FY 08 YTD is 100% of straight line budget, with $71k toward Surplus<br />
FY 12 YTD is below FY 11 YTD by 2%; FY 12 YTD is 96% of straight line budget, with $382k positive variance available for Overloads<br />
FY 12 YTD is below FY 11 YTD by 2%; FY 12 YTD is 97% of straight line budget, with $424k positive variance available for Overloads<br />
FY 12 YTD is below FY 11 YTD by 2%; FY 12 YTD is 97% of straight line budget, with $512k positive variance available for Overloads<br />
FY 12 YTD is below FY 11 YTD by 3%; FY 12 YTD is 98% of straight line budget, with $375k positive variance available for Overloads<br />
FY 12 YTD is below FY 11 YTD by 3%; FY 12 YTD is 98% of straight line budget, with $464k positive variance available for Overloads<br />
FY 12 YTD is below FY 11 YTD by 3%; FY 12 YTD is 99% of straight line budget, with $304k positive variance available for Overloads<br />
3/30/2012 Page 3<br />
\\Vmsrvfileshares\common\ADSFIS\Payroll\Vital Signs\<br />
Vital Signs-Payroll FY12.xlsx\Payroll Conclusion
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong><br />
Check Count by Payroll<br />
1,200<br />
1,000<br />
800<br />
600<br />
400<br />
07/<strong>15</strong> 07/31 08/<strong>15</strong> 08/31 09/<strong>15</strong> 09/30 10/<strong>15</strong> 10/31 11/<strong>15</strong> 11/30 12/<strong>15</strong> 12/31 01/<strong>15</strong> 01/31 02/<strong>15</strong> 02/28 03/<strong>15</strong> 03/31 04/<strong>15</strong> 04/30 05/<strong>15</strong> 05/31 06/<strong>15</strong> 06/30<br />
By Payroll - FY2009 753 751 564 657 769 898 944 933 946 918 903 809 664 693 891 926 926 936 948 940 956 709 706 800<br />
By Payroll - FY2010 779 763 697 816 897 956 982 965 981 951 948 862 714 869 945 1,009 1,013 1,027 1,043 1,026 1,028 939 773 816<br />
By Payroll - FY2011 813 790 750 862 939 1,010 1,032 1,036 1,045 1,030 1,039 951 701 935 1,011 1,052 1,054 1,071 1,082 1,064 1,055 1,004 774 804<br />
By Payroll - FY2012 794 788 753 863 976 1,000 1,017 1,020 1,008 994 980 921 660 902 982 991 1,003 878<br />
Budgeted Positions 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511<br />
Adjusted Distinct Checks 490 489 473 492 413 464 466 469 433 453 472 427 519 526 400 475 475 392<br />
Adjusted Check Count 482 475 463 482 493 502 499 506 504 504 510 501 486 491 497 501 498 501<br />
3/30/2012 Page 4<br />
\\Vmsrvfileshares\common\ADSFIS\Payroll\Vital Signs\<br />
Vital Signs-Payroll FY12.xlsx\Check Count
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong><br />
Health Care Costs - Year-To-D<strong>at</strong>e<br />
9,000,000<br />
8,000,000<br />
7,000,000<br />
6,000,000<br />
5,000,000<br />
4,000,000<br />
3,000,000<br />
2,000,000<br />
1,000,000<br />
-<br />
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun<br />
FY 09 Act 448,984 938,875 1,401,768 1,778,189 2,144,089 2,500,149 3,072,770 3,455,652 3,8<strong>15</strong>,356 4,477,276 5,311,878 5,905,3<strong>15</strong><br />
FY 10 Act 624,092 1,375,488 1,844,685 2,450,483 3,013,847 3,512,016 4,079,529 4,434,896 4,905,393 4,925,880 5,710,983 6,094,648<br />
FY 11 Act 569,967 1,193,369 1,968,648 2,482,764 3,113,655 3,756,053 4,500,259 5,148,132 5,503,827 5,910,537 6,502,564 6,810,2<strong>15</strong><br />
FY 12 Bdgt 638,865 1,277,730 1,916,595 2,555,460 3,194,325 3,833,191 4,472,056 5,110,921 5,749,786 6,388,651 7,027,516 7,666,381<br />
FY 12 Act 610,349 1,287,135 1,785,827 2,407,618 2,875,450 3,410,195 3,843,948 4,470,757 4,981,818<br />
4/<strong>15</strong>/2012 Page 1<br />
R:\Reports\Board\Vital Signs\<br />
FY12 Benefits-Monthly Health Care Costs.xls\By Year
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong><br />
Health Care Costs by Month<br />
900,000<br />
800,000<br />
700,000<br />
600,000<br />
500,000<br />
400,000<br />
300,000<br />
200,000<br />
100,000<br />
-<br />
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun<br />
FY 09 Act 448,984 489,891 462,893 376,421 365,900 356,059 572,621 382,882 359,704 661,921 834,602 593,437<br />
FY 10 Act 624,092 751,396 469,197 605,798 563,364 498,169 567,512 355,367 470,497 20,487 785,103 383,665<br />
FY 11 Act 569,967 623,402 775,279 514,116 630,891 642,398 744,206 647,873 355,695 406,710 592,027 307,651<br />
FY 12 Bdgt 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865<br />
FY 12 Act 610,349 676,786 498,692 621,791 467,832 534,745 433,754 626,808 511,062<br />
4/<strong>15</strong>/2012 Page 2<br />
R:\Reports\Board\Vital Signs\<br />
FY12 Benefits-Monthly Health Care Costs.xls\By Month
ROCK VALLEY COLLEGE<br />
Vital Signs - Health Care Costs / Benefits<br />
Upd<strong>at</strong>ed by Barb Woodsmall, HR 04-09-12<br />
Reviewed by Sam Overton, Admin, 04/<strong>15</strong>/2012<br />
Health Care costs represent 63% or $8,126,557 of the $12,917,424 Total Benefits Expenditure<br />
Other Benefits include St<strong>at</strong>e SURS, Life Insurance, Employer FICA, Grant SURS, Tuition Waivers & Reimbursements,<br />
Sabb<strong>at</strong>ical, Wellness, Moving Expenses<br />
These are the Health Care costs ONLY. In FY 12, we realistically budgeted health costs to balance the budget.<br />
Conclusion: Current month is below target, YTD trend below budget<br />
January 2012 began the claims transition from Allied to BCBS (Blue Cross Blue Shield).<br />
We have included the inform<strong>at</strong>ion received to d<strong>at</strong>e from both, Allied and BCBS.<br />
The claims may be more unpredictable over the next few months with run-off of claims.<br />
The current healthcare claims trend could be caused by several reasons:<br />
1. Retirements over the last 12 months, reducing the Employee only and Spouse (adult) claims<br />
2. The last few claims years may have been unusually high claims years<br />
3. Overall <strong>College</strong> healthcare participants age decreasing with retirements and new hires<br />
4. Continued shift from the PPO to HMO, PPO claims paid as incurred, HMO fixed cost plan<br />
5. Informed consumers (Employees) with working spouse making family health insurance decisions<br />
For July 2011, Employees covered under the Preferred Provider Organiz<strong>at</strong>ion (PPO) are 346<br />
under the Health Maintenance Organiz<strong>at</strong>ion (HMO) are 80<br />
November 2011 is below the straight line budget, YTD Actual is below FY 10 & 11 Actual & FY 12 YTD Budget<br />
December 2011 is below the straight line budget, YTD Actual is below FY 10 & 11 Actual & FY 12 YTD Budget<br />
January 2012 is below the straight line budget, YTD Actual is below FY 10 & 11 Actual & FY 12 YTD Budget<br />
February 2012 is near the straight line budget, YTD Actual is below FY 11 Actual & FY 12 YTD Budget<br />
The transition from Allied to Blue Cross Blue Shield continues<br />
March caught up for the low amount from January and February<br />
In March, we will retrace the BCBS Admin fees to assure accuracy<br />
March 2012 is below the straight line budget, YTD Actual is below FY 11 Actual & FY 12 YTD Budget<br />
4/<strong>15</strong>/2012 Page 3<br />
R:\Reports\Board\Vital Signs\<br />
FY12 Benefits-Monthly Health Care Costs.xls\Conclusion
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Prepared by: Samantha Vancil 4/13/12<br />
Cash Graphs Approved by:Molly Terrinoni, 4/13/12<br />
Reviewed by Sam Overton, 04/19/2012<br />
Included are the Cash Graphs:<br />
Oper<strong>at</strong>ing<br />
Investments are the "rainy-day" savings <strong>at</strong> PMA; target is 90 days (25%) oper<strong>at</strong>ing budget (bars)<br />
Cash are the money market and checking balances to pay oper<strong>at</strong>ing expenses (lines)<br />
Capital<br />
Investments are mainly the Bond proceeds <strong>at</strong> PMA; to be expended for capital projects (bars)<br />
Cash are the property tax levies to pay Bond principal & interest & Life Safety projects (lines)<br />
We have reviewed the amount transferred from Checking to Savings over the last serveral years and realized th<strong>at</strong> the<br />
investment earnings <strong>at</strong> PMA were reinvested by PMA, therefore cre<strong>at</strong>ing an excess transfer from Checking to Savings.<br />
There is still excess investment earnings above the surplus.<br />
Audited Surplus Earnings <strong>at</strong> PMA Amount Transferred (Over) alloc<strong>at</strong>ed<br />
FY 05 1,478,471 167,057 1,500,000 (188,586)<br />
FY 06 2,082,493 237,701 2,000,000 (<strong>15</strong>5,208)<br />
FY 07 424,812 575,056 500,000 (650,244)<br />
FY 08 1,142,232 706,819 - 435,413<br />
FY 09 537,093 339,126 - 197,967<br />
FY 10 33,051 78,920 - (45,869)<br />
FY 11 19,369 31,6<strong>15</strong> - (12,246)<br />
Totals 5,717,521 2,136,294 4,000,000 (418,773)<br />
Conclusion:<br />
Acceptable Oper<strong>at</strong>ing Cash Balance; Accetable Capital Cash Balance<br />
Oper<strong>at</strong>ing Cash Balances are low, but we received several deposits in early April, St<strong>at</strong>e slow pay increases receiveables<br />
April receipts - PELL $233k, <strong>Rock</strong> River Training $220k, EIGER Lab $127k, CPPRT $314k, MAP $602k<br />
Capital Cash Balances are acceptable. Due to the tax swap with PH&S for rapid bond repayments, $8,250k bond payments were made<br />
during December. Cash Balances will decrease with completion of Life Safety projects and Bond principal & interest payments.<br />
Conclusion:<br />
Acceptable Investment Balances<br />
Oper<strong>at</strong>ing Investments are $13.8 million, 24% of the $58.7 million Oper<strong>at</strong>ing Budget without Student Financial Aid pass-thru and are<br />
tracking as expected, but with very low interest earnings.<br />
Capital Investment Balances are $14.8 million and will decrease as approved capital project expenditures are paid. \\rvccluster\rvc_dfs_root\common\ADSFIS\Sam\<br />
Cash Flow12.xlsx<br />
4/19/2012 Page 1<br />
Conclusion
$20,000,000<br />
Oper<strong>at</strong>ing Funds<br />
Net Investments & Cash<br />
$18,000,000<br />
$16,000,000<br />
$14,000,000<br />
$12,000,000<br />
$10,000,000<br />
$8,000,000<br />
$6,000,000<br />
$4,000,000<br />
$2,000,000<br />
$0<br />
July August September October November December January February March April May June<br />
FY 09 Oper<strong>at</strong>ing Investments 13,338,516 13,356,126 13,374,504 13,412,250 13,433,325 13,460,406 13,487,318 13,530,590 13,585,940 13,633,731 13,647,919 13,664,798<br />
FY 10 Oper<strong>at</strong>ing Investments 13,684,849 13,700,117 13,703,865 13,707,203 13,711,565 13,717,639 13,725,285 13,735,894 13,739,584 13,740,299 13,741,005 13,743,718<br />
FY 11 Oper<strong>at</strong>ing Investments 13,747,903 13,754,444 13,756,725 13,762,230 13,762,487 13,762,074 13,766,569 13,766,9<strong>15</strong> 13,767,253 13,770,813 13,772,752 13,776,939<br />
FY 12 Oper<strong>at</strong>ing Investments 13,779,278 13,780,034 13,784,644 13,795,442 13,795,727 13,798,240 13,804,647 13,806,179 13,806,270<br />
FY 09 Oper<strong>at</strong>ing Cash 4,243,676 6,260,449 9,029,213 10,301,098 8,<strong>15</strong>3,774 8,375,383 7,806,504 2,723,805 2,261,907 1,461,701 2,363,805 3,689,816<br />
FY 10 Oper<strong>at</strong>ing Cash 6,298,681 5,035,339 12,043,179 8,916,074 6,429,738 5,266,111 3,787,881 2,970,827 2,272,879 1,403,680 1,732,190 6,419,112<br />
FY 11 Oper<strong>at</strong>ing Cash 7,174,558 7,423,583 13,813,002 7,728,196 7,836,295 4,808,376 3,162,205 3,396,414 1,556,429 1,314,475 821,589 3,471,039<br />
FY 12 Oper<strong>at</strong>ing Cash 5,613,423 3,950,784 9,207,044 7,943,520 5,718,896 5,677,537 4,445,273 4,080,862 1,336,930<br />
4/19/2012 Page 2 Cash Flow12.xlsx/Oper<strong>at</strong>ing
Capital Funds<br />
Net Investments & Cash<br />
$40,000,000<br />
$35,000,000<br />
$30,000,000<br />
$25,000,000<br />
$20,000,000<br />
$<strong>15</strong>,000,000<br />
$10,000,000<br />
$5,000,000<br />
$-<br />
July August September October November December January February March April May June<br />
FY 09 Capital Investments <strong>15</strong>,887,068 <strong>15</strong>,514,205 <strong>15</strong>,553,742 14,137,971 14,<strong>15</strong>3,373 13,525,871 12,836,524 12,376,095 11,886,347 11,920,447 10,231,559 9,231,660<br />
FY 10 Capital Investments 8,016,9<strong>15</strong> 6,721,719 4,861,968 34,824,770 32,457,768 32,527,265 30,509,770 30,513,340 29,820,797 29,707,526 28,998,626 27,820,106<br />
FY 11 Capital Investments 27,821,934 24,796,<strong>15</strong>0 22,578,038 32,542,972 30,629,479 26,237,623 24,582,060 23,655,400 22,644,687 20,816,998 19,516,411 18,312,177<br />
FY 12 Capital Investments 18,321,973 17,122,321 16,652,271 <strong>15</strong>,317,197 14,975,<strong>15</strong>7 14,756,784 14,711,669 14,778,970 14,779,607<br />
FY 09 Capital Cash 6,477,192 6,387,866 8,273,029 9,819,024 9,691,390 3,798,849 4,237,102 4,639,575 3,885,065 223,781 223,781 7,345,767<br />
FY 10 Capital Cash 5,658,825 6,825,638 10,142,518 9,244,758 11,012,535 4,600,967 6,069,504 5,540,129 4,725,610 3,778,638 4,556,034 9,002,836<br />
FY 11 Capital Cash 5,974,936 7,663,838 10,797,121 11,693,795 9,042,<strong>15</strong>5 5,313,045 5,498,846 5,324,474 5,314,928 3,899,455 2,573,597 9,492,895<br />
FY 12 Capital Cash 8,135,797 10,539,196 13,6<strong>15</strong>,264 13,699,501 14,011,971 5,764,160 5,767,093 5,775,122 5,345,265<br />
4/19/2012 Page 3 Cash Flow12.xlsx/Capital
30,000,000<br />
JCSM Expenditures vs. Estim<strong>at</strong>es<br />
25,000,000<br />
20,000,000<br />
<strong>15</strong>,000,000<br />
10,000,000<br />
5,000,000<br />
‐<br />
Estim<strong>at</strong>ed Expenditures<br />
Actual To D<strong>at</strong>e Expenditures<br />
\\rvccluster\RVC_DFS_Root\D<strong>at</strong>aDocuments\Facilties\JCSM\4‐Financials\1‐Actuals\<br />
JCSM Estim<strong>at</strong>e vs Actual.xlsxJCSM Expenditure Graph 4/16/2012
JCSM ‐ Summary of Change Orders:<br />
Original Sjostrom & Sons Inc Construction Purchase Order March 2010 23,492,408.00<br />
Original Construction Contingency 1,000,000.00<br />
Additional Allowances included in construction 78,000.00<br />
Total Constuction Contingency & Allowances 1,078,000.00<br />
Description Dollars % total<br />
Unsuitable Soils 352,778.27 33%<br />
Geothermal & Testing <strong>15</strong>1,529.32 14%<br />
Boiler House/CLI/CLII ‐ Electrical 200,817.36 19%<br />
Additional Tree Removal/Landscaping/Micro‐hydro 32,147.54 3%<br />
Addition Turn Lane 18,082.98 2%<br />
Additional Storm Inlets 11,782.05 1%<br />
Construction Incentives 25,000.00 2%<br />
792,137.52 75%<br />
Other Misc Change Orders 262,346.10 25%<br />
Total Change Orders to D<strong>at</strong>e 1,054,483.62 100%<br />
Remaining Contingency & Allowances 23,516.38<br />
Project Budget as of 5/26/2009 3/<strong>15</strong>/2010 2/29/2012<br />
Construction 24,528,000.00 23,492,408.00 23,360,232.89<br />
Miscellenous ‐ Sanitary reloc<strong>at</strong>ion ‐ 262,000.00 265,509.58<br />
Furniture 500,000.00 744,000.00 774,924.60<br />
IT & Security 550,000.00 506,000.00 529,545.79<br />
Additional Contingency 1,353,000.00 1,441,726.00 87,535.09<br />
Basic Architect & Engineering Fees 5.8% 1,553,000.00 1,481,141.00 2,404,228.38<br />
LEED Certific<strong>at</strong>ion & Commissioning ‐ 294,500.00 ‐<br />
Additional A&E Servies 100,000.00 362,225.00 ‐<br />
28,584,000.00 28,584,000.00 27,421,976.33<br />
Original Project Budget 28,584,000.00<br />
JCSM Actual to D<strong>at</strong>e 27,421,976.33<br />
JCSM Project Funds Available 1,162,023.67<br />
At least 30 Change Orders were submitted on or after 09/27/2011 totaling over $327k<br />
These Change Orders are being finalized with some offsetting credits.<br />
Current Construction Retainage = $25,000.
April 17, 2012<br />
Karl J. Jacobs Center for Science and M<strong>at</strong>h - Milestones and expect<strong>at</strong>ions:<br />
Aug 5 th ’10<br />
Oct 7 th ’10<br />
JCSM final structural steel signing and lunch celebr<strong>at</strong>ion with contractors<br />
Lunch celebr<strong>at</strong>ion with JCSM Planning Team & Contractors<br />
Dec ’10 Building enclosure Incentive by 12/03, HVAC Air Handlers delivered 12/23,<br />
drywall, mud & tape, Decision on Fall 2011 class loc<strong>at</strong>ions – Good to Go!<br />
Jan. 27 th ’11<br />
Jun ’11<br />
Present<strong>at</strong>ion to JCSM Planning Team, Leadership, selected staff and guests,<br />
including guided tours starting <strong>at</strong> the connection link with CLI<br />
Substantial completion Incentive extended due to previous extension critical p<strong>at</strong>h<br />
and March we<strong>at</strong>her to 06/03 1 st & 2 nd floors – COMPLETED; 06/<strong>15</strong> Ground floor<br />
& Lobby – COMPLETED; Extended to 06/28 Parking Lot side Landscaping, final<br />
furniture & equi<strong>pm</strong>ent deliveries, install<strong>at</strong>ion of office, back-of-house, classroom<br />
furniture, install interior signage,<br />
May-Aug ‘11 Parking Lot 3 to JCSM creek enhancements – In progress – Completed Sept.<br />
July ’11<br />
August ‘11<br />
Sept ‘11<br />
Begin Moving Faculty offices, back-of-house items, artwork delivery, organize for<br />
public use (delayed from 07/18 to 08/01), 2 nd , 1 st & Ground floor punch list<br />
completion<br />
Final Completion d<strong>at</strong>e 08/01, Open for Public Use 08/16; Move remainder of<br />
Faculty & Staff, Geothermal field and He<strong>at</strong> Pump commissioning, Grand Opening<br />
08/16; Start of Fall Classes 08/22<br />
A few punch list items are open and being resolved. Final Landscaping & Creek<br />
enhancement are completed, Reduced Retainage from 5.0% to 2.5%<br />
Oct - Dec ’11 Resolving Potential Change Orders, Incentives and Reduction of Retainage.<br />
LEED & Building Commissioning reports, Many of the final punch list items were<br />
completed during the Winter Break. Final Building Commissioning is in progress<br />
and upon successful completion, the LEED submission will occur.<br />
Jan ’12<br />
Feb ’12<br />
Resolving Change Orders continues, the JCSM commissioning continues until<br />
successful completion and then the LEED submission will occur.<br />
Building commissioning completed in early March, Meeting with Contractor in l<strong>at</strong>e<br />
March to resolve change orders, LEED submission next activity.<br />
Mar - Apr ‘12 Final project close-out - deferred from December 2011 due to outstanding<br />
issues
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong><br />
Board of Trustees Meeting – As of April 12, 2012<br />
Table 1: FY13 Current Enrollment as Compared to FY12 Enrollment (<strong>at</strong> same day in enrollment<br />
process)<br />
Term FY 12 CH<br />
Enrollment<br />
FY 13 CH<br />
Enrollment<br />
% Change<br />
in CH<br />
FY 12 Und.<br />
Head Count<br />
FY 13 Und.<br />
Head Count<br />
% Change<br />
in HC<br />
Summer I 3,596 3,109 -13.5% 1,231 1,022 -17%<br />
Summer II 14,439.5 12,704 -12% 3,200 2,734 -14.5%<br />
Summer III 1,257 818 -35% 504 309 -38.7%<br />
Total – Summer 19,292.5 16,631 -16% 4,935 4,065 -21.4%<br />
Total – Fall N/A N/A N/A N/A N/A N/A<br />
Total – Spring N/A N/A N/A N/A N/A N/A<br />
Note: Summer 2012 registr<strong>at</strong>ion opened on March 26, 2012. Fall 2012 priority registr<strong>at</strong>ion will open on April <strong>15</strong>, 2012.<br />
*Total summer head count is duplic<strong>at</strong>ed.<br />
Table 2: FY 13 Actual Enrollment as Compared to Enrollment Goal By Term<br />
Term CH Enrollment – Current** CH Enrollment - Goal % of Goal Attained<br />
Summer 2012<br />
<strong>Session</strong> I 3,109 -- --<br />
<strong>Session</strong> II 12,704 -- --<br />
<strong>Session</strong> III 818 -- --<br />
Total – Summer 2012 16,631 18,000 92%<br />
Total – Fall 2012 N/A 81,500 N/A<br />
Total – Spring 2013 N/A 77,500 N/A<br />
Total – YTD 16,631 177,000 9.4%<br />
Note: FY 13 Annual Goal = 177,000 credit hours (CH) is even with FY 12 YTD total 177,000 credit hours.<br />
**Credit hour enrollment as of 41 days (session I), 63 days (session II), and 91 days (session III) prior to last day to drop<br />
with 100% tuition refund.
CY12 Initi<strong>at</strong>ives April.xlsx<br />
Planning Implementing<br />
Completed Follow-up/assess<br />
Focus Areas = FA#<br />
CY12 Initi<strong>at</strong>ives FA# Apr Jul Oct<br />
Diane/Susan<br />
Begin the self-study<br />
process using the #1 I<br />
new Criteria for<br />
Accredit<strong>at</strong>ion,<br />
beginning Sept 2011<br />
1. Launch a comprehensive HLC self-study process 4. Upd<strong>at</strong>e the SEM Plan<br />
2.Use d<strong>at</strong>a & research to support planning<br />
3. Upd<strong>at</strong>e the Comprehensive Academic Plan<br />
5. Support implement<strong>at</strong>ion of the FMP<br />
Explan<strong>at</strong>ion<br />
Criterion teams have begun work; sessions held on Staff develo<strong>pm</strong>ent day (April 5, 2012)<br />
to g<strong>at</strong>her input from Collee community<br />
Diane/Susan<br />
Complete d<strong>at</strong>a<br />
collection for all<br />
chapters of selfstudy;<br />
August 2012<br />
#1 I<br />
On April 5, 2012, employees identified gaps and current available<br />
d<strong>at</strong>a/inform<strong>at</strong>ion for Criteria and Core Components<br />
Diane/Lisa/Amy<br />
Define Develop and make and<br />
public RVC’s goals<br />
for student<br />
persistence and<br />
completion based on<br />
RVC's mission,<br />
student popul<strong>at</strong>ion,<br />
and educ<strong>at</strong>ional<br />
offerings (HLC, 4-B)<br />
#1 I<br />
Working with ICCB staff, RVC has identified its goal for the number of additional<br />
completers required each year: 59 per year. This is RVC's estim<strong>at</strong>ed contribution<br />
for Illinois to meet its goal of 60 percent more completers by 2025. Persistence<br />
and completion goals will be developed through the upd<strong>at</strong>e of the Str<strong>at</strong>egic<br />
Enrollment Management Plan.<br />
CY12 Initi<strong>at</strong>ives April.xlsx AcadAf 1
CY12 Initi<strong>at</strong>ives April.xlsx<br />
Planning Implementing<br />
Completed Follow-up/assess<br />
Focus Areas = FA#<br />
CY12 Initi<strong>at</strong>ives FA# Apr Jul Oct<br />
Diane/Amy/Lisa<br />
Develop a plan for<br />
conducting an #2 C<br />
environmental scan<br />
of the <strong>College</strong>'s<br />
district to inform re:<br />
str<strong>at</strong>egic planning<br />
and decision making<br />
by end of Fall<br />
semester 2011<br />
1. Launch a comprehensive HLC self-study process 4. Upd<strong>at</strong>e the SEM Plan<br />
2.Use d<strong>at</strong>a & research to support planning<br />
3. Upd<strong>at</strong>e the Comprehensive Academic Plan<br />
5. Support implement<strong>at</strong>ion of the FMP<br />
Explan<strong>at</strong>ion<br />
EMSI software is being used to inform academic, str<strong>at</strong>egic, and enrollment<br />
management planning. The environmental d<strong>at</strong>a section of the SEM report will be<br />
completed by May 1, 2012<br />
Greg<br />
Explore options for<br />
new health career<br />
programs and<br />
potential<br />
partnerships with<br />
area hospitals<br />
#3 C<br />
RVC met with <strong>Rock</strong>ford Health Systems in order to discuss offering a radiography<br />
degree. <strong>Rock</strong>ford Health System and RVC administr<strong>at</strong>ors agreed th<strong>at</strong> an<br />
affili<strong>at</strong>ion was not in either party’s best interest. <strong>Rock</strong>ford Health System will<br />
continue the low enrollment program (8 students for 6 semesters) on their own.<br />
Diane/Amy Initi<strong>at</strong>e<br />
str<strong>at</strong>egies th<strong>at</strong> support<br />
student achievement<br />
of college and career<br />
goals- President<br />
Obama's 'completion<br />
agenda'<br />
#3 I, P<br />
In addition to enrollment str<strong>at</strong>egies presented in March 2012, a proposal for an<br />
acceler<strong>at</strong>ed AA degree - Business cohort - is under review. Proposed start d<strong>at</strong>e:<br />
January 2013<br />
CY12 Initi<strong>at</strong>ives April.xlsx AcadAf 2
CY12 Initi<strong>at</strong>ives April.xlsx<br />
Planning Implementing<br />
Completed Follow-up/assess<br />
Focus Areas = FA#<br />
CY12 Initi<strong>at</strong>ives FA# Apr Jul Oct<br />
Diane/Sam<br />
Identify str<strong>at</strong>egies #3 P<br />
th<strong>at</strong> support<br />
implement<strong>at</strong>ion of<br />
performance-based<br />
funding, based on<br />
ICCB accountability<br />
measures<br />
1. Launch a comprehensive HLC self-study process 4. Upd<strong>at</strong>e the SEM Plan<br />
2.Use d<strong>at</strong>a & research to support planning<br />
3. Upd<strong>at</strong>e the Comprehensive Academic Plan<br />
5. Support implement<strong>at</strong>ion of the FMP<br />
Explan<strong>at</strong>ion<br />
Reviewed St<strong>at</strong>e funding calcul<strong>at</strong>ions to determine maximum (est. $75k) and minimum<br />
(est. $-0-), but compliance is required or the results could jeopardize other St<strong>at</strong>e funding<br />
sources.<br />
Diane/Greg<br />
Finalize the 2012-<br />
20<strong>15</strong> revised<br />
Academic Plan in<br />
January 2012<br />
#3 C<br />
Academic Plan 2012-20<strong>15</strong> is completed<br />
Susan Continue<br />
curriculum alignment<br />
with area high schools,<br />
evalu<strong>at</strong>ing the project's<br />
effectiveness in<br />
reducing the number of<br />
high school students<br />
placing into<br />
develo<strong>pm</strong>ental courses<br />
upon m<strong>at</strong>ricul<strong>at</strong>ing to<br />
RVC<br />
#3 I<br />
A research and evalu<strong>at</strong>ion plan has been developed with Institutional Research.<br />
D<strong>at</strong>a to inform the study was based on the administr<strong>at</strong>ion of Accuplacer to 2,236<br />
juniors enrolled in <strong>Rock</strong>ford Public and Harlem School Districts. An initial analysis<br />
of d<strong>at</strong>a using <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> readiness standards is currently in progress.<br />
Testing results were sent to individual students, as well as high school<br />
counselors, to highlight the need for additional course work or prepar<strong>at</strong>ion<br />
during the senior year for many students. Next steps include tracking students<br />
from this testing group to determine any decline in develo<strong>pm</strong>ental courses<br />
needed during the AY 2012-2013 for those students who enroll in classes <strong>at</strong> <strong>Rock</strong><br />
<strong>Valley</strong>.<br />
CY12 Initi<strong>at</strong>ives April.xlsx AcadAf 3
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> 2012 Initi<strong>at</strong>ives<br />
Planning Implementing<br />
Completed Follow-up/assess<br />
Focus Areas = FA#<br />
CY12 Initi<strong>at</strong>ives FA# Apr Jul Oct<br />
Pam<br />
Finalize a<br />
comprehensive #5 P<br />
capital campaign<br />
plan to raise multimillion<br />
dollars to<br />
support the<br />
construction of the<br />
AIC (and CLI & CLII),<br />
launching the<br />
leadership phase of<br />
the campagin in<br />
FY13 to secure a<br />
minimum of<br />
$1million in gifts and<br />
pledges<br />
1. Launch a comprehensive HLC self-study process 4. Upd<strong>at</strong>e the SEM Plan<br />
2.Use d<strong>at</strong>a & research to support planning<br />
3. Upd<strong>at</strong>e the Comprehensive Academic Plan<br />
Explan<strong>at</strong>ion<br />
5. Support implement<strong>at</strong>ion of the FMP<br />
The Found<strong>at</strong>ion is in early pre-campaign planning and awaiting decisions on the<br />
project scope and timeline<br />
CY12 Initi<strong>at</strong>ives April.xlsx Fnd<strong>at</strong>n 4
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> 2012 Initi<strong>at</strong>ives<br />
Planning Implementing<br />
Completed Follow-up/assess<br />
Focus Areas = FA#<br />
CY12 Initi<strong>at</strong>ives FA# Apr Jul Oct<br />
Sam/Greg<br />
Complete the design<br />
of the Arts<br />
#5 P<br />
Instructional Center<br />
(AIC)<br />
1. Launch a comprehensive HLC self-study process 4. Upd<strong>at</strong>e the SEM Plan<br />
2.Use d<strong>at</strong>a & research to support planning<br />
3. Upd<strong>at</strong>e the Comprehensive Academic Plan<br />
5. Support implement<strong>at</strong>ion of the FMP<br />
Explan<strong>at</strong>ion<br />
Rolled into Facilities Master Plan, provided Mid-Year Conference upd<strong>at</strong>e, planning e-<br />
survey to provide prioritized capital project list.<br />
Sam<br />
Choose project<br />
architect for the<br />
renov<strong>at</strong>ion of CLI and<br />
CLII and begin design<br />
planning with the<br />
project architect, the<br />
CLI/CLII Visioning<br />
Team, and the<br />
<strong>College</strong> community<br />
#5 P<br />
Process to begin after April selection of <strong>College</strong> Architect of Record. Requires<br />
Facilities Master Plan project scope, estim<strong>at</strong>ed construction costs and construction<br />
timeline.<br />
CY12 Initi<strong>at</strong>ives April.xlsx AdmSrv 5
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> 2012 Initi<strong>at</strong>ives<br />
Planning Implementing<br />
Completed Follow-up/assess<br />
Focus Areas = FA#<br />
CY12 Initi<strong>at</strong>ives FA# Apr Jul Oct<br />
Amy/Diane/Greg<br />
Use results of the<br />
environmental scan #4 P<br />
to cre<strong>at</strong>e new<br />
academic<br />
programming<br />
1. Launch a comprehensive HLC self-study process 4. Upd<strong>at</strong>e the SEM Plan<br />
2.Use d<strong>at</strong>a & research to support planning<br />
3. Upd<strong>at</strong>e the Comprehensive Academic Plan<br />
5. Support implement<strong>at</strong>ion of the FMP<br />
Explan<strong>at</strong>ion<br />
Institutional Research has pulled environmental scan d<strong>at</strong>a using EMSI (an environmental<br />
scanning software program th<strong>at</strong> pulls and integr<strong>at</strong>es d<strong>at</strong>a from multiple sources) for the<br />
SEM 2.0 plan. The environmental scan section of the plan will be completed on 5/1/12.<br />
The new and serious budget constraints will likely limit or prevent implementing new<br />
academic programs.<br />
Amy<br />
Utilize environmental<br />
d<strong>at</strong>a and<br />
predictive modeling<br />
to determine annual<br />
enrollment goals.<br />
#4<br />
P<br />
FY 13 annual enrollment goal has been set <strong>at</strong> 177,000 credit hours, equivalent to FY 12<br />
actual enrollment for no-growth expected overall <strong>at</strong> RVC.<br />
Greg/Mike Develop<br />
& promote new<br />
program certific<strong>at</strong>es<br />
& degrees th<strong>at</strong> meet<br />
the economic needs<br />
of our community<br />
#4 I<br />
Work on Cont Ed programs include personal fitness, home inspection, medical billing and<br />
coding pharmacy tech, EKG tech, sleep tech, and IDOT training. In addition, work is begun<br />
to develop a manufacturing training center with RAEDC and EIGER providing fast track<br />
programs for CNC, fabric<strong>at</strong>ors, welders and NIMS certified career as advanced oper<strong>at</strong>ors;<br />
talks underway with Chrysler to provide training for 400 employees; programs being<br />
cre<strong>at</strong>ed for RPS205 grads taking place in our CIM Cell; all programs assist in continuing<br />
higher ed as well.<br />
Amy/Greg/Mike<br />
Develop str<strong>at</strong>egies to<br />
increase completion<br />
for select AAS degree<br />
seekers<br />
#4 I<br />
Program completion d<strong>at</strong>a is g<strong>at</strong>hered annually for AAS degrees. Using this inform<strong>at</strong>ion, career advisors are<br />
working with students in targeted ‘feeder’ classes for select degrees (e.g., FRE 101, HSR 101, ECE 100, etc.) to<br />
share course sequence plans and degree mapping leading to an increase in the number of students who<br />
complete a degree. In addition, career advisors have developed special targeted outreach initi<strong>at</strong>ives to AAS<br />
degree seekers who have earned <strong>at</strong> least 24 credit hours toward th<strong>at</strong> degree. Career advisors meet with these<br />
students in an individual or group form<strong>at</strong> to discuss course scheduling, due d<strong>at</strong>es, potential certific<strong>at</strong>e<br />
completion and degree completion planning.<br />
CY12 Initi<strong>at</strong>ives April.xlsx StuDev 6
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> 2012 Initi<strong>at</strong>ives<br />
Planning Implementing<br />
Completed Follow-up/assess<br />
Focus Areas = FA#<br />
CY12 Initi<strong>at</strong>ives FA# Apr Jul Oct<br />
Amy<br />
Evalu<strong>at</strong>e initial<br />
success of the<br />
#4 P<br />
Learning and<br />
Opportunity Center &<br />
SCCE as a degree site<br />
to determine future<br />
str<strong>at</strong>egies th<strong>at</strong> will<br />
lead to increased<br />
enrollment, and<br />
provide gre<strong>at</strong>er<br />
access to<br />
underserved<br />
popul<strong>at</strong>ions in RVC<br />
district<br />
1. Launch a comprehensive HLC self-study process 4. Upd<strong>at</strong>e the SEM Plan<br />
2.Use d<strong>at</strong>a & research to support planning<br />
3. Upd<strong>at</strong>e the Comprehensive Academic Plan<br />
5. Support implement<strong>at</strong>ion of the FMP<br />
Explan<strong>at</strong>ion<br />
KPIs are in place for tracking success <strong>at</strong> LOC and SCCE. Board will hear report on LOC <strong>at</strong><br />
April 2012 meeting. SCCE report is being developed and is expected to be completed by<br />
August, 2012.<br />
Amy/Susan<br />
Finalize the revised<br />
2013-20<strong>15</strong> SEM plan<br />
in Dec 2012<br />
#4 P<br />
The SEM 2.0 plan is in process. A draft will be completed by May, 2012. The final version<br />
of the plan is expected to be completed in October, 2012.<br />
CY12 Initi<strong>at</strong>ives April.xlsx StuDev 7
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> 2012 Initi<strong>at</strong>ives<br />
Focus Areas = FA#<br />
Planning Implementing<br />
Completed Follow-up/assess<br />
CY12 Initi<strong>at</strong>ives FA# Apr Jul Oct<br />
Jessica/Mike<br />
Develop a plan for<br />
staff and<br />
#2 P<br />
professional<br />
develo<strong>pm</strong>ent<br />
needs<br />
1. Launch a comprehensive HLC self-study process 4. Upd<strong>at</strong>e the SEM Plan<br />
2.Use d<strong>at</strong>a & research to support planning<br />
3. Upd<strong>at</strong>e the Comprehensive Academic Plan<br />
5. Support implement<strong>at</strong>ion of the FMP<br />
Explan<strong>at</strong>ion<br />
Jessica surveyed and obtained results from supervisory personnel and their supervisors, to<br />
determine training needs. She met with the BPI to determine which instructors can best<br />
design and develop the programs needed. Availability of instructors, cost of designing and<br />
presenting programs, time for supervisors to <strong>at</strong>tend, length of program, deliverables and<br />
outcomes and follow-up will be determined, and a plan presented to the Leadership Team,<br />
to begin programs in Fall.<br />
CY12 Initi<strong>at</strong>ives April.xlsx HR 8
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> 2012 Initi<strong>at</strong>ives<br />
Planning Implementing<br />
Completed Follow-up/assess<br />
Focus Areas = FA#<br />
CY12 Initi<strong>at</strong>ives FA# Apr Jul Oct<br />
Mike/Lisa<br />
Implement a<br />
coordin<strong>at</strong>ed plan for #2 I<br />
selecting and<br />
developing grants<br />
aligned to str<strong>at</strong>egic<br />
planning beginning<br />
Fall 2011<br />
1. Launch a comprehensive HLC self-study process 4. Upd<strong>at</strong>e the SEM Plan<br />
2.Use d<strong>at</strong>a & research to support planning<br />
3. Upd<strong>at</strong>e the Comprehensive Academic Plan<br />
5. Support implement<strong>at</strong>ion of the FMP<br />
Explan<strong>at</strong>ion<br />
Lisa, David and I meet regularly to determine wh<strong>at</strong> grants to pursue. These grants<br />
are aligned with planning and HLC coordin<strong>at</strong>ion, and so currently are tied mainly<br />
to job cre<strong>at</strong>ion or community programs. One such grant is the TAACCT Grant,<br />
cre<strong>at</strong>ed as a consortium with Kishwaukee and Highland community colleges and<br />
RAEDC to cre<strong>at</strong>e manufacturing jobs in our region. Others are NSF grants for job<br />
cre<strong>at</strong>ion as well. A third is the grant for cre<strong>at</strong>ion of a triage center to keep mental<br />
health and drug impaired p<strong>at</strong>ients out of the ERs of the three major area<br />
hospitals, a cooper<strong>at</strong>ive venture with Rosecrance.<br />
Mike/Amy/Greg/Lisa<br />
Determine RVC's<br />
current job<br />
placement r<strong>at</strong>es for<br />
both credit and noncredit<br />
programs and,<br />
based on job<br />
placement d<strong>at</strong>a,<br />
cre<strong>at</strong>e a revised<br />
student support<br />
structure and<br />
enhancements for<br />
career programs<br />
Mike Incorpor<strong>at</strong>e<br />
outreach & noncredit<br />
programs in<br />
the revised Academic<br />
Plan<br />
#2 P<br />
#2 I<br />
Continuing Ed d<strong>at</strong>a, currently developing method for tracking d<strong>at</strong>a for certific<strong>at</strong>e<br />
programs including personal fitness, home inspection, MT, medical billing and<br />
coding, pharmacy technician, EKG tech and sleep tech; 49 individuals trained in<br />
the first year of IDOT grant progam, but need to see how many are working as a<br />
result of taking classes; urban we<strong>at</strong>heriz<strong>at</strong>ion grant is being tracked from the City<br />
of Rkfd for job placement. IL Green Network training beginning last March is also<br />
being tracked for this first phase before str<strong>at</strong>egy can be developed.<br />
Included in this plan are efforts made to reduce waiting times in the DWP to see a counselor from<br />
nine monthys to zero; future cuts may impact this result. SBDC and PTAC are high performing areas,<br />
continuing work toward the one-stop shop for manufacturing with positions cre<strong>at</strong>ed and st<strong>at</strong>e<br />
tracking requirements met; the C-Team (commercializ<strong>at</strong>ion team) has been cre<strong>at</strong>ed to help existing<br />
businesses grow, with cross selling in RVC areas, Eiger and TechWorks<br />
CY12 Initi<strong>at</strong>ives April.xlsx O&P 9
Electronic 2008‐2012<br />
60<br />
50<br />
40<br />
30<br />
20<br />
10<br />
0<br />
Jan Feb Mar April May June July August Sept Oct Nov Dec<br />
2008 2 9 9 13 11 6 1 5 12 14 9 5<br />
2009 6 12 6 17 13 14 10 17 28 10 <strong>15</strong> 20<br />
2010 22 13 17 24 32 21 8 8 17 20 9 10<br />
2011 10 13 18 18 8 19 11 22 6 30 19 21<br />
2012 48 37 34
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees<br />
FOIA Report<br />
3/<strong>15</strong>/12 – 4/<strong>15</strong>/12<br />
D<strong>at</strong>e<br />
FOIA # Requestor Request Result<br />
Received<br />
03/<strong>15</strong>/2012 175 Maria Diaz, Smith<br />
Maintenance Co<br />
Custodial Services current contract agreement Response provided<br />
on 4.5.12.<br />
3/22/2012 176 Donald Bondick Any and all inform<strong>at</strong>ion regarding the above d<strong>at</strong>e<br />
and student, and the two (2) RVC Public Safety<br />
Officers, involving one female and one male<br />
Extended 5 days.<br />
Response provided<br />
on 4.5.12.<br />
officer<br />
3/28/2012 177 Slawek Jakowczuk Monthly custodial services contract amount<br />
performed by current vendors<br />
Withdrawn on 3/29<br />
per Mr. Jakowczuk.<br />
4/2/2012 178 William Samuelson RVC PD Incident Report 12-0122 Response provided<br />
4/3/2012 179 C<strong>at</strong>hy Bayer,<br />
<strong>Rock</strong>ford Register<br />
Star<br />
A copy of Dr. Becherer’s current employment<br />
contract.<br />
4/5/2012 180 Adrienne Horn A copy of the written complaint filed against me by<br />
a student.<br />
4/10/2012 181 George Hernandez All RVC Board of Trustee votes for which Trustee<br />
Biondo abstained or recused himself for all years<br />
he has served on the Board.<br />
4/10/2012 182 George Hernandez Copies of all electronic communic<strong>at</strong>ions and<br />
recordings made, including cellphone text<br />
messages, sent and received by the following<br />
members of the Board of Trustees sent, received,<br />
and made by these Board members during all the<br />
Board special and official meetings, and study<br />
sessions from May of 2011 to the present: Ted<br />
Biondo, Michael Dunn, K<strong>at</strong>herine Kelley, and<br />
Michael Olson. This request applies to personal<br />
cellphones, personal email accounts, FaceBook,<br />
and Twitter accounts.<br />
4.4.12.<br />
Response provided<br />
4.4.12.<br />
Response provided<br />
4.13.12.<br />
Response provided<br />
4.11.12.
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> 2012<br />
AT A GLANCE COLLEGE COMMUNITY EVENTS<br />
For Additional inform<strong>at</strong>ion or Questions please contact: Robbin Snodgrass, 8<strong>15</strong>-921-4321 or r.snodgrass@rockvalleycollege.edu<br />
D<strong>at</strong>e Event RVC Staff Student Athletic Community<br />
APRIL<br />
18 NIU Visits RVC Recruitment Fair - SC - 6 <strong>pm</strong> x x x<br />
18 Veteran's Educ<strong>at</strong>ion & Benefits Fair - SC - 9 am x x x<br />
20 Annual Writing Awards - SC - 3:30 <strong>pm</strong> x x x<br />
20 Softball vs. MATC @ 3:00 <strong>pm</strong> Softball field x<br />
21 Earth Day - PEC - 11 am x x x<br />
22 Baseball vs. Madison <strong>College</strong> @ Noon, Baseball field x<br />
25 Disability Awareness Fair - SC - 10 am x x x<br />
26 Healthcare Career Fair, PEC - 4:30 <strong>pm</strong> x x x<br />
26 "Grow Your Own" Press Conference - SC - 10:<strong>15</strong> am x x x<br />
26 Baseball vs. Elgin @ 2:30 <strong>pm</strong> Baseball field x<br />
26 Men's Tennis vs. <strong>Rock</strong>ford <strong>College</strong> @ 4 <strong>pm</strong> Guilford<br />
Tennis Courts<br />
x<br />
27 Healthcare Career Fair - PEC - 8 am x x x<br />
28 Baseball vs. Kankakee @ Noon, Baseball field x<br />
29 Baseball vs. Harper @ Noon, Baseball field x<br />
29 Softball vs. Highland <strong>College</strong> @ Noon, Softball field x<br />
30 St<strong>at</strong>e of Illinois-Commission Hearing, WTC-4:30 <strong>pm</strong> x<br />
MAY<br />
1 Employee Benefits Fair - WTC, 9 am x<br />
1 - 5 Mayfest Events - SC x x x<br />
1 Baseball vs. <strong>Rock</strong>ford <strong>College</strong> JV @ 4:30 <strong>pm</strong> Baseball<br />
field<br />
x<br />
1 1st Tuesday - "Understanding Sustainable Energy" -<br />
Griesbach - SC, 6 <strong>pm</strong> x x x<br />
4 UB Senior Open House - SCCE, 5 <strong>pm</strong> x x<br />
4 <strong>Rock</strong> Enroll - WTC, 8 am x x x<br />
4 ALAS Leadership Event - PEC, 9 am x x x<br />
4 11th Annual History Awards - SC, 7 <strong>pm</strong> x x x<br />
5 American Heart Walk - Walking P<strong>at</strong>h, 8 am x<br />
9 <strong>Rock</strong>ford Chamber Breakfast Buzz-WTC, 7:30 am x x<br />
11 BHCC - Sankofa Banquet - SC, 6 <strong>pm</strong> x x x<br />
16 HR's Retirement Reception - SC, 3 <strong>pm</strong> x<br />
17 GED gradu<strong>at</strong>ion - PEC, 6 <strong>pm</strong> x x x<br />
18 RVC Commencement - PEC, 6 <strong>pm</strong> x x x<br />
18 DNT/RSP Gradu<strong>at</strong>ion - SCCE, 11 am x x x<br />
JUNE<br />
1 <strong>Rock</strong> Enroll, WTC - 8 am x x x<br />
2-3 USSSA John Maitland Memorial Tournament x x<br />
6 CLR Leadership Lunch, SC - 11 am x x<br />
11-14 Summer Baseball Camp - Baseball Field x<br />
13 IL Comptroller Workshop, WTC - 8 am x<br />
13 <strong>Rock</strong>ford Chamber Breakfast Buzz, WTC - 7:30 am x x<br />
19-21 Summer Baseball Day Camp - Baseball Field x<br />
28 Nursing LPN Recognition, SC - 3 <strong>pm</strong> x x x
ROCK VALLEY COLLEGE Board Report #6873<br />
April 24, 2012<br />
Claims Sheet #678<br />
Recommend<strong>at</strong>ion:<br />
It is recommended th<strong>at</strong> the Board of Trustees approve the<br />
following claims sheets, from D<strong>at</strong><strong>at</strong>el®, d<strong>at</strong>ed March 31, 2012.<br />
The total is $ 2,993,892.16.<br />
Jack Becherer, Ed.D.<br />
President<br />
Attachments<br />
Board Approval: ______________________________<br />
Secretary, Board of Trustees
Month: 03/2012<br />
Checks Over $10,000 issued between 3/1/12 and 3/31/12<br />
Report D<strong>at</strong>e: 4/16/2012 Page 1 of 3<br />
Check No Check D<strong>at</strong>e Vendor<br />
Check Amount<br />
LP*0661374 3/1/2012 0278683 - BARNES NOBLE $776,680.08<br />
Board Report #6874, D<strong>at</strong>ed 4/24/2012, FA~Link is a Software Connection Between RVC and Barnes & Noble Allowing Students to<br />
Charge Books against their Pell Grants. 3665 Transc<strong>at</strong>ions were made in the Spring 2012 Semester - Fund 10.<br />
LP*0661387 3/1/2012 0289674 - CITY ROCKFORD $<strong>15</strong>,891.00<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, March Rent, 303 N Main St Loc<strong>at</strong>ion - Fund 06.<br />
LP*0661395 3/1/2012 0310222 - CONSTELLATION NEW ENERGY $10,726.65<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, Electric Service, SCCE, February 2012 - Fund 02.<br />
LP*0661409 3/1/2012 0422222 - FRIDH $<strong>15</strong>,185.63<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, March Rent, 308 W St<strong>at</strong>e St Loc<strong>at</strong>ion - Fund 01.<br />
LP*066<strong>15</strong>20 3/1/2012 0388167 - IKON OFFICE SOLUTIONS $10,920.00<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, Copy Charges on 42 Copiers, February 2012 - Fund 01.<br />
LP*066<strong>15</strong>48 3/8/2012 0396322 - BLACKBOARD CONNECT $11,000.00<br />
Board Report #6859, D<strong>at</strong>ed 2/28/2012, Emergency Preparedness Text Messaging System Renewal - Fund 01.<br />
LP*066<strong>15</strong>60 3/8/2012 0407029 - CHICAGO PHOTO SAFARIS $10,941.75<br />
Board Report #6859, D<strong>at</strong>ed 2/28/2012, Payment for 13 Fall 2011 Classes - Fund 01.<br />
LP*066<strong>15</strong>89 3/8/2012 0289733 - HEALTH CARE SERVICE $403,492.94<br />
Board Report #6831, D<strong>at</strong>ed 11/29/2011, PPO Insurance, February Settlement St<strong>at</strong>ement - Fund 05.<br />
LP*0661622 3/8/2012 0289878 - MID CITY OFFICE PRODUCTS $10,598.84<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, Miscellaneous Office Supplies, February 2012 - Fund 01.<br />
LP*0661649 3/8/2012 0293795 - R J GALLA $12,861.00<br />
Board Report #6859, D<strong>at</strong>ed 2/28/2012, Additional Cyber Liability Coverage - Funds 02, 12.<br />
LP*0661653 3/8/2012 0331852 - ROBBINS, SCHWARTZ, NICHOLAS, $62,073.06<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, Monthly Legal Fees - Fund 01.<br />
LP*0661686 3/8/2012 0402400 - SYMETRA LIFE INSURANCE $105,749.45<br />
Board Report #6831, D<strong>at</strong>ed 11/29/2011, Stop Loss Insurance, March 2012 - Fund 05.<br />
LP*0661688 3/8/2012 0297794 - TRIMDATA $14,306.00<br />
Board Report #6851, D<strong>at</strong>ed 1/24/2012, FA~Link Renewal - Fund 05.<br />
LP*0661712 3/<strong>15</strong>/2012 0298197 - BANK AMERICA $37,798.66<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, Purchase Card Usage, February 2012 - All Funds.
Month: 03/2012<br />
Checks Over $10,000 issued between 3/1/12 and 3/31/12<br />
Report D<strong>at</strong>e: 4/16/2012 Page 2 of 3<br />
Check No Check D<strong>at</strong>e Vendor<br />
Check Amount<br />
LP*0661745 3/<strong>15</strong>/2012 0310222 - CONSTELLATION NEW ENERGY $49,868.68<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, Electric Service, Main Campus, February 2012 - Fund 02.<br />
LP*0661746 3/<strong>15</strong>/2012 0385509 - CONSTELLATION NEW ENERGY - GAS DIV $17,772.00<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, N<strong>at</strong>ural Gas Service, March 2012 - Fund 02.<br />
LP*0661879 3/<strong>15</strong>/2012 0287688 - STATE UNIVERSITIES RETIREMENT SYSTEM $129,927.18<br />
Payroll Deduction Remitted on Behalf of Employees - Fund 01.<br />
LP*0661883 3/<strong>15</strong>/2012 0287723 - VARIABLE ANNUITY LIFE INSURANCE $16,940.91<br />
Payroll Deduction Remitted on Behalf of Employees - Fund 01.<br />
LP*0661917 3/22/2012 0289599 - C D W GOVERNMENT $11,230.71<br />
Not on Board Report, Multiple Miscellaneous IT Hardware and Software Purchases - Funds 01, 02.<br />
LP*0661940 3/22/2012 0117682 - DATATEL $13,214.87<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, FY12 D<strong>at</strong><strong>at</strong>el Action Plan - Fund 01.<br />
LP*0661958 3/22/2012 0289733 - HEALTH CARE SERVICE $90,800.44<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, HMO Insurance, April Premium - Fund 05.<br />
LP*0661973 3/22/2012 0332495 - KIMCO $38,358.00<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, February Cleaning Services - Fund 02.<br />
LP*0661985 3/22/2012 0311458 - MANAGEMENT RESOURCE GROUP LTD $11,041.67<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, Compens<strong>at</strong>ion for EIGERlab Director, February 2012 - Fund 05.<br />
LP*0662047 3/22/2012 0408793 - SUN LIFE FINANCIAL $12,583.78<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, Supplemental Life Insurance, April Premium - Fund 05.<br />
LP*0662079 3/22/2012 0424195 - PITNEY BOWES RESERVE ACCOUNT $25,000.00<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, Postage Meter Refill - Fund 01.<br />
LP*0662105 3/29/2012 0289599 - C D W GOVERNMENT $44,1<strong>15</strong>.60<br />
Board Report #6859, D<strong>at</strong>ed 2/28/2012, Computer Replacement and Miscellaneous IT Hardware and Software - Funds 01, 02.<br />
LP*06621<strong>15</strong> 3/29/2012 0289674 - CITY ROCKFORD $<strong>15</strong>,891.00<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, April Rent, 303 N Main St Loc<strong>at</strong>ion - Fund 06.<br />
LP*0662132 3/29/2012 0422375 - EIGERLAB $195,354.19<br />
Board Report #6821, D<strong>at</strong>ed 9/27/2011, Time and M<strong>at</strong>erials for Economic Develo<strong>pm</strong>ent Administr<strong>at</strong>ion (EDA) Grant - Fund 06.
Month: 03/2012<br />
Checks Over $10,000 issued between 3/1/12 and 3/31/12<br />
Report D<strong>at</strong>e: 4/16/2012 Page 3 of 3<br />
Check No Check D<strong>at</strong>e Vendor<br />
Check Amount<br />
LP*0662142 3/29/2012 0422222 - FRIDH $<strong>15</strong>,185.63<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, April Rent, 308 W St<strong>at</strong>e St Loc<strong>at</strong>ion - Fund 01.<br />
LP*0662201 3/29/2012 0293300 - PITNEY BOWES, INC. $10,780.00<br />
Board Report #6859, D<strong>at</strong>ed 2/28/2012, Replacement Folder for Traffic Safety Program - Fund 05.<br />
LP*0662262 3/30/2012 0287688 - STATE UNIVERSITIES RETIREMENT SYSTEM $113,227.63<br />
Payroll Deduction Remitted on Behalf of Employees - Fund 01.<br />
LP*0662266 3/30/2012 0287723 - VARIABLE ANNUITY LIFE INSURANCE $16,940.91<br />
Payroll Deduction Remitted on Behalf of Employees - Fund 01.<br />
LP*0662273 3/30/2012 0289925 - POSTMASTER $35,000.00<br />
Board Report #6805, D<strong>at</strong>ed 6/28/2011, Postage for Standard Mailing and Business Reply - Fund 01.<br />
Between 3/1/12 and 3/31/12: 33 checks totaling $2,361,458.26 out of $2,993,892.16 or 78.88%
ROCK VALLEY COLLEGE Board Report #6874<br />
April 24, 2012<br />
Purchase Report #656<br />
Recommend<strong>at</strong>ion:<br />
Board approval for items marked with asterisk:<br />
A. Repayment for EET 040 course – (Educ<strong>at</strong>ion Fund – Continuing Ed Center, Vendor<br />
Training Alliances)<br />
Northern IL Electrical Training, <strong>Rock</strong>ford, IL 23,258.20*(1)<br />
(1) The EET 040 course provides Green Energy Career Training th<strong>at</strong> includes Solar<br />
Install<strong>at</strong>ion, Wind Power, M<strong>at</strong>h for the Trades, and Electrical Grid. Continuing<br />
Professional Educ<strong>at</strong>ion is subcontracting with Northern IL Electrical Training (NIET) to<br />
provide the instruction for th<strong>at</strong> program. NIET bills RVC for the instruction and RVC in<br />
turn bills the Green Energy Grant through Workforce Connections. Classes were held<br />
from March 5 - 17, 2012.<br />
B. Custodial Services – (Oper<strong>at</strong>ions and Maintenance Fund – Custodial Maint, Maintenance<br />
Srvs Buildings)<br />
Smith Maintenance, Chicago, IL 418,628.34<br />
GCA Service Group, Downers Grove, IL 485,058.00*(2)<br />
WFF Facility, St Louis, Mo 540,180.00<br />
Executive Building Maintenance, Elk Grove Village, IL 554,168.00<br />
Peterson Cleaning Inc, <strong>Rock</strong>ford, IL 586,260.00<br />
Centaur Building Service, St Louis, MO 618,395.97<br />
Midwest Environment, Chicago, IL 628,610.20<br />
CSM Service, Hudsonville, MI 646,680.58<br />
Clean Campus, Elk Grove Village, IL 651,912.00<br />
FBG Service Corp, Davenport, IA 656,863.00<br />
GSF Cleaning & Support Services, Buffalo Grove, IL 661,696.40<br />
United Service Companies, Chicago, IL 688,313.03<br />
ABM, Green Bay, WI 730,285.00<br />
Alpha Building Maintenance Services, Homer Glen, IL 763,428.60<br />
ISS, Pepper Pike, OH 773,971.11<br />
RJB, Orland Park, IL 864,014.44<br />
SSC Service Solution, Knoxville, TN 952,554.12<br />
Diversified Building, Janesville, WI 1,525,051.44<br />
(2) RVC released a request for proposal for custodial services. The responses were<br />
evalu<strong>at</strong>ed based on five c<strong>at</strong>egories and specific<strong>at</strong>ions best serving the <strong>College</strong>’s overall<br />
oper<strong>at</strong>ional needs. Price was one of the c<strong>at</strong>egories and was weighted <strong>at</strong> 30% of the score.<br />
A Selection Committee reviewed the submitted proposals. The above prices represent<br />
one year of a five year agreement.
ROCK VALLEY COLLEGE Board Report #6874<br />
April 24, 2012<br />
Purchase Report #656/2<br />
C. New D<strong>at</strong>a Protector Licenses and Support – (Educ<strong>at</strong>ion Fund – IT-Administr<strong>at</strong>ion,<br />
Administr<strong>at</strong>ive Software)<br />
Logicalis, Lisle, IL 13,381.40*(3)<br />
Business Services Solutions, Longbo<strong>at</strong> Key, FL 14,599.60<br />
Advotek, Downers Grove, IL <strong>15</strong>,830.00<br />
(3) This purchase is for 10 online extension LTUs (license to use) to expand RVC’s HP<br />
D<strong>at</strong>a Protector backup environment for servers. These licenses will enable consecutive<br />
server backups allowing seven servers to back up <strong>at</strong> one time and keep the <strong>College</strong> in<br />
compliance with having a license for each server being backed up. The licenses will also<br />
allow SQL d<strong>at</strong>abase servers to backup according to industry standards. The current one<br />
license allows one server to back up <strong>at</strong> one time.<br />
D. Compact Utility Tractor – (Oper<strong>at</strong>ions and Maintenance Fund – Grounds Maintenance,<br />
Other Capital Outlay)<br />
DeKalb Implement Company, John Deere, Loves Park, IL 45,500.00*(4)<br />
(4) FPOM requests to purchase a 4720 Compact Utility Tractor with a 400cx loader.<br />
This tractor will replace two current John Deere compact utility tractors and a Bobc<strong>at</strong><br />
loader. These three pieces of equi<strong>pm</strong>ent are near end of life. The intent of this purchase<br />
is to gain efficiencies by purchasing a compact tractor th<strong>at</strong> is more flexible, powerful and<br />
environmentally friendly.<br />
E. Addendum to Purchase Order B6090 Human Resources and Administr<strong>at</strong>ive Services<br />
(Educ<strong>at</strong>ion Fund and Liability, Protection, & Settlement Fund – Human Resources, Tort<br />
and Freedom of Inform<strong>at</strong>ion, Legal Services)<br />
Robbins Schwartz Nicholas Lifton & Taylor, Chicago, IL 75,000.00*(5)<br />
Original Amount $94,000.00<br />
Previous Addendum 50,000.00<br />
Addendum 75,000.00<br />
New Total $219,000.00<br />
(5) Increase due to faculty negoti<strong>at</strong>ions, medi<strong>at</strong>ions and additional Freedom of<br />
Inform<strong>at</strong>ion Act requests.
ROCK VALLEY COLLEGE Board Report #6874<br />
April 24, 2012<br />
Purchase Report #656/3<br />
F. Addendum to Purchase Order B5968 Facilities, Plant Oper<strong>at</strong>ions and Maintenance<br />
(Oper<strong>at</strong>ions and Maintenance Fund – Vehicle Supplies, Transport<strong>at</strong>ion)<br />
Exxon Mobil, Des Moines, IA 6,223.37 *(6)<br />
Original Amount $9,900.00<br />
Addendum 6,223.37<br />
New Total $16,123.37<br />
(6) FPOM is requesting an addendum to the Exxon Mobil fuel card BPO due to<br />
an increase in fuel prices, an increase in the average monthly transactions per<br />
month and an increase in the average monthly fuel consumption.<br />
G. Addendum to Purchase Order B5905 Inform<strong>at</strong>ion Technology (Educ<strong>at</strong>ion Fund – IT-<br />
Administr<strong>at</strong>ion, Maintenance Srvs Computer Equi<strong>pm</strong>ent and Software)<br />
CDW-G, Chicago, IL 18,446.20 *(7)<br />
Original Amount $5,000.00<br />
Addendum 18,446.20<br />
New Total $23,446.20<br />
(7) Increase to this PO is due to the payment of maintenance contracts which<br />
includes the annual blade maintenance for $6,<strong>15</strong>1.20. The blade servers reduce<br />
server sprawl and consolid<strong>at</strong>e services into a single hardware pl<strong>at</strong>form reducing<br />
maintenance costs for hardware and software. $12,295.00 of the additional costs<br />
will be the annual VMware maintenance. The VMware licenses reside on the<br />
blade servers and cre<strong>at</strong>e a virtual environment allows the blade servers to run<br />
multiple functions on a single blade, thereby reducing software costs.
ROCK VALLEY COLLEGE Board Report #6874<br />
April 24, 2012<br />
Purchase Report #656/4<br />
H. Addendum to Purchase Order B5986 Inform<strong>at</strong>ion Technology (Educ<strong>at</strong>ion Fund – IT-<br />
Academic Maintenance, Srvs Computer Equi<strong>pm</strong>ent)<br />
CDW-G, Chicago, IL 7,387.55 *(8)<br />
Original Amount $8,000.00<br />
Addendum 7,387.55<br />
New Total $<strong>15</strong>,387.55<br />
(8) Increase to this PO is due to the payment of two additional maintenance contracts.<br />
The Meru annual maintenance costs $4,218.75. Meru Wireless Network LAN allows<br />
mobile devices such as laptops to access RVC’s network and allows centralized<br />
management and security. $3,168.80 is for the annual blade server maintenance. The<br />
blade servers reduce server sprawl and consolid<strong>at</strong>e services into a single hardware<br />
pl<strong>at</strong>form reducing maintenance costs for hardware and software.<br />
Jack Becherer, Ed.D.<br />
President<br />
Board Approval: _________________________<br />
Secretary, Board of Trustees
ROCK VALLEY COLLEGE Board Report # 6875<br />
April 24, 2012<br />
Personnel Report #648<br />
Recommend<strong>at</strong>ion: The Board of Trustees acknowledges the following personnel actions:<br />
A. APPOINTMENTS.<br />
#Taip Asani (0285468), Accounts Payable Assistant, Accounts Payable, full-time with benefits,<br />
grade 6, $24,965/year, pror<strong>at</strong>ed for the balance of the fiscal year, effective March 30, 2012, account<br />
# 01-82100-51610. (Vacancy due to promotion)<br />
#Dolores Elias (0386392), Administr<strong>at</strong>ive Assistant II, Intercultural Student Services, continuous<br />
part-time without benefits (SURS), grade 8, $14.01/hour, effective April 16, 2012, account # 01-<br />
36985-51620. (Vacancy due to retirement)<br />
#Greg Heckman (0148949), Faculty, Avi<strong>at</strong>ion Maintenance Technology, full-time with benefits,<br />
Lane I, Step 3, $46,123/9 months, effective August 18, 2012, account #01-13200-51310.(Vacancy<br />
due to retirement)<br />
#Ryan Jacobsen (0293088), Administr<strong>at</strong>ive Assistant I, Recruitment and Admissions, full-time with<br />
benefits, grade 6, $24,965/year, pror<strong>at</strong>ed for the balance of the fiscal year, effective April 2, 2012,<br />
account #01-31001-51610. (Vacancy due to resign<strong>at</strong>ion)<br />
B. RESIGNATION.<br />
Nigh<strong>at</strong>h Ali (0334630), Administr<strong>at</strong>ive Assistant I, Recruitment and Admissions, April 13, 2012.<br />
Caroline Garrison (0044099), Faculty, Biology, effective May 21, 2012.<br />
C. RETIREMENTS.<br />
Robert Benham (0002521), Faculty, English, effective March 30, 2012.<br />
P<strong>at</strong>ricia Edwards (0174251), Administr<strong>at</strong>ive Assistant II, Center for Learning and Retirement,<br />
effective June 29, 2012.<br />
Thomas Hunter (0061939), Associ<strong>at</strong>e Producer, The<strong>at</strong>re and Arts Park, effective May 31, 2012.<br />
Vincent Madama (0048843), Associ<strong>at</strong>e Dean, M<strong>at</strong>h, Human Services, Fitness, Wellness, and Sport,<br />
effective June 29, 2012.<br />
Charles Nelson (0231755), Faculty, Computer Inform<strong>at</strong>ion Systems, effective May 31, 2012.
Board Report 6875/2<br />
PR #648<br />
April 24, 2012<br />
Daniel Wedemeyer (0275947), Assistant Director, Facilities, Plant Oper<strong>at</strong>ions, and Maintenance,<br />
effective June 29, 2012.<br />
D. SALARY CHANGE.<br />
Erin Fisher (0002557), Faculty, Psychology, from Lane IV, Step 14, to Lane V, Step 14, $63,088/9<br />
months, pror<strong>at</strong>ed for the balance of the fiscal year, effective Summer 2012, due to completion of<br />
gradu<strong>at</strong>e credit.<br />
E. REVISION. Board Report #6869, Item A. Revision of effective start d<strong>at</strong>e.<br />
#Betty Villalobos-Hallman (0442998), Coordin<strong>at</strong>or of New Student Enrollment, Recruitment and<br />
Admissions, continuous part-time without benefits (SURS), grade 11, $17.64/hour, effective March<br />
9, 2012, account # 01-31001-51220. (Vacancy due to resign<strong>at</strong>ion)<br />
#Biographical Sketch Attached<br />
Jack J. Becherer, Ed.D.<br />
President
Board Report 6875/3<br />
PR #648<br />
April 24, 2012<br />
BACKGROUND INFORMATION:<br />
Taip Asani comes to <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> with a degree in accounting from Northern Illinois<br />
University. He polished his educ<strong>at</strong>ional background by gaining working experience most recently as an<br />
Accounting Clerk for the <strong>Rock</strong>ford Housing Authority. Taip will be a gre<strong>at</strong> addition to the Accounts<br />
Payable Department here <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong>.<br />
Dolores Elias has been a part of <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> since December 2010. Dolores began working<br />
with <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> in the Disability Support Services department and will move over to<br />
Intercultural Student Services effective April 16, 2012. Dolores has 14+ years of experience as an<br />
Administr<strong>at</strong>ive Assistant. She is bilingual and provides a strong student-friendly personality to our<br />
office. Please join us in welcoming Dolores Elias to the Intercultural Student Services department.<br />
Greg Heckman is a 1993 gradu<strong>at</strong>e of the <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Avi<strong>at</strong>ion Maintenance Technology<br />
Program. He also has an associ<strong>at</strong>e is science in engineering from Sauk <strong>Valley</strong> <strong>College</strong>, and a bachelor<br />
of science degree in mechanical engineering from the University of Wisconsin-Pl<strong>at</strong>teville. Greg has<br />
previously been an adjunct instructor for <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> avi<strong>at</strong>ion classes. Greg brings to the<br />
program over 20 years of experience in the avi<strong>at</strong>ion maintenance field.<br />
Ryan Jacobsen is a gradu<strong>at</strong>e of Christian Life High School who went on to <strong>at</strong>tend <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong><br />
and subsequently gradu<strong>at</strong>e from Columbia <strong>College</strong> Chicago. He has held a variety of positions<br />
n<strong>at</strong>ionwide in customer service and administr<strong>at</strong>ive support positions. Specifically, he has enjoyed<br />
positions in Cooper Landing, Alaska, New Orleans, Chicago, and New York City. Ryan is very excited<br />
to transition into a professional role here <strong>at</strong> <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> where it is his personal goal to<br />
“educ<strong>at</strong>e and help students maneuver through a sometimes overwhelming environment.”
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
BOARD POLICY April 24, 2012<br />
3:30.010<br />
TRAVEL REIMBURSEMENT<br />
Background:<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> will have consistent procedures <strong>College</strong>-rel<strong>at</strong>ed<br />
travel.<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees will authorize the college<br />
president to issue administr<strong>at</strong>ive procedures for the implement<strong>at</strong>ion of<br />
a travel policy and other m<strong>at</strong>ters rel<strong>at</strong>ed to travel, including, but not<br />
limited to, wh<strong>at</strong> constitutes approved <strong>College</strong> business, authoriz<strong>at</strong>ion<br />
for travel, and procedures for travel. All travel regul<strong>at</strong>ions apply to<br />
travel charged to all college funds including st<strong>at</strong>e, institutional,<br />
contract, grant agency, student commission, organiz<strong>at</strong>ions and clubs,<br />
and gift funds. All procedures must comply with st<strong>at</strong>e regul<strong>at</strong>ions, all<br />
relevant laws of the st<strong>at</strong>e of Illinois, and with Internal Revenue Service<br />
regul<strong>at</strong>ions.<br />
Recommend<strong>at</strong>ion:<br />
It is recommended th<strong>at</strong> the Board of Trustees approve the <strong>at</strong>tached<br />
upd<strong>at</strong>ed and revised travel policy.<br />
Board Index Number: 3:30.010<br />
Former Policy Number: 350<br />
Replaces: Board Report #6175, June 22, 2004<br />
Section:<br />
3-Finance and Oper<strong>at</strong>ions<br />
D<strong>at</strong>e Effective: April 24, 2012<br />
Responsible Administr<strong>at</strong>or: Vice President of Administr<strong>at</strong>ive Services<br />
______________________________________________________________________________<br />
Travel Reimbursement<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> shall reimburse members of the Board of Trustees, the president,<br />
employees and represent<strong>at</strong>ives of the college for necessary travel-rel<strong>at</strong>ed expenses incurred on<br />
behalf of the college and provided for in the college’s approved budget.<br />
Board Approval: __________________________<br />
Secretary, Board of Trustees<br />
Jack J. Becherer, Ed.D.<br />
President<br />
Travel Revised D<strong>at</strong>e: 4-24-12
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
TRAVEL PROCEDURES<br />
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> shall reimburse members of the Board of Trustees, the President,<br />
employees and represent<strong>at</strong>ives of the college for necessary travel and travel-rel<strong>at</strong>ed expenses<br />
incurred on behalf of the college and provided for in the <strong>College</strong>’s approved budget.<br />
<strong>College</strong> travel should always be arranged to serve the best interest of the college and be within<br />
the authorized budget. The best interest of the college is served by a combin<strong>at</strong>ion of purposeful<br />
learning, expense, time and convenience, which proves to be the most economical overall and<br />
least disruptive to college business.<br />
The travel regul<strong>at</strong>ions apply to travel charged to all <strong>College</strong> funds including st<strong>at</strong>e, institutional,<br />
contract, grant agency, student commission, organiz<strong>at</strong>ions and clubs, and gift funds. They do not<br />
apply to interviewees or individuals who are official guests of the <strong>College</strong>. In all cases,<br />
reimbursement for travel expenses is limited to actual expenses which are judged to be<br />
reasonable and necessary and with appropri<strong>at</strong>e receipts. See Appendix A for the definition of<br />
appropri<strong>at</strong>e receipt.<br />
The President is authorized by the Board of Trustees to issue administr<strong>at</strong>ive procedures for the<br />
implement<strong>at</strong>ion of the travel policy and other m<strong>at</strong>ters rel<strong>at</strong>ed to travel, including wh<strong>at</strong> constitutes<br />
approved <strong>College</strong> business, authoriz<strong>at</strong>ion for travel, the procedures for in-district, out-of-district,<br />
out-of-st<strong>at</strong>e, and out-of-country travel, and common allowable mileage distances, and other<br />
procedures, as needed. All procedures must comply with st<strong>at</strong>e regul<strong>at</strong>ions, all relevant laws of<br />
the St<strong>at</strong>e of Illinois, and with Internal Revenue Service regul<strong>at</strong>ions.<br />
Reimbursement alloc<strong>at</strong>ions for mileage and per-diem r<strong>at</strong>es for meals and incidental expenses will<br />
be <strong>at</strong> the current <strong>College</strong> r<strong>at</strong>e.<br />
Smoking is not allowed in any <strong>College</strong>-owned vehicle by anyone in the vehicle.<br />
Travel reimbursement for the teaching of courses, as applicable in the travel procedures, will not<br />
be taken from any professional develo<strong>pm</strong>ent or travel funding provided to individual faculty<br />
members as part of a collective bargaining agreement.<br />
Changes to the authoriz<strong>at</strong>ion for travel procedure will be the responsibility of the Chief Financial<br />
Officer.<br />
Travel Page 1 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
I. Pre-Authoriz<strong>at</strong>ion to Travel<br />
1. Authoriz<strong>at</strong>ion to travel will be requested and approved in not more than 6 months and not<br />
less than 4 weeks in advance and follow supervisory and expense sign<strong>at</strong>ure authorities.<br />
2. Approval of requests to travel requires submission of the Applic<strong>at</strong>ion for Travel form with<br />
sign<strong>at</strong>ures of the appropri<strong>at</strong>e supervisor(s). The level of approval necessary is determined by<br />
the total of all relevant expenses associ<strong>at</strong>ed with travel.<br />
3. Authoriz<strong>at</strong>ion of travel is essential for the release of funds and for proper insurability.<br />
4. All expenses associ<strong>at</strong>ed with travel must be approved on one Applic<strong>at</strong>ion for Travel form. If<br />
only one member will be submitting for reimbursement for the entire group, one form should<br />
be submitted. If individual members of the group will be submitting for reimbursement,<br />
separ<strong>at</strong>e forms should be submitted together for approval.<br />
5. Costs associ<strong>at</strong>ed with travel are often time-sensitive. Please notify Business Services of any<br />
plans to travel. Allow for up to three (3) months notific<strong>at</strong>ion if costs are expected to exceed<br />
$10,000.00, as Board approval will be needed.<br />
6. <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> is not responsible for reimbursing authorized persons for clothing or<br />
other costs associ<strong>at</strong>ed with lost luggage. The person traveling should file a claim with the<br />
applicable airline carrier and should not submit such charges on the expense report(s).<br />
7. Leave for conferences and in-service training programs should be approved in not more than<br />
6 months and not less than 4 weeks in advance in writing and submitted to the immedi<strong>at</strong>e<br />
supervisor for pre-approval.<br />
II. Travel Arrangements through Business Services<br />
1. Business Services will assist with making arrangements for all faculty, staff and student<br />
travel. A department should contact Business Services<br />
2. A signed copy of an Approved Applic<strong>at</strong>ion for Travel form must be submitted to Business<br />
Services before any non-refundable accommod<strong>at</strong>ions are booked.<br />
3. Business Services will help obtain quotes for travel. When requesting quotes, please specify<br />
wh<strong>at</strong> accommod<strong>at</strong>ions will be needed, relevant d<strong>at</strong>es and times of travel, destin<strong>at</strong>ion and the<br />
number of people traveling.<br />
4. Car rentals should be arranged through Business Services as RVC has corpor<strong>at</strong>e accounts<br />
with certain vendors. RVC employees are not allowed to rent and/or drive <strong>15</strong>-passenger<br />
vans.<br />
5. Bus charters should be arranged through Business Services as RVC has insurance<br />
requirements th<strong>at</strong> are only met by certain vendors.<br />
Travel Page 2 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
III. Air Travel<br />
1. The purchase of airline tickets should be far enough in advance to take advantage of<br />
discounts and lowest coach fare. When booking any airfare Business Services needs a copy<br />
of the authorized person’s Driver’s License, birth d<strong>at</strong>e and gender. If a group is traveling<br />
together, a list of all names, birth d<strong>at</strong>es, and gender is needed.<br />
2. If the authorized person traveling chooses to upgrade/change the ticket, it is done <strong>at</strong> the<br />
person’s expense.<br />
IV. Ground Transport<strong>at</strong>ion<br />
1. Airport shuttle services are to be used when most cost effective. When traveling via O’Hare<br />
Airport shuttle tickets can be purchased with airfare. If other services are used and Airport<br />
shuttle is available, reimbursement will be given up to the amount of the Airport shuttle.<br />
2. Taxi use associ<strong>at</strong>ed with <strong>College</strong> business will be reimbursed when taking the taxi to/from<br />
business destin<strong>at</strong>ions.<br />
3. RVC employees are not allowed to rent and/or drive <strong>15</strong>-passenger vans.<br />
V. Use of <strong>College</strong> Fleet Vehicles<br />
1. The <strong>College</strong> will furnish vehicles for <strong>College</strong>-rel<strong>at</strong>ed business as long as it is economically<br />
feasible to do so. The driver of any college vehicle must be registered using the Request for<br />
Vehicles on-line form found on the Quarry, have a valid driver’s license and be an authorized<br />
represent<strong>at</strong>ive of <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong>. A request for a vehicle is done via the Quarry.<br />
2. The use of all <strong>College</strong>-owned vehicles will be charged to the appropri<strong>at</strong>e department’s<br />
budget and will be <strong>at</strong> the current effective <strong>College</strong> reimbursement r<strong>at</strong>e.<br />
3. The vehicle shall not be driven by a person under the influence of alcohol or drugs.<br />
4. No student shall drive a <strong>College</strong>-owned vehicle unless specifically approved by the VP of<br />
Administr<strong>at</strong>ion. The student approval shall be forwarded to Facilities, Plant Oper<strong>at</strong>ions and<br />
Maintenance (FPOM) for confirm<strong>at</strong>ion. Please refer to Board Index Number 3:30.030 for<br />
further rules and procedures on student use of personal vehicles for <strong>College</strong> sanctioned<br />
travel.<br />
5. The vehicle should be reserved/issued to the driver of the vehicle. The driver shall be<br />
responsible for compliance with all applicable traffic laws and ordinances. The driver shall<br />
be responsible for the cost of any traffic tickets received and securing the vehicle when not in<br />
use.<br />
6. Smoking is prohibited in all college fleet vehicles.<br />
Travel Page 3 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
7. No <strong>College</strong> vehicle shall be checked out for more than a one-week period.<br />
8. All trash should be removed from the vehicle before it is returned.<br />
9. The driver shall not pick up hitchhikers.<br />
10. All persons in the <strong>College</strong> fleet vehicle must wear se<strong>at</strong>belts.<br />
11. Vehicles shall be issued on a basis which will provide the best savings to the college in terms<br />
of miles driven within a period of time. The gross anticip<strong>at</strong>ed mileage and availability of<br />
altern<strong>at</strong>ive transport<strong>at</strong>ion will be among the factors considered in assignment of vehicles. In<br />
the event a college vehicle is not available, FPOM will send a Zero Slip.<br />
12. The person using the vehicle shall indic<strong>at</strong>e, prior to departure from the college, the<br />
approxim<strong>at</strong>e time of return of the vehicle. If the driver will be more than one hour l<strong>at</strong>e, the<br />
driver shall inform the FPOM Office. After business hours, call <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Police<br />
Department.<br />
13. Vehicles shall be returned to the Support Services Building design<strong>at</strong>ed parking area upon<br />
completion of the trip. The vehicle keys, Transport<strong>at</strong>ion Trip Sheet, and gas card (with gas<br />
receipts) will be returned, on completion of the trip, to the Facilities, Plant Oper<strong>at</strong>ions and<br />
Maintenance Office or put in the after- hours drop box. A <strong>College</strong> gas card shall only be<br />
used for qualified charges rel<strong>at</strong>ed to the <strong>College</strong> vehicle (refer to the gas card procedure).<br />
14. In case of an accident or breakdown, contact the RVC Police Department <strong>at</strong> 8<strong>15</strong>-921-4350.<br />
An insurance card is loc<strong>at</strong>ed in the glove box of all <strong>College</strong> fleet vehicles. It contains any<br />
inform<strong>at</strong>ion th<strong>at</strong> may be needed in case of an accident.<br />
<strong>15</strong>. All persons riding in <strong>College</strong> vehicles shall have legitim<strong>at</strong>e reasons to do so. For trips leaving<br />
the campus, a list of passengers shall be submitted to FPOM by the supervisor or employee<br />
requesting the vehicle. A completed copy of the Request for Transport<strong>at</strong>ion form will be<br />
given to RVC Police Department along with the list of passengers prior to departure from<br />
RVC. The responsibility falls with the travelers. If the RVC Police Department is<br />
aware, the department will be conscious of vehicles in the college parking lot and would<br />
be available to contact families in case of emergency.<br />
16. The vehicle may be checked out the evening prior to the trip but must be returned the day one<br />
returns from the trip.<br />
17. Report all vehicle malfunctions on the Request for Transport<strong>at</strong>ion form when returning the<br />
vehicle.<br />
18. Privileges may be revoked from future use of college vehicles if these rules are not followed.<br />
Travel Page 4 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
VI. Reimbursement of Travel Expenses<br />
1. Travel Reimbursement Reports must be approved and submitted within 30 days of the last<br />
d<strong>at</strong>e of the travel expense to the Accounts Payable Department.<br />
2. The Accounts Payable Department will be responsible for processing travel reimbursement<br />
forms.<br />
3. Travel Reimbursement Reports th<strong>at</strong> are missing the required document<strong>at</strong>ion and/or have<br />
unexplained expenses, may delay payment or result in no payment.<br />
4. Copies of all submissions should be kept until final payment has been received.<br />
5. Parking fees: Be sure to obtain a receipt to be reimbursed.<br />
6. Toll receipts are not required. However, a reasonableness test will be performed by the<br />
Accounts Payable Department to determine the appropri<strong>at</strong>e reimbursement amount.<br />
VII. Lodging Receipts<br />
1. Lodging receipts, regardless of the amount, are required. Receipts should include: name and<br />
loc<strong>at</strong>ion of hotel; d<strong>at</strong>es of lodging; method of payment; show zero balance on the receipt; and<br />
have separ<strong>at</strong>e line amounts for lodging, meals, phone calls, taxes and other charges.<br />
2. Lodging items not reimbursed include room cancell<strong>at</strong>ion fees due to employee not taking<br />
reasonable actions to avoid such charges; additional room upgrades; poolside rooms; rooms<br />
on special floors; in-room movies; video games, etc.; non-business rel<strong>at</strong>ed telephone charges,<br />
health clubs and spa fees; in-room honor bars and extra costs of double-room over singleroom<br />
r<strong>at</strong>es when a spouse/guest is not an authorized RVC represent<strong>at</strong>ive for travel.<br />
3. Laundry services for travelers with uniforms and/or staying longer than 5 days will be<br />
reimbursed <strong>at</strong> an amount pre-approved by immedi<strong>at</strong>e supervisor.<br />
4. In the event a <strong>College</strong> P-Card is used, a copy of the lodging receipt should be submitted with<br />
the P-Card monthly cost alloc<strong>at</strong>ion detail submitted to Business Services.<br />
5. In the event lodging expenses are advanced, any monies th<strong>at</strong> are unused must be refunded<br />
back to the college.<br />
6. Receipts are required for any tipping.<br />
Travel Page 5 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
VIII. Reimbursement for Meals<br />
1. Meals for travel requiring overnight stays will be reimbursed <strong>at</strong> a $35.00 per diem - receipts<br />
are not required for reimbursement. If the venue in which you are <strong>at</strong>tending is providing<br />
meals, you will not qualify for the $35.00 per diem.<br />
If you do not qualify for the $35.00 per diem, a per-meal reimbursement of up to the<br />
following amounts will be reimbursed only with valid receipts:<br />
Breakfast $8.00<br />
Lunch $10.00<br />
Dinner $17.00<br />
2. Employee meals should be directly rel<strong>at</strong>ed to a business activity, and the business purpose<br />
must be clearly documented. Actual expenses, above the allotted amount, will be reimbursed<br />
if the charge is reasonable, as determined by the immedi<strong>at</strong>e supervisor. Actual receipts are<br />
required for amounts exceeding the pre-authorized $35 per diem meal allotment.<br />
3. In cases where receipts are either handwritten or from an adding machine tape, the receipt<br />
needs to be valid<strong>at</strong>ed. Valid<strong>at</strong>ion occurs when the cashier from the vendor signs the receipt<br />
and provides a contact phone number including the area code.<br />
4. Tips should not exceed <strong>15</strong> percent. Be aware th<strong>at</strong> some restaurants add a gr<strong>at</strong>uity to the bill<br />
autom<strong>at</strong>ically for large parties which the <strong>College</strong> will pay. If by chance the autom<strong>at</strong>ic<br />
gr<strong>at</strong>uity was overlooked and an additional tip is given, the <strong>College</strong> will not reimburse the<br />
additional tip.<br />
5. Reimbursement for alcoholic beverages will not be allowed.<br />
6. Unnecessary or excessive charges, as determined by the immedi<strong>at</strong>e supervisor, will be denied<br />
for reimbursement.<br />
IX. Advancement of Funds<br />
1. Advances may be requested using an Applic<strong>at</strong>ion for Travel form and turned in to Financial<br />
Services with appropri<strong>at</strong>e approvals. The person requesting the cash advance is responsible<br />
for submitting all receipts and all returned monies.<br />
2. The VP of Administr<strong>at</strong>ive Services may authorize the advancement of funds to pay travel<br />
expenses for students and staff th<strong>at</strong> represent the college <strong>at</strong> conferences and other official<br />
functions.<br />
Travel Page 6 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
3. The advances are given under an Accountable Plan. According to IRS regul<strong>at</strong>ions,<br />
reimbursements for this Accountable Plan must be substanti<strong>at</strong>ed. To be substanti<strong>at</strong>ed, the<br />
advance will not be provided more than 30 days before the expense is incurred. The<br />
recipient will need to provide proper receipts within 60 days of being paid or incurred. Any<br />
excess amount is to be returned to the <strong>College</strong> within 120 days of being paid or incurred.<br />
4. If you have a cash advance due to <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> longer than 30 days, future cash<br />
advances will not be made available to the employee.<br />
5. If the cash advance is not substanti<strong>at</strong>ed within a reasonable period of time, or amounts<br />
exceeding the substanti<strong>at</strong>ed amount are not returned within a reasonable period of time, such<br />
amounts must be included in the employee’s wages in the first payroll period following the<br />
end of the reasonable period.<br />
6. In the case of a student cash advance th<strong>at</strong> is not substanti<strong>at</strong>ed within a reasonable amount of<br />
time as referenced in Item #3 of Section IV, a hold will be placed on the student’s <strong>Rock</strong><br />
<strong>Valley</strong> <strong>College</strong> account and could be turned over to a collection agency.<br />
X. Use of Personal Vehicle<br />
1. Use of personal vehicles for <strong>College</strong> activities is permitted. Employees will be reimbursed <strong>at</strong><br />
the current IRS mileage r<strong>at</strong>e.<br />
2. If requesting mileage reimbursement, a Zero Slip must be requested and received from the<br />
FPOM and included with the Travel Reimbursement form.<br />
3. Expenses for automobile repairs, traffic tickets, car washes, theft, or damage in an accident<br />
will not be reimbursable. Your personal insurance company will be responsible for any<br />
accident, damages or injuries incurred.<br />
4. Authorized persons using a personal vehicle while on <strong>College</strong> business are required to carry<br />
<strong>at</strong> least the minimum automobile liability insurance coverage required by the st<strong>at</strong>e in which<br />
they are driving.<br />
XI. In-District /Out of District Mileage Reimbursement<br />
1. In-district/Out of District mileage reimbursement is provided to employees driving personal<br />
vehicles while conducting <strong>College</strong> business. Mileage reimbursement is to be used in lieu of<br />
using a <strong>College</strong> P-Card to purchase gas for a personal vehicle. RVC does not reimburse for<br />
gas purchases.<br />
2. For any employee who receives a car allowance, Out of District Mileage will be reimbursed<br />
<strong>at</strong> 25% of the current mileage reimbursement r<strong>at</strong>e. In District Mileage will not be<br />
reimbursed.<br />
Travel Page 7 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
3. The appropri<strong>at</strong>e form should be used to record In-District/Out of District Mileage:<br />
<br />
<br />
In-district mileage should be submitted using the Mileage Reimbursement<br />
Form.<br />
Out of district mileage should be submitted using the Applic<strong>at</strong>ion for Travel<br />
form.<br />
4. The appropri<strong>at</strong>e form must be turned in by the 5 th business (see Section VI. 1.) day following<br />
the month of travel.<br />
5. The request for reimbursement requires approval by the supervisor/director and dean.<br />
6. The distance of an employee’s normal commute (home to work or work to home) would not<br />
be reimbursable even if the initial reporting place for the day is not the usual office. The<br />
distance th<strong>at</strong> qualifies as reimbursable would be the portion th<strong>at</strong> exceeds the normal daily<br />
commute.<br />
7. Travel between various work loc<strong>at</strong>ions during the work day will be reimbursed <strong>at</strong> the IRS<br />
standard mileage r<strong>at</strong>e. Travel on campus, from one building to the next, will not be<br />
reimbursed.<br />
8. Allowable mileages for common destin<strong>at</strong>ions can be found in the <strong>at</strong>tached Tables.<br />
Travel Page 8 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
Appendix A – Valid Receipt Definition<br />
1. Vendor name and address.<br />
a. If not printed on the receipt, ask the vendor to stamp or print the business name &<br />
address on the receipt.<br />
2. D<strong>at</strong>e of purchase.<br />
a. The purchase d<strong>at</strong>e should not exceed 30 days prior to submitting for payment or<br />
reimbursement.<br />
3. Detailed description of the purchase.<br />
a. Itemized description for each item purchased, including quantity. A summary<br />
receipt will not suffice.<br />
4. Total amount paid.<br />
a. Sales tax should not be included<br />
5. Method of payment.<br />
a. If payment method is cash the receipt should show cash.<br />
b. If payment method is via personal credit card, the receipt should reflect the<br />
employee’s name along with the last 4 digits of the credit card.<br />
c. If payment method is via the P Card the receipt should be <strong>at</strong>tached to the monthly<br />
cost alloc<strong>at</strong>ion detail sheet. The P Card procedures define need for the detailed<br />
receipts.<br />
Some things to keep in mind:<br />
<br />
<br />
<br />
<br />
<br />
<br />
A tip up to <strong>15</strong>% on an approved meal reimbursement may be included, if approved by the<br />
next level of authority. The tip can be handwritten on the detailed restaurant receipt.<br />
Paper clips increase the chance for a lost receipt. To ensure a receipt is not separ<strong>at</strong>ed<br />
from the payment document, staple it to the document.<br />
If the receipt is small, tape it to an 8 ½ x 11 piece of paper prior to stapling it to the<br />
document.<br />
Credit card slips are not a valid receipt unless all five items listed above are included.<br />
E-mail receipts must identify all five items listed above and have the business name in<br />
the e-mail address.<br />
All receipts must clearly be from a third party source with detailed descriptions of the<br />
relevant purchases.<br />
Travel Page 9 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
Appendix B – Mileage Tables<br />
Table 1A. One Way Mileage from Main Campus<br />
From Main Campus to:<br />
Bell School Road Center<br />
2 miles<br />
Stenstrom Center for Career Educ<strong>at</strong>ion 9 miles<br />
Falcon Road Center<br />
13 miles<br />
Learning and Opportunity Center 7 miles<br />
N. Main Street Center 7 miles<br />
EIGER Lab<br />
6 miles<br />
Truck Driver Training Center 6 miles<br />
Auburn High School<br />
8 miles<br />
East High School<br />
7 miles<br />
Guilford High School<br />
1 mile<br />
Jefferson High School<br />
8 miles<br />
Harlem High School<br />
5 miles<br />
Belvidere High School<br />
17 miles<br />
Boylan High School<br />
6 miles<br />
Hononegah High School<br />
<strong>15</strong> miles<br />
South Beloit High School<br />
16 miles<br />
Lutheran High School<br />
3 miles<br />
Christian Life High School<br />
1 mile<br />
Table 1B. One Way Mileage from Bell School Road Center<br />
Main Campus<br />
2 miles<br />
Stenstrom Center for Career Educ<strong>at</strong>ion 11 miles<br />
Falcon Road Center<br />
16 miles<br />
Learning and Opportunity Center 9 miles<br />
N. Main Street Center 9 miles<br />
EIGER Lab<br />
7 miles<br />
Truck Driver Training Center 8 miles<br />
Travel Page 10 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
Table 1C. One Way Mileage from Stenstrom Center for Career Educ<strong>at</strong>ion<br />
Main Campus<br />
9 miles<br />
Bell School Road Center 11 miles<br />
Falcon Road Center<br />
4 miles<br />
Learning and Opportunity Center 9 miles<br />
N. Main Street Center 8 miles<br />
EIGER Lab<br />
9 miles<br />
Truck Driver Training Center 9 miles<br />
Table 1D. One Way Mileage from Falcon Road Center<br />
Main Campus<br />
13 miles<br />
Bell School Road Center<br />
16 miles<br />
Stenstrom Center for Career Educ<strong>at</strong>ion 4 miles<br />
Learning and Opportunity Center 7 miles<br />
N. Main Street Center 7 miles<br />
EIGER Lab<br />
9 miles<br />
Truck Driver Training Center 9 miles<br />
Table 1E. One Way Mileage from Learning and Opportunity Center<br />
Bell School Road Center<br />
9 miles<br />
Stenstrom Center for Career Educ<strong>at</strong>ion 9 miles<br />
Falcon Road Center<br />
7 miles<br />
Main Campus<br />
7 miles<br />
N. Main Street Center 1 mile<br />
EIGER Lab<br />
3 miles<br />
Truck Driver Training Center 3 miles<br />
Table 1F. One Way Mileage from N. Main St Center<br />
Bell School Road Center<br />
9 miles<br />
Stenstrom Center for Career Educ<strong>at</strong>ion 8 miles<br />
Falcon Road Center<br />
7 miles<br />
Learning and Opportunity Center 1 mile<br />
Main Campus<br />
7 miles<br />
EIGER Lab<br />
3 miles<br />
Truck Driver Training Center 3 miles<br />
Travel Page 11 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
Table 1G. One Way Mileage from EIGERlab<br />
Bell School Road Center<br />
7 miles<br />
Stenstrom Center for Career Educ<strong>at</strong>ion 9 miles<br />
Falcon Road Center<br />
9 miles<br />
Learning and Opportunity Center 3 miles<br />
N. Main Street Center 3 miles<br />
Main Campus<br />
6 miles<br />
Truck Driver Training Center 1 mile<br />
Table 1H. One Way Mileage from Truck Driving Training Center<br />
Bell School Road Center<br />
8 miles<br />
Stenstrom Center for Career Educ<strong>at</strong>ion 9 miles<br />
Falcon Road Center<br />
9 miles<br />
Learning and Opportunity Center 3 miles<br />
N. Main Street Center 3 miles<br />
EIGER Lab<br />
3 miles<br />
Main Campus<br />
6 miles<br />
Travel Page 12 of 12 Revised D<strong>at</strong>e 04/05/2012
<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report #6877<br />
BOARD POLICY April 24, 2012<br />
2:40.244<br />
PROBLEM RESOLUTION PROCEDURE<br />
FOR EDUCATIONAL SUPPORT PERSONNEL (ESP) AND<br />
PROFESSIONAL STAFF ASSOCIATION (PSA) EMPLOYEES<br />
Background:<br />
Recommend<strong>at</strong>ion:<br />
The Complaint Policy (2:30.330) was cre<strong>at</strong>ed for Educ<strong>at</strong>ional<br />
Support Personnel (ESP) and Professional Staff Associ<strong>at</strong>ion (PSA)<br />
employees to resolve issues of unfair or inappropri<strong>at</strong>e tre<strong>at</strong>ment by<br />
a supervisor. The Employee Grievance Policy (2:30.240) was<br />
developed for the purpose of resolving issues when a viol<strong>at</strong>ion of<br />
Board policy was alleged. These two policies are essentially the<br />
same with the exception of the definition, which sometimes cre<strong>at</strong>ed<br />
confusion. This new policy, Problem Resolution Procedure,<br />
combines the Complaint Policy and Grievance Policy, thereby<br />
utilizing the same procedure to resolve issues alleging viol<strong>at</strong>ion of<br />
a Board policy or an alleg<strong>at</strong>ion of unfair or inappropri<strong>at</strong>e tre<strong>at</strong>ment<br />
by a supervisor.<br />
It is recommended th<strong>at</strong> the <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board of Trustees<br />
shall approve the policy on the Problem Resolution Procedure for<br />
ESP and PSA employees.<br />
Board Policy Number: 2:40.244<br />
Former Policy Number:<br />
Section:<br />
2:30.240 (Employee Grievance) and 2:30.330 (Complaint Policy)<br />
2-Employee Rel<strong>at</strong>ions<br />
D<strong>at</strong>e Effective: April 24, 2012<br />
Responsible Administr<strong>at</strong>or: Managing Director of Human Resources<br />
_____________________________________________________________________<br />
It is the goal of <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> th<strong>at</strong> supervisors maintain an open door policy for ESP and<br />
PSA employees to discuss and resolve any questions or complaints concerning any aspect of<br />
their employment. To allevi<strong>at</strong>e problems, or resolve differences of opinion rel<strong>at</strong>ing to<br />
employment, employees are encouraged to discuss these m<strong>at</strong>ters with their immedi<strong>at</strong>e<br />
supervisor. This communic<strong>at</strong>ion should resolve most misunderstandings. If these <strong>at</strong>tempts do not<br />
resolve the issue(s), employees are encouraged to follow this Problem Resolution Procedure.<br />
This procedure does not apply to new employees during their initial 90-day introductory period.<br />
Harassment complaints should follow the procedure outlined in the harassment and sexual<br />
harassment policy.<br />
Page 1 of 32012-04-24 (BR 6877) Problem Resolution Procedure for ESP PSA Employees.docx
Complaint Definition:<br />
A complaint is a claim by an employee (excluding temporary or student workers) alleging either:<br />
1. A viol<strong>at</strong>ion of Board Policy; or<br />
2. Alleg<strong>at</strong>ion of unfair or inappropri<strong>at</strong>e tre<strong>at</strong>ment by a supervisor th<strong>at</strong> has substantially<br />
impacted the employee’s working conditions or wages.<br />
Steps in the Procedure:<br />
An employee may withdraw a complaint <strong>at</strong> any step in the process. The employee may also<br />
accept the decision of administr<strong>at</strong>ion <strong>at</strong> any step in the process. If the employee chooses, he or<br />
she may have an appropri<strong>at</strong>e Associ<strong>at</strong>ion member present <strong>at</strong> any step in the process.<br />
A. Step One.<br />
Only after good faith open-door discussions with the supervisor have not resulted in a resolution<br />
to the issue, an employee may initi<strong>at</strong>e the problem resolution process by describing the problem<br />
in writing and presenting the issue to the appropri<strong>at</strong>e dean or director. If discussions have not<br />
occurred with the immedi<strong>at</strong>e supervisor, step one may be delayed until after they have occurred.<br />
Written present<strong>at</strong>ion of the problem to the appropri<strong>at</strong>e dean or director should occur within five<br />
workings days of the issue or problem being brought to the direct supervisor. The employee will<br />
continue to perform his or her assigned duties while the issue or problem is addressed. The<br />
written present<strong>at</strong>ion of the issue must:<br />
1. Be signed by the employee<br />
2. Set forth the facts of the dispute<br />
3. Set forth the resolution desired<br />
4. Address only one issue<br />
The appropri<strong>at</strong>e dean or director or his or her designee will investig<strong>at</strong>e the problem and will<br />
prepare a written response to the employee within 10 working days unless more time is needed<br />
for investig<strong>at</strong>ion.<br />
B. Step Two.<br />
If the response of the appropri<strong>at</strong>e dean or director to the employee in Step One is not s<strong>at</strong>isfactory<br />
or not issued within the time limit, the employee may present the issue or problem in writing to<br />
the Managing Director of Human Resources (HR) within five working days after receipt of the<br />
response from the dean or director of the department.<br />
The Managing Director of Human Resources or his or her designee shall conference with the<br />
employee and other employees as necessary to fully review the employee's problem. A written<br />
response will be prepared for the employee within 10 working days unless more time is needed<br />
for investig<strong>at</strong>ion.<br />
Page 2 of 32012-04-24 (BR 6877) Problem Resolution Procedure for ESP PSA Employees.docx
C. Step Three<br />
If the employee disagrees with the decision of the Managing Director of Human Resources or his<br />
or her designee, the complaint may be presented in writing to the college president for final<br />
disposition. The appeal to the college president must be submitted within five working days of<br />
the Managing Director of Human Resources’ or designee’s determin<strong>at</strong>ion, or if no determin<strong>at</strong>ion<br />
is received within 10 working days from the conference with HR. A response from the college<br />
president will be given to the employee within 10 working days unless the employee is notified<br />
th<strong>at</strong> more time is needed for the review.<br />
The Human Resources Department, under review of the college president, will prepare an annual<br />
report of complaints filed using this procedure. This report will be presented to the Board of<br />
Trustees in December with copies distributed to the presidents of ESP and PSA. The leadership<br />
of ESP and PSA will be provided an opportunity to comment, including voicing concerns on the<br />
way complaints are heard <strong>at</strong> the <strong>College</strong>.<br />
Jack J. Becherer Ed.D.<br />
President<br />
Board Approval: __________________________<br />
Secretary, Board of Trustees<br />
Page 3 of 32012-04-24 (BR 6877) Problem Resolution Procedure for ESP PSA Employees.docx