2001-02 - Ann Arbor Public Schools

I 

ANN ARBOR PUBLIC SCHOOLS 

BOARD OF EDUCATION -June 19,2002 MINUTES 

EXECUTIVE SESSION, 5:30 PM 

REGULAR MEETING, 7:30 PM 

CALL TO ORDER 

Vice President Cross called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE 

Trustee Shifrin led the pledge of allegiance. 

ROLL CALL 

Present - Trustees Browning, Cross, Gatien, Griswold, Han-Markey, Rasmussen, Rorke (arrived late) and Shifrin 

INTRODUCTION OF NON-VOTING MEMBER AT THE TABLE 

Vice President Cross introduced Dr. Rossi Ray-Taylor, Superintendent. 

Present from administration - Garry Doolittle, Dr. George Fornero, Orma Lapp (Treasurer), and Karen Mimikos. 

APPROVAL OF AGENDA 

Trustee Griswold, supported bv Trustee Shifrin moved to approve toniqht's aqenda as amended. On voice vote. the 

motion carried 8-0, President Conwav absent. 

Celebration of Excellence Awards 

Laura Delgado, Teacher, Angell 

Nomination submitted by Susan Karp 

Announced by Trustee Rasmussen 

Marilyn Stanger, Title 1 Teacher Assistant, Carpenter 

Nomination submitted by Arbie Brown 

Announced by Trustee Browning 

Kyle Varney, Technical Assistant, Tappan 

Nomination submitted by Linda Prieskorn 

Announced by Trustee Shifrin 

Mary Jo Zynda, Teacher, Haisley 

Nomination submitted by Cheryl White 

Announced by Ben Dahlmann 

PUBLIC COMMENTARY 

George Butler read a prepared statement (Attachment A). 

Craig Warburton spoke about class size at Wines. 

Richard Burney, Citizens for Better Schools, read a prepared statement (Attachment B) on a remedy for 

overcrowding at the high schools. 

Joe Gelinas spoke about the high schools and elementary class size. 

Claire Hughes read a prepared statement (Attachment C). 

Bob Geier spoke about a new high school. 

Rick Simpson, Regional Sales Director, Chartwells, read a prepared statement (Attachment D).

REPORTS 

Ben Dahlmann, PTOC, congratulated Trustees Cross, Griswold, and Glenn Nelson on the recent election, and 

wished Trustee Shifrin well in her new role as a citizen. He stated that the PTOC looks forward to working with the 

Board, the Administration and the community on new solutions to the high school overcrowding issue. Mr. Dahlmann 

introduced Francisco Sanchez, the new PTOC Board liaison. 

Judy Carmine, Special Ed PAC, introduced herself as the new representative for the Special Ed PAC. 

David Boehnke, Colin Tucker, Justin Wu, Senate's School Board Committee read a prepared statement 

(Attachment E ) and presented a student survey on the 200212003 Youth Related Board Outcomes. 

BOARD COMMITTEE REPORTS 

Byla ws/Policies 

Trustee Shifrin presented a brief final report. She commented that policy work is never done, but the Committee has 

made progress. The Board approved 12 policy items and 2 new policies. The Board also approved revisions to 

policies 21 14, 3290, 4217, 4218, and the Non-Discrimination policy. Revisions were made to several Bylaws as well. 

The various Board committees tried to tackle a significant amount of revisions and Trustee Shifrin will contact those 

who have work in progress as a gentle reminder. The newly formatted policy book is still a work in progress and will 

be completed in the near future. Trustee Shifrin thanked Denise Eaddy-Richardson for stepping in as the 

administrator for this committee and for being so helpful. 

Curriculum 

No report. 

Facilities 

No report. 

Finance 

No report. 

Governance 

No report. 

Personnel . 

Trustee Rorke reported that he will be sending a report for the next Personnel Chairman that will include policy 

changes. 

Superin tenden t's Evaluation 

Vice President Cross reported that the committee met on May 2 4 to conclude its work for the year. The Committee 

reviewed the process they undertook and specifics of the evaluation meeting. Vice President Cross stated that the 

Committee also has identified areas that need improvement. They are: Determine the criteria that will be utilized as 

opposed to those coming to the table, formalize the process of compiling and distributing notes to the Superintendent 

and the press, and avoid the temptation of selecting "yes" and "no" measurements and then rating by other means. 

She also stated that authentic communication needs to be established before good communication is established 

with the Superintendent. The Committee must clarify roles and responsibilities, communicate to each new Board, 

and suggested that an evaluation workshoplseminar be conducted for the Board so everyone is on the same page. 

That way, they will have the correct tools to help the Board reach its goal. She also stated that there needs to be 

clarity on the role of the Committee at the outset. 

SUPPLEMENTAL 

SPECIAL BRIEFING 

BRIEFING 

INFORMATION 

ACTION - CONSENT AGENDA 

02-074 Health Place 101 

Trustee Han-Markev, S U D D O bv ~ ~ Trustee ~ ~ Gatien, moved to approve the extension of the contract with 

Healthplace 101. On voice vote, the motion carried 8-0, President Conwav absent.

a 02-075 Textbook Adoption 

Trustee Han-Markev, sup~orted bv Trustee Gatien, moved to approve the Textbook Adoption as presented. On 

roll call vote, the motion carried 8-0, President Conwav absent. 

a 02-076 Software Upgrades 

Trustee Han-Markev, supported bv Trustee Gatien, moved to approve the Software U~arades as presented. On 

voice vote. the motion carried 8-0, President Conwav absent. 

02-077 Environmental Contract Awards (Asbestos/Lead, Pest Management, Consultant, Lab Testing) 

Trustee Han-Markev, su~~orted bv Trustee Gatien, moved to approve the Environment Contract Awards as 

presented. On voice vote, the motion carried 8-0, President Conwav absent. 

a 02-078 Cell Tower Contract 

Trustee Han-Markev, supported bv Trustee Gatien, moved to approve the Cell Tower Contract as presented. On 

roll call vote, the motion carried 8-0, President Conwav absent. 

w 02-079 Food Services Contract 

Trustee Browning removed this item from the consent agenda. Discussion followed. Trustee Rasmussen 

suggested the contract be re-bid. Trustee Han-Markey asked for a re-bid timeline. Trustee Griswold, S U D D O ~ ~ ~ ~ 

bv Trustee Rorke moved to approve the Food Services Contract as presented. On roll call vote, the motion 

carried 6-2, President Conwav absent. Aves: Trustees Cross, Gatien, Griswold, Han-Markev, Rorke, Shifrin. 

Naves: Trustees Brownina, Rasmussen. 

a Resolution for Millages 

Trustee Ramussen, supported bv Trustee Gatien, moved to approve the Resolution for Millaaes as presented. 

On roll call vote. the motion carried 8-0, President Conwav absent (Attachment R. 

a General Appropriations Act 20022003 Budget 

Trustee Griswold removed this item from the consent agenda. Discussion followed. Trustee Rasmussen, 

supported bv Trustee Gatien, moved to approve the General Appropriations Acts Budaet for 2002/2003 from the 

aaenda as presented. On roll call vote, the motion carried 8-0, President Conwav absent (Attachment G). 

a Pioneer Athletic Lockers 

This item was removed from agenda by Orma Lapp. The Pioneer Athletic Lockers was voted on at the 6/12/02 

regular meeting. 

a Minutes of the 6/72/02 Regular Meeting 

Trustee Han-Markev, su~~orted bv Trustee Gatien, moved to approve the minutes of the 6/12/02 reuular meetinq 

as presented. On voice vote, the motion carried 8-0, President Conwav absent. 

ACTION - SEPARATE ITEMS 

WISD Parent Advisory Committee Representative 

Trustee Rorke, supported bv Trustee Gatien, moved to approve the recommendation of the Ann Arbor Parent 

Advisory Committee to appoint Ms. Deb Mexicotte as a parent representative to the Washtenaw Intermediate School 

District's Parent Advisory Committee. On voice vote. the motion carried 8-0. President Conwav absent 

(Attachment HI. 

Student Expulsions 

Trustee Shifrin, supported bv Trustee Brownina, moved to approve the Student Expulsion discussed in closed 

session. On roll call vote, the motion carried 8-0, President Conwav absent. 

Approval of the 6/12/02 Executive Session Minutes 

Trustee Shifrin, supported bv Trustee Rorke, moved to approve the Executive Session minutes of 6/12/02 as 

presented. On roll call vote, the motion carried 8-0, President Conwav absent. 

ACTION - BOARD ITEMS 

SUPERINTENDENT'S REPORT 

Dr. Ray-Taylor reported that the Elementary Summer School schedule at King Elementary is from July 8 -August 2. 

Dr. Margaret DuRant is the summer school Principal. There are currently 150 first grade students going into second 

grade and 150 third grade students going into fourth grade enrolled, for a total of 300 students. A training / planning

session was held on June loth. Linda Townsend and Chuck Hatt worked with the Literacy teachers and Val Mills 

worked with the math teachers. Dr. DuRant reports that the teaching staff is very upbeat and excited about our 

'Summer Learning Institute." They are looking forward to July 8". 

Dr. Ray-Taylor reported that 13 students have registered for the Michigan Virtual High School, for a total of 15 

classes. The deadline for registration and payment is Friday, June 21 st. For registration information, contact 

Community High School at 994-2025. The cost is $175.00 per class. Classes start on July lst. The classes chosen 

under the on-line option this summer are mainly history and government, although one student is taking Psychology 

and one student is taking Geometry. Dr. Ray-Taylor also reported that there are 21 students signed up for on-line 

classes in the fall. 

Dr. Ray-Taylor announced that the Secondary Summer School Principal is Lou Young, and the Assistant Principal is 

Arlene Barnes. She stated that the Secondary Summer School is for grades 6-12. It will be held at Huron High 

School from June 24th -June 2dh. Core academic classes are offered. Walk-in registration is this week, June 17 - 

21, from 8:00 a.m. - 3:00 p.m. in the Huron Auditorium Lobby. Tuition for in-district students is $1 75 per high school 

class and $150 per middle school class. For more information, call the summer school office at 994-2072. So far, 

there are 460 students registered. 

Dr. Ray-Taylor reported that the Roberto Clemente Summer School Program, with Principal Joe Dulin, began this 

past Monday, June 1 7 at ~ Roberto ~ Clemente. There are 66 students participating in the program. This session is 

primarily serving last year's 8th grade students with high school transition support. 

Dr. Ray-Taylor reported that Stone School, Gayl Dybdahl, Principal, has a grant-funded program for 28 of its students 

this summer. 

Dr. Ray-Taylor thanked the Finance Department for their work on the budget. 

ITEMS FOR AGENDA PLANNING - 7/2/02, 11:OO a.m. 

Trustee Griswold would like to recommend that the study session scheduled for early August be devoted to high 

school overcrowding. 

ITEMS FROM THE BOARD 

Trustee Browning said with great regret, we are losing a very hardworking member of the Board. He greatly 

appreciates all Trustee Shifrin has done and will miss her very much. 

Trustee Rorke said that even though the Board has been presented as divided, they do appreciate each other. He 

very much appreciates Trustee Shifrin's contribution to the Board. Trustee Rorke stated that Trustee Shifrin brought 

a couple of important things with her: Dedication to education and successful children of her own, which reflects Sari 

and her husband's dedication to education. He also stated that nobody has worked harder or been more passionate 

about things than Sari. He learned early on that she knew what she was talking about - Trustee Shifrin always did 

her research and searched out all avenues. Trustee Shifrin always had a positive attitude toward all the Trustees, 

community and everyone she came in contact with. Trustee Rorke also stated that Trustee Shifrin always has the 

right words and ways to touch people. It has been an honor and privilege and he will truly miss her. 

Trustee Griswold thanked Trustee Shifrin. She brought Trustee Shifrin a bouquet of flowers and a personal thank- 

you for being a friend and a mentor. 

Trustee Gatien stated that Trustee Shifrin has helped him in a number of ways with advice, information, and bringing 

him back to the topic at hand. He appreciated her input and will miss her and wishes her all the best. 

Dr. Ray-Taylor stated that Trustee Shifrin joined the Board the same year Dr. Ray-Taylor came to Ann Arbor. Dr. 

Ray-Taylor stated that she could always count on Sari to make sure she knew about arts events going on in the 

District. Dr. Ray-Taylor also stated that often, people don't see how well the Board does get along. The Board 

counts on one another. Dr. Ray-Taylor has always trusted Trustee Shifrin's counsel and Trustee Shifrin always kept 

the students and school district at heart. She has done this with grace and stewardship and has done a phenomenal 

job. Dr. Ray-Taylor personally thanked Trustee Shifrin and appreciates her service, sacrifice and counsel to the 

District. Dr. Ray-Taylor assured Trustee Shifrin that the District will be calling on her. 

Vice President Cross thanked Trustee Shifrin for her years of service to the Ann Arbor Public Schools community and 

said she will present her with a certificate and a recognition plaque after the meeting. Vice President Cross stated 

that Trustee Shifrin is a very special Board member and quoted Allan Loeb. "Hers was invariably a calm, thoughtful

voice. I think the quality I most appreciate is her seemingly tireless effort to see the positive in any situation and her 

conscientious attention to complimenting and thanking almost anyone who conceivably was deserving of such credit." 

Vice President Cross stated that she valued working with Trustee Shifrin and stated that Trustee Shifrin has been an 

exemplary Board member. Vice President Cross paid the highest personal accolade to a Board member that she 

could. When Vice President Cross first met Trustee Shifrin, she stated, "I have a feeling if we had known each other 

longer, I might like to run with you." Vice President Cross stated that her feeling was right and that she would have 

been honored to run with her. 

Trustee Shifrin thanked the Trustees and Superintendent for their kind words. She said she made the choice not to 

serve a second term for her and her family. Trustee Shifrin acknowledged that she had opportunity to work with 

many, has been welcomed in the schools, and has valued that opportunity. Trustee Shifrin wanted to share with 

some thoughts with her fellow trustees. She suggested that the Board spend time this summer discussing and 

clarifying roles and responsibilities, and reminded the Board how important it is to get a Board evaluation tool and use 

it. She stated that Board service is a constant learning process and she wants them to be the best Board they can 

be. She asked the Board to take time to recommit to working with the Superintendent and urged them to respectfully 

disagree. Trustee Shifrin thanked the community for the opportunity to serve and hopes that her efforts will prove to 

be beneficial for the kids. She stated that her retirement from the Board doesn't mean retirement from the school 

district and indicated that Dr. Ray-Taylor can call her anytime. Trustee Shifrin closed her remarks by extending her 

best wishes to Glenn Nelson. 

Trustee Griswold feels it's important to communicate clearly to the community. She stated that Ann Arbor is very 

wealthy in many ways and we frequently forget the at-risk students. She feels the District needs to be more sensitive 

to those students who do not come with a parent advocate. The more the Board can collaborate with the community, 

the better. 

Referring to the statement on page 9 of the packet, Trustee Griswold asked for a cost benefit analysis on high school 

bussing and that information has been provided. She clarified that she would not like to eliminate high school 

bussing. 

Trustee Griswold recommends that there be a place on the new web site to include a short summary of positive 

letters about Ann Arbor Public School employees, i.e., Maria, a custodian at Stone School and Luther Corbitt's letter 

regarding a bus driver. 

Trustee Rorke commended President Conway on her achievements this year. He stated that she has made quite a 

career of helping kids in schools. President Conway has received 3 awards this year. They are: 

1. Michigan Council for Maternal Child Health "Golden Links Award" for leadership on school-based health 

services which has made a significant impact on the future health and well being of children and youth in 

Michigan. 

2. Detroit Public Schools Community 2002 "Oscar Award" for continuing work for the health and well being of 

the children of Detroit. 

3. Michigan Primary Care Association Award in recognition of outstanding dedication to the school- 

basedlschool-linked health services movement. 

ADJOURNMENT 

Vice President Cross adjourned the meeting at 9:27 p.m., June 19, 2002. 

Karen Mimikos for Deb Small, Secretary 

Ann Arbor Board of Education

P 


BOARD OF EDUCATION -June 12,2002 MINUTES 


CALL TO ORDER 

President Conway called the meeting to order at 5:30 PM 


Trustee Han-Markey led the pledge of allegiance. 

ROLL CALL 

Present - Trustees Browning, Conway, Han-Markey, Rasmussen, Rorke, and Shifrin 

Absent -- Trustees Cross. Gatien, and Griswold 


President Conway introduced Dr. Rossi Ray-Taylor, Superintendent. 

Present from administration -JoAnn Emmendorfer (Acting Secretary) 

ACTION - BOARD ITEM 

Motion to recess into Executive Session for the Purpose of Attorney/Client Privilege Information. 

Trustee Rorke, su~~orted bv Trustee Brownina, moved to recess into Executive Session for the Puroose of 

AttornevlClient Privileqe Information. On roll call vote, the motion carried 6-0, with Trustees Cross, Gatien and 

Griswold absent. 

RECONVENE REGULAR MEETING, 7:07 PM 

Trustees Cross, Gatien, and Griswold arrived during Executive Session 

Present from administration -- Sharon Baskerville, Lee Ann Dickinson-Kelley, Garry Doolittle, Dr. George Fornero, 

Orma Lapp (Treasurer) 

President Conway congratulated the incumbent Trustees, Karen Cross and Kathy Griswold, on their re-election and 

congratulated and welcomed Trustee-elect Glenn Nelson. 

Public Hearing for General Appropriations Act 200212003 Budget 

Ms. Ormeela Lapp, Deputy Superintendent for Business Services, held a public hearing for General Appropriations 

Act 200212003 Budget. There were no questions or comments. 


Nancy Ambrosino, Kindergarten Teacher, Abbot 

Nomination submitted by Deb Palmer and announced by Trustee Gatien. 

Holly Harrell, Reading Specialist, Forsythe 

Nomination submitted by Pat Carson, Mark O'Boyle, Jacquelyn Stouppe and announced by Trustee Shifrin 

Terry McViccar, Teacher Consultant, Carpenter 

Nomination submitted by Nancy Slezak and announced by Trustee Han-Markey 


Chris Golen read a prepared statement (Attachment A), 

Suzanne Maguire read a prepared statement (Attachment B). 

Julia Kennedy, Food Service Worker, spoke in support of Sodexho. 

Mike Miller, Sodexho District Manager related that over the past month he has posed questions to the district for 

which he has not received answers. He was asked by a district administrator if Sodexho would extend their contract 

30, possibly 60, but not more than 90 days. His answer is that for 12 years Sodexho has been here for the district 

and will continue to do so.

Barb Ladewski read a prepared statement (Attachment C). 

Bob Thorson agreed with Ms. Ladewski about focusing on the high school situation and what was learned from the 

election. He considers the major problem to be overpopulation as distinguished from overcrowding. The Citizens for 

Better Schools will continue its work. A number of citizens want another high school, others want to explore grade 

reconfiguration and they should be a part of the dialogue. We have learned about Smaller Learning Communities 

and that multiplex or podded high schools have a record of success with implementing Smaller Learning 

Communities. It is incumbent upon the Board to develop a philosophy of what fits their view of education and what 

programs are that view and which do not. This will assist in any budgeting decisions. 

Carol Hutchison, Coordinator of Media Specialists, along with representatives of the Media Specialists, spoke about 

the Information Literacy National Standards and informed Board members that information was sent to them with the 

materials for this meeting. 

Joe Gelinas spoke about the election and that we still need a new high school. Project Education is an example of 

how the system has failed some students. We need a program and plan from the Board and administration to fund a 

new high school without cutting from other schools. 

REPORTS 

Allan Loeb, AAEA, read a prepared statement (Attachment D) 

AAAA - No report 

PTOC - No report 

Special Education PAC -No report 

Student Advisory School Board - No report 


Bylaws/Policies 

Trustee Shifrin had no report but will prepare a final summary for the next meeting. 

Curriculum 

Trustee Shifrin reported that she and Trustee Rasmussen met on May 2gth with Dr. Fornero to review the textbook 

adoption information. 

Facilities 

Trustee Browning reported that a meeting is scheduled on June 26th to review the Sinking Fund Plan. 

Finance 

Trustee Rasmussen reported that the Finance Committee's Wrap-up and Next Steps report is on the agenda later in 

the meeting for Board action. 

Governance 

Trustee Griswold reported that the committee has two ongoing projects: new Board member orientation and planning 

for the roles and responsibilities Study Session tentatively scheduled for July. 

Personnel 

Trustee Rorke reported that the committee met on June 11 and received an update regarding the wage classification 

survey of class 03, directors conducted by Hiring Solutions. A survey of Class Og's, crew chiefs and executive 

secretaries, will be conducted next year. The committee discussed the tenure review process and how it might be 

improved. Discussion ensued regarding bringing in speakers to meet with the Board to talk about upcoming 

negotiations. 

Superintendent's Evaluation 

Vice President Cross stated that a report is planned for June 19.

SUPPLEMENTAL 

State of the Special Education AAPAC (Ann Arbor Parent Advisory Committee) 

Dr. Fornero introduced Deb Mexicotte, Chair of the Special Education AAPAC and the representative from Pittsfield. 

Ms. Mexicotte presented the second semi-annual report to the Board of Education summarizing the PAC's first full 

year of operation. She expressed appreciation to the Board, the PTOC, central and building administration and staff 

members for supporting this collaboration with parents of children with special needs. She highlighted the initiatives 

and accomplishments of the past year, listed the ongoing efforts and challenges and outlined future challenges. 

Jennifer Hein, Director of Student Intervention and Support Services, joined Ms. Mexicotte to announce that Deb 

Mexicotte has been nominated by the AAPAC for a seat as a parent representative from Ann Arbor on Washtenaw 

County's Parent Advisory Committee. This nomination will be submitted for Board approval at a future meeting. 

BRIEFING 

02-074 HealthPlace 101 Contract Extension 

Dr. Fornero and Norma McCuiston requested that the Board approve the extension of the HealthPlace 101 contract 

from June 30, 2002 to August 31, 2002. Applications for grants have been submitted and the additional time is 

needed while awaiting the outcomes of the applications. The extent of the services to be provided during the next 

contract term is dependent on the outcomes of the requests. 

President Conway thought that August 31, might not be a long enough time to hear from grant providers. Ms. 

McCuiston will check with the health care agencies to determine how long they would be comfortable with extending 

the contract. 

02-075 Textbook Adootion 

Dr. Fornero requested Board approval for textbook adoptions for the 200212003 school year in the amount of 

$822,453.09. Books and materials are requested for all levels (elementary, middle and high schools) as well as for 

most subject area disciplines. In addition, secondary level English as a Second Language (ESL) textbooks will be 

purchased for the first time. Funding for textbooks will come from the Curriculum Budget. 

He also recommended approval for the purchase of books for each elementary school and the pre-school, in the 

amount of $62,968.62, from the Elementary Literacy Budget, to enhance each school's Literacy collection. 

Trustee Gatien asked about the hardware purchases on this order. Dr. Fornero reminded Board members that 

hardware used to come from a Capital Needs fund for instruction, but that line item has been eliminated so that the 

instructional materials order, from the curriculum budget, reflects these components as well. 

Trustee Browning commented that the Humanities course is still focused on Western culture. 

Vice-president Cross asked about Science books for Pioneer and middle school Connected Math support. Dr. 

Fornero answered that the order includes Science books for Pioneer and that two Connected Math parent 

handbooks, one for sixthlseventh grade and one for eighth grade algebra are on the order as well. 

Resolution for Millaues 

Ms. Lapp presented information about the tax levy and the debt service resolutions. The millage resolutions require 

Board approval in order to levy the millage upon the City of Ann Arbor and the respective townships. The hold 

harmless millage (levied on homestead property) is calculated to be 6.58 mills which is a reduction from the prior 

year, due to the increase in the school district taxable base. The non-homestead millage is 17.9730 due to the 

Headlee rollback factor. The impact of this rollback to the district is a loss of total foundation revenue of 

approximately $69,000. Ms. Lapp explained that the Headlee rollback is based on the inflation rate and we have no 

control over it. We can put a millage request on a future ballot to restore the 18 mills on non-homestead property. 

She distributed the final resolutions for the General Fund, Capital Needs, and Debt Service (Attachment E). These 

resolutions include the final calculations to comply with the Truth in Budgeting Act. She also presented a Resolution 

for the Sinking Fund Millage which passed on June 10, 2002. This resolution, along with the three-year project plan, 

will be added to the 200212003 budget plan prior to its approval. 

02-076 Software Uoarades 

Ms. L ~DD requested Board aooroval for the purchase of FileMaker Pro 5.5 Software Uoarade. This database is used 

for field trip billing, K-5 assessment, work orders, musical instrument inventory, ESL, elementary computer lab 

assessment computer inventory and repair, and audio visual inventory and repair. The current version was 

purchased in 1999. The total cost for the Education Volume Licensing Agreement Program is $70,500. This 

unlimited license will provide support and all upgrades until December of 2004.

02-077 Environmental Contract Awards (AsbestodLead Abatement. Pest Management, Environmental Consultant 

Services, Lab TestinQ) 

Ms. Lapp requested Board approval for the following environmental contract awards for the term of September 1, 

2002 through August 31,2003: 

Asbestos and Lead Abatement to Asbestos Abatement, Inc. of Lansing ; 

Environmental Consultant Services: 

Indoor air quality to Nova Environmental, Inc. of Ann Arbor; 

Asbestos and lead abatement projects to EKS Environmental Consultants & General Contracting, L.L.C., of 

Southgate; 

Underground storage tanks to Environmental Testing and Consulting, Inc. of Romulus; 

Environmental site assessments to Environmental Testing and Consulting, Inc. of Romulus; 

Laboratory testing services to various bidders depending on the analytical function needed (see BOE Agenda of 

611 2102, pp 55-56); 

Pest management services to Insectech, Inc. of Ypsilanti. 

02-078 Cell Tower Contracts 

Ms. Lapp requested Board approval to award two leases for cellular phone antennas, one to Nextel West 

Corporation and the other to Verizon Wireless. These leases would allow the companies to locate radio antennas on 

Huron High School's existing cell tower. By granting these leases, the district is expected to generate $50,000 

annually. In addition, the site will receive a one-time amount of $20,000 from each company for building 

improvements. Approval of these contracts would bring the annual revenue from cell tower leases to over $280,000 

per year. 

02-079 Food Services Contract 

Ms. Lapp requested Board approval to award a contract for the management of food service operations for the 

200212003 school year to Chartwells School Dining Services. This contract would be eligible for renewal for four 

additional years per Board approval for each year. In accordance with state law and Michigan Department of 

Education (MDE) regulations, the district was required to re-bid the management of food service operations or return 

to self-operation for the 2002103 school year. The district utilized the USDA and MDE framework, developed a 

Request For Proposal (RFP) which was submitted for bids on February 20,2002. A committee consisting of two 

building principals, one representative from food service, the WISD, and PTOC, along with the Directors of 

Purchasing and Auxiliary Services reviewed the proposals and conducted site visits. Their recommendation was 

reviewed by both the Board's Finance and Contract Review Committees. 

Vice President Cross stated that Board members have received numerous communications regarding the selection 

process. She asked Board members who were part of the Finance Committee to elaborate on the process. 

Trustee Rorke stated that the bid has two parts, 51 % was based on cost, 49% was based on other, subjective 

variables. Each factor is weighted, therefore the bidder with the lowest cost, but with higher ratings in other factors 

could have a higher overall score. 

Trustee Rasmussen concurred that the recommendation was based on total points. 

Trustee Han-Markey stated that the district is under a legal obligation to go through this bidding process and has 

used this process twice before. The Finance and Contract Review committees spent a considerable amount of time 

discussing this matter. We cannot go against the ratings because the outcome is not what was expected. We cannot 

just reject the administrative recommendation and pick one of the other bidders. We would have to reject all the 

bidders in this round and re-bid with a different RFP. She outlined the process that the Board committees used to 

determine the soundness of the process and found everything to be in order. 

Trustee Rorke noted that to change the RFP would entail changing the request from just management services to full 

service. We would then have to request that the employees retain their same level of compensation. That would be 

a different RFP. 

President Conway clarified that the reason we have to abide by USDA and MDE regulations is that this is federal 

money. 

Ms. Lapp explained that Chartwells has provided assurance that there would be no increase in the district's bottom 

line cost. They will also provide a first year guarantee that they will reimburse us up to half of their administrative fees 

if the department shows a deficit.

Trustee Shifrin expressed concern that not enough information was brought to the full Board. She knows that it did 

go to the committees, but would like more substantive information. She asked what services is the district 

purchasing. Ms. Lapp stated that this is for management services only, there will be three managers, the employees 

will still be employed by Ann Arbor Public Schools. Trustee Shifrin asked what is the cost or value of the contract. 

Ed Light answered that the value is based on the total package. The numbers given are estimates based on what 

they believe. This is unique to food service bids. There is a formula used and is consistent with all bidders. Trustee 

Shifrin asked for copies of the proposals and if any students sampled the food. Ms. Lapp answered that she would 

provide the proposal and that no students sampled the food. 

Vice President Cross asked for something in writing clearly outlining what the options are and what ramifications 

would result from rejecting the recommendation. 

Ms. Lapp cautioned the Board that the bidding process is lengthy and the current contract ends on June 30, 2002. 

This might impact the start of school. The MDE allows up to 90 days for a contract extension. 

Trustee Rasmussen asked if we reject all bids and re-bid using different weighting for the categories, would that pass 

as a different enough RFP? Ed Light stated that the MDE recommends 53% as the highest weight for the financial 

component. The subjective criteria can be weighted differently. 

Ms. Lapp stated that we have confirmation from MDE and legal counsel that the process was sound in its format and 

application. The committee was a representative group and expended much time and energy in multiple site visits 

and deliberation to reach a fair and objective decision. 

President Conway summarized the Board requests: 

1. More information is needed about the proposals, something with more substance. 

2. A written outline of options and ramifications if the recommendation were rejected. 

3. What is the timeline for re-bidding and what are any ramifications? 

She also asked that Trustee Rorke's suggestion that they approve the one year management services contract then 

re-bid the following year for a full service contract, be a part of what comes back from administration. 

General A~~ro~riations Act 2002/2003 Budaet - Second Briefinq 

Deputy Superintendents Ormeela Lapp and George Fornero addressed the budget reduction plan. Ms. Lapp stated 

that there has been concern that the $250,000 proposed reduction in legal services, from $400,000 budgeted this 

year to $150,000 next year, is unrealistic. In response, the Superintendent and the Deputies propose removing this 

reduction and leaving the line item at $400,000 for the corning year. 

Dr. Ray-Taylor stated that although the targeted reduction would be removed from the book, her administration would 

still try to achieve that target. If the reduction were left on the books and was not able to be realized, quarterly 

adjustments would have to be made. If the reduction were removed, adjustments would not have to be made 

quarterly. 

President Conway expressed concern that if the reduction were not on the books it might not be an area of focus. 

Trustee Shifrin noted that if we remove the legal services reduction, the $250,000 would have to be reduced 

somewhere else. Where would that reduction be? 

Ms. Lapp answered that there is a surplus projected for next year and the surplus could be reduced by that amount. 

Trustee Rasmussen pointed out that the surplus is due to the state coming through on its promise to give an 

additional $200 per student this year. 

Ms. Lapp agreed and pointed out that the district has been lowering its expenditures over the past few years as well. 

Dr. Fornero reminded the Board that we have to cut 10 million dollars over the next three years and if we can go into 

the next year with a surplus that will reduce the amount we have to cut. We have been successful in keeping 

expenses less than revenue, but the more we keep that balance the less we will have to reduce in future years. 

Trustee Browning asked if expenses are less than revenue, why are we still cutting? 

Ms. Lapp answered that these numbers are projections as to what will be needed. A budget has to have flexibility to 

cover emergencies. We have also been fortunate to have received one-time revenue.

Trustee Griswold asked if we are cutting too much from Transportation at the risk of student safety. She asked for a 

report in 30 days assuring the Board that the buses are being maintained as they should. She also stated that our 

schools have sustained extremely painful cuts this year and next. If legal services go higher than the budgeted 

amount then the overage should come from administration not from the schools. 

Trustee Rorke suggested that instead of just looking at expenditures we try to bring in more revenue by accepting out 

of district elementary and middle school students. 

Trustee Browning asked if there is a way for students who want to take more than 7 classes to do so by paying 

tuition. Dr. Fornero will investigate this. 

Trustee Han-Markey asked if the administration is prepared to present another item for reduction if the legal services 

item is removed. 

Ms. Lapp suggested that the reduction for legal services stay and be monitored monthly. Adjustments can be made 

quarterly if needed. 

Trustee Cross asked if there is a way to determine legal costs incurred by the Board for second opinions. She would 

like to have that information. 

Ms. Lapp stated that this information is available. 

Trustee Gatien stated that he would also like the legal fees incurred by administration included. 

INFORMATION 

Sodexho Report on Facilities Assessment 

Ms. Lapp presented an update on the consultant agreement entered into with Sodexho School Services on February 

4, 2002, to conduct a survey focusing on the financial and operational performance of custodial, maintenance and 

grounds functions. Trustees received a Facilities Assessment Report as an information item. No discussion. 


8 Third Quarter Financial Report 

Trustee Rorke, supported bv Vice President Cross, moved to approve the Third Quarter Financial Report as 

presented. On roll call vote, the motion carried 9-0. 

Student Rights & Responsibilities Handbook Revisions 

Trustee Rorke, supported bv Vice President Cross, moved to approve the Student Riqhts & Responsibilities 

Handbook Revisions as presented. On roll call vote, the motion carried 9-0. 

8 02-077 Pioneer High School Athletic Lockers 

Trustee Rorke, supported bv Vice President Cross, moved to approve the Pioneer Hiuh School Athletic Lockers 

as presented . On roll call vote, the motion carried 9-0. 

Minutes of the 5/15/02 Study Session 

Trustee Rorke, supported bv Vice President Cross, moved to approve the Minutes of the 5/15/02 Studv Session. 

On roll call vote, the motion carried 9-0. 

Minutes of the 5/22/02 Regular Meeting 

Trustee Rasmussen, suu~orted bv Trustee Rorke, moved to approve the Minutes of the 5/22/02 Reaular Meeting 

as amended. On voice vote, the motion carried 9-0. 

Minutes of the 5/15/02 Executive Session 

Trustee Rorke, supported bv Vice President Cross, moved to approve the Minutes of the 5/15/02 Executive 

Session as presented. On roll call vote, the motion carried 9-0. 


Professional Recommendations 

Trustee Rorke, su~uorted bv Trustee Shifrin, moved to accept the Professional Recommendations as presented. 

On voice vote the motion carried 9-0.

ACTION -BOARD ITEMS 

Motion to approve the 01/02 Board of Education Finance Committee Wrap-up and Next Steps 

Motion #I 

Whereas, The Ann Arbor Board of Education believes "...It is imperative to expand on the benchmark work done 

by the steering committee for the budget ... creating metrics to compare our operations to those of other 

districts ... Total compensation will be the standard by which we measure personnel expenditures; salary is one 

part of total compensation." (Finance Committee's Vision Statement adopted October 24, 2001); 

therefore, 

?Resolved, the Ann Arbor Board of Education directs the Superintendent and the administrative team to 

coordinate budget-benchmarking efforts by establishing a request for proposal to outsource this report. 

Resolved, That The Ann Arbor Board of Education expects this budget-benchmarking report no later than a 

December, 2002 Board of Education meeting. 

Trustee Han-Markev, sunnorted bv Trustee Gatien, moved to aonrove the above Motion #I as presented. On 

roll call vote the motion carried 8-1. Aves: Trustees Brownina, Conwav, Cross. Gatien, Griswold. Han-Markev. 

Rorke, Shifrin. Navs: Trustee Rasmussen. 

Motion #2 

Whereas, The Ann Arbor Board of Education" ...g rants and encourages maximum use of its school grounds, 

schools, and building facilities. Use shall be as community or recreation centers for the entertainment and 

education of organizations and residents of the greater community ..." policy 3515 (Business and Non- 

instructional Operations Use of School Facilities Community Use of School Facilities). 

Whereas, The Ann Arbor Board of Education has a Recreation Advisory Commission for Community Education 

who's responsibility includes "...assist in the continual interpretation of the program to the citizens of the Ann 

Arbor School District and in the communication of their needs and desires ..." policy 6219 (Recreation Advisory 

Commission); therefore, 

Resolved, That The Ann Arbor Board of Education directs the Superintendent, the administrative team working 

with the Recreation Advisory Commission and other interested citizens to develop a plan of operations exploring -^the 

concept of modeling and funding the operation of non-K-12 services of Community Recreation and Education 

similar to the Ann Arbor District Library System, a former Ann Arbor Public School entity; 

Resolved, That the Ann Arbor Board of Education expects a preliminary report on this plan of operation at a 

September, 2002 Board of Education meeting. 

Trustee Browning stated that the correct name of the committee is "Recreation Advisory Commission." 

Vice President Cross asked if the timeline, September, is reasonable and that the Board should make clear what 

it expects from such a report. 

Dr. Ray-Taylor thought that work could begin during the summer and a draft or outline could be ready by 

September. 

Trustee Browning stated that the Recreation Advisory Commission also includes representatives from the City 

and we may be pushing boundaries to try to do something during the summer. 

Trustee Rasmussen offered a friendly amendment that the correct name "Recreation Advisory Commission" be 

inserted in place of Citizens Recreation Advisory Committee or its variation and that the word "preliminary" be 

inserted into the last sentence before the word "report." (Each change appears in the above motion in italics.) 

Trustees Han-Markev and Gatien accented the friendly amendment. 

Trustee Han-Markev, S U D D O ~ ~ ~ ~ 

bv Trustee Gatien, moved to aonrove the above Motion #2 as amended. On roll 

call vote the motion carried 6-3, Aves: Trustees Conwav, Cross. Gatien, Griswold, Han-Markev. Rorke. Navs: 

Trustees Brownina, Rasmussen and Shifrin.

Motion #3 

Whereas, The Ann Arbor Board of Education "...expects a high standard of maintenance of school buildings, 

grounds, and equipment ...I policy 3510 (Maintenance and Operations-Purpose) 

Whereas, That The Ann Arbor Board of Education believes "...outsourcing services will be explored as a way to 

provide increased service while decreasing expenditures," (Finance Committee's Vision Statement adopted 

October 24, 2001); therefore, 

Resolved, That The Ann Arbor Board of Education directs the Superintendent and the administrative team 

working with union leadership to develop alternative custodial and maintenance plans of operations. 

Resolved, That The Ann Arbor Board of Education expects a report on this plan of operation no later than a 

November, 2002 Board of Education meeting. 

Trustee Han-Markev, supported bv Trustee Griswold, moved to approve the above Motion #3 as presented. On 

roll call vote the motion carried 5-4, Ayes: Trustees Conwav, Gatien, Griswold, Han-Markev. Rorke. Navs: 

Trustees Brownina, Cross. Rasmussen, and Shifrin. 


Dr. Ray-Taylor congratulated Vice President Cross and Trustee Kathy Griswold on their re-election and welcomed 

and congratulated Trustee-elect Glenn Nelson. She was glad to see that there was so much interest in the School 

Board as evidenced by the number of candidates. 

Graduation ceremonies for Community, Huron and Pioneer took place last week. Stone School's graduation is June 

13~~. She congratulated the over 1200 graduating seniors and their families along with all the staff members who 

contributed to this event. 

She thanked the members of the Citizens Millage Committee for all their hard work for the Ballot Proposal. 

The Facilities 2002 Website will be kept going and updated periodically as to the status of Sinking Fund Projects. 

We will be conducting a post-election survey for direct feedback on the issues. The instrument is being developed 

and she hopes to share it by next week. 

She reported that a phenomenal event occurred on June 7. 1300 eighth grade students attended a Civil War 

Encampment. The day was a wonderful success. There were demonstrations, costumes and characters re-created 

from that time. She thanked Linda Prieskorn for organizing the event and the Transportation and Food Service 

Departments for their support. 

She wished all the staff members leaving for the summer a safe and restful vacation. She thanked all staff members 

for all their work this school year. 

ITEMS FOR AGENDA PLANNING - 7/1/02, 5:30 PM 

Trustee Griswold requested that the Citizens for Better Schools be put on the agenda for a meeting in July for a 

discussion regarding high schools. 


Trustee Griswold would like a brief update on the counseling services. Are there any plans for improvement this fall? 

Is there anything that they would like to do if there were resources? She was also disturbed to see that 17% of first 

grade classrooms and 13% of second grade classrooms are above the target range and would like to see those 

numbers lowered to zero. She would like a City/Schools meeting scheduled. The Northside fence has been broken 

for over a year and she would like it to be fixed. 

Vice President Cross expressed appreciation to the Citizen's Millage Committee for all their work in support of the 

Bond. 

X

Vice President Cross expressed appreciation to the Citizen's Millage Committee for all their work in support of the 

Bond. 

Trustee Browning reported that he enjoyed the Civil War Encampment very much. 

Trustee Rasmussen also enjoyed the Civil War event as well as the All Seniors All Night party at Pioneer after 

graduation. 

ADJOURNMENT 

President Conway adjourned the meeting at 11:35 PM, June 12, 2002. 

~ o ~ n n 

Emmendorfer, Acting secretary^' 


I 


BOARD OF EDUCA JION - May 22,2002 MINUTES 



CALL TO ORDER 

President Conway called the meeting to order at 7:30 p.m. 


Trustee Han-Markey led the pledge of allegiance. 

ROLL CALL 

Present - Trustees Browning, Conway, Cross, Gatien, Griswold, Han-Markey, Rasmussen, Rorke, and Shifrin 



Present from administration - Sharon Baskerville, LeeAnn Dickinson-Kelley, Garry Doolittle, Dr. George Fornero, 

Orma Lapp (Treasurer), and Karen Mimikos (Acting Secretary) 


Ron Jaworowski, Geography Teacher, Slauson 

Nomination submitted by Peggy Leonard and announced by President Conway. 

Janet Kahan, Science Consultant, Balas I1 

Nomination submitted by Sandy Kreger and announced by Trustee Browning. 

Brit Satchwell, Teacher, Forsythe 

Nomination submitted by Parent of a 6th Grade Student at Forsythe and announced by Trustee Cross. 

Kathleen Thompson, Clerk, Balas I1 

Nomination submitted by Linda Prieskorn and announced by PTOC Representative, Ben Dahlmann. 


Maria Holter thanked Marion Hoey for his support, efforts and services in helping her child, Tail Holter. 

Mary Hurst read a prepared statement (Attachment A) regarding the Food Service contract. 

Anita Hargrove read a prepared statement (Attachment B) regarding the Food Service contract. 

Fred McCuiston read a prepared statement (Attachment C) in support of extending the Superintendent's contract. 

Glen Nelson read a prepared statement (Attachment D) in support of extending the Superintendent's contract, 

Dr. Beverly Geltner read a prepared statement (Attachment E) regarding the Board's readiness to proceed with the 

enlargement of both high schools. 

Richard Altschuler read a prepared statement (Attachment F) regarding the Haisley POHI classroom. 

Judith New spoke in support of extending the Superintendent's contract. 

Edna Gray read a prepared statement (Attachment G) in support of extending the Superintendent's contract. 

Doug Mark reviewed an Independent Summary Report (Attachment H) on substance abuse and the Safe Schools 

Task Force. 

Brad Spencer read a prepared statement (Attachment I) on the Safe Schools Task Force.

Judy Conger read a prepared statement (Attachment J) in support of the Superintendent. 

Brad Orr spoke in support of the Superintendent and told the Board that he doesn't understand why the 4 out of 9 

Trustees gave the Superintendent "Below Expectations" or "Unsatisfactory" remarks in the areas of Financial 

Management and Personnel Management despite the fact that the District is in a remarkably healthier position than it 

was four years ago. He also asked how 3 out of 9 Trustees can mark the Superintendent "Below Expectations" or 

"Unsatisfactory" in the area of Educational Leadership with all the achievements Dr. Ray-Taylor has accomplished. 

He stated that the Board must reveal to the public how they arrived at their decisions. 

Anthony Barker spoke in support of the Superintendent. 

Bob Thorson spoke regarding opposition of the bond. 

REPORTS 

Bradford Mellor, AAAA, read a prepared statement (Attachment K) in support of extending the Superintendent's 

contract. 

Allan Loeb, AAEA, read a prepared statement (Attachment L) in support of the Superintendent. 

Ben Dahlmann, PTOC - no report, 

Deb Mexicotte, Special Education PAC, stated that the PAC as a body would not exist in this district if Dr. Ray-Taylor 

had not taken the initiative to work with Special Ed parents in this district. 

Tom Jensen, Student Advisory School Board read a prepared statement (Attachment M), mirroring the AAAA, AAEA 

and PAC position in support of the Superintendent and the renewal of her contract. He encouraged the community to 

vote yes on the bond and the sinking fund and stated that administrators, counselors, secretaries and teachers really 

care about students in the district. Tom said he is glad to have been a part of Ann Arbor Public Schools for the last 

13 years. 

David Boehnke, Youth Senate, corroborates with Trustee Griswold and would like a diverse cross section of the 

Youth Senate to have a voice with regard to the ongoing and new initiatives listed in the Board's planning document. 

SUPPLEMENTAL 

None 



Trustee Shifrin reported that the committee met yesterday. Some work remains in progress and will be placed on 

agenda for the next meeting. 

Curriculum 

Trustee Shifrin reported that the Committee will meet on May 2gth at 9:15 to review textbook purchases for next year. 

Facjljtjes 

Trustee Browning reported that the Facilities Committee has not met. 

Finance 

Trustee Rasmussen reported that Mr. Howard Moskowitz briefed the Committee on software and upgrades. Dr. 

Fornero briefed the Committee on the consultant contracts found in this week's packet. The Committee heard the 

report and viewed a slide show of the road trip to Oak Park School District taken by Trustee Browning, Mr. Phil 

McConnell and Mr. Richmond, where Sodexho is managing the maintenance and custodial services. Ms. Lapp's 

office will work on a recommendation and prototype on how to proceed in that area. The Sodexho report will be 

included in next week's packet. Ms. Sarah Aeschbach will continue the exercise of decoupling Rec and Ed 1 

Community Services from K-12 Services. 

Governance 

Trustee Griswold reported that the Governance Committee met and discussed the planning motion before the Board 

tonight. The Committee agreed to prepare two options for the instructional area. The Committee also discussed the 

need to have realistic expectations and to balance resources for new and ongoing initiatives. For example; the

Committee needs to devote adequate resources to the implementation, evaluation, and improvement of existing 

initiatives when considering available resources for new initiatives. 

The Governance Committee hosted a session for Board members to review the precinct changes approved by the 

City Council for the August primary election. The Committee did a very detailed analysis of all of the changes and is 

confident that the recommendation in the Board packet from Terri Williams is complete and accurate. Trustee 

Griswold thanked Terri and Interim City Clerk, Yvonne Carl, for their participation in the session. 

Personnel 

Trustee Rorke reported that the Personnel committee met yesterday afternoon. Mr. Doolittle stated that the wage 

and salary classification survey would be completed the first week in June. This will be followed by the secretarial 

classification. The Committee reviewed retirements and open positions to need to be filled and reviewed material 

that will be worked on over the summer. 


Vice President Cross reported that the committee met once to discuss specific procedures for the evaluation of the 

Superintendent, which took place earlier this evening. She made a recommendation to move this item further up on 

the agenda. 


Katherine L. Chosid Settlement Agreement 

President Conway entertained a motion to add the Chosid case to the agenda for approval. Moved bv Trustee Rorke 

and seconded bv Trustee Brownina to approve the Katherine L. Chosid Settlement Agreement and Release as 

presented bv Counsel. On roll call vote, the motion carried 9-0. 


Trustee Cross stated that based on the average assessment of 80% completion of the Focus Objectives, the 

Superintendent will receive an incentive consistent with her contract. Trustee Griswold, Su~ported bv Trustee Rorke; 

moved to aoorove to the Su~erintendent's Evaluation as presented. On roll call vote. the motion carried 9-0. 

Extension of Superintendent's Contract 

Trustee Rasmussen stated that he was honored to make the motion to extend the Superintendent's contract and 

shared with the Board and community some topics to consider (Attachment N). Moved bv Trustee Rasmussen and 

seconded bv Trustee Shifrin to extend the Superintendent's current contract, which expires June 30, 2003, until June 

30, 2006. Annual base salary increases beainnina Julv 1, 2003 shall be the smaller of (1) the annual base salary 

increase vet to be neaotiated with the Ann Arbor Education Association, and (2) 1.5%. Trustee Rorke made a motion 

to table the extension of the Superintendent's contract. Vice President Cross stated that she felt this item should be 

discussed openly and move forward tonight. Trustee Browning requested a voice vote for the motion. Moved by 

Trustee Rorke and seconded bv Trustee Gatien to table the Extension of the Su~erintendent's Contract. On roll call 

vote, the motion failed 6-3. Aves: Trustees Han-Markev, Gatien and Rorke. Navs: Trustees Brownina, Conwav, 

Cross, Griswold, Rasmussen and Shifrin. 

Discussion followed and Trustees Han-Markey, Gatien, Shifrin, Griswold, and Rorke revealed their marks on the 

evaluation. 

Trustee Han-Markey stated that as the current motion lay on the table, she cannot vote yes, 

Trustee Gatien gave his marks on the review and were for the most part unsatisfactory. 

Trustee Shifrin stated that she has had many opportunities to work with staff, students, and administration and is sad 

to say so few Trustees take that opportunity and so few visit buildings. Trustee Shifrin gave her ratings of the 

Superintendent, which were all positive. She feels the Board needs to sort out the roles and responsibilities of the 

Board and Superintendent. Trustee Shifrin's ratings go from "Meets Expectations" to "Exemplary." She is proud to 

have worked with the Superintendent and is pleased this motion is on the table. 

Trustee Browning stated that he has been in the Ann Arbor district since the fall of 1959. He stated that this is the 

strongest Superintendent the District has had since Proposal A and it ill behooves any of us to find fault. He 

cautioned the Board that if you haven't worked in someone else's shoes, be careful with the way you make 

judgements. Trustee Browning strongly urged the Board to keep what it has. 

Trustee Griswold stated that she has worked very successfully with Dr. Ray-Taylor, that there have been a number of 

accomplishments this year and that her evaluation was higher than average. However, with an outstanding legal

issue she feels the District cannot move forward with any action until the Board resolves the personnel issue. She 

does not want the Board to bend to public pressure. 

Vice President Cross stated that she is not aware of a legal issue and would like to know what the pending issue is. 

She also takes issue with the fact that "Board members should not bend to pressure," as it is the duty of the Board to 

listen to input and solicit input from the community. She resents the notion that people coming forward to express 

their support of the Superintendent is viewed now as pressure. Vice President Cross evaluated the Superintendent 

with all "Meets Expectations" or "Exceeds Expectations." She also stated that the evaluation has been completed 

despite a lack of clear direction and leadership from the Board, who could not reach consensus all year long. 

Trustee Griswold apologized for offending anyone with her statement about Trustees "bending to public pressure." 

w^/- cw&r'di& b/lafa 

President Conway stated that there is an agreement among Board members that says "no surprises" and that 

Trustee Rasmussen's preamble was a surprise. She has tried very hard to be objective and fair and thinks she has 

done that. She also believes that there are times when somebody who is a leader must get in front of and bring 

people along and other times when you have to put aside your own concerns and listen to the front line and feels she 

has done that. President Conway is troubled that the consensus from the evaluation in her mind, does not warrant a 

three-year extension based on the issues that are out there. 

Trustee Rasmussen asked if there is a lawsuit that has been filed against the district that he's not aware of? 

Trustee Griswold stated that she doesn't think so. 

Trustee Rorke reviewed his evaluation. He stated that he understands the different perspectives from where 

Trustees sit and that one is no more right than the other. Trustee Rorke rated the Superintendent as "Meets 

Expectations" and "Below Expectations" and does not support a contract renewal for three years. 

Vice President Cross asked if the Board cannot support three years, what can it support? 

Trustee Rasmussen asked that if the motion fails, will you bring forward a motion for a shorter contract? 

Trustee Rorke responded "not tonight." 

Vice President Cross made a friendly amendment to the motion, which would be a 2 year extension of the 

Superintendent's contract. Trustees Rasmussen and Shifrin accepted the friendly amendment. Trustee Rasmussen 

requested a written vote. Moved bv Trustee Rasmussen and sumorted bv Trustee Shifrin, to extend the 

Arbor Education Association, and (2) 1.5%. On written vote, the motion failed 5-4. Aves: Trustees Brownina, Cross. 

Rasmussen, Shifrin. Navs: Trustees Han-Markev, Rorke, Gatien, Conwav, Griswold. 

A third motion followed: Moved bv Trustee Brownina and S U D D O ~ bv ~ Trustee ~ ~ Shifrin, to extend the 

Superintendent's current contract, which expires June 30, 2003, until June 30, 2004. Annual base salary increases 

beainninq July 1, 2003 shall be the smaller of (1) the annual base salary increase vet to be neaotiated with the Ann 

Arbor Education Association, and (2) 1.5%. On written vote, the motion carried 6-3. Aves: Trustees Brownina, 

Conway, Cross, Griswold, Rasmussen, Shifrin. Nays: Trustees Han-Markev, Rorke, Gatien. 

Discussion followed. Trustee Browning addressed Trustee Han-Markey's and Trustee Griswold's concerns 

reminding them that these are only potential legal issues and that there may always be potential legal issues. 

Delaying, in his opinion, is a flat out political ploy to get other members of the Board to make a much more acceptable 

majority and feels that certain Board members are not playing square. 

Trustee Gatien stated that what he's experienced does not warrant a contract renewal of any duration. He has no 

problem facing it directly and will not vote to renew. 


Proposed Precinct Boundary Chances for 2003 

Teri Williams answered questions regarding boundary changes as a result of the 2000 City of Ann Arbor census that 

modified boundaries and decreased the total number of City precincts. President Conway asked for a point of 

clarification as to when the changes will come into affect. Teri Williams clarified that this will not take place until after 

the June 10 election.

Board Planninq 

Trustee Griswold gave an overview of the ongoing BOE planning process, which includes: 

Review the purpose of this year's planning process 

Review the purpose of the May 22nd meeting 

Debrief various planning committee meetings 

Provide administration with an opportunity to react to reprioritizing discussions 

Propose a new suggested motion for action on May 22 

Review the proposed timeline for the next few months 

Trustee Griswold acknowledged Pete Yribar and Sheila Babnis for all their behind the scenes work on this project. 

Trustee Griswold also explained that the packet has a motion with 2 alternatives. President Conway entertained a 

discussion about these options and asked which of these two options would we like to have for the motion. 

Discussion followed and Trustees agreed to amend to option B. 

02-074 Achievement Focus Contract / Professional Development Contract 

Dr. Fornero presented two contracts requiring Board of Education approval tonight. The first contract is for 

consultation services from Dr. Ron Ferguson of Harvard University in the amount of $15,000 plus expenses. The 

WISD has agreed to cover the $15,000 and will transfer the funds to us in September. Dr. Ferguson will be working 

with the District on the Tripod Project. This project, through the Minority Student Achievement Network, will enable 

Ann Arbor to focus on developing specific classroom strategies to improve the achievement of all students, 

particularly those students who are underachieving. 

02-075 Business Ed Com~uter Lab Contract (Perkins Grant) 

Dr. Fornero presented the second contract that provides 26 Gateway computers at a cost of $27,716 for the MOUS 

Certification Program at Pioneer. This purchase will be funded through the Federal Perkins Grant and not from 

general funds. 

There was no discussion. 

Student Rights & Responsibilities Handbook 

Dr. Fornero presented the revisions to the Student Rights and Responsibilities Handbook. Discussion followed. 

President Conway asked if the Board approves the Student Rights and Responsibilities Handbook. Trustee Shifrin 

seems to recall that the Board does approve it when the book is complete and comes to them in book form. Trustee 

Rasmussen suggested that Trustee Shifrin check this for accuracy. Trustee Shifrin agreed to check the policy. Dr. 

Fornero's recollection is that the handbook is approved once a year. President Conway would like to be assured that 

a checks and balances system has been done on the handbook. Dr. Fornero stated that the system includes legal 

advice and input from the PTO Council, EAC, and Administration. President Conway stated that this item will be back 

on the table in the June meeting unless Dr. Fornero finds we don't need to do that. 

BRIEFING 

3rd Quarter Financial Report 

Orma Lapp presented a recommendation from Donna Welch requesting Board approval and adoption of the following 

resolutions: Amendments to the General Appropriations Act and for the General Fund. Also included is the resolution 

for the approval of the Third Quarter Disbursements. Discussion followed. 

General A~~ro~riations Act 2002/2003 BudaeVFirst Briefinq 

Orma Lapp gave a brief Power Point presentation (Attachment 0) and presented a draft of the 2002103 Proposed 

Budget for the Ann Arbor Public Schools and for review by the Board of Education. The public hearing is scheduled 

for June 12, 2002 at 7:00 p.m. at the Ann Arbor District Library. Copies of the budget document will be placed in 

each school building, at the main public library and branches prior to the hearing. In addition, copies of the proposed 

budget will be available with the Secretary of the Board of Education at Balas I. 

Dr. Ray-Taylor thanked Donna Welch, Orma Lapp, the Finance Committee, Finance office staff, Instruction and 

Personnel. In many districts, this is the first time Board gets a chance to see the budget. Ms. Lapp also thanked the 

BOE Finance Committee, Citizen's Budget Committee PTOC, and the Administration for their continued involvement. 

She stated that Judy Solowczuk and Linda Doernte compiled information for the 108-page document that the Board 

had in front of them. She also thanked BOE Finance Committee, including Trustees Rasmussen, Rorke, Han-Markey 

and Browning for their leadership roles and for asking the tough questions. She looks forward to their continued 

involvement in the Finance Committee. 

Discussion followed and Dr. Ray-Taylor, Dr. Fornero, and Orma Lapp entertained questions.

President Conway stated that she would feel more comfortable approving the budget if there were more information. 

Dr. Fornero agreed to provide this information. 

02-077 Pioneer Athletic Lockers 

Orma Lapp presented a recommendation from Phil McConnell to award a contract to Steele Equipment Company in 

the amount of $1 7,080 and to Republic Storage Systems in the amount of $35,351. This project is part of the 2002 

the Three-Year Facilities Plan, which was approved by the Board of Education at its February 13, 2002 meeting. 

INFORMATION 



Trustee Rorke, supported by Trustee Brownina, moved to approve the minutes of the 5/8/02 reaular meetina as 

presented. On voice vote, the motion carried 9-0. 

Resolution for Public Hearing 2002/2003 Budget 

Trustee Rorke, Su~~orted bv Trustee Brownina, moved to approve the minutes of the Resolution for Hearina for 

the 2002/2003 Budaet. On voice vote. the motion carried 9-0. (Attachment P). 

02-069 Roofing Projects 

Trustee , supported bv Trustee , moved to approve the Roofina Proiects as presented. On voice vote, the 

motion carried 9-0. 

02-070 Paving Projects 

Trustee Rorke, supported bv Trustee Brownina, moved to approve the Pavina Proiects as presented. On voice 

vote, the motion carried 9-0. 

02-071 Tappan ADA Chairlift 

Trustee Rorke, S U D D O bv ~ ~ Trustee ~ ~ Brownina, moved to approve the Tappan ADA Chairlift as presented. On 

voice vote, the motion carried 9-0. 

02-072 Burns Park ADA Ramp 

Trustee Rorke, S U D D O bv ~ ~ Trustee ~ ~ Brownina, moved to approve the Burns Park ADA Ramp as presented. On 

voice vote. the motion carried 9-0. 

02-073 Pioneer Locker Room Renovations 

Trustee Rorke, supported bv Trustee Brownina, moved to apwrove the Pioneer Locker Room Renovations as 


Board Planning 

Trustee Rasmussen, Su~Dorted bv Trustee Brownina, moved to approve the Board Plannina Document as 

amended to include Option B. On voice vote. the motion carried 9-0. 

Proposed Precinct Boundary Changes for 2003 

Trustee Rorke, supported bv Trustee Brownina, moved to approve the Proposed Precinct Boundary Changes for 

2003 as presented. On voice vote, the motion carried 9-0. 

Business Ed Computer Lab (Perkins Grant) 

Trustee Rorke, supported bv Trustee Brownina, moved to approve the Business Ed Computer Lab Contract as 


Achievement Focus/Professional Development Contract 

Trustee Rorke, su~ported bv Trustee Browninq, moved to amrove the minutes of the 5/8/02 reaular meetina as 


Gift Offers 

Trustee Rorke, su~~orted bv Trustee Browninq, moved to approve the followina qift offers: DocLinx.Com, a 

monetary aift; Tatsuo Wakabavashi, monetary aift for Slauson ESL; Friends of Pioneer Choirs. Imac G4 

computer; Dr. Irwin G. Martin, a Getzen trumpet and case; Allen School Parent Council, wood and laminate 

chairs and tables; Chuck Haas, a freezer to Pittsfield School; Katherine Bemish, a 1984 Honda Prelude; John

and Leah Atwater, a Packard Bell Pentium 1 computer with Windows 95 monitor; Lu and Maw Chanev, two 

violins and cases and one bow: Maw Ca~riotti, an HP scanner. On voice vote, the motion carried 9-0. 


None 


Dr. Ray-Taylor reminded the Board that the final edition of the District Drummer will be out in the mail this week. 

Dr. Ray-Taylor reported that the Ann Arbor New had an informative series of articles on ballot proposals concluded 

today and that CTN cable Channel 18 will air the bond presentation videos. 

Dr. Ray-Taylor reported that the Secondary Achievement Summit was held this morning. She thanked the secondary 

principals and staff for their open and thoughtful engagement in assuring achievement for all. 

Dr. Ray-Taylor attended the Superball event and thanked volunteers including the planners and referees and for the 

community-wide involvement in the fund-raiser for the Ann Arbor Schools Foundation. 

Dr. Ray-Taylor reported that the Picnic Pops was a very successful and large event on the Pioneer campus. 

Dr. Ray-Taylor reported that Logan Elementary School hosted a 25-Year Anniversary celebration for former 

principals, teachers, parents and students. Former principals, Chip Weber, Bob Carr and Linda Warrington joined in 

the celebration. She also reported that Clague Middle School hosted its Career Day last Friday. She thanked the 

numerous parents who volunteered to share information about their careers. 

Dr. Ray-Taylor recognized the Delta Sigma Theta Sorority Solid Gold in Education: Celebrating 20 Years of 

Excellence" event on Saturday, May 18 . She also recognized the Women of Distinction event hosted by the Girls 

Scouts of the Huron Valley council on Wednesday, May ~ 2"~. Joetta Mial, a retired Huron High School Principal was 

selected as "A Woman of Distinction." 

ITEMS FOR AGENDA PLANNING - 6/4/02, 8:15 a.m. 

Trustee Griswold had four items for Agenda Planning: 

1. The Board needs to have an Executive Session to discuss and take action on the May 15 confidential 

packet. 

2. The Board must schedule a study session on achievement initiatives. 

3. The Academic Games team did well at Nationals. Trustee Griswold would like to discuss an opportunity to 

acknowledge them. 

4. Trustee Griswold would like to keep the study session on the agenda to discuss the roles and 

responsibilities of Trustees and Administration. 

President Conway would like to have further discussion on the Safe Schools Task Force, 


Trustee Browning congratulated the Superintendent on the bond presentations made to the public. He applauds her 

poise, presentation and affect. 

Trustee Browning does not want to be here in September and have another parent come to a Board meeting and say 

their Special Ed student didn't get to walk in graduation. 

Trustee Griswold thanked Dr. Lee for speaking and answering questions regarding Smaller Learning Communities on 

May 1 5th. 

Trustee Gatien reported that the students at Pattengill went to Science Olympiad in Macomb County. This was their 

first year participating. The team consisted of 3 , 4 , and 5 graders. These students were competing against 

students as old as 6' graders. In at least two of the events consisting of 80 teams, Pattengill took 1 8th place in their 

particular event and they did pretty well since they were up against some stiff competition. Trustee Gatien 

congratulated them and give them a big "good job from the Board table. 

President Conway announced that the Ann Arbor Board of Education was chosen as School Board of the Year by the 

Michigan Youth Arts Festival for the Board's support of the Arts and asked the Superintendent for a press release.

President Conway announced that she will be going to Home-Builders Banquet and will recognize our students at 

that event. 

Vice President Cross announced that the Picnic Pops and Superball events were wonderful. The Alpha Phi Alpha 

held a recognition luncheon for students who made significant improvement in their GPA. Vice President Cross 

announced that she is very pleased that the Board was able to renew the Superintendent's contract tonight. She 

hopes that we can recommit or commit for the first time to work together with the Superintendent to move the district 

forward. 

ADJOURNMENT 

President Conway adjourned the meeting at 11:32 p.m., May 22, 2002. 

fÛil 4. l2 twllft.'S 

Karen himikos for Deb Small, Secretary 



BOARD OF EDUCATION - May 8, 2002 MINUTES 


CALL TO ORDER 



Trustee Browning led the pledge of allegiance. 

\>-7 

- . 

DATE 

7 ---2 

4 

ROLL CALL 

Present - Trustees Browning, Conway, Cross, Gatien, Griswold, Han-Markey, Rasmussen, Rorke, and Shifrin. 



Present from administration - Sharon Baskerville, Garry Doolittle, Dr. George Fornero, Orma Lapp (Treasurer), 

and JoAnn Emmendorfer (Acting Secretary) 


Sandra Bromley, School Psychologist, Clague, Thurston and Logan 

Nomination submitted by Marg Pollock 

Tim Gruszczynski, Balas I, Crew Chief of Environmental & Utilities 

Nomination submitted by Clague Teachers 

Margaret McClamroch, Media Specialist, Abbot 

Nomination submitted by Monica Harrold 

Susan Stacy, Cafeteria Assistant, Mitchell 

Nomination submitted by the 2nd Grade Class of Ms. Babcock 


Pat Jenkins read a prepared statement (Attachment A). 

Isadore King read a prepared statement (Attachment B). 

Glynda Wilke read a prepared statement (Attachment C). 

REPORTS OF ASSOCIATIONS 

Bradford Mellor, AAAA, spoke about the initiatives underway and urged the Board to keep in mind the good work in 

progress. He acknowledged that there are many challenges facing our district: An informed and involved public that 

can be demanding; the loss of experience in the relatively recent turnover in senior administrative staff; a Board of 

Education with an average of less than two years of experience; a continuing mismatch between student population 

and building space across age levels and geographic locations; a dearth of data about graduation rates, 

demographics and the impact of district programs on student achievement; the prospect of flat revenue forcing the 

kinds of choices that Ann Arbor is unaccustomed to making which will likely result in competition between numerous 

special interest groups. He assured the Board and administration that the principals are committed to the programs 

underway and to the students they serve. He expressed appreciation to the Board and administration for their 

leadership and support. 

Ben Dahlmann, PTOC, no report 

Deb Mexicotte, Special Education PAC, read a prepared statement (Attachment D). 

David Boehnke, PHs, and Justin Wu, HHS, Student Advisory School Board, are interested in the Strategic Planning 

Process, particularly the category of "Value to Students" and volunteered to give input from the student perspective. 

They also distributed a newsletter from the Ann Arbor Youth Senate. (Attachment E). 

AAEA - no report



Trustee Shifrin reported that the committee met the previous day and reviewed revisions of policies pertaining to 

students as well as the draft of the administrative regulations to the recently approved Bullying Prevention Policy. 

She will meet with Dr. Fornero to review the committee's suggestions to the regulations. They are awaiting input from 

Trustee Griswold regarding revisions to the Bylaw "Committees." At the next meeting they will identify the remaining 

bylaws and policies that they will be able to bring to the full Board by the end of the Board year. 

Curriculum 

Trustee Shifrin reported that the Curriculum Committee had met on April 26 and prioritized the items that were 

identified under the instructional category in the planning process. The committee met with middle and high school 

counselors and secondary administrators. She thanked the staff members and Trustees who attended this meeting. 

It was a valuable opportunity to learn about the Comprehensive Guidance Program in our secondary schools as well 

as the challenges our counselors face. This dialogue fostered a better understanding of the role counselors play in 

our schools. She encouraged more of this type of exchange. She thanked Dr. Fornero and Ms. Baskerville for 

arranging this meeting. She also encouraged the public to attend the May 15 Board Study Session at the WISD 

where the topic will be Smaller Learning Communities. Dr. Valerie Lee of the University of Michigan's School of 

Education will be a guest and share her research and answer questions. 

Facilities 

Trustee Browning - no report 

Finance 

Trustee Rasmussen reported that the committee met on the previous Monday where they received an analysis from 

Sodexho about buildings and grounds functions. More information is needed. Trustee Browning, Phil McConnell and 

Bill Richmond will visit Oak Park schools, where Sodexho is providing some of these services, and will report their 

findings. The committee heard from Dr. Fornero that he is confident that he is going to meet the staffing numbers. 

This should cover that last big line item in the budget that has been on hold. Trustee Han-Markey obtained some 

benchmarking data via the internet which the committee will analyze. 

Governance 

Trustee Griswold reported that they continue to work on the Strategic Planning Process. She stated that she would 

welcome input from students. An opportunity for informal discussion could occur at their picnic on May 19, and she 

would also be willing to have a more formal discussion as well. 

Personnel 

Trustee Rorke - no report 

Superin tenden t Evaluation 

Vice President Cross reported that the committee met with the Superintendent on April 24 and will be conducting an 

evaluation of the Superintendent on May 22. At the April 24 meeting the Superintendent asked that the Board 

consider an extension of her contract. At the meeting on May 22 the committee will bring forward a recommendation 

related to that request. The Board has up to 90 days before the contract expires to make any changes. The 

committee will convene to map out the specific process to be used for the evaluation session. Trustee Rorke and 

President Conway have suggested that the Board meet without the Superintendent. The committee will consider this 

request. 

SUPPLEMENTAL 

Trustee Shifrin read a resolution in honor of Teacher Appreciation Week, May 5-1 1, 2002, (Attachment F). 

BRIEFING 

Ormeela D. Lapp, Deputy Superintendent for Business Services, presented a resolution and notice calling for a public 

hearing regarding the approval and adoption of the FY 2002-2003 budget. This item is scheduled for action at the 

regular meeting of May 22, 2002. No discussion. 

Ms. Lapp also presented several bid awards for construction and repairs. These items are scheduled for action at the 

May 22, 2002 meeting. These projects are part of the 2002 three-year Facilities Plan that was approved by the Board 

of Education at the February 13, 2002 meeting: Roof replacement at Abbot, Balas I and Pittsfield to Royal Roofing in

the amount of $21 3,800; asphalt paving contracts to: ABC Paving for $31,400 for Pioneer D-wing entrance, sidewalks 

and approaches; G and W Construction for $49.531 for Carpenter parking lot and south entrance, etc.; Metropolitan 

Asphalt for $56,100 for Angell main drive & inlets; and T&M Asphalt Paving for $64,630 for Pioneer tennis courts; 

construction of a chair lift at Tappan to JC Beal Construction, Inc. in the amount of $26,500; construction of a 

handicap ramp at Burns Park to O'Neal Construction in the amount of $56,500; Pioneer locker room renovation to 

Project Engineering in the amount of $217,375. 

Trustee Shifrin asked if the Pioneer paving project included the 7th Street entrance. Phil McConnell answered that it 

does. 

President Conway asked about a problem with the roof at Tappan. Phil McConnell stated that it is a small section of 

the roof and the repair will be less than $7,000. 


Dr. Ray-Taylor gave a Power Point presentation on the Strategic Plan, District Goals, Budget Priorities, Major 

Initiatives and Emerging Issues. The Strategic Plan was formulated in the 1999-2000 school year and represents the 

mission and values of our community. Up to this point reports regarding the Strategic Plan have been process 

oriented, what we are putting into place. This report focuses more on outcomes (Attachment G).. 

Trustee Gatien noted that on the Outcomes report, although there have been some increases in test scores in some 

grades, it is not in all grades and not very dramatic nor has the achievement gap decreased. He would like to see 

other measures reported rather than just test scores. He stated that the District should continue its efforts to recruit 

minority teachers. He commented that on page 26, the Outcomes for increased revenue seem to be more of a cost 

shift. He would like to see that outcome list whatever revenue increases we have received. 

Dr. Ray-Taylor answered that she also would like a more comprehensive increase in scores and reminded him that 

the data used was from February 2001 and does not take into account new initiatives nor that the Literacy Initiative is 

becoming more fully incorporated. The transfer of computer programs prevented other reporting measures from 

being collected. 

Trustee Shifrin commented that we should be clear on how we measure success and determine, through evaluation, 

if a given program is successful. The lack of an increase in math scores is a concern and we should look at the 

impact of our math program. Overall she was very pleased with the report. 

Trustee Browning cautioned that as we offer good instruction to all students, test scores may rise for all groups. Our 

test scores may exceed state norms but we may still have a gap between groups. 

Vice President Cross stated that the Board should be very clear, as part of the planning process, as to what 

outcomes they would like to see. 

INFORMATION 


Trustee Griswold led the continuation of the Planning Process to identify the Strategic Objectives for the 2002-2003 

school year. The Board committees had completed the "prioritizing exercise" to identify tasks on which to focus for 

the 02/03 school year. Sixteen ongoing tasks were identified in the category of Instruction, three in Facilities 

Management, three in Personnel Management, four in Financial Management and four in Communication. Eight new 

tasks were identified in Instruction, one in Finance and one in Communication. Three tasks were deferred for the 

02/03 school year, two in Instruction and one in Finance. The one change from the last meeting is that the due date 

for the Superintendent's Focus Objectives has been moved from August to October. 

Trustee Browning pointed out that it would not be proper to expect the Superintendent's Focus Objectives until the 

Strategic Objectives are identified and then there should be a reasonable amount of time given to the Superintendent 

to identify her Focus Objectives. 

Trustee Griswold stated that the Board will be approving a prioritized list at the May 22nd meeting and the 

administration will have an opportunity to refine the list and bring it back twice before approval. The Board will 

approve its objectives in mid-August. There is a timeline with dates that would allow a new Board to refine the 

objectives.

Vice President Cross stated that there should be a timetable for review and approval of the Superintendent's 

evaluation instrument and criteria for evaluation. A problem regarding the Superintendent's Focus Objectives would 

be if the Board and Superintendent did not agree on the objectives. Having clear Board objectives and timelines 

would help define the Superintendent's Focus Objectives. 

Trustee Rorke expressed concern that input regarding the current prioritized list has not been gathered from interest 

groups. 

Trustee Griswold stated that the list is the result of input from interest groups gathered to date and that there will be 

more opportunities for input before the objectives are finalized. 

Discussion ensued as to how the lists were prioritized and if the deferred tasks should be given a higher priority. 

Trustee Griswold will take this back to the Governance Committee for review. 


Teacher Appreciation Week Resolution 

Vice President Cross, supported by Trustee Shifrin, moved to approve the Teacher Appreciation Week 

Resolution as presented. On voice vote, the motion carried 8-0, Trustee Gatien absent. 


Trustee Rorke, supported by Trustee Han-Markev, moved to approve the minutes of the 4/24/02 reuular meetinq 

as corrected. On voice vote, the motion carried 8-0, Trustee Gatien absent. 


Motion to Amend the Purpose of the Executive Session on 5/15/02 to include Attorney/Client Privilege, Ongoing 

Litigation and Negotiations. 

Trustee Shifrin, supported by Trustee Rorke, moved to approve the motion to amend the purpose of the Executive 

Session on 511 5/02 to include AttornevIClient Privileue, Onuoinu Litiuation and Neuotiations. On roll call vote, the 

motion carried 8-0. Trustee Gatien absent. 


Dr. Ray-Taylor recognized the fine teachers of the Ann Arbor Public Schools in honor of Teacher Appreciation Week. 

They are the heart of our program and deserve recognition and appreciation every day. She extended her thanks 

and congratulations to every teacher for all they do every day for our district. 

She attended the annual retirement dinner the previous evening where those staff members who had devoted their 

careers to making Ann Arbor a great school district were honored for their contributions. We are losing a great pool 

of talent. She expressed her appreciation to the retirees for all they have done for our community and wished them 

each a long and happy retirement. 

Reminded viewers that on May 15 the Board of Education has scheduled a Study Session with Smaller Learning 

Communities as the topic. The Study Session will be held at the Washtenaw Intermediate School District (WISD), 

from 7:00 - 9:00 p.m. The event will be videotaped for later broadcast. 

Attended Portfolio Day at Scarlett Middle School. This is a day when various professionals are invited to come and 

interview 8th grade students. She interviewed some outstanding gth grade students and thanked the students, staff 

and volunteers who worked so hard to make this a successful event. 

Reported that there is continuing work with teams of teachers and administrators on "Student Achievement Begins 

with Me." Dr. Ron Ferguson of Harvard University met this week with teams of teachers and Instructional Council. 

Planning for the utilization of this program for the next two years is underway. 

Met with representatives from the Downtown Kiwanis Club. They have a long history of volunteer service and have 

coordinated efforts with the Pioneer Key Club for the Reach Out Program.. She appreciates all they do for our 

community and our students. 

Attended the "Celebration of Excellence" on Sunday at Pioneer High School. This is a community activity sponsored 

by Jack and Jill International of Ann Arbor, Links International and the C.D. Moody Foundation. 570 students were 

recognized for academic achievement, leadership and as emerging scholars. Congratulations to the students and 

planners for a wonderful and inspiring event.

Thanked the Ann Arbor Chamber of Commerce for their support and endorsement of the Bond Proposal. They were 

very complimentary of the work that had been put into both the finances and planning of this proposal. 

ITEMS FOR AGENDA PLANNING - 5/13/02, 5.30 PM 

None 


Trustee Browning asked for the date of the Civil War event. Sharon Baskerville answered that it will be held on June 

7 at the Saline Fair Grounds. This event will involve about 1,300 eighth grade students. 

Trustee Shifrin announced that Picnic Pops is scheduled at 11:OO a.m. on May 18th at Pioneer. 

Vice President Cross announced that the SuperBall Tournament is that same weekend, May 18-19 in the Crisler 

Arena parking lot. 

Trustee Rorke reported that he had attended Portfolio Day at Scarlett and was very impressed by the event and 

particularly a student he met from Angola. 

President Conway also attended Portfolio Day and agreed that it was an outstanding event. 

Trustee Rorke noted that President Conway's son, Patrick, won two awards for his film. 

Vice President Cross thanked the Chamber of Commerce for their endorsement of the Bond Proposal and 

encourages all citizens to attend an information meeting regarding this proposal. 

ADJOURNMENT 

President Conway adjourned the meeting at 10:55 p.m., May 8, 2002. 

JoAnn Emmendorfer, Acting secretary 



BOARD OF EDUCATION - April 24,2002 MINUTES 


=WZ 

CALL TO ORDER 



Trustee Griswold led the pledge of allegiance. 

-m 

wx 

ROLL CALL .. 

Present - Trustees Browning, Conway, Cross. Gatien, Griswold, Han-Markey, Rasmussen, Rorke, and Shifrin 



Present from administration - Garry Doolittle, Dr. George Fornero, Orma Lapp (Treasurer), 

and JoAnn Emmendorfer (Acting Secretary) 


Susan Flynn, Teacher, Forsythe Middle School 

Nomination submitted by Jennifer Walsh, Angela Newing and Jeffrey Lawther 

Diane Rosenblum, Teacher Consultant, Huron High School 

Nomination submitted by Robert Kokoszka and Betty Kirksey 

Diane Stocker-Bender, Teacher, Huron High School 

Nomination submitted by Karen Eisley 

Becky Stauffer, Secretary, Northside Elementary 

Nomination submitted by Rick Dekeon 


Bradley Spencer distributed a Board Commentary Packet (Attachment A). Mr. Spencer spoke about the Safe and 

Drug Free Schools report given at the last Board meeting. The report took place after the budget planning process 

and no funds were allocated for prevention nor did the report address the problem of the quality of the prevention 

programs currently in place and the number of students served effectively. He represents a 26 member Safe Schools 

Task Force that has been studying this issue for one and a half years and who would like the opportunity to present 

their findings and make a recommendation to the Board. The Task Force was told that the Board did not want to 

hear their report. Is this true? The committee recommends that funding be provided for prevention programs, 

additional staff and support systems. 

Audrey Jackson discussed the recent brochure distributed in support of the Bond Proposal. She took exception to 

the brochure referencing that this Bond Proposal had come out of the work of the High School Futures Committee, of 

which she was a member. She asked for public input regarding how much money to ask the citizens to support and 

how the funds will be spent. 

SPECIAL COMMENTARY 

Dr. Ray-Taylor provided an update to the community regarding the attempted abduction of a student near Mack 

school the preceding Friday. The student was not hurt. There is a suspect in custody thanks to the efforts of alert 

witnesses who provided a description and a license plate number to law enforcement authorities and who offered 

assistance to the student. She thanked the Ann Arbor Police Department for their quick response and ongoing 

communication and assistance to the school community. There will be more police patrols, both in marked and 

unmarked cars, around our schools. Crisis Teams and counselors were assigned to the affected and nearby schools 

to reassure children that they are safe. A letter was sent home with all elementary and middle school students 

reporting the incident. She reminded us that it was the collective efforts of community members who prevented a 

tragic enough situation from becoming worse. We must all be vigilant in watching out for our children. It takes the 

eyes and ears of all of us to keep our children safe. She thanked the staff of Ann Arbor Open @ Mack for their 

support and extra attention in providing reassurance to their students. 

101 

Y

REPORTS 

Bradford Mellor, AAAA, spoke about the current planning process. He thanked the Board and the administration for 

reaching out to the different groups to gather input. He asked that all those involved in the planning process keep the 

human factor in mind. It has been stated that many of the works already in progress will and should continue and 

that new initiatives will be added as appropriate. It has seemed so far that finances have been the biggest factor in 

determining programs, but he asked that careful consideration be given to the finite amount of human time and 

energy we have and that some programs be allowed to finish before new initiative are added. 

Susan Washabaugh, PTOC. - no report 

Ayse Unal, Special Education PAC, read a prepared statement (Attachment 5). 

Allan Loeb, AAEA, read a prepared statement (Attachment C) 

Student Advisory School Board - no report 

SUPPLEMENTAL 



Trustee Shifrin reported that the BylawsIPolicy committee had met the previous morning and that policy revision and 

development are ongoing. She commended her fellow committee members, Vice-president Cross, Trustees Han- 

Markey and Rasmussen, for their dedication and efforts. 

Cumwlum 

Trustee Shifrin also commended her fellow committee members, President Conway, Trustees Gatien and 

Rasmussen, along with the administrative members, for their dedication and efforts. A result of the planning process 

has been the identification of many curriculum issues to consider. She will call a meeting as soon as possible to 

address these issues. 

Facilities 

Trustee Browning - no report 

Finance 

Trustee Rasmussen reported that the Finance Committee had met on Monday and received a recommendation for 

Recreation & Education self-sufficiency. Many questions were asked and more information will be gathered. The 

next meeting is scheduled for May 6 to review the Sodexho contract. 

Governance 

Trustee Griswold reported that at their last meeting the committee incorporated suggestions made at the last Board 

meeting. The committee will engage in its planning exercise later today. 

Personnel 

Trustee Rorke reported that Mr. Doolittle had presented the results of the compensation survey, the number of 

retirements so far this year and that the 360 degree evaluation process has been implemented at the Cabinet level 

this year. 


Vice-president Cross stated that there was no report but that an Executive Session for the Purpose of Superintendent 

Evaluation was an item on the agenda this evening. 


02-068 Police Contract 

Dr. Ray-Taylor introduced this item. This contract is the result of much discussion and review from school district 

personnel, Board members and legal advisors as well as representatives from city administration, legal counsel and 

City Council members. She is very pleased with the level of service we receive from the Police Department. The 

police are a critical part of the safety and security in our schools. 

Dr. Fornero reiterated that this contract has undergone much scrutiny and discussion and he recommends approval.

Trustee Gatien asked how far the jurisdiction of the police liaison officers extends. Does it include the grounds and 

the students coming to and going home from school? Dr. Fornero stated that the students are the constituents of the 

liaison officers and that any incident in the building, on the grounds or involving a student traveling to or from school 

would involve the officers. Trustee Gatien then asked whether the extra patrols around the buildings during arrival 

and dismissal are a part of the contract. Dr. Fornero answered no, that the patrols are a part of police service to the 

community, but that for any incident involving a student or school, the liaison officers would be the first contact. At 

any time, if a situation exceeds the capability of one person, they are able to call for backup. 

Trustee Browning asked if the contract had been approved by City Council. 

Dr. Fornero stated that it had, Monday, April 15, 2002. 

Trustee Griswold reported that the School Safety Committee is working with the City's Safety Department and 

engineers to update maps of "Safe School Walk Routes." Such maps were available about 10 years ago. A safe walk 

route to each school will be mapped out and all maps compiled into a booklet that will be available in about a month. 

INFORMATION 


President Conway welcomed Sheila Babnis and Peter Yribar, facilitators from Pfizer, who are assisting with the 

Planning Process. 

Trustee Griswold introduced the presentation by stating that it was a continuation of the Strategic Planning Process 

that began at the last Board meeting to identify the 200212003 Strategic Objectives. The overall process began with 

the Strategic Plan of May 2000 where the Mission Statement, Core Values and Goals were identified. These 

elements are used as a framework in planning for future years. The next step is to identify the Strategic Objectives 

for the 200212003 school year and bring them to the Board for approval. Each Board committee will engage in a 

"planning exercise" in which the identified tasks are prioritized. Input from administration and associations will be 

gathered as well. The results of this prioritizing will be brought to the full Board on May 8 for discussion and refining. 

The Strategic Objectives are scheduled for action by the Baord on May 22. These Strategic Objectives will be given 

to the administration for the development of their 200212003 Administrative Action Plan. This plan is due to the Board 

in August and will define the opening day message to staff as well as the Superintendent's Focus Objectives for 

200212003. 

Trustee Griswold stated that it is important that ongoing initiatives receive Board attention and resources along with 

evaluation. New initiatives should be added with sensitivity to the workload of school personnel. A part of this 

process will involve some external benchmarking. One committee is working with the Michigan School Business 

Officials for comparisons with similar school districts. 

Trustee Rasmussen stated that by the end of May we want to have a list of what we will be working on next year. 

Each Board committee is asked to perform the planning exercise to help focus on priorities. The Planning Committee 

will be working with the facilitators to plan the process for the May 8th meeting where the decision as to what is going 

to be done next year is made. He then asked if there was anything missing from the list that has been compiled. 

President Conway noted that many of the items were in the instructional area and that she wanted to also express 

her concern to not overload district staff. 

Trustee Shifrin expressed a concern that prioritizing be done with an awareness of the human and financial cost. 

Trustee Browning asked if the Superintendent's Focus Objectives were a separate issue from the Strategic 

Objectives. They appear in separate boxes on the diagram. Vice-president Cross stated that her interpretation of 

the diagram is that the Superintendent's Focus Objectives stem from the Strategic Objectives and are the measurable 

outcomes upon which the Superintendent would be evaluated. 

Trustee Rorke asked if the Strategic Objectives are approved on May 22, when are the Superintendent's Focus 

Objectives approved. President Conway answered that after the May 22nd approval of the Strategic Objectives, they 

are to be used to develop the Administrative Action Plan which would include the Superintendent's Focus Objectives, 

and are due to the Board for approval in August. 

Vice-president Cross asked if the Superintendent's Focus Objective would be approved by the Board. Trustee 

Griswold stated that because the Superintendent's Evaluation Committee was separate from the Planning Committee 

she had not included the Focus Objectives with the Strategic Objectives, but could do so.

Trustee Han-Markey acknowledged that the plan and timeline are ambitious and very good, but wanted to remind 

everyone of the time it would take if plans have to be reworked. 

Trustee Gatien agreed and thought that setting dates for milestones would help to keep to the timeline. 

Vice-president Cross asked that the Board give direction as to the outcomes expected to the committees before the 

work starts. 

Trustee Han-Markey noted that due to workload regarding curriculum issues, it would be advantageous to prioritize 

setting milestones within the Administrative Action Plan. 

Vice-president Cross stated that it would require a level of discipline to stick with a plan and not keep changing it. 

Dr. Ray-Taylor stated that the last Strategic Planning Process took months and that setting benchmarks for the 

Superintendent's Focus Objectives along with the Administrative Action Plan would be helpful. 

Trustee Rasmussen noted that the path we are on is one where we will do a few things and do them well as opposed 

to having a long list of things to do and might or might not get to them. 

Trustee Rorke asked if all the aspects of the Strategic Plan are represented. There have been problems with 

reporting mechanisms. Trustee Rasmussen reported that he had included this information in his report. 

Trustee Griswold stated that as a new Board member she had thought that the Finance Committee was driving many 

of our initiatives, but that following this methodology should clarify what we want and at some point we will have to 

marry the two processes. In terms of how the administration is going to come up with their Action Plan, there are a 

couple of options, Quality Operating Systems and Strategic Change Cycles. 

President Conway thanked Trustees Rasmussen and Griswold, Sheila Babnis and Peter Yribar for their fine report. 

Trustee Rasmussen summarized the next steps. He will take the information from this discussion back to the 

facilitators and plan the process for the May 8th meeting as well as work out a short list of what we will do. 

President Conway reminded committees that their planning exercises are due to the Board office by May 1 st. 

Equity Audit Committee Report 

Dr. Fornero introduced the members of the Equity Audit Committee (EAC) in attendance, Edna Jackson Gray and 

Glenn Nelson. The EAC reports to the Board annually. This report focused on membership and their work plan. The 

Board was asked to approve new members: Phemie Brown, Joyce Kerr, Cynthia Koch and Jane Levy, and the re- 

appointment of members: Alice Carter, Joan Scott and Jean Winborn. Edna Jackson Gray took questions from the 

Board. 

President Conway asked about recent incidents in schools that called for disciplinary action and was the EAC noting 

any trends. Ms. Jackson Gray stated that the EAC looks at a number of factors involved in student discipline: 

ethnicity, buildings, personnel and time of day to spot trends. Data gathered by the EAC and compiled into reports 

has led to the student database, SASI, being modified to allow for the collection of this sort of data electronically. 

President Conway stated that she would like to have a copy of these reports. 

Trustee Rorke stated that the conversion of SASI this year to the Single Record Student Database (SRSD) has 

prevented reports of this nature from being generated. He stated that it has been a pleasure to serve with such a 

dedicated, good hearted and good-natured group of people. 

Trustee Shifrin asked if the EAC focused on only high school or if they look at middle school. Do they focus only on 

sports or other extra curricular activities as well? Ms. Jackson Gray answered that thus far the focus has been on the 

high schools because of the variety of activities they offer and on sports because of the ineligibility issue. 

Trustee Browning stated that he has observed that there is a double standard applied to extra curricular activities. A 

student has to maintain certain grades to participate in sports but not in theater or music. 

Vice-president Cross stated that in the past the EAC has brought recommendations or specific areas of concern to 

the Board, This report is more about the activities. Will you be monitoring the district's progress on the

ecommendations you have made so far and how we are doing? Ms. Jackson Gray answered that a report is 

forthcoming. This was the format they were given for this year. 


Proposed Revisions to Bylaw 9360 Minutes 

Trustee Rasmussen, supported by Trustee Gatien, moved to approve the revisions to Bvlaw 9360 Minutes as 

presented. On role call vote, the motion carried 9-0. 

02-068 Police Contract 

Trustee Rasmussen, sup~orted bv Trustee Gatien, moved to approve the Police Contract as presented. On roll 

call vote, the motion carried 9-0. 

Minutes of the 4 /10/02 Regular Meeting 

Trustee Brownina, supported bv Trustee Han-Markev, moved to approve the minutes of the 4/10/02 reqular 

meeting as corrected. On voice vote, the motion carried 9-0. 


Motion to Hold an Executive Session on 5/22/02 for the Superintendent's Evaluation 

Vice-president Cross. su~~orted bv Trustee Gatien, moved to approve the motion to hold an Executive Session on 

5/22/02 for the DurDose of the Superintendent's Evaluation. On roll call vote, the motion carried 9-0. 

Motion to Accept the Equity Audit Committee Report 

Trustee Rorke, sumorted bv Trustee Griswold, moved to accept the Eauitv Audit Committee Report. On roll call 


Motion to Hold an Executive Session for an Update on Ongoing Legal Matters and Contract Negotiations 

Trustee Rorke, SURDOI?~~ bv Vice-president Cross, moved to approve the motion to hold an Executive Session on 

5/15/02 for an Update on Onaoin~ Le~al Matters and Contract Neaotiations. On roll call vote, the motion carried 9-0. 


Dr. Ray-Taylor recognized April 24, 2002 as National Secretaries Day and thanked our district secretaries for their 

outstanding performance on a daily basis. Often, the secretary is the first contact for any situation that arises and our 

district is indeed fortunate to have a fine group of competent, conscientious and compassionate professionals on our 

team. 

Attended the Board's Town Meeting with State Representatives John Hansen, Gene DeRossett, Ruth Ann Jamnick 

and Chris Kolb. The focus of the meeting was school and state finances. The Town Meeting was videotaped and will 

be broadcast on Community Television Network (CTN) in the near future. 

Announced that information about the June loth election is available on the district's website, "www.aa~s.k12.mi.us" 

The site also describes the Facilities Plan 2002 as well as the district plan for improvements to each building. 

Attended the Michigan Association of School Boards (MASB) 2002 Regional Meetings Award Ceremonies on April 23 

where the Ann Arbor Public Schools received the Education Excellence Award for its GOLD (Guiding Our Leadership 

Development) Program. This was a statewide competition and quite an honor to be recognized. Thanks to Karen 

Schulte, Shelley Bruder, Meg DuRant and Pat Chapman for all their hard work for this program. 

Congratulated Clague Middle School for being recognized by the Michigan Education Association (MEA) for its Adopt 

a Family program. 

Congratulated David Corsa, fifth grade teacher at Allen Elementary, for being selected to participate in the Fulbright 

Memorial Teacher Program sponsored by the Japanese Government. He will travel to Japan in October and spend 

three weeks traveling and studying the Japanese culture along with its educational system. 

Congratulated Terra Webster, fourth grade teacher at Angell Elementary, who was selected to participate in a 

curriculum study tour of Poland this summer. 

Congratulated Ryan Goble, English teacher, Huron High School, for being selected to travel to Japan from June 20 - 

July 5 as part of the 2002 Toyota International Teacher Program. He will study the educational system and culture as 

well as technology and industry.

ITEMS FOR AGENDA PLANNING - 4/30/02, 8:15 AM 

Trustee Browning asked about the status of the library at Stone School. 

He also requested that the stadiums at both high schools be given serious consideration. They are in terrible shape. 

He asked what happened in the school district for Earth Day. 

Did we really say that we did not want a Safe and Drug Free Schools report? 

Trustee Shifrin asked about the letter to the editor in the Ann Arbor News regarding a flyer from the Y publicizing a 

health day. 

Trustee Rorke asked for information about noon hour supervision. 

President Conway would like information about general safety at school. What are the schools doing? What aren't 

they doing? 

Trustee Griswold would also like information about the noon hour program. She also informed the Board that the 

Safety Committee has been renamed the Transportation Safety Committee since its focus is on transportation issues 

Vice-president Cross would like a comprehensive report regarding school safety. 

Trustee Gatien also would like information about lunch safety as well as the time children have to eat. 


Trustee Griswold sent best wishes to the Academic Games team heading to North Carolina. 

Trustee Rasmussen enjoyed the concert at Pioneer High School and encouraged everyone who wants to feel good 

about something to go and listen to these young people perform. He also reported that he attended a US citizenship 

naturalization program at Stone School and felt very proud and fortunate to live in this country. 

Trustee Shifrin also attended the concerto concert and reported that it was outstanding. 

Trustee Rasmussen reminded trustees that they may request a written ballot for a vote at any time. 

Vice-president Cross thanked all the citizens who came to the Bond meeting and encouraged everyone to come to 

future meetings and hear about this proposal. 

ADJOURNMENT 

President Conway adjourned the meeting at 9:00 p.m., April 24, 2002. 

JoAnn Emmendorfer, for Deb Small, Secretary 


Board Commentary 

4/24/02 

Bradley Spencer 

ATTACHMENT A 

Dr. Fornero gave a pretty good substance abuse report at the last Board meeting which went by pretty quickly. 

However, the report took place well after budgeting planning was already in place and does not address many 

problems, including one of the most important issues: what is the quality of the prevention oroerams in place 

and how manv students are served effectively? 

Agree with most everything he said, except the report which came from Coordinator Ginny Bell and presented 

by Dr. Fomero was & the report the Safe Schools Task Force wanted to give. And the survey data does not 

suggest that Ann Arbor schools has developed effective prevention programs, as drug use continues to be high. 

Actually only of the seniors chose to take the survey. Drug data for seniors may be more optimistic than it 

actually is. We don't have data from seniors and we don't know why so few cooperated. 

Some 26 experts, parents, students, and staff members worked 16 months, on and off, in order to give a report 

to the School Board. 

These people worked, researched, interviewed, and studied the substance abuse problems in the Ann Arbor 

District for a year and-a-half. 

They had organized a presentation for the Board which included several knowledgable members of the Task 

Force, but were told the School Board did not want to hear from them. 

We were further told that there would be no money for programs. 

Members found this to be very disappointing, as if the district did not really want to address a most serious 

problem in our schools which represented a threat to our schools and our community. 

At the last meeting of the Safe Schools Task Force, I believe 3 people attended. In my opinion, many people 

feel that the school administration does not want to address the drug and safety problems in the schools and 

would not take action on the Task Force Report. 

The data in the school drug use frequency report was compelling and alarming. Drug use was UJ in nearly 

category from 1998 to 2001. 

Although working with the community is espoused as a Board/administration goal-actions speak louder than 

words. Who will spend hundreds of hours working to address serious school problems, if they know their 

efforts will be ignored? That school officials do not want to work publicly with the community in solving this 

serious problem. 

Who will form a Safe Schools Task Force next year? And who will lead it? What will happen to School 

Strategic Objective 3.6? 

The packet I am giving you represents some of what the Safe Schools Task Force talked about doing and 

planned to do, including its goals and objectives. It includes a description of what prevention tools the district 

has lost in the past few years. 

P. 8 Goals and Objectives: 

P. 9 What we have lost: 

P. 11. Short Term Goals (which cost little to accom~lish): 

We hope there are Board members presently active on the Board and Board members waiting to serve the 

community, who will want more information about the dangerous drup situation in our schools. The issue 

impacts the ability of students to learn, their behavior in the classroom, the ability of teachers to teach, the 

destruction of school property, the sense of security students feel, and is a threat to the safety of everyone in the 

school setting. 

18. When the schools want to address the creation of drug-free schools, the community will listen.. .and help.

flnn flrbor Parent flduisory Committee for Special Education 

Board of Education Presentation 

flpril 24, 2002 

ATTACHMENT 6 

Hi, I'm flyse ~nal, and I am one of the Forsythe Middle School 

representatiues on the RflPflC. I am reporting tonight that the PflC is 

currently engaged in our first full selection process for our sophomore 

group of representatiues. Half of our member schools and organizations 

mill select representatiues this spring , with the remainder doing 

so ne~t year. UJe hope to haue our new committee in place for our 

June meeting, and definitely in time for the PflC's Fall retreat, which is 

tentatiuely scheduled for Saturday, September 14, 20B2. 

We will continue to refine our election process, with the help of 

SISS and the member administrators, to ensure regular and broad 

based representation on the PflC in the future. 

Thank you.

BOE, 04/24/02 

ATTACHMENT C 

My theme tonight is productive partnerships. Recently, I have had the opportunity to be a 

part of two collaborations that have not only been productive in their own work, but offer 

us some enhanced expectations and models for the future. 

On Thursday, as a member of the District School Improvement Team, I worked with 

Trustee Shifrin, administrators, teachers, and community members, a real cross-section of 

the community, to evaluate the Student Achievement Incentive Grant applications. I had 

been rather apprehensive about this involvement as achieving consensus in the awarding 

of substantial grants of money, based on subjective standards, can lead to some 

"interesting" moments. I needn't have worried. Despite our diverse backgrounds, under 

the able leadership of Ms. Karen Schulte, we were able to efficiently pick the recipients 

of the $5,000 grants. I commend the school improvement teams for their efforts in 

submitting a variety of intriguing grant proposals, all with the goal of enhancing the 

achievement of targeted subsets of their student bodies. 

Bums Park will be utilizing taped books to enrich the literacy environments of students 

who may not as often be involved in literacy experiences with significant adults in their 

lives. Back at school, another component of the program will involve the students in 

reflection and interaction connected to the materials they have heard on tape. Pittsfield 

will be obtaining appropriate materials for and offering stipends to the leaders of 

literature circles. The hope is to enhance some of the higher level comprehension skills 

while enabling students to partake of one of the major joys of reading, interacting with 

others about the material that group members have read. Pioneer High School will be 

utilizing its grant to provide a variety of services to students struggling to augment their 

GPAs. These include connections with significant adults, mentoring relationships with 

students who are achieving at higher levels, and a variety of motivational activities. 

Although we were not specifically working from your list of potential prioritized District 

goals for 2002-2003, it is not surprising that there is overlap in such areas as 

differentiated instruction and safety-nets at the elementary level and the effort to build 

connections among adults and students at the high school level. 

In another shining example of collaboration, I have attended two meetings of a group 

working to streamline the K-2 reporting to parents protocol. The genesis of this effort is 

rooted in both parental concerns and in issues brought forward by the members of the 

AAEA Elementary Caucus. Our goal is to modify the forms to create technology- 

enhanced formes that are more user-friendly to both the parents who are reading them 

and for the teachers who are writing them. This group has a membership of teachers, 

administrators, research specialists, and parents. In a more unsual twist, a partnership 

functions at another level between the diverse members of the committee and the 

facilitators from Pfizer who are assisting us in focusing our endeavors. I can only hope 

that this cooperative interaction between the public and private sectors is a harbinger of 

more such involvements to come. Not only do the committee members deserve thanks for 

their time and energy, but Pfizer should also be publicly applauded for its pro bono 

contribution to our district.

Unfortunately, I believe this is the smaller of the two major tasks facing us in the area of 

elementary reporting to parents. The task for grades three through five is perhaps larger 

in that here we will be faced with more actual development and generation of district- 

wide procedures and protocols than refinement or modification of a system already fully 

in place. However, with the apparent success of the K-2 effort in sight, I am much more 

optimistic about the 3-5 effort to come and am very hopeful that our helpmates from 

Pfizer will once more be available to join us. Please also note that both of these efforts 

are listed among your ongoing prioritized tasks. Finally, special thanks to the Elementary 

Caucus Co-Chairwomen, Ms. Anita Ringo (Bach) and Ms. Valerie Shedd (Haisley), and 

to Administrator for Elementary Education, Ms. Lee Ann Dickinsori-Kelley for their 

preliminary work to make these efforts a success. 

So, tonight I hope you are as heartened as I am by these collaborations, not only among 

our regular constituent groups of teachers, administators, parents, and community 

members, but between the various members of the large Ann Arbor Public Schools 

family and a private sector corporation within our community. It is so gratifying to see 

the synergy that is so often rumored to be possible when diverse groups work together 

actually in evidence.

I 


BOARD OF EDUCATION - April 10, 2002 


CALL TO ORDER 

President Conway called the meeting to order at 7:02 p.m. 



ROLL CALL 



President Conway introduced Dr. Ray-Taylor, Superintendent. 

Present from administration - Dr. George Fornero, Sharon Baskerville, LeeAnn Dickinson-Kelley, Garry Doolittle, 

and Orma Lapp (Treasurer) 

OAW 


Nancy Clark, Teacher, Wines 

Nomination submitted by Beth Anderson and Jane Thompson and announced by Trustee Shifrin. 

Linell Ransom, Teacher, Clague 

Nomination submitted by Jack Custer and announced by Trustee Rorke 

Susan Sabota, Teacher, Claque 

Nomination submitted by Marcia Dresch and announced by Trustee Gatien. 

Joyce Williams, Teacher Assistant, Pioneer 

Nomination submitted by Victor Kennerly and announced by Ben Dahlman. 


Nancy Stone read a prepared statement (Attachment A). 

Parker Pennington, IV spoke about the GayIStraight Alliance and enforcement of the non-discrimination policy. 

Rob Muise read a prepared statement (Attachment B). 

Bradley Spencer read a prepared statement (Attachment C), 

Doug Mark read a prepared statement (Attachment D). 

Jenette Maddock read a prepared statement (Attachment E). 

Ralph Martin read a prepared statement (Attachment F). 

Reverend Mike Frison read a prepared statement (Attachment G). 

Barb Hardburg read a prepared statement (Attachment H). 

Jim Acheson read a prepared statement (Attachment I). 

Thomas Jensen read a prepared statement (Attachment J). 

Jeremy O'Brien read a prepared statement (Attachment K) 

Glenn Klipp read a prepared statement (Attachment L). 

MINUTES

Miranda Keebler read a prepared statement (Attachment M). 

Eileen Carroll read a prepared statement (Attachment N). 

Bob Thorson spoke about the realities of Proposal A and the consideration of a third high school. He touched on the 

history and context of the decision to expand Pioneer and Huron and how smaller learning communities make big 

schools feel smaller. 

Jimmy Whitman represented Pioneers for Christ students and asked for reconciliation with the GayIStraight Alliance. 

Mary Dascola reported that her son who helped to establish the GayIStraight Alliance in 1997 asked that she speak 

tonight. Mary and her son are upset with the opposition to the GSA and urges the group remain with support of 

advisors. 

Nick Roumel reflected on the recent Lenten season and the attitude of Christians with regard to the Pioneers for 

Christ and the GayIStraight Alliance controversy. He applauded the Board's integrity in upholding the district's non- 

discrimination policy. 

REPORTS. 

Debita Graham, Special Education PAC, read a prepared statement about recent programs for parents (Attachment 

0). 

Ben Dahlmann, PTOC - no report. 

Michael Lenz, Slauson, Student Advisory School Board, read a prepared statement (Attachment P). 

SUPPLEMENTAL 



Trustee Shifrin reported that the committee met on 4/9/02. The committee is presently working on policy revisions 

regarding students and is ongoing. Revisions will be brought to the Board next month, 

Curriculum 

Trustee Shifrin reported that the committee met this morning with LeeAnn Dickinson-Kelley. The committee 

discussed the Early Intervention program and elementary programs and got a good sense of the short term and the 

future. 

Facilities 

Trustee Rorke reported that the committee has worked well this year and thanked Bill Wade, Bob Mosley, Bob Pierce 

for coming back to work with the committee, which was initiated by Trustee Browning. The committee reviewed the 

high school bond project, sinking fund and capital needs over the next three years. The committee also reviewed 

informational material that will accompany the bond and sinking fund campaign. 

Finance 

Trustee Rasmussen - no report 

Governance 

Trustee Griswold reported that the committee met twice, along with Trustee Rasmussen and Pfizer facilitators, to 

work on the proposal to accomplish the planning activities approved by the Board at the last meeting with the 

adoption of Bylaw 9040. The Planning process is based on Strategic Change Cycle concept by Dr. John Bryson, a 

professor of Planning and Public Affairs at the Hubert H. Humphrey Institute of Public Affairs at the University of 

Minnesota. 

Personnel 

Trustee Rorke reported that the committee did not meet 


Vice President Cross stated that the recommendation is in the packet.


Resolution Calling Regular Election and Submitting Bond Proposal and Millage Proposal 

Ms. Orma Lapp presented the procedure outline and timetable relating to the remaining steps and actions to be taken 

regarding the election. Ms. Lapp recommended that the Board of Education approve the resolution (BOE Packet 

4110102 pages 2-1 7). No discussion. 

Reinstatement of Expelled Student to Ann Arbor Public Schools 

Dr. Fornero recommended that the Board of Education move to approve the recommendation of the Reinstatement 

Hearing Panel that Samuel Grove be reinstated to the Ann Arbor Public Schools effective immediately with placement 

at Ypsilanti Cope for the remainder of the 2002 school year. No discussion. 

02-067 Special Education Consulting Contract 

Dr. Fornero recommended that the Board of Education approve Dr. Carl Sundburg's consultant contract for a total 

cost of $21,000. Dr. Carl Sundburg provides professional development training, consultation services to IEP teams 

and direct services to students. No discussion. 

Superintendent's Evaluation Instrument and Focus Objectives 

Vice President Cross reported that the evaluation instrument appears in the packet. She articulated 

recommendations for next year for the attending public. Trustee Gatien stated his concerns regarding the evaluation 

instrument. Vice President Cross clarified the form and the scale that the Board will use. Trustees discussed their 

concerns regarding the instrument, rating scale and focus objectives. It was suggested to Vice President Cross that 

the scale be put back on the focus objective instrument. President Conway made a friendly revision to existing focus 

objective instrument, which will read: Please indicate what percentage of the Superintendent's focus objectives you 

feel have been satisfactory this year. 

BRIEFING 

Proposed Revisions to Bylaws 9180 Board Committees and 9360 Minutes 

Trustee Shifrin presented proposed revisions to the Board for First Briefing. Discussion followed. Trustee Shifrin will 

rework the third paragraph of Bylaw 91 80 and bring it back to the Board on April 24ih. 

The second briefing on Revisions to Bylaw 9360 Minutes has been delayed as suggested by Trustee Griswold until 

questions are answered by Tony Derezinski at the MASS Open Meetings Act Meeting scheduled for 7:00 p.m. on 

April 25, 2002 to take place at the WISD. This meeting is open to school board members. 

INFORMATION 

Safe and Drug Free Schools Task Force Report 

Dr. Fornero reported the data on the Safe and Drug Free School survey and made recommendations to the district. 

He thanked Kathy Bishop and Ginny Russell-Shelton for their help on this task force and introduced Ginny Bell, Doug 

Marks and Brad Spencer. Discussion followed. 

Three Year Rolling Budget 

Ms. Orma Lapp reported changes that have occurred in the per-pupil funding and projected student count since the 

December 19, 2001 presentation. She made a presentation that highlighted the three-year rolling budget plan and a 

list of cuts identified to date. Ms. Lapp also reviewed the district strategic plan, budget goals, objectives, priorities, 

Proposal A objectives, funding allocation, official fall headcount, demographers growth rate, business office 

projections, revenue projection, proposed budget reduction plan, speculations about the future and budget timelines, 

Discussion followed. 


Resolution Calling Regular Election and Submitting Bond Proposal and Millage Proposal 

Trustee Griswold, supported by Trustee Gatien, moved to adopt the resolution submittinu the bondlsinkinq fund 

ballot lanquaqe as presented. On roll call vote, the motion carried 9-0. 

Policy 5051 Bullying Prohibition and Prevention 

Trustee Griswold, supported by Trustee Gatien, moved to approve Policy 5051 Bu~llyin~ Prohibition and 

Prevention as presented. On voice vote, the motion carried 9-0. 

Revisions to Bylaw 9120 Officers 

Trustee Griswold, supported bv Trustee Gatien, moved to approve the revisions to Bvlaw 9120 Officers as 

presented. On voice vote, the motion carried 9-0.

Revisions to Policy 5145.9 Non-Discrimination 

Trustee Griswold, supported bv Trustee Gatien, moved to approve the revisions to Policv 5145.9 Non- 

Discrimination as presented. On voice vote, the motion carried 9-0. 

Reinstatement of Expelled Student to the Ann Arbor Public Schools 

Trustee Griswold, supported by Trustee Gatien, moved to approve the reinstatement of Samuel Grove to the Ann 

Arbor Public Schools. On voice vote, the motion carried 9-0. 

02-067 Special Education Consulting Contract 

Trustee Griswold, supported by Trustee Gatien, moved to approve the Special Education consultinq contract as 


Gift Offers 

Trustee Griswold, supported by Trustee Gatien, moved to aoorove the followinq qift offers: Morton Cohn, a 1988 

Alfa Romeo Graduate Spider, Maw Franceschi, World Book Encyclopedias, children's books and qames; and 

monetarv qifts for Kinq Elementary from the followinq: Ben Pinti and Kristine Miller-Pinti. Bruce and Susan Hern, 

Michael and Kav Otto, Kevin and Alice Wanq, Norma and Ashish Sarkar, Farnam and Theresa Jahanian, Marqit 

Burmeister and Michael Hortsch, Setarah and Mohammad Morshidi, Pei Fen Tsou and Wen Ren Harn, Dr. S. K. 

Amarasinqhe, Lisa and William Ford, Jr., Amy and Samuel Frvdenlund and Mvles and Kimberlv Markev. On 



Trustee Griswold, su~ported bv Trustee Gatien, moved to approve the Superintendent's Evaluation Tool and 

Focus Objectives as amended. President Conwav made a friendly revision to existinq instrument, which will 

read: Please indicate what ~ercentaqe of the Superintendent's focus objectives vou feel have been satisfactory 

this vear. On roll call vote, the motion carried 9-0. 


Trustee Griswold, supported bv Trustee Gatien, moved to approve the minutes of the 3/20/02 reqular meetinq as 


Minutes of the 3/26/02 Special Meeting 

Trustee Griswold, supported bv Trustee Gatien, moved to approve the minutes of the 3/26/02 special meetinq as 




Trustee Rorke. supported bv Trustee Han-Markev, moved to approve the professional recommendations as 


Motion to Hold an Executive Session on 4/24/02 for the Continuation of the Mid-Year Review - Superintendent's Evaluation 

Trustee Browninq. supported by Trustee Cross, moved to hold an Executive Session on 4/24/02 for the Continuation 

of the Mid-Year Review for the Superintendent's Evaluation. On roll call vote, the motion carried 5-4. Those in favor: 

Trustees Brownina, Cross, Griswold, Rasmussen, Shifrin. Those opposed: Trustees Conwav, Gatien, Han-Markev, 

Rorke. 



Dr. Ray-Taylor thanked everyone for the get-well wishes and is happy to be back. She will give her full report at the 

4/24/02 Regular Meeting. She thanked Dr. Fornero, Mrs. Lapp, and the cabinet for filling in. 

ITEMS FOR AGENDA PLANNING - 4/15/02, 5:30 PM 

Trustee Shifrin asked that the Superintendent's Evaluation be brought to Agenda Planning. 

Trustee Shifrin invited Trustees to attend the Pioneer Symphony Orchestra Annual Concerto Concert on Thursday, 

April 18'~ at Pioneer High School.


Trustee Browning suggested that roll call votes be alternating. 

President Conway received a letter from MASB inviting the Board and Deputy Superintendents Fornero and Lapp to 

attend the Spring Regional Meeting & Awards Ceremony for Region 7 on April 23, 2002 to recognize them for their 

achievements during the past year with the Standard of Excellence award. 

Vice President Cross congratulated the staff on the college and career fair. She also referred Board members to the 

articles in the information packet on the Evaluation of the Superintendent. 


President Conway moved the meeting into the conference room that was more conducive to the activities planned by 

Sheila Babnis of Pfizer. Ms. Babnis stated that the Board needs to devote time to the prioritizing their concerns and to 

discussion. Trustee Rorke suggested that this be rescheduled for another time because of the late hour. May lst is 

currently a placeholder for this item. The Board prioritized their concerns with colored labels and agreed to work on 

the schedule. 

ADJOURNMENT 

President Conway adjourned the meeting at 11:20p.m., April 10 , 2002. 



I 


BOARD OF EDUCATION -March 13,2002 ^' 

COMMUNITY LEADERS DINNER, 5:30 PM 


CALL TO ORDER 

President Conway called the meeting to order at 7:06 p.m 



MINUTES 

ROLL CALL 




Present from administration - Dr. George Fornero, Orma Lapp (Treasurer), and Karen Mimikos (Acting Secretary). 


Don Packard, Teacher, Pioneer High School 

Nomination submitted by the Optimist Editorial Board and announced by Trustee Han-Markey. 

Donna Kolokithas, TeacherIConsultant, Haisley 

Nomination submitted by Haisley staff members and announced by Trustee Rasmussen. 

Helen Oliver, Teacher, Claque 

Nomination submitted by Jowanda Gore, Elaine Richmond, Abiola Akinwomi and William Ratcliff and announced by 

PTOC Representative. 


Ulla Roth-Ritter read a prepared statement (Attachment A) 

REPORTS 

Gayl Dybdahl, AAAA, read a prepared statement (Attachment B). 

Allan Loeb, AAEA, read a prepared statement (Attachment C). 

Maria Holter, Special Education PAC, read a prepared statement (Attachment D). 

SUPPLEMENTAL 



Trustee Shifrin reported that the committee resumed its meetings yesterday. The committee put final touches on 

bylaws and policies that will appear on the March 2oth agenda. 

Curriculum 

Trustee Shifrin reported that the committee met this morning with Jennifer Hein for updates on Special Education 

plans and progress, particularly, planning for improvements in the autistically impaired program. 

Facilities 

No report 

Finance 

No report

Governance 

Trustee Griswold reported that the Governance Committee has not met recently. The Board met in a retreat last 

week facilitated by Pfizer staff and will continue to work on action items, including performance. 

Personnel 

No report 


Trustee Browning reported that the Committee has not met recently and requests that the Superintendent's 

Evaluation Instrument and Focus Objectives be taken off today's agenda. Vice President Cross reported that the 

changes to the instrument during the last committee meeting will be reflected on the instrument in the April 10th 

packet. 


Preliminary Bond Resolution 

Orma Lapp reported that the passage of this resolution authorizes the school district to file the application with the 

Department of Treasury for preliminary qualification of the bond. Treasury requires four weeks to formally review the 

application and the bond proposal may not be placed on the ballot before we receive Treasury approval. The total 

amount of the bond issue to be requested from the electorate will be $31,660,000. 


Removed from Agenda. 

BRIEFING 

2nd Quarter Financial Report 

Orma Lapp and Trustee Rorke reported that highlights of the changes in the revenue include the second half 

payment of the malpractice settlement, the Medicaid payment, and an updated Special Ed payout. The expenditure 

side has also been adjusted for the expenses associated with the malpractice suit and several other minor line item 

adjustments. 

2001/2002 Grant Awards (Spring) 

Orma Lapp reported that $1,963,618 is being presented for grant renewals, and $337,037 for new grants totaling 

$2,300,655. 

INFORMATION 

Career and Technical Education (including Career Pathways) Presentation 

Dr. Ray-Taylor introduced Dr. Fornero and thanked the committee who worked hard on this program. She 

commented that Ann Arbor Public Schools can grow and accelerate in the area of Career and Technical 

EducationlCareer Pathways. Dr. Fornero gave an overview of the program and thanked Joyce Hunter, Ben 

Dahlmann, and Trustees Shifrin, Browning and Cross who have worked so hard and contributed so much to make 

this program a success. The program is a flexible one, allowing students to transfer in and out. One of Joyce 

Hunter's goals this year is to develop collaborative efforts with community members. Joyce, the Task Force and the 

Career and Tech Ed department have worked with Washtenaw Community College, the Ann Arbor business 

community, the Work Force Development Board, the Ann Arbor Chamber of Commerce and the Washtenaw 

Intermediate School District. The future plans for the Career and Technical Education and Career Pathways 

programs are the implementation of courses, a review and the implementation of the recommendation of the study 

groups, ongoing implementation of the Career Pathways program, ongoing professional staff development and the 

continuation and strengthening of the role of the CTE advisory groups. Dr. Fornero reminded the Board that Career 

and Technical EducationICareer Pathways is for all students and will help to prepare them to be independent and 

contributing members of society. Joyce Hunter, Director of Career and Technical Education was available to answer 

questions. Dr. Fornero asked that the Board and Superintendent publicly support this plan. Dr. Ray-Taylor 

commended the committee and stated that Ann Arbor is moving in the direction of the educational vision. We must 

be careful to keep a balance and tie that vision to the student's vision of their future. Dr. Fornero asked that the 

motion be recorded in the minutes. 


Preliminary Bond Resolution 

Trustee Rasmussen, supported bv Trustee Rorke, moved to approve the Preliminary Bond Resolution. On roll 

call vote, the motion carried 8-1. Trustee Griswold opposed.


Trustee Brownina, supported bv Trustee Shifrin, moved to remove the Superintendent's Evaluation Instrument 

and Focus Objectives from the Special Briefina and Consent Aaenda. On voice vote, the motion carried 7-2. 

Trustee Han-Markev and President Conwav opposed. 

Minutes of the 2 /20 /02 Regular Meeting 

Trustee Rorke, su~ported bv Trustee Gatien, moved to approve the minutes of the 21 20102 reaular meetina as 

amended. On voice vote, the motion carried 9-0. 

Career and Technical Education/Career Pathways 

Trustee Cross, supported bv Trustee Shifrin, moved to recommend that the Board of Education receive this 

Career and Technical Education and Career Pathwavs report. Furthermore, the Board of Education supports the 

concept of Career Pathwavs and its further study, exploration and implementation. On voice vote. the motion 

carried 9-0. 


None 


Motion to Hold and Executive Session on 3/13/02 for the Purpose of Attorney-Client Privilege Discussion. Trustee 

Shifrin, supported bv Trustee Gatien, moved to approve the motion to hold an Executive Session on 3120102 for the 

purpose of attorney-client privileae discussion. On roll call vote, the motion passed 9-0. 

Motion to Hold and Executive Session on 3/20/02 for the Purpose of Negotiations. Trustee Brownina, supported by 

Trustee Griswold, moved to approve the motion to hold an Executive Session on 3120102 for the purpose of 

neaotiations. On roll call vote, the motion passed 9-0. 


Dr. Ray-Taylor invited the Board to attend the 52nd Annual BANDS IN REVIEW Concerts in the Pioneer High School 

Schreiber Auditorium. At 7:00 p.m. on Saturday, March 23rd (featured bands will be Forsythe, Slauson, Tappan, 

Pioneer Varsity Band, Pioneer Concert Band, Huron Symphony Band and the Pioneer Symphony Band) and at 3:00 

p.m. on Sunday, March 24th (featured bands will be Clague, Scarlett, Huron Varsity Band, Huron Concert Band, 

Pioneer Symphony Band and the Huron Symphony Band). In all, over 800 talented students will perform in this 

outstanding event. 

Dr. Ray-Taylor invited the Board to attend the reception and Art Walk for Youth Art and Music Month, where Ann 

Arbor Public School students' artwork will be on display. This event is sponsored by the Main Street Area 

Association and the Ann Arbor Public Schools Art Department and will take place on Sunday, March 17'~ from 1:00 - 

2:30 p.m. 

The Superintendent voiced her support of the Career and Technical Education and Career Pathways program and 

reiterated that the group has the full support of the administration as this process moves forward. She commends the 

fine work of the group. 


President Conway announced that the next Agenda Planning has been changed from 4/2/02 to 3/26/02 at 8:15 a.m. 


Trustee Rasmussen asked that the Board reach a consensus on the evaluation instrument that will appear on the 

April 2 0 agenda before the Regular Meeting. If the Board can't reach a consensus, he asks that the Board be 

notified ahead of time. Trustee Cross assured the Board that they would be able to reach a consensus. Trustee 

Han-Markey corrected Trustee Rasmussen's date of April 2oth to April 1 oth. 

Trustee Rorke attended the Eastern Michigan Science Fair at Washtenaw Community College over the weekend. He 

was very impressed with the projects that the middle school students had done. Also, the awards that have been 

won by the high school students in international competition were very impressive. 

Trustee Rasmussen reported that he and Trustee Cross attended the Chorale Cavalcade at Pioneer High School on 

March 7, 2002. He quoted "if the performance did not bring a tear to your eye, you are not human.

Trustee Shifrin attended the band festival at Pioneer High School. She expressed how proud she is of the Pioneer 

and Huron High School band students and acknowledged Steve Roberts of Huron because the band continued its 

performance through the horrible rain and wind storm that was occurring. When the power went out, the band 

continued to play. It was very impressive and the kids deserved a standing ovation. 

President Conway reminded Trustees to fill out the survey that is in this week's information packet. 

Trustee Cross commented that this year things are really moving and taking shape in the Career and Technical 

EducationICareer Pathways process since Joyce Hunter's arrival. She is very impressed and thanked Dr. Fornero, 

instructional staff and the committee. 

Trustee Griswold thanked the Administration for meeting with three Trustees last week on smaller learning 

communities. Administration will bring forward a round table discussion to update the community on the grants that 

are being applied for by Huron and Pioneer High Schools and to also try and provide an opportunity to bring in 

educational leaders. 

Trustee Rasmussen congratulated the Pioneer Men's Swim Team as the State Champions, as well as the Pioneer 

Synchronized Swim Team who are also State Champions. "This puts tremendous pressure on the Pioneer Women's 

Water Polo Team, because since August, if a Pioneer team gets in the water, they win." 

ADJOURNMENT 

President Conway adjourned the meeting at 9:20 p.m., March 13, 2002. 



March 13, 2002 

Members of the Board of Education, 

I am here tonight to address you regarding your recent decision to cut Curriculum 

Coordinators and establish a model to be known as generalists. I believe you have 

received misinformation. 

In the original plan for the upcoming fiscal school year there was a plan to cut three 

people from the curriculum department. This reflected a drastic change in the way 

business has been done in Ann Arbor, but it was a necessary compromise under the 

present budgetary restraints, caused in a large part by another board that followed 

misinformation. 

ATTACHMENT A 

During the information meeting, February 13, 2002, one of the trustees asked if any other 

districts used the generalists' model. Dr George Foreno answered yes, the districts being, 

Plymouth-Canton and Livonia. This information is incorrect; Livonia currently has 12 

Curriculum Coordinators, all of them content area specialists. Plymouth-Canton has one 

person who specializes in Language Arts and Social Studies, one Math-Science 

Coordinator, and a Director of Curriculum. They are seelung to add a Fine Arts 

Specialist. These are 12-month positions paid administrative salaries. 

A quick survey, using the School Board Directory and several phone calls, has found no 

other districts our size, that use a generalist model and that have also achieved the same 

level of success on the MEAP. In fact, many districts, including several smaller than Ann 

Arbor, are stretching budgets to add curriculum specialists who will train teachers 

in the content specific best practice and information required to achieve the state 

standards and, therefore, compete at the state MEAP level. 

Our Deputy Superintendent came from a district where curriculum issues were addressed 

without the support of content area specialists. In addition, in that district the need to 

address achievement of an economically diverse population in a district where 94% of the 

High School graduates were accepted to four-year institutions was not a daily reality. 

If we do not learn from history we are doomed to repeat it. Lansing cut curriculum 

coordinators before Dr Ray-Taylor moved to the Ann Arbor Public Schools. When she 

arrived there was great fear that her plan would be implemented here. She assured people 

who asked, that she had been implementing a decision made by others. 

Her opinion being this was a mistake in Lansing, and it would not happen in Ann Arbor. 

It was a mistake. Lansing is one of the lowest achieving districts in the state, and they 

are in danger of being taken over by the State Board of Education. In Lansing, principals 

do the curriculum work and curriculum is in disarray across the district.

Page 2 - Curriculum Coordinators 

While you are watching the cuts being made, be aware as well, of the plans for expansion 

in the Literacy Program that will require paying not only one 112-time Literacy 

Coordinator, but, three new 112 time literacy positions. The makes a total of 2 full time 

FTE staff positions who will not directly serve students. 

How does this fit into the generalist model and is this cost saving? 

How does the district defend maintaining a Coordinator for Fine Arts and Physical 

Education when there are no academic achievement standards or state or federal 

accountability in these areas? 

How does the district defend a support model that provides 4 FTE's of curriculum 

support at the elementary level, only one support person for middle school, and no 

support for high school? 

How will K-12 articulation issues be addressed? 

How will continuity among high schools be maintained? 

How will Ann Arbor's reputation as an academic leader survive the inevitable erosion? 

A quick survey of the current plan for accreditation should clearly illustrate that the State 

is serious about achievement in the content areas. All schools must demonstrate adequate 

yearly progress in the core content areas. The benchmarks for achievement are clearly 

outlined in the State Standards. We can not afford to lose sight of these achievement 

goals. 

Leaving the development of a plan to reach these goals to individual teachers is 

unrealistic and a very unwise use of time and resources. We need the guidance of 

specialists who will seek out excellent methods, resources, and information, to work with 

teachers to provide the best curriculum to our students. 

The "generalist model" that is being currently considered, must be rethought. 

A reduction in Balas I1 staff can be achieved without a loss of content area focus and 

without unbalanced support across the grades. 

Thank you 

Ulla Roth, former Foreign Languages Curriculum Coordinator

AAAA Comments to the Board of Education 3/13/02 

Good evening, I'm Gay1 Dybdahl, principal of Stone School. 

ATTACHMENT B 

Our school^, our district and our community at large are stronger when we 

all work together. Quad A membership. believes this whole-heartedly, and 

our active participation in formal and informal partnerships demonstrates 

this. These partnerships are often labor intensive, sometimes very 

demanding, but well worth the energy and effort. 

Community partnerships come in all kinds of shapes, sizes and colors. No two 

look exactly alike because the partnership is designed to be exactly what is 

needed in that building at that time. I would like to talk about the 

partnerships that currently exist at Stone School, because I know the most 

about them. But please recognize partnerships exist throughout the district 

and are a reflection of each building. 

One of Stone School's partnerships, formalized through the Partners for 

Excellence Program, is with Washtenaw Community College Student Services 

Division. This partnership allows Stone to introduce our students to WCC, on 

campus, facilitating our students' transition to Washtenaw Community 

College through student success workshops, campus tours, direct contact 

with financial aide, admissions and counseling personnel. WCC hosts our 

senior banquet and our STRIVE scholarship celebration. 

Our partnership with Ann Arbor Rotary and Ann Arbor Area Community 

Foundation resulted in the STRIVE scholarship program, which awards 

$16,000 in WCC scholarships to students who "recover" from poor 

attendance and grades and who demonstrate this change for their senior 

year. This partnership has provided incentive gifts, art classes, theater 

tickets and more to help keep students focused. But, more importantly, this 

partnership has provided a cultural shift in our building, making attendance 

critical and offering the hope of a college education. 

This school year we began a partnership with Borders, Inc. They provided us 

with 100 computers, complete with monitors, keyboards and mice, for us to 

totally disassemble. All students in our Computer Troubleshooting class now 

have the materials necessary to build a computer from the case up and to

take it home following the successful completion of the class. This 

opportunity would not have been available to our students without the 

generosity of Borders. 

Stone partners with Arbor Hospice, University of Michigan School of 

Nursing, University of Michigan Family and Child Center, Ozone House, 

Father Patrick Jackson House and many others. 

Similar formal and informal partnerships exist in all of our buildings, ranging 

from a gas station that supported the opening of Lakewood School to the 

hospitals that provide Health Place 101. Aside from the great benefits to 

our students, these contacts give members of the community an opportunity 

to meet our students and staff, and learn about all the positive programs 

that are operating in our schools. 

The benefits of our partnerships are immeasurable. We feel a debt of 

gratitude to our community partners that cannot be repaid. However, it is 

important to the Quad A membership that the Board understands that 

these partnerships also involve a cost. It is a cost that we are more than 

willing to pay, but a cost nonetheless. 

Partnership means just that - partners. The community members who 

provide a service to a school are half of the equation. The building staff is 

the other half of that partnership. The administrator's role begins with the 

process of recruiting and setting up mutually beneficial partnerships and 

continues throughout. Without in-building coordination, organization, and 

implementation, the resources provided by the community could not be 

utilized. 

The Quad A membership is proud to be involved in the incredible array of 

partnerships that exist between the Ann Arbor Public Schools and the Ann 

Arbor Community. We will continue to use all the resources available to lead 

our buildings to be the best they can be. 

Thank you.

ATTACHMENT C 

Following the prompt and punctual delivery of tonight's Board agenda to my home on 

Friday night, I paid particular attention to the 2001-2002 Superintendent Evaluation 

protocol, adopted after collaborative discussion between you and Dr. Ray-Taylor. 

Perhaps it is too late to consider the suggestion I am about to make. However, even if it is 

too late for the current evaluation, I offer it as a consideration for future years. 

I would offer an additional goal in the category Personnel Management. Specifically, I 

suggest something along these lines: Institutes, maintains, and supports systems both to 

receive staff input and suggestions and to respond to the input and suggestions received. 

This aligns well with goals in Educational Leadership ("Fosters outreach, collaboration, 

and partnerships with other educational [and] community organizations.. . ") and in 

Community/Public Relations ("Fosters and incorporates community input.. ,"). For a 

service-based organization in which over 85% of the budget is committed to staff 

salaries, it only makes good sense to to put a high priority on postive, proactive, and 

constructive interactions between the chief executive officer and staff members. 

Success in this category could be measured through the superintendent's report to the 

Board of Education of her/his activities in this area. Perhaps a representative Trustee 

could attend Employee Group Leader meetings, Association instructional level caucuses, 

or other forums in which the superintendent interacts with staff. Possibly instruments 

designed to solicit staff input could be examined. Finally, individual Trustees are likely 

to have a reasonably accurate overview of the superintendent's endeavors in this area 

through the variety of contacts they have with staff members, 

In small part, this suggestion is connected with the incumbent superintendent. I believe 

that positive, responsive interactions with staff, certainly with teachers, are a strength of 

hers and should be evinced in her evaluation. But much more importantly, I think that 

this is an appropriate and important parameter of evaluation for the superintendent of any 

school district. Please consider this addition to your evaluation tool now or in the future. 

Thank you for the opportunity to speak tonight on behalf of the membership of the Ann 

Arbor Education Association.

Good evening. My name is Maria Hotter and I am an Ann Arbor PAC representative. 

ATTACHMENT D 

Today the PAC is optimistic and we are here to thank you, the Board, and our school administrators and 

staff. 

We are happy about the turn of events since Jennifer Hein arrived some 8 months ago. Not only have 

parents, the administration and the Board come to agree that something needs to be done to ensure an 

appropriate education for our most vulnerable students, but we are actively working together in a focused 

approach, one step at the time, to make long lasting improvements possible. Several initiatives are under 

way or forthcoming: 

- The task force charged with utilizing best practices to provide seamless instruction for young students 

with significant communication and learning disorders has a recommendations are due any moment. 

- The continuum of services for the older children with communication and learning disorders was targeted 

as an issue to address this year 

- The Peanut and Tree Nut Allergy Initiative, to ensure that students are in the school environment. 

We expect more initiatives to come as other areas need attention as well, but we are moving in the right 

direction. We are excited to see the kind of change that is possible when people actually take their legal, 

moral and educational responsibility seriously. We are excited to see the results that can come when parents 

and administrators are working together. We are excited that the stalemate is gone. Don't get us wrong, the 

work is not done. Nothing is completed yet. But it is the beginning, and a very good one at that. The 

AAPAC offers a big thank you to the Board, Rossi Ray-Taylor, George Fornero, Jennifer Hein, and to the 

very dedicated staff that serve our children. 

I will conclude with the following information: 

The PAC is having an IEP workshop in an all parent meeting on March 25, at Ballas 2, 7:00 - 9:30 PM. 

The Guest speaker is Sherry Fernandez from the Association for Community Advocacy. 

You have a flyer for this event along with a PAC Newsletter in front of you, it will also be sent to families 

in the mail. If anyone would like further information, please call Deb Mexicotte, Chair of the PAC at 677- 

1587. Again, that is 677-1587. 

Thank you.

I 

Special Edition 

From your Ann Arbor Parent Advisory Committee for Special Education 

.esponding to Peanut and Tree Nut 

Hergies 

oncems over the potential of severe allerg; 

actions to peanuts and tree nuts prompted 

ie district's school nurses to create a task 

)rce last year to study the problem and 

;commend guidelines. 

he full guidelines will be available before 

ie end of the school year (implementation 

all 2002), but features will include: 

Staff training in allergy awareness 

and the appropriate emergency 

procedures for building with a student 

identified as suffering from a life 

threatening allergy. 

Community distribution of 

materials to alert parents, volunteers, 

and staff to keep dangerous foods out o 

the school building. 

If you have additional interest in this topic 

ontact SISS for updated information. 

lash! 

o Budget Cut in Special Education 

The AAPAC is pleased to announce that ths 

proposed budget cut for Student Interventio 

and Support Services has been removed 

from this year's budget considerations. The 

Trustees made a commitment to 

strengthening special education services in 

the district and, by working with 

administration and parents, have made an 

important budget step toward that goal. 

to thank the Board of 

Dr. Rossi Ray Taylor, Director 

and all the parents who 

rought their voices forward! Bravo! Now 

making Ann Arbor a model 

istrict for all its students - together! 

Become an AAPAC representative at 

your school! 

The time has come to select new AAPAC 

representatives from half the schools and 

entities we serve, and also from those 

programs that have not yet had 

representatives. AAPAC reps serve for two 

years, from June to June, and. among other 

things, attend one monthly general meeting. 

do committee education projects. and speak 

to other groups about issues in special 

education Representatives need to be 

parents of a student with an 1EP or 504 plan 

or a high school student with either of these 

eligibilities. 

need, in general, one rep for the 

schools, two for middle schools, 

high schools. We also 

district's alternative programs 

and Stone School. We 

large members who 

ay represent a population of Ann Arbor 

Many parents come to a general meeting foi 

public commentary and leave wanting to be 

reps - check out the next AAPAC meeting 

to see if membership is right for you. Look 

for announcements in your school 

newsletters, or though your special 

education practitioners, or call Deb 

Mexicotte, 677-1 587 for more information. 

Education Millage request 

xpected in 2003 

The Washtenaw Intermediate School distric 

is looking to put forward a county-wide 

special education funding millage in 

spring/summer 2003. This millage would b 

modeled after similar millages that have 

passed in Oakland and Macomb counties, 

and will make up for the future expected 

budget shortfalls in maintaining much 

needed services in the face of rising special 

education costs. Such millages are allowabl 

under Proposal A, and will likely be part of 

any future funding strategies. More 

information will follow as it becomes 

available. 

March 2002 

PAGE 2 

Become a WISD PAC member! 

The Washtenaw Intermediate School 

District also has a Parent Advisory 

Committee, and is looking for two Ann 

Arbor representatives. Any parent with a 

student served through an IEP in the Ann 

Arbor public schools-is eligible to apply. 

Want more info? Kay Moler - 973-205 1 

When does the AAPAC Meet? 

of every month, October through 

11. These meetings are open 

include a period of public 

to allow parents 

hat you think! Our next meeting is 

onday, April 8, 7pm-10pm at Balas 

K 

h hat is the AAPAC mission? 

o positively impact the education of all 

students with an emphasis on those with 

special needs in the Ann Arbor School 

District by representing students and parents 

f students needing or receiving special 

ducation services, advocating 

mprovements, acting as a resource for our 

1 onstituents, staff, and administration, 

I esponsible for all Ann 

resting opportunities for education, 

eporting regularly , facilitating 

ommunication, clarifying process, and 

reating an actual link between our 

onstituents and the administrators 

spects of special education in the Arbor 

istrict. 

r ho is my AAPAC Representative? 

n the back of the accompanying flyer is a 

of the current PAC representatives. 1 

is not listed, consider becoming 

rep! For this or any other concerns you 

ould like the AAPAC to address, call any 

APAC representative.

Special Edition 

your Ann Arbor Parent Advisory Comrm'ffee for Special Education March 2002 

PAGE I 

kt's 

I 

Spring! When Ann Arb01 

rns its attention to.. .yearly 

EPs! 

at's right, it's IEP season, when a large 

umber of IEPs are due for annual review. 

ake a look at some of the following articli 

ocused on getting you geared up for this 

mportant reassessment. 

~EP Talk and Workshop 

e AAPAC is sponsoring a talklworksho~ 

1 

Writing Goals/Getting Results! 

renting an IEP that Works for 

veryone. " on Monday, March 25, from 

pm - 9:30pm at Balas 11. Guest Speaker 

herry Femandez, Vice President of the 

ssociation for Community Advocacy will 

e our speaker, followed by small group 

iscussions around the specific questions 

nd goals of the participants. This is a free 

rogram and should be attended by anyone 

who has experienced the frustration of 

I 

oorly written goals or the difficulty in 

easuring progress. Anyone interested in 

[tending who has childcare issues should 

ontact Ann Telfer @ 222-8355. 

"ngs to look for at your IEP 

eeting 

I 

he New WISD Parent Handbook! 

is very informative and free handbook hi 

en fabulously updated by the WISD 

arent Advisory Committee. It has a brigh 

een cover and should be available for the 

king through your school staff. Pick one 

p before your IEP meeting and reacquaini 

ourself with your rights and resources. 

!Â 

tanning Worksheet for Determining 

indent's Daily Needs 

is form is filled out by the team and is 

sed to identify those times of day or 

ctivities when your student may need 

signed staff to assist them. This could 

ange from toileting help to playground 

afety to full-time one-on-one classroom 

xistance. This planning document is then 

sed to support stafEng recommendations i 

IEP and is then subject to SISS approv; 

istive Technology Decision Making 

is is a lengthy set of forms that have 

ortions that need to be completed by the 

IEP team to request an Assistive Technology 

Evaluation for your child. Assistive 

Technology runs the gamut from individual 

audiolpa devices to communication boards 

to software programs to head supports. Talk 

to your team about what an assistive 

technology evaluation may do to support 

ese are new this year and are to be used 

the team to evaluate a student's need for 

deviation from the normal school 

ndar - primarily summer services. The 

nns list the kinds of considerations that 

ay qualify a student for ESY, focusing on 

eas of IEP goal regression and 

coupment. There is a section of the IEP 

if the student will follow the typical 

year - this is the area that 

resses ESY and must be considered at 

ccommodations for Standardized 

s you probably know from the brochure 

ou received in February, all students will 

ave some form of mandated standardized 

sessment in place by the year 2005 

sociated with the MEAP process. The 

levels of testing include MEAP 

ithout accommodations, MEAP with 

tandard accommodations, alternative 

yet available) and two levels of 

I Access. 

f your student can take the MEAP, either as 

t is traditionally administered, or using the 

ard accommodations issued by the 

, they will be eligible for any state 

olarships awarded for achievement. The 

f standard accommodations changes 

y, and currently offers a wide range of 

roved accommodations. However, the 

ions your child may need for 

be written into her IEP to 

sure they receive the testing modality that 

st fits them. A listing of the standard 

t 

Accommodations for Standardized 

Testing (con?) 

accommodations should be available at your 

IEP meeting for your easy reference, and is 

also available at the State of Michigan's 

website. 

your student due for a MET? l 

ow is also the time to consider if you need 

convene a Multidisciplinary Evaluation 

am. This team process is required every 

ee years and strives to comprehensively 

ess students for continued special 

ucation eligibility, changes in eligibility, 

r other diagnostic purposes. The team 

waive this assessment if no helpful 

ation is expected to be gained. 

ver, if a MET is convened, you should 

r a listing and explanation of all 

icipated assessment tools that will be 

ed. Certain tools are recommended for 

rtain disability categories, while others 

y be inappropriate. Assessment listings 

available at a number of sources, or 

ck with the AAPAC to direct you to the 

sessment information you need. 

n Other District Ne 

Force Completi 

I 

oll&ing a directive from the Board of 

ducation and Central Administration to 

ocus on successful early educational 

tervention programs, a task force looking 

for students aged 0-6 with 

anguage and communication 

ity was convened. The task force 

ded early intervention educators, 

nistrators, and parents with young 

ren with special needs. The task force 

at successful intervention strategies, 

district programming, and other 

ects of revamping the offerings for young 

benefit most from intensive 

on. The task force is currently 

eir final draft (Fall '02 

additional interest in this topic, 

ntact SISS for the most updated 

(over)

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FAITH BURNS 

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AAPAC Contact List 

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IS of March 4, ZOO.?

I 

The Ann Arbor Parent Advisory Committee for Special Education is pleased to present: 

" Writing Goals/Getting Results? 

Creating an ZEP tihat Works for Evevone17' 

Mondafi March 2% 2002 

Multimedia Room? Balas 14 Z0OU9:30pm. 

Guest Speaker: Sherry Fernandez 

Vice President for the Association for Community Advocacy 

As we all know, an IEP's success may hinge on having well written, easy to understand goals whose results ( 

be measured. The format of this meeting, as we head into the traditional spring IEP convention period, will 1 

short informational talk followed by small group discussion and workshop. Please bring your questions, pas1 

goals, or anything else you would like to discuss to help you get the most out of your IEPT 

Please join us for an informative evening1 

Balas ZZ building is located at 2725 Boardwalk, Ann Arbor, MI 

more information, contact your building's AAPAC representative, or Deb Mexicotte, 677-1587, debmexicotte@comcast.nei 

ote: Because mass child care for special needs meetings does not seem to work for the majority of parents, no child care will 1 

rovided. If you would like to attend, and child care is an issue, please let us know.

BOARDICABINET RETREAT 

March 6,2002 

CALL TO ORDER 



Trustees recited the pledge of allegiance 

ROLL CALL 

Present - Trustees Browning/ Conway, Cross, Gatien/ Griswold? Han-Markey, 

Rasmussenl Rorke! and Shifrin 


President Conway introduced Dr. Rossi Ray-Taylorl Superintendent 

Present from Administration: Sharon Ba~kerville~ LeeAnn Dickinson-Kelley/ 

Garry Doolittle, Dr. Fornero 

PUBLIC COMMENTARY: none 

Opening Remarks: 

Dr. Ray-Taylor stated that the last retreat occurred in the fall of 1999 and that this 

is a good time to participate in another retreat. The work to be done requires 

taking the time to step back and look at rules of engagement. She introduced 

facilitators Sheila Babnis and Peter Yribar from Pfizer Corporation. 

Kate Conway stated that issues raised last fall included problems of 

communication^ trust and frayed relationships/ which interfere with the work of 

the Board. The desired outcome of tonight's retreat is to come to an agreement 

regarding how we can function most effectively as a Board. 

Pete Yribar and Sheila Babnis outlined the process for the Retreat: 

Determine the purpose of meeting 

Determine the desired outcome 

Determine ground rules 

Assignment of items to parking lot 

Today's session will focus on group commonalties; a future meeting will focus 

on differences and how to handle them. "How would you like to be working?"

By the end of today's meeting, the group should have reached agreement on the 

primary focus of the Board of Education. 

The four stages of team development were o~itlined by Sheila Babnis: 

- Forming stage (group gathers) 

- Storming (stand up! take a position/ form alliances) 

- Norming (getting comfortable with process/ adhering to it/ working more efficiently) 

- Performing (group works together) 

Group Breakout to Discuss Primary FocuslObiective 

The participants divided into two groups (Board and Cabinet) to brainstorm the 

following questions: 

1) Why are you doing this job? 

2) What do you value? 

3) What do you stand for? 

4) What impedes you from being successful? 

Cabinet and Board group brainstorm ideas follow: 

School Board Brainstorm Session 

Why are you doing this job? 

Share skills/expertise 

Kids 

Something to offer 

Commitment to public education 

Dissatisfied with previous budget process 

Frustration regarding at-risk students 

Frustration with the way things used to be, perceived lack of process 

Frustration with inequity and lack of process 

Want to help 

Catalyst for change 

Wanted a say 

What do you value? 

Honesty and integrity (openness) 

Compromise 

Excellent teaching 

Principled compromise 

rn Communication 

Trust 

Respect 

Flexibility 

Ability to think strategically then implement 

rn Proactive problem solving 

Do the right thing

What do you stand for? 

High expectations of all 

Equitable allocation of resources 

m Honesty and integrity 

rn Progress and achievement for all students 

Fair treatment of people that work for you 

rn Effective use of taxpayer dollars 

8 Respect 

8 Active leadership 

rn Effective leadership 

rn Proactive problem solving 

rn Effective use of all resources 

What impedes you from being successful? 

Inability to effectively prioritize 

Passive - Aggressive 

Lack of focus 

Dishonesty 

Inability to have open, heated debate 

Lack of documented processes 

Lack of leadership 

Distractions 

Lack of common goals and priorities 

Chronic negativity 

Paralysis by analysis 

Hidden agendas 

Lack of Board seniority 

Inability to have confidence in the system performance 

Cabinet Brainstorm Session 

Why are you doing this job? 

Paycheck 

rn To make a difference 

rn Believe passionately in public education 

- Opportunity to really make a difference 

- Central to our democratic society 

Good at it- experience and training - "expertise" 

rn To enable the rest of the system to be successful 

To better a larger group of people 

Enjoy it most of the time 

Like and respect the people we work with 

Impact future generations positively 

- Enormous responsibility - we affect lives

What do you value? 

Trust and regard 

Integrity 

Professionalism and expertise of our group (in a broad sense) 

Open and direct communication/honesty 

Hard work 

Sticking to decision yet allowing reflection of decision 

Being focused 

True spirit of problem-solving =Ã evaluation - actively seeking resolution 

Responsible risk taking and learning 

- Creativity, successful risk taking 

What do you stand for? 

Create systematic structures that permit us to effectively oversee or govern our 

educational responsibilities 

Leadership of the district 

Planning for what we do 

What's good for the kids 

Creating and modeling a climate that enables success 

- This includes organizational success 

Looking at the big picture (stewardship of the district) 

- Both long and short term sustainability 

Standing for the fact that everyone feels connected.. . . . ..opportunity, respect, 

professionalism, a voice 

What impedes you from being successful? 

Lack of confidence in my expertise 

Multiple agendas and changing targets 

Not open in candid communication 

- Hidden agendahumor mill 

Losing focus of what the big picture is 

Distrustful climate 

Non-recognition of progress 

Interference with personal agenda 

Heightened sensitivity - a lot of time spent on small steps that move forward 

Not looking out for what is good for the organization 

Lack of continuity - players change 

Waste of time 

Have not congealed into a team - (does not mean we have to agree with everything) 

Lack of boundaries and adherence to: 

- Roles and responsibility 

- Protocol 

- Procedure 

Lack of professional relationship building, consensus agreement 

Only successful if we are all successful

"Manufactured Crisis Management" 

m Inward focus and lack of external focus - what it looks like to community and progress 

I am not successful if the buildings are not successful 

We do not move forward together, we are splintered 

- We need collective focus 

Lack of accomplishment 

Following the breakout session, the group convened as a whole to share and 

summarize the ideas shared (listed below): 

Summary of Group Breakout Data for Focus Statement 

> What's good for kiddprogress and achievement 

> Proactive problem solving 

> Respect 

> Trust 

> Honesty 

> Integrity 

> Open communication 

> Active and effective leadership 

> Stewardship (of resources) - effective use of money resources/taxpayer dollars 

> Looking at big picturekhinking strategically 

> Importance of public education 

> A desire to make a difference 

+ Catalyst of change 

+ Budget process 

+ At-risk kids 

> Kids - impact on future generations 

> Something to offer - expertise

OperatingIGround Rules 

The group as a whole shared ideas for ground rules for behavior at Board 

meetings. Each participant placed 3 stickles on their highest priority items. The 

vote totals are indicated in ( ). 

Results of Ground Rules Brainstorm Session (Vote Totals) 

Take interpretation off- listen without judgment 

Committee preview of materials prior to meeting (6) 

Meeting reviews 

Less negative facial and body language (1) 

Be true to your convictions but leave at the table (3) 

Formalize committee report process (1) 

Formalize process to move to Board (2) 

Time limits for meetings (8) 

Look at agenda - amount of material to cover (1) 

x Agenda planning and sequencing 

Be more considerate of staff time and staying on track 

Present information that enables decisions (8) 

x Know what decision is being asked for 

x Executive summary and recommendation 

x Non-review of previously supplied information 

Provide an environment that allows for: (4) 

x Open debate and deliberation to help Board get to a good decision 

x Understand decision and process 

Determine what should be presented to the Board (1) 

Board should ask questions to administration prior to the meetings so answers can 

be done in advance- "No surprises at the table." (1) 

If not explicitly stated, it's not an issue (1) 

Leave it at the table 

Give recognition - more nrosress through nraise (4)

Next Steps 

The group then agreed on the following action items, and assigned responsibility 

and timelines: 

Action Items 

Summarize and bring back recommendations for Ground 

Rules/Rewards 

Synthesize group breakout information and recommend 

primary focus statement to entire group 

Idea development for agenda process 

Schedule Roles & Responsibilities meeting 

Review and plan actions for Parking Lot 

(Plan how to eat the elephant) 

Parking Lot 

Responsibility 

Governance 

Committee 

Kate & Rossi 

Kate 

The following items were placed in the "Parking Lot" for future discussion: 

Managing new initiatives 

Frustration about things responsible for but no control over 

Frequency of Board changes 

Kate, Rossi, Kathy 

Theresa & George 

Information to the Board (process for receiving information from Cabinet) 

Information to public 

Separate philosophical vs. practical implementation 

Rules for outside meetings (better planning, agendas, purpose, etc.) 

Meeting frequency with Board and Cabinet members 

Information and time requests (process for requesting information and time 

required from Cabinet members) 

Meeting - Evaluation 

Participants shared the following comments about the Retreat: 

Positive: 

-Pleased with meeting 

-Need to complete the tasks 

-Glad we took the time 

Time Line 

April 5th 

April 5th 

March 13th 

March 13th 

April 5th

-Pleased that group touched on "hard stuff" 

-Glad to move forward and "heal" 

-Helped us to stop beating ourselves with paddles 

-Appreciate change to large group rather than two groups 

-Modeled teamness - we're "all in this together" 

A (change): 

-Gigantic leap of faith required 

-Need times next to agenda items 

-Stay in one group 

-Need to add sustainability so that when new BOE members come on board, 

process will continue 

-Should have Retreat as part of new BOE member orientation - and also at mid- 

year 

The group expressed thanks to Sheila Babnis and Peter Yribar for their work in 

facilitating the Retreat. 

MEETING ADJOURNMENT 

The meeting was adjourned at 8:50 p.m. 

Valeda Lee, Executive Assistant to the Superintendent


BOARD OF EDUCATION - February 20,2002 AMMENDED 

MINUTES 



CALL TO ORDER 




ROLL CALL 





Orma Lapp (Treasurer), and Karen Mimikos (Acting Secretary). 


Neil Duggins, Teacher, Wines 

Nomination submitted by Diane McCowan and announced by Gary Gatien 

'As a fairly new parent to Ann Arbor Public Schools, this teacher's recognition has primarily come to my attention 

based on the enthusiasm of his students. They say 'He is the teacher that you must get for 4th grade because he 

makes learning fun.' His classroom is filled with crayfish to hedgehogs, and of course, parent volunteers. Even the 

kids who don't get into his classroom are impacted by his positive demeanor and conscientiousness. I applaud his 

unique organization and attentive teaching strategies that motivate and hone responsibility in his students. Two 

words come to mind in nominating Mr. Duggins: professionalism and dedication." 

Laurie Williams, Teacher, Clague 

Nomination submitted by Bev Kraker and announced by PTOC Representative 

"Mrs. Williams has supported the Clague Middle School Year 2000 Beautification Project by including students in 

'making a difference.' Her class amended the soil at the front of the school, utilizing hands-on experiences. Last 

spring, her class planted several trees: funding for the trees came from two grants that Mrs. Williams received. Her 

motivation to improve the school by including the students in tangible experiences is commendable." 


Jody Linn read a prepared statement (Attachment A). 

Aimee Brazil read a prepared statement (Attachment 6). 

Jennifer Puntenney read a prepared statement (Attachment C). 

Don Yeatts read a prepared statement (Attachment D). 

Steve Schaffer presented a petition on the science coordinator cuts (Attachment E), 

Salvatore Barbatano, father of James Barbatano, an autistic student, summarized the comments and hopes of 

parents that have preceded him in public commentary. He hopes the Board foregoes any cuts to the special 

education budget. 

Brad Orr read a prepared statement (Attachment F). 

Nancy Schafer read a prepared statement (Attachment G). 

Marcia Federbush read a prepared statement/resolution on the Equity Ombudsperson (Attachment H)

Public Input on FY03 Expenditure Plan 

None 

REPORTS 

Wendy Huss, PTOC, read a Parent Teacher Organization Council Budget Reduction Resolution in support of the 

budget reduction plan (Attachment I). 

Ann Telfer, AAPAC read a prepared statement (Attachment J). 

Allan Loeb, AAEA, read a prepared statement (Attachment K). 

Sara Aeschbach, AAAA read a prepared statement (Attachment L). 

Student Advisory School Board 

No report 

SUPPLEMENTAL 

None 


Byla wsPolicies 

No report 

Curriculum 

Trustee Shifrin said the committee met yesterday (2119102). There were three topics of discussion. 1) The 

committee had in depth dialogue with Joe Dulin about his program at Roberto Clemente -the challenges they face 

and successes they are achieving. 2) The committee explored dropout data and talked about strategies to reduce 

dropouts in Ann Arbor. 3) The committee discussed early intervention and the summer school program. Trustee 

Gatien found the discussion with Joe Dulin heartwarming in many ways. He said an example of a best practice that 

stands out and should go district-wide is Clemente's strategies for getting the families of students involved in 

education. He would favor a broader program to get families more involved in their child's education. 

Facilities 

Trustee Browning reported that the committee met this morning (2120102). There was good discussion about where 

things are now and what steps we need to take with the bond and the sinking fund and how we have to pull together 

regarding the bond proposal. The committee reviewed the current proposal list for each year and had valuable 

comments and discussion. Trustee Browning indicated that it was one of their stronger meetings. He stated that the 

Board must be constantly aware of things that change from year to year, so we need to be flexible enough to modify 

plans to meet the needs. 

Finance 

Trustee Rasmussen reported that the committee has not met since the last Board meeting. President Conway asked 

if it would be possible to schedule a meeting at 4:00 p.m. so that building staff can come to give their input. Trustee 

Rasmussen suggests that the Board members on the committee meet with Orma Lapp and Dr. Ray-Taylor sometime 

in the near future to see how the committee will structure themselves for the next year, but doesn't know if a 4:00 

p.m. meeting is feasible. 

Governance 

Trustee Griswold reported that the committee is on track for the retreat. She thanked Pfizer for their contribution and 

invited the public to attend the study session. President Conway added that volunteers from Pfizer have worked with 

the committee, and she too, thanks them. 

Personnel 

Trustee Rorke reported that the committee met yesterday (2119102) to review the Request for Proposal (RFP) for 

Legal Services. Garry Doolittle will make a recommendation to the Board on March 20, 2002. The committee 

reviewed the approach and believes it is thoughtful and will help the district a lot. The wage and salary classification 

survey will be started this Friday and will include directors (03's) and secretaries (05's). The committee will make a 

comparison of wages and salaries in similar firms and in similar areas. The committee also discussed the retirement, 

recruiting and expenditure reduction programs.

superintendent's Evaluation 

Vice President Cross reported that there has been no committee meeting since the last regular meeting, but the 

Board conducted a mid-year review today during its Executive Session. Later in the agenda, she will request another 

Executive Session for the purpose of the mid-year evaluation. 


Revised FY03 Expenditure Plan 

Ms. Lapp indicated revisions on pages 2-4. See chart. Trustee Shifrin asked how the proposed budget reduction plan 

was communicated to the buildings. Dr. Fornero said information has been reviewed in detail with Instructional 

Council, AAEA Leadership and written summaries sent to buildings. Trustee Browning said he hasn't seen the 

discussion relative to the philosophical shift involving the curriculum support reductions and plan. President Conway 

said that would be the reason to have meetings scheduled when others can attend. Trustee Rorke volunteered an 

afternoon to listen to any interested parties, be it teachers, parents, or principals. It would also be a good starting 

point to think about the future, specifically FY04, Trustee Shifrin wants to make sure the Board has full knowledge 

regarding reductions. Trustee Han-Markey talked with constituents. She said the Board must make a decision on how 

they are going to reduce. She cannot say that she will willingly and knowingly cut front line teachers. Where is the 

cut going to come from? Is this something that could possibly work? She believes so. Trustee Gatien does not think 

we should asterisk this. Trustee Griswold asked that with the philosophical shift, can we be comfortable that we will 

still maintain excellence in the science program at the classroom level? Dr. Fornero replied that things will be 

different, but the district will try to maintain the excellence of our schools. Trustee Shifrin wants reassurances that 

teachers will still get the materials and service. Dr. Fornero said yes. The long answer is they're looking at ways to 

work all of this out - deliver kits, animals, etc. The goal is that we maintain the same level of excellence, service and 

materials. That is the intent and goal. Trustee Browning would like statistical evidence that programs that operate in 

the manner which Dr. Fornero is proposing are outperforming the students we have or are equally performing with 

students we have. He objects strongly to the mindset that the MEAP controls all that we do in this district. Trustee 

Rorke said when do you let the people do their jobs? If the Deputy Superintendent believes he can deliver the 

services, then Trustee Rorke believes in him. Trustee Gatien thanked Dr. Fornero and Ms. Lapp for what they 

presented tonight. It's clear, straightforward and it came back the way he expected it. Vice President Cross asked if 

this is an all or nothing proposition. Could it be modified or does it have to be completely changed? Dr. Fornero said 

in regards to the curriculum coordinators, if the decision is made to asterisk the item, then asterisk the entire item, but 

don't piecemeal it. If piecemealed, then we would have placed a value on certain services. It takes away any 

organization and decision making responsibilities he would have in Instruction. Vice President Cross reiterated that it 

was just a question, not a recommendation. President Conway said it would add an additional $1 .I million needed to 

be reduced. The administration needs to have direction. The Board is being asked to approve this plan as it is. If 

changes need to be made, make them now so the Board knows what they're voting for. 

Trustee Griswold is glad to see that an initiative is in place to improve counseling services and feels better about the 

counseling cuts. Trustee Rasmussen said it was surprisingly successful to put this budget together per Allan Loeb, 

but on the other hand, he is not surprised. He said that when people work hard, good things happen and thanked all 

those who worked on the budget. Vice President Cross also thanked the Finance Committee and administration. Dr. 

Fornero appreciates the acknowledgement, but doesn't feel good about making recommendations to cut people 

because they're all good. He said this is an unfortunate situation to be in and the district will be losing good people. 

He appreciates the sentiment but wanted to make that statement. President Conway stated that we are moving 

forward with the plan as in the book. 

BRIEFING 

None 

INFORMATION 

Key Indicators of Student Progress 

Dr. Fornero gave an overview of the Key Indicators of Student Progress (Attachment M). He noted a correction on 

page 34. Copies of the corrected page are available and will be included in the next packet. Dr. Fornero discussed 

four points: 1) Overall Summary 2) Areas of Sustained Focus 3) Patterns of Growth and 4) Areas of Concern. This is 

what the Ann Arbor Public Schools is all about. These items measure what we've done and what we need to do. 

They also provide direct attention to what we need to address. This is both an ending and a beginning. The 

information from the 2000101 school year indicates that Ann Arbor Public School students perform as well or better 

than all kids in the state on the MEAP, ITBS, ACT, and SAT. The question is how do we decrease the number of 

students who are not performing well and how do we increase the number that are performing well. Dr. Fornero 

also reported that the MEAP scholarship money can be applied to in-state and out-of-state schools. There is a 

national trend that says when participation in the SAT increases, scores decline.

Sustained Focus: Our focus needs to be sustained and systemic if we want to bring about change. We still have 

more work to do to improve math performance. The district's two charges will be to increase academic performance 

and to identify those students in need of support. Logan and Haisley won the Golden Apple Award. Their combined 

increase was a 60% improvement. These schools will receive a financial award from the state. 

Patterns of Growth: One problem is that we're testing different students each year. A question to ask is how well do 

our students do within the school system? We can track students over a period of time. Trustee Browning asked 

for clarification on the number of African American students scoring in the low category. He stated that of these, 

more than half showed improvement in the 7th grade. The goal is to move everyone up to the satisfactory category. 

Areas of Concern: Dr. Fornero reported that the District is moving in the right direction, and must continue to focus 

on the achievement gap. The gap for MEAP reading decreased by 7 percentage points. He stated that the senior 

graduation rate begs the questions of why did these students dropout, what happened with them and where are they 

today? He said that many positive things are happening. We need to move forward and address those that are not 

performing well to make sure they have a successful experience in the Ann Arbor Public Schools. Dr. Fornero 

thanked Jane Landefeld and Nancy Shiffler. 

Trustee Browning said that he read the report with great interest and pride in some areas and upset in other areas. 

The graduation rates for African Americans have held steady or gone down. He is glad to see that this is not 

acceptable to the District. Trustee Browning also stated that the statistics intrigue him, referring to page 14. If we're 

all in the same race, Ann Arbor is still ahead, but other districts are catching up fast. Referring to page 21 and the 11- 

14% drop in the MEAP and social studies statistics, he asked what are you saying about your test when less than 112 

the students in the state can pass the test? Either it is not an adequate test or there is not adequate teaching. The 

real concerns deal with the fact that on the MEAP, African Americans in the category of "Not Yet Proficient," still have 

at the end of 5 years of concentrated effort, 40% of kids are not proficient. In certain areas, the District is doing a 

good job, but mediocre in others. 

Trustee ~hifrin struggles with comparisons of different classes. When are we going to go from measuring cohorts to 

measuring individual progress? She suggested that we investigate the Sanders Value Added Model. 

Trustee Gatien asked if we are talking about a certain percent of a percentage actually taking the test. He said that 

actual student numbers would be easier to understand, especially at the high school level. Dr. Fornero said we could 

pull that information together for the Board. Trustee Gatien asked if we have other measures or methods of 

assessment and accomplishments. Dr. Fornero used an example of the CD's that Trustees received in this week's 

Board packet. These accomplishments are not measured by the MEAP (career tech ed, music, and art). A lot is 

done beyond ACT, SAT and MEAP. 

Dr. Fornero said it's critical to give accurate information to the state for dropouts. We must make sure they are 

classified properly. Trustee Gatien wants to know specifically and programmatically what we are doing to support the 

low performers and would like to receive a list. Dr. Fornero stated that he will pull together a packet of information 

indicating what each school is doing within the next two weeks. 

President Conway asked what are the recognizable factors at an early age for children who might end up having 

problems in middle school or high school? What is the record of indicators and how do we target them? Dr. Fornero 

will provide research and data for that, also. 

Trustee Griswold asked about the African American graduation rates in 1997. Only 57% completed high school in 

four years. We need to discuss this at the Board table within 60 days. The public perception is that we're doing less 

than we are. Dr. Fornero said when we look at these statistics, it is evident that we are not doing enough. With no 

GED or diploma, statistics show that they will not be successful in life. Serious and concerted attempts are being 

made and we can't rest on our laurels. Vice President Cross thinks that we will continue to see the dropout rate drop. 

She would like it noted today that "Karen Cross is very pleased with the direction" and she "can't express how 

pleased she is with the progress made and the data we have. Thumbs up. Thank you very much." 

Trustee Rorke said that some of the tests have been changed. As indicated on pages 24 and 28, scores went up. 

State scores have gone up more than AAPS scores. What happened during that year? Nancy Shiffler said to look at 

the note at the bottom that says the test was moved from the fall to February. This gave more opportunity for 

students to learn and be settled. Trustee Rorke asked if that should be factored out. Ms. Shiffler said the tests keep 

changing. Trustee Rorke said the timing changed, which changed the results and asked what kind of things we can 

do to improve student assessment? Trustee Shifrin suggested the Sanders Value Added Model. Vice President 

Cross said now money is attached to the MEAP which adds pressure. Dr. Fornero said the attention focused on the 

MEAP has been heightened and increased throughout the 1990's. Scholarship money has increased the

participation rate of high school students taking the test. Students are also now taking the test seriously. Dr. Fornero 

said the assessment package that we have will give us specific information and measure what's going on. We have 

many successful non-standardized tests that show student success. Trustee Rorke suggested that if we spent less 

time on art, computers and music, we may have higher scores on the MEAP. Dr. Fornero responded that there may 

be improved standardized test scores, but the student may not be well rounded when they graduate. Trustee Rorke 

asked if the Board should be addressing the value of whether or not we are spending enough time on reading and 

math and cut back a little bit on computers, music and art - not eliminate them. Maybe that would impact those kids 

who aren't going to be able to get the additional work outside of the school day. Dr. Fornero cautioned that it might 

not produce the results that he may expect. As a parent, he would want a balanced curriculum and allow students to 

be exposed to all that the school has to offer. 

Trustee Han-Markey stated that along with Vice President Cross, she believes the District is moving in the right 

direction. The Balanced Literac Program and early intervention is good to see. She points out that when we look at 

Yh 

the disaggregated data on the 8 Grade Science MEAP scores, we have not made movement in five years. She 

asked for one example of where are we going next year and wants to make sure that we improve the African 

American percentage. Dr. Fornero answered that we have to look specifically at students. Furthermore, we can 

analyze the test results themselves and note specific areas of difficulty and follow up with students. 

Trustee Han-Markey checked the policy book to see what policies we have on achievement. We have one clearly 

defined policy (#5028) since 1991 addressing the achievement initiative. She thanked Dr. Fornero for the information 

presented in the packet and said that the policy is a good one and needs to remain on the books. Vice President 

Cross said the policy reads more like a resolution and expired in the year 2000. The Board has not made a definitive 

statement about the achievement gap and should consider doing so. 

Trustee Gatien reminds Trustees that we are talking about a percent of a percent and cautions the public to 

understand this as well. He asked how special education is covered in this data and stated that the MEAP money is 

only money for further schooling. Students may not be motivated to take the MEAP based on the cash reward. This 

could be a difficult group to reach. Dr. Fornero said without the money students may question the importance of 

taking the MEAP. President Conway said the money for scholarships comes from a tobacco settlement for non- 

smoking campaigns and is being used in the wrong place. The state may change their position on this, so she said 

not to depend on the money staying as an incentive to take the test. President Conway would like to see information 

related to other indicators and is not a big fan of standardized tests to measure student progress. She asked what a 

student would look like with all the factors in place. President Conway has a problem with the graduation rate as 

compared to other districts. Dr. Fornero's concern is that all students should continue their education in some way. 

President Conway said that indicators of success are not just proficiencies on tests. Some students have test taking 

skills and some don't. 

Trustee Rasmussen asked Dr. Ray-Taylor if she would like to comment on the achievement gap from a national 

perspective. Dr. Ray-Taylor responded by saying that she's the first to say this is not good enough. There is a tiny 

reduction in the gap but we have to close it faster. We have to be absolutely focused on the things that will work. 

Strategies that work the best are very focused on students that need the help. AVID is a successful program across 

the country that is making a difference in high school graduation rates, GPAs, attendance, etc. We must build a 

strong language arts program. Kids have to believe that you believe they can do it. This is even more true for African 

American kids. We're getting good research-based data on what we can do to make a difference. The most powerful 

thing we're seeing is we're trying to create a culture of change in a system where change is safe. We need to go into 

and identify the problem areas with no blame. 

Trustee Shifrin discussed the data on dropout rates. President Conway said we don't look good compared to Dexter, 

Plymouth-Canton and other districts. She asked if we can start benchmarking with other comparable districts? Dr. 

Ray-Taylor said yes. 

Vice President Cross thanked the teachers who work hard, and who are willing to take on the challenge and believe 

that all students can be successful. Trustee Browning concurs. He said that when we get into discussions about what 

makes the greatest amount of difference to a student. It is not class size, but the quality and skill level of the human 

being put in charge of the classroom. 

President Conway thanked Dr. Fornero, Jane Landefeld and Nancy Shiffler for their report.


Trustees separated items on the consent agenda for separate votes. 

0 Revised FY03 Expenditure Plan 

Trustee Gatien, supported bv Trustee Cross, moved to approve the Revised FY03 Expenditure Plan. On roll call 

vote, the motion carried. 8-1. Trustee Brownina opposed. 


Trustees offered several changes to the minutes of the 211 3/02 regular meeting. Among corrections was recording 

that the Board vote to approve the sinking fund package, which was not included in the draft minutes. Attached are 

these amendments (Attachment N). Trustee Shifrin, supported bv Trustee Brownina, moved to approve the minutes 

of the 2/13/02 reaular meetina as amended. On voice vote, the motion carried 9-0. 

Gift Offers 

Trustee Griswold, suwported bv Trustee Gatien, moved to approve the follow in^ ~ ift offers: Iris Corporation, 18 

Compac Presario 433 computers; Terrv Glaser, a 1993 Ford Thunderbird: Carol E. Holden, monetary donation for 

basketball team refreshments: Vasiliki Samoulis, a 1987 Plvmouth Reliant station waaon: Terrv Calhoun, a basket 

and discs for disc aolf: William and Carol Weissert, a 1993 Mercury Sable. On voice vote. the motion carried 9-0. 



Trustee Browning said these retirements are all major losses, particularly Pat Jackunas. She's an outstanding 

educator and artist in her own right. It will be hard to replace someone of her caliber. Trustee Shifrin said Pat 

Jackunas is someone who will be missed. 

Trustee Gatien would like to note the retirement of Ms. Hickey at Pattengill. She is a wonderful person and teacher. 

His son and one of his daughters had her. Trustee Browning concurs and Vice President Cross agrees. 

Trustee Rorke, supported bv Trustee Gatien, moved to approve the professional recommendations as presented. On 



None 


Dr. Ray-Taylor thanked the Board, staff, and administration that worked on the budget. She thanked the Finance 

Committee for putting forth the ambitious schedule. Tonight the Board spent a good amount of time talking about the 

indicators of success. That was an important discussion to have and a lot of data has been presented to us. She 

thanked staff for putting together the report. The success of our schools is measured by what happens in the 

classroom on a day to day basis. Tonight we saw good evidence of that. 

Dr. Ray-Taylor attended the Huron High SchoolIPioneer High School joint PTO meeting on Tuesday night. She 

thanked parents and faculty in attendance for their insightful questions. 

On Wednesday morning, Dr. Ray-Taylor attended a student assembly at Pioneer High School for the Governor's Cup 

Award. Congratulations to Pioneer High School for its second consecutive win. Pioneer had the highest number of 

students receiving MEAP merit scholarships among Class A high schools. Also during the assembly, Pioneer High 

School established a partnership agreement with the Ann Arbor-Saline Road Meijer store. 

Thursday night, February 21st is Orchestra Night at Hill Auditorium. The program begins at 7:30 p.m. This is a 

phenomenal experience. The music programs at Pioneer High School and Huron High School will each receive a 

Grammy this year for their outstanding music programs. 

This year, the Ann Arbor School District is hosting an information session for prospective Board member candidates. 

The session will be held on Tuesday, March 5, at 7:00 p.m. in the Balas I Main Conference Room. 

ITEMS FOR AGENDA PLANNING - 3/4/02, 5.30 PM 

Trustee Griswold requests that we schedule another discussion about student achievement and a follow up report 

from administration on new initiatives. 

Vice President Cross would like to schedule an Executive Session for the purpose of the Superintendent's 

Evaluation.


Trustee Griswold thanked administrators, teachers and volunteers for their excellent work. In particular, volunteers 

Mike and Madeline Conboy. Trustee Griswold said that Mike is one of the most optimistic and caring people that she 

knows, helping countless at-risk students, helping prepare students for the MEAP test, and helping students with their 

math and reading. Trustee Browning added that Mr. Conboy also keeps the Thurston nature area in the condition 

that it is and does a lot of extra things for the school district. 

President Conway and Dr. Ray-Taylor will meet with Sheila Babnis and Pete Yiber tomorrow in preparation for the 

retreat. 

Trustee Shifrin asked about photos taken for the Kennedy Center Award. Ann Arbor is the nominee from Michigan 

for the award. 

ADJOURNMENT 

President Conway adjourned the meeting at 10:25 p.m., February 20, 2002. 

Karen Mimikos for the 



BOARD OF EDUCATION - February , 13.2002 - 

AMENDED 

A! MINUTES 


CALL TO ORDER 



Trustee Griswofd led the pledge of allegiance. 

ROLL CALL 

Present -Trustees Browning, Conway, Cross, Gatien, Griswold, Han-Markey, Rasmussen, Rorke, and Shifrin 




Orma Lapp (Treasurer), and Karen Mimikos. 


Karen Eisley, Teacher, Huron 

Nomination submitted by Norma McCuiston and award announced by Sari Shifrin 

"Karen has been the sole coordinator for the Huron HighIPfizer Global Research and Development (formerly Parke-Davis) 

Partnership for twelve years. She has kept the partnership going through many changes at Huron and the purchase of 

Parke-Davis by Pfizer. No other teacher has served in this volunteer capacity for as long. Because of Karen's love of 

students and her desire to provide additional opportunities for them, hundreds of students have been exposed to careers in 

science.'' 

Debbie Palmer, Custodian, Abbot 

Nomination submitted by Mindy Fetters and award announced by Bill Browning 

"Deb is always willing to step in and help whenever and wherever there is a need. She will drop whatever she is doing to 

help anyone. Deb has a genuine concern for ensuring that her school runs at its peak effectiveness. She also takes a real 

interest in all the students here at Abbot." 

Lisa Rombes,Teacher, Clague 

Nomination submitted by Elaine Kuperman and award announced by Kathleen Conway 

I feel Ms. Rombes is not only an excellent math teacher but instills confidence in her 8th grade students. My son is in her 

math class and math lab. She makes sure he understands the assignments and helps him to stay organized. She agreed to 

keep him in her math lab even though his grade had improved. She realized he needs that extra attention she gives him to 

help him stay on task. She also stays in touch with us via e-mail to inform us of any major assignments, tests, problems, and 

progress. My son thrives on her praise and understanding. I truly believe she has made a positive impact on our son and 

has made his last year at Clague a success. I have the highest respect for Ms. Rombes and my only regret is that she will 

not follow my son to gth grade." 

Kirsten Workman, Teacher, Slauson 

Nomination submitted by Patti Striho-Trombley and award announced by PTOC Representative 

"Mrs. Workman is such a positive force in my pre-teen's life! Aside from being a great math and science teacher, my 

daughter looks forward to these classes with Mrs. Workman everyday! According to her, the rest of the class does too. It's 

very important for my daughter, and I believe most girls, to excel in math and science, and not shy away from these subjects! 

We need more like Mrs. Workman in the Ann Arbor Public Schools!" 


Mark Holler read a prepared statement (Attachment A). 

Scott Gitlin read a prepared statement (Attachment B). 

Zoey Clark read a prepared statement (Attachment C).

Mark Ravlin read a prepared statement (Attachmnent D). 

Beverly Wood read a prepared statement (Attachment E). 

Kathy Grijalva-will provide prepared statement (Attachment F) 

Joe Raubolt read a prepared statement (Attachment G). 

Dr. Rick Solomon read a prepared statement (Attachment H). 

Sheila Kineke read a prepared statement (Attachment I). 

Eric Sturgis read a prepared statement (Attachment J) 

Gus Hathoum stated the importance of an intensive care program for his son and how he benefited from this program. His 

son has been in the PPI program at High Point. Cutting the special education budget will make it more difficult for him to get 

intensive treatment. Mr. Hathoum presented a petition with approximately 93 signatures in support of not making cuts to the 

special education budget (Attachment K). 


None 

REPORTS 

AA EA 

No report 

AAAA 

No report 

Special Education PAC 

Jan Wells read a prepared statement (Attachment L). 

Kim Renner read a prepared statement (Attachment M). 


No report 

SUPPLEMENTAL 

Principal's Week Resolution 



Trustee Shifrin gave an update on the new policy book. The Committee is working on revisions to bylaws regarding 

committees, officers, minutes, and district goals. The Committee has begun to pick up work from last year, such as revisions 

on policies regarding students. Garry Doolittle will review and update the personnel policies and regulations. Trustee Shifrin 

also indicated that there will be a delay in getting policy book to Trustees due to Deb Small's absence. Trustee Shifrin and 

Karen Mimikos will work together to complete this project. 

Curriculum 

Trustee Rasmussen said time was spent during the last Curriculum Committee meeting talking about technology in the 

district. The Committee came to no conclusions. Dr. Fornero, Dr. Moskowitz and Dr. Ray-Taylor are putting together a 

long-term plan. 

Facilities 

No report 

Finance 

Trustee Rasmussen indicated that discussions were best deferred until later in the spring. No report.

Governance . 

Trustee Griswold reported that Board members continue to meet in small groups with Pfizer facilitators. She reported that 

the Board and Administration are on track for the March retreat. 

Personnel 

No report 


Trustee Cross reported that the Superintendent's Evaluation Committee met last week to review comments from Trustees. 

She will talk with one Trustee who was unable to attend to get hidher input. The draft instrument should be ready for the 

February 2oth Executive Session. 

SUPPLEMENTAL 

Principals' Week Resolution 

Trustee Shifrin read Principals' Week Resolution. 

Governor John Engler 

Hereby Issues this Executive Declaration 

In Observance of February 16-20,2002 as 

Principals' Week 

WHEREAS, the success and prosperity of this nation and the State of Michigan depends on the quality of education our 

youth receive from elementary through high school; and 

WHEREAS, within an educational environment, the school principal is recognized as the instructional leader and as the key 

factor in effective and productive learning in the classroom; and 

WHEREAS, the principal's leadership skills and abilities directly affect the performance of teachers striving to achieve their 

goal of quality instruction for every student; and 

WHEREAS, these professionals not only direct the activities within their school, but also act as the liaison between the 

school and the community it serves, ensuring that parents and taxpayers are aware of the school's undertakings and 

achievements; and 

WHEREAS, Principals' Week is dedicated to recognizing the significant contributions of Michigan school principals to their 

schools and to the education of our youth; 

NOW, THEREFORE, I, John Engler, Governor of the State of Michigan, do hereby declare February 10-16, 2002, as 

PRINCIPALS' WEEK in Michigan, and I encourage all citizens to support the efforts of the school principals in their 

communities. 


Sinking Fund 

Ms. Lapp reported that total available capital needs funds would be up to $5 million each year for three years. The total 

amount available combining sinking fund, bond and capital needs is $74 million of projects over a 3 year period. Ms. Lapp 

reminded Trustees that this is only a plan. Projects will be reviewed & prioritized on an annual basis. Ms. Lapp thanked Phil 

McConnell for- putting this comprehensive plan together. 

President Conway made a correction on page 10 of the Board packet. The Capital NeedsISinking Fund should read three 

years, not five years for the Infrastructure Funding. 

Trustee Rorke noted that out of $ 7million capital needs budget, we have increased the amount dedicated to facilities from 

$3.4 million to $5 million. Will this require a postponement of computer purchases over the next 3 years? Will it be put back 

in budget when technology plan occurs? Ms. Lapp said money is set aside now for technology. Trustee Shifrin recalled that 

the CurriculumIFinance Committee was expecting a technology plan in two months. Dr. Moskowitz said a goal was to have 

a vision statement that everybody could agree upon in two months. Trustee Han-Markey supports the move for 3 years. In 

1996-2000 a technology plan was in place. Where are we taking technology in the curriculum? Legislature may allow for 

sinking fund support for technology purchases. There is no reason to believe if fund language changes, our priorities can't 

change. We must identify where we are now and where we're going. Today it allows us flexibility in how we spend the 

money.

Historically, this money has been used as replacement money for computers per Dr. Moskowitz. It has not been used to 

fund any new projects. New projects were funded out of 1995 bond. President Conway wants clarification on the health, 

safety and ADA guidelines and if the $74 million over three years includes the bond. Ms. Lapp answered yes. The original 

plan was a ten-year plan and included much more. When it's put into a three year, what are the things that are not going to 

happen in the first 3 years? Phil McConnel responded that the addition at Thurston, improvements in some elementary 

multi-purpose rooms, and electrical infrastructure upgrades. What will be seen are health and safety items, parking lot 

resurfacing, and higher end upgrades. If there was more time, he could give an item by item on the ten-year plan. President 

Conway expressed her hope we address the most serious and most needed items in the three years time. 

Trustee Rasmussen asked if there was a millage analysis that goes back five years to show what people have paid 

Ms. Lapp provided an overhead with this information (Attachment N). 

INFORMATION 

Discussion on Legal Issues Related to June 2002 Election 

Geri Allen distributed a handout on the Michigan Campaign Finance Act. Amanda Van Dusen gave an overview, which 

addressed laws that place constraints on the district, Board members, administration and staff while promoting the bond. 

The law is not designed to restrict opinion of the Board while recognizing the freedom of expression of policy-making 

administrators of a school board. While expression of views is not restricted, it's the use of district resources to disseminate 

that information that is restricted. There are a lot of gray areas. When in doubt, let campaign committee take care of 

dissemination of materials that fall into gray area. School Board members, staff and administration CAN use schools to 

disseminate objective information on a building by building basis. The information must be factual and objective. There 

cannot be special newsletters or special cable programming or broadcasts. It is not inappropriate for the school district to 

work with campaign committee. It would be inappropriate to send campaign advocacy through the email system. One 

exception would be when it comes to union communications within the school district and the ability to disseminate 

information for collective bargaining provision. Information can be sent to its membership, but not the nonmembership. 

Consultants should not be providing services to the committee itself. It is important for Board members and administrators to 

be sensitive to potential contractors and potential bidding. Gary Gatien asked if disseminating information via a web site 

would be appropriate. Ms. Van Dusen said that the same principles would apply and that it would be appropriate to have 

separate web page that is factual as long as there is no incremental cost. If there is a cost, it would not be appropriate. The 

site must be purely informational. Trustee Griswold asked if a link to the Citizens Millage Committee would be appropriate. 

Ms. Van Dusen said it would not be appropriate. 

Trustee Rasmussen asked how he should respond if someone asked him why they should vote for the millage. You can say 

how you planned to vote and share information, but could not present what the District needs. Ms. Van Dusen is happy to 

answer questions relating to the district and feels this is an important element of her job. Questions that relate to the 

organization of the Committee should be answered by someone else. 

Trustee Shifrin asked who is handling Bond Marketing Plan in Deb's absence? Dr. Ray-Taylor reminded the Board that this 

is "not a marketing plan, only factual information." Geri Allen from the WISD will assist us in our efforts. Trustee Browning 

asked why Geri Allen didn't present. President Conway indicated that Ms. Van Dusen covered the topics that Ms. Allen 

would have addressed. 

BRIEFING 

FY03 Expenditure Plan 

President Conway asked that Ms. Lapp highlight things that have changed in the plan. Ms. Lapp responded media staff, 

realignment of district staff, continue to work with information and will present changes in three year rolling plan. This is for 

the 2002-03 year only. The District will be formulating 3 year plan. Electricity plan, revised legal costs, central 

administration, achievement initiative FY02. Under streamline warehouse operation - additional savings may be realized 

with collaboration with the University of Michigan outsourcing and by privatization. The District is also in the process of 

looking at several non-instructional areas: transportation, technology, custodial, staff development budget, employment 

fringe benefits. Rec and Ed will continue to be reviewed. The biggest change will be the redesign of curriculum specialists.

Trustee Browning asked what company Business Services is contracting with for electricity and whether they were a 

producer or seller of electrical power. Ms. Lapp reported that the company, QWEST Energy, is a seller. Browning stated 

that we could potentially get caught up in an Enron type situation. Trustee Browning expressed concern that when a 

company is not the direct producer of the product and if their situation goes sour, it goes sour even more for us. 

Trustee Browning addressed the reduction in staff development and asked if we are reducing the number of times teachers 

are out of classroom and are we paying for substitutes while they're out? Dr. Fornero responded that substitute teachers for 

staff development have been limited this year to fifteen days. Trustee Browning expressed support for Public Commentary 

Speaker, Mark Ravlin. He also said that this is a huge philosophical shift and proposing we will get equal services with the 

new design is not possible. Dr. Fornero stated that he is not saying that everything will be done the same. It can't be 

regarding special education. Trustee Browning asked if anyone knew the status of Durant 2, 3 and the next that followed. 

He feels that Ann Arbor Public Schools is caught in this trap of wanting to do the right thing. If the state mandates it, you 

have to fund it. When they don't do their part, we get caught in the crosshairs. We can't afford the cut. We should be 

expanding it. 

Vice President Cross stated that the most important issue is the Curriculum Coordinator cuts. Dr. Fornero stressed that the 

work of Curriculum Coordinators has been exemplary. He doesn't want it thought of that these people have not done an 

extraordinary job, because they have. With the current setup, we have specialists. We are proposing to use curriculum 

generalists to work with building and classroom teachers to provide more focused integration and implementation of the ' 

program. Specialists are people working on a specific content area rather than the whole program. The new program will 

have the curriculum generalists reporting directly to LeeAnn Dickinson-Kelley and Sharon Baskerville on certain curriculum 

areas and focus on that. The model we developed is putting attention directly on the building and the classroom. The model 

we've had has been tremendous. We have had a rich & exemplary program in the past. We can't give pretense that 

everything will be the same. 

Vice President Cross asked what other districts have used this model successfully. Dr. Fornero stated that Livonia and a 

majority of other districts have generalists rather than specialists. Vice President Cross also asked what the athletic subsidy 

looks like. Dr. Fornero said he met with athletic directors Cartwright and Bennett. They have identified ways to cut costs 

and increase revenue through more efficient staffing of coaches, cutting some coaches, eliminating some programs such as 

scrimmages, change the salary structure with coaches, and parking. 

Vice President Cross asked if the $55,000 saved from the outsourcing of central duplicating are strictly personnel costs. Ms. 

Lapp said yes, it is personnel and the information is covered in the August 2001 budget book and that the savings is a clean 

savings. 

Trustee Gatien would like to see special education subsidy go to zero on page 6. He understands anticipated idea funding 

that may not be coming. Is there a reduction in that funding? Jennifer Hein stated that is accurate and that we're going to 

take a conservative approach. The state says to plan for 10% reduction. Trustee Gatien feels we have a moral commitment 

to keep this and not reduce the special education budget because when you reduce the special education funding, you're 

really reducing in-classroom support to students who are on the cusp if they don't get a little bit of support (IEPs or 504s). 

President Conway asked what is the $70,000 cut? Jennifer Hein reported that the $70,000 cut to the special education 

budget is a realignment of the general fund expenditures to the IDEA federal fund stream. She reviewed the budget line 

item by line item to return money to general fund, personnel assignments to use in a more effective way. $70,000 could 

result in $200,000 cut if cuts are in things that are reimbursable. In many cases, reductions are from shifting money to 

another source of funding. We can continue w/ FTE that we have, not lose any service providers and look at personnel. 

President Conway asked Jennifer Hein if we can bring compliance back to 100%? Ms. Hein responded that it is a fair 

expectation of her department. Trustee Gatien does not think this is a likely expectation under this scenario. Trustee Rorke 

agrees. The District needs to look at the long-range. The Board hasn't given Jennifer enough time to review staff. He feels 

we should put this aside and explore it further in future months. Vice President Cross is not insensitive to the needs of 

special education students, but is also sensitive to this dilemma, and feels we don't get the kind of funding from the state that 

would enable us to do the right thing. It seems that there will be an attempt to manage and could say we shouldn't cut 

anything at all, but doesn't have a suggestion of where to cut it from. It has to come from somewhere. It seems fair if 

something needs to be eliminated, we need to advance other areas for cuts, Trustee Rasmussen understood from the last 

committee meeting that it was our belief that federal IDEA funds going into thisprogram would increase. Ms. Hein said she 

looked at needs in district & identified stakeholders: 1) Services for children with autism, learning and communication

disorders. The District plan to fund these areas out of federal money, not the general fund. 2) Behavior intervention for any 

child in district who might have issues that can't be mitigated by other building intervention, will be completely federally 

funded. 3) Children that are more the elementary and middle school ages. 4) Kids who are severely disabled at a very 

young age. The District will consider opening another elementary section with federal money. We will know later this spring 

what the final numbers will be and how much we will get. Trustee Rasmussen stated that with federal monies, you need 

$400,000 to cover $100,000. Regarding the special education budget shortfall, Vice President Cross stated that at some 

point, we did not have an Executive Director for Community Relations. Eliminating this position would cover the $70,000 

shortfall. Trustee Rorke discussed the Rec and Ed fund balance of more than $1 million. Isn't that our money in the Rec 

and Ed Fund Equity? If we subsidized it, why cut special education and support the Rec and Ed department? We don't 

necessarily need to cut the director. Dr. Ray-Taylor said the amount of the Rec and Ed balance was discussed 2 years ago, 

however that there may be another opinion. The Board and Administration will take this to Rec & Ed for discussion. It is a 

separate account for the district. We would need to have a conversation with them. Trustee Browning said that Rec and Ed 

has built an excess of $2 million. We have pared it down. How much is there and what is the legitimate claim we might have 

on these funds? Ms. Lapp said that the 2nd quarter financial report on March 13~~will help address this issue. Trustee Han- 

Markey stated that when we reflect on looking elsewhere, there's an expectation that we critically evaluate Balas I and Balas 

11. The Board must refocus their mission on what they have to do. What positions do we continue to carry in our 

administration in Balas I and Balas II in the general fund? It is time to critically evaluate all positions (Equity Ombudsperson, 

Executive Director of Community Relations and Rec and Ed). Can it be done differently with less personnel? 

Trustee Gatien expressed support for the new curriculum setup. He feels it is a good time to try it. 

Trustee Shifrin read this year's budget priorities. If you cannot realize these savings, what is the contingency plan? Her final 

question is when will we have a clear sense of those numbers that are soft right now Dr. Fornero said staffing is done by the 

first Board meeting in May. Dr. Ray-Taylor responded that this is a plan and we've tried to be conservative. We will continue 

the budget process and continue to tighten numbers and look for ways to roll the budget forward. It is an ongoing process 

and it's a way of life. Trustee Shifrin appreciates all the hard work of the Finance Committee. 

Trustee Rorke made the comparison with Plymouth-Canton. The committee identified certain areas that we have larger 

expenses. The difference in the two districts was $29.5 million. $13.5 million was on instructional. Why do we spend more 

and what are we getting? The Finance Committee should address this. A full analysis of this has not been done. Trustee 

Browning said we benchmarked with a school district that has 20 elementaries, 2 large high schools. Why are you are 

comparing us with a district that has 5 fewer buildings? This is an unfair comparison. Trustee Cross said a number of areas 

that we had excess in of what PlymouthICanton has, was spending in the area of special education. We spend a lot more 

than Plymouth-Canton. President Conway said that the Board hasn't gotten to the philosophical discussion of the budget and 

the long-term goals. That's what seems to be missing. 

Trustee Rasmussen has a different version of disconnected math. At Committee, the athletic number was zeroed out. It 

was a way to balance the books. He suggests to put an NIA in the budget column for special education, but we haven't seen 

a restructuring plan. He prefers to get a plan as close as we can get it and says the Board will not be passing a balanced 

budget. There is a long-term look to be had. The Board would like to have the discussion end in February believing we can 

get close to $4.5 million. In May, there will be some adjustments. He wants to put it on the table next week. The Board 

would not be voting on a balanced budget, but for cuts we may have. President Conway will approve concept of what needs 

to be cut and wants to move forward next week with where conceptually we feel the cuts are. Trustee Han-Markey prefers to 

vote on the package minus line Implement Staffing Efficiencies. She still has concern about this line. When we approve 

concept, we mean that we will not have further discussion. There could be firmer plan. Trustee Rorke, in addition to that 

line, add the Rec and Ed general fund along with Implement Staffing Efficiencies. He agrees with Trustee Han-Markey. 

Trustee Rorke also has questions about the high school course load. 

Trustee Gatien would like to see more of a long-term strategy per President Conway. 

Trustee Griswold suggested leave $70,000 in there. Given the needs of special education, she would like to put zero in that 

line item. She said the Board needs to make decisions and stick with them. She asked where we can improve processes 

and use technology to deliver a higher level of service at a lower cost. Another part of budget is increasing revenue. Let's 

look at dropout rate, as it will add a lot to bottom line. Trustee Cross concurs with Trustees Rorke and Shifrin with regard to 

high school classes. She supports zeroing out the special education subsidy and asks Administration to reevaluate the 

administrative structure.

President Conway has concerns with cuts to legal service costs given our past history. Reductions in the non-salary budget 

needs more thought. If we reduce building level clerical support, which buildings, who, why and how is that choice made? 

She would like have this conceptually and believes this has been a good process. 

Dr. Ray-Taylor said that some things may not look the same. We have to show Trustees how behind the scenes review of 

master schedules happen. We need to show Trustees where the accountability and oversight is in a way that is clear and 

understood. 

Dr. Fornero indicated information cannot be ready for next week, since the next packet is being put together tomorrow. 

Trustee Shifrin cautioned Trustees not to vote yes for something you don't understand. She concurs with Trustee Han- 

Markey when she says to clarify the figures. 

President Conway says the general consensus is to take out the zeros. Items that are in here that we have questions about 

with the dollar amount, we have to understand that if we zero out efficiencies, we have to find it somewhere else. 

Trustees Shifrin and Rasmussen support a 2-step process. The following items should be zeroed out: athletics, outsourcing, 

privatization, special education. Add an asterisk to administrative staff and everywhere else that said NIA: Central 

administration budget, administrative staff, realign technology, legal services, employment efficiencies fringe benefits, Rec 

and Ed general fund subsidy, high school course load, staffing efficiencies. An asterisk means that we don't know what the 

number is but we are making the assumption that it will be bigger than zero. 

Trustee Rorke's question is whether or not there is a contingency plan in place. President Conway said the Board needs to 

understand where we can find the dollars to come up with a contingency plan. Trustee Browning said you may want to know 

what things you're willing to spend fund equity money on. Part of the reason that it exists is for unexpected things and some 

costs won't be known by Randy Trent until May since it has been a mild winter. 

Dr. Fornero understands the list of hard and soft cuts. He doesn't understand list of contingencies and wanted clarification. 

Trustee Shifrin said this information is not expected next week but will be part of the work of the committee. 


Sinking Fund 

President Conway would like to remove item A from the consent agenda because of the mistake on page 10. There was 

no discussion. Trustee Shifrin, SUP DO^?^^ by Trustee Cross, moved to remove item A from the consent aqenda. On 

voice vote, the motion carried 9-0. After discussion, it was moved and seconded to approve the sinking fund proposal. 

On roll call vote, the motion carried 9-0. 

0 Minutes of the 1/30/02 Regular Meeting 

Trustee Rorke, supported by Trustee Gatien, moved to approve the minutes of the 1120102 reaular meetinq. On voice 




Trustee Browning commented that Ruth Watts' retirement is a real loss to the school district. She is a high quality 

professional. Trustee Browning wants to be sure that the person that has replaced Ms. Watts has not exceeded the number 

of days that are allowed for a substitute so that we are not subject to another lawsuit. 

Trustee Browning, supported by Trustee Griswold, moved to approve the professional recommendations as presented. On 


ACTION - BOARD ITEMS


Trustee Cross. supported by Trustee Gatien, moved to approve the Principals' Week Resolution. On voice vote. the motion 

carried 9-0. 

Executive Session on 2/20/02 for Superintendent's Evaluation 

Trustee Rasmussen stated that the discussion on Superintendent's Evaluation would be unstructured. Trustee Shifrin wants 

to make sure that the discussion is legal. President Conway said the Board had to do an evaluation by March lst. Trustee 

Rasmussen indicated that the Board has always been in violation of policy 2214 with regard to evaluating the 

Superintendent. He also reminded Trustees that there's a fuzzy legal area here with the expectation that any written 

material or notes taken during this Executive Session are subject to FOIA, and to assume anything that you have written 

goes to the newspaper. Trustee Cross stated that the 2120101 Executive Session will be a dialogue and a time for open 

discussion, not a time for the written evaluation. That will take place in May. 

Trustee Gatien, supported bv Trustee Browninq, moved to approve an Executive Session on 2120102 at 5:30 p.m. for the 

purpose of the Superintendent's Evaluation. On roll call vote, the motion carried 9-0. 


Last week Dr. Ray-Taylor was invited by Annenberg Institute to be a keynote speaker at a nation-wide meeting they held on 

the achievement gap at Providence, Rhode Island's Brown University. Expenses for this trip were paid for by Annenberg. 

Attendees found Ann Arbor's model to be cutting-edge and promising. 

Achievement Initiative 

Tuesday mornina was spent with secondary administrators on the first Secondary Summit. This fall each secondary school 

was sent a list ofstudenk with less than a 2.0 GPA report or failing more than 2 classes. They were asked what strategies 

they were implementing for each child. The intent was to focus attention on the individual child and his or her needs. On 

Tuesday, each building reported on specific things they are doing and what they are learning. The administrators were 

focused, learned from one another and addressed the hard and controversial issues that contribute to student failure. 

Principal's Week February 10 - 16 

The Superintendent congratulated and thanked principals for their leadership of our schools. They, along with teachers are 

the heart of our success. 

Smaller Learnina Communities Grants 

Smaller learning communities grants are being submitted by Huron and Pioneer next week. 

Lona-Term Strateav on the Budaet 

A long-term strategy on the budget is contained in Board budget books submitted to the Board last year. If the Board would 

like, we can revisit the long-term strategies as we plan years two and three of the rolling budget. 

Facility Use and Planning 

As discussed earlier this year, facility use and planning is an area requiring review planned for this summer or fall. I hope 

that this becomes part of our planning to plan discussions and a goal for next year. 

Revenue Enhancement/Development 

The Trustees were reminded that the District has established a development team of existing staff to address revenue 

enhancement. 

ITEMS FOR AGENDA PLANNING - 3/5/02. 8:15 a.m. 

Trustee Rasmussen asked if there was an Agenda Planning meeting scheduled before the February 2oth Regular Meeting. 

Trustee Shifrin said that there would not be. 


Comprehensive Transportation Safety Plan 

President Conway made a motion to receive the report to administration. Trustee Griswold thanked staff members and 

parents who responded last year. Many of their suggestions have been incorporated into the sinking fund and improvements 

will be made next year. Trustee Griswold, supported bv Trustee Browninq, moved to approve the Comprehensive 

Transportation Safety Plan. On voice vote. the motion carried 9-0.

President Conway, Mike Dabbs, and Dr. Ray-Taylor had the pleasure of attending the kickoff of Leadership Ann Arbor. 

Trustee Browning expressed his enjoyment of the heartwarming performance of the Music Man at Huron High School. 

Trustee Browning asked what the state law is and what services a school district must provide such as pre-Kindergarten, 

early intervention, etc. He would also like to know the status of Durant 2 and 3 as this ties closely to special education. 

President Conway reminded the Board that Orchestra night is next week. Trustee Rasmussen encouraged everyone to 

attend next Thursday, February 21st @ Hill Auditorium. Both high schools will be honored. It is one of the best events of the 

year. 

Trustee Shifrin announced that the Pioneer Theater Guild won for Beauty and the Beast. They placed first in the regional 

competition and are going to the state competition on Saturday in Auburn Hills. Huron High School also placed in their 

regional competition for their performance and will go to state competition. Congratulations. 

Vice President Cross stated that our high schools are doing an incredible job and we are getting incredible results. She also 

commends Superintendent and Administration in addressing achievement issues. 

ADJOURNMENT 

President Conway adjourned the meeting at 11:23 p.m., February 13, 2002. 

Karen Mimikos for Dr. Deb Small, Secretary 



BOARD OF EDUCATION - February 13,2002 n@ 

REGULARMEETING, 7:00 PM 

CALL TO ORDER 




MINUTES 

ROLL CALL 





Orma Lapp (Treasurer), and Karen Mimikos. 


Karen Eisley, Teacher, Huron 

Nomination submitted by Norma McCuiston and award announced by Sari Shifrin 

"Karen has been the sole coordinator for the Huron HighIPfizer Global Research and Development (formerly Parke-Davis) 

Partnership for twelve years. She has kept the partnership going through many changes at Huron and the purchase of 

Parke-Davis by Pfizer. No other teacher has served in this volunteer capacity for as long. Because of Karen's love of 

students and her desire to provide additional opportunities for them, hundreds of students have been exposed to careers in 

science." 

Debbie Palmer, Custodian, Abbot 

Nomination submitted by Mindy Fetters and award announced by Bill Browning 

Deb is always willing to step in and help whenever and wherever there is a need. She will drop whatever she is doing to 

help anyone. Deb has a genuine concern for ensuring that her school runs at its peak effectiveness. She also takes a real 

interest in all the students here at Abbot." 

Lisa Rombes, Teacher, Clague 

Nomination submitted by Elaine Kuperman and award announced by Kathleen Conway 

I feel Ms. Rombes is not only an excellent math teacher but instills confidence in her 8th grade students. My son is in her 

math class and math lab. She makes sure he understands the assignments and helps him to stay organized. She agreed to 

keep him in her math lab even though his grade had improved. She realized he needs that extra attention she gives him to 

help him stay on task. She also stays in touch with us via e-mail to inform us of any major assignments, tests, problems, and 

progress. My son thrives on her praise and understanding. I truly believe she has made a positive impact on our son and 

has made his last ~ea;~at Clague a success. I have the highest respect for Ms. Rombes and my only regret is that she will 

not follow my son to 9 grade." 

Kirsten Workman, Teacher, Slauson 

Nomination submitted by Patti Striho-Trombley and award announced by PTOC Representative 

"Mrs. Workman is such a positive force in my pre-teen's life! Aside from being a great math and science teacher, my 

daughter looks forward to these classes with Mrs. Workman everyday! According to her, the rest of the class does too. It's 

very important for my daughter, and I believe most girls, to excel in math and science, and not shy away from these subjects! 

We need more like Mrs. Workman in the Ann Arbor Public Schools!" 


Mark Holter read a prepared statement (Attachment A). 

Scott Gitlin read a prepared statement (Attachment B). 

Zoey Clark read a prepared statement (Attachment C)

Mark Ravlin read a prepared statement (Attachment D) 

Beverly Wood, read a prepared statement (Attachment E). 

Kathy Grijalva will provide prepared statement (Attachment F) 

Joe Raubolt read a prepared statement (Attachment G). 

Dr. Rick Solomon read a prepared statement (Attachment H). 

Sheila Kineke read a prepared statement (Attachment I). 

Eric Sturgis read a prepared statement (Attachment J). 

Gus Hathoum stated the importance of an intensive care program for his son and how he benefited from this program. His 

son has been in the PPI program at High Point. Cutting the special education budget will make it more difficult for him to get 

intensive treatment. Mr. Hathoum presented a petition with approximately 93 signatures in support of not making cuts to the 

special education budget (Attachment K). 


None 

REPORTS 

AA EA 

No report 

A A A A 

No report 

Special Education PAC 

Jan Wells read a prepared statement (Attachment L). 

Kim Renner read a prepared statement (Attachment M). 


No report 

SUPPLEMENTAL 

Principal's Week Resolution 



Trustee Shifrin gave an update on the new policy book. The Committee is working on revisions to bylaws regarding 

committees, officers, minutes, and district goals. The Committee has begun to pick up work from last year, such as revisions 

on policies regarding students. Garry Doolittle will review and update the legal references in policies and regulations. 

Trustee Shifrin also indicated that there will be a delay in getting policy book to Trustees due to Deb Small's absence. 

Trustee Shifrin and Karen Mimikos will work together to complete this project. 

Curriculum 

Trustee Rasmussen said time was spent during the last Curriculum Committee meeting talking about technology in the 

district. The Committee came to no conclusions. Dr. Fornero, Dr. Moskowitz and Dr. Ray-Taylor are putting together a 

long-term plan. 

Facilities 

No report 

Finance 

Trustee Rasmussen indicated that discussions were best deferred until later in the spring. No report.


BOARD OF EDUCATION - February 13,2002 

Governance 

Trustee Griswold reported that Board members continue to meet in small groups with Pfizer facilitators. She reported that 

the Board and Administration are on track for the March retreat. 

Personnel 

No report 


Trustee Cross reported that the Superintendent's Evaluation Committee met last week to review comments from Trustees 

She will talk with one Trustee who was unable to attend to get hislher input. The draft instrument should be ready for the 

February 2oth ~xecutive Session. 

SUPPLEMENTAL 


Trustee Shifrin read Principals' Week Resolution. 



In Observance of February 16-20,2002 as 

Principals' Week 

WHEREAS, the success and prosperity of this nation and the State of Michigan depends on the quality of education our 

youth receive from elementary through high school; and 

WHEREAS, within an educational environment, the school principal is recognized as the instructional leader and as the key 

factor in effective and productive learning in the classroom; and 

WHEREAS, the principal's leadership skills and abilities directly affect the performance of teachers striving to achieve their 

goal of quality instruction for every student; and 

WHEREAS, these professionals not only direct the activities within their school, but also act as the liaison between the 

school and the community it serves, ensuring that parents and taxpayers are aware of the school's undertakings and 

achievements; and 

WHEREAS, Principals' Week is dedicated to recognizing the significant contributions of Michigan school principals to their 

schools and to the education of our youth; 

NOW, THEREFORE, I, John Engler, Governor of the State of Michigan, do hereby declare February 10-16, 2002, as 

PRINCIPALS' WEEK in Michigan, and I encourage all citizens to support the efforts of the school principals in their 

communities. 


Sinking Fund 

Ms. Lapp reported that total available capital needs funds would be up to $5 million each year for three years. The total 

amount available combining sinking fund, bond and capital needs is $74 million of projects over a 3 year period. Ms. Lapp 

reminded Trustees that this is only a plan. Projects will be reviewed & prioritized on an annual basis. Ms. Lapp thanked Phil 

McConnell for putting this comprehensive plan together. 

President Conway made a correction on page 10 of the Board packet. The Capital NeedsISinking Fund should read three 

years, not five. years for the Infrastructure Funding. 

Trustee Rorke noted that out of $ 7million capital needs budget, we have increased the amount dedicated to facilities from 

$3.4 million to $5 million. Will this require a postponement of computer purchases over the next 3 years? Will it be put back 

in budget when technology plan occurs? Ms. Lapp said money is set aside now for technology. Trustee Shifrin recalled that 

the CurriculumIFinance Committee was expecting a technology plan in two months. Dr. Moskowitz said a goal was to have 

a vision statement that everybody could agree upon in two months. Trustee Han-Markey supports the move for 3 years. In 

1996-2000 a technology plan was in place. Where are we taking technology in the curriculum? Legislature will allow for 

sinking fund support for technology purchases. There is no reason to believe if fund language changes, our priorities can't 

change. We must identify where we are now and where we're going. Today it allows us flexibility in how we spend the 

money.

Historically, this money has been used as replacement money for computers per Dr. Moskowitz. It has not been used to 

fund any new projects. New projects were funded out of 1995 bond. President Conway wants clarification on the health, 

safety and ADA guidelines and if the $74 million over three years includes the bond. Ms. Lapp answered yes. The original 

plan was a ten-year plan and included much more. When it's put into a three year, what are the things that are not going to 

happen in the first 3 years? Phil McConnel responded that the addition at Thurston, improvements in some elementary 

multi-purpose rooms, and electrical infrastructure upgrades. What will be seen are health and safety items, parking lot 

resurfacing, and higher end upgrades. If there was more time, he could give an item by item on the ten-year plan. President 

Conway expressed her hope we address the most serious and most needed items in the three years time. 

Trustee Rasmussen asked if there was a millage analysis that goes back five years to show what people have paid 

Ms. Lapp provided an overhead with this information (Attachment N). 

INFORMATION 

Discussion on Legal Issues Related to June 2002 Election 

Geri Allen distributed a handout on the Michigan Campaign Finance Act. Amanda Van Dusen gave an overview, which 

addressed laws that place constraints on the district, Board members, administration and staff while promoting the bond. 

The law is not designed to restrict opinion of the Board while recognizing the freedom of expression of policy-making 

administrators of a school board. While expression of views is not restricted, it's the use of district resources to disseminate 

that information that is restricted. There are a lot of gray areas. When in doubt, let campaign committee take care of 

dissemination of materials that fall into gray area. School Board members, staff and administration CAN use schools to 

disseminate objective information on a building by building basis. The information must be factual and objective. There 

cannot be special newsletters or special cable programming or broadcasts. It is not inappropriate for the school district to 

work with campaign committee. It would be inappropriate to send campaign advocacy through the email system. One 

exception would be when it comes to union communications within the school district and the ability to disseminate 

information for collective bargaining provision. Information can be sent to its membership, but not the non-membership. 

Consultants should not be providing services to the committee itself. It is important for Board members and administrators to 

be sensitive to potential contractors and potential bidding. Gary Gatien asked if disseminating information via a web site 

would be appropriate. Ms. Van Dusen said that the same principles would apply and that it would be appropriate to have 

separate web page that is factual as long as there is no incremental cost. If there is a cost, it would not be appropriate. The 

site must be purely informational. Trustee Griswold asked if a link to the Citizens Millage Committee would be appropriate. 

Ms. Van Dusen said it would not be appropriate. 

Trustee Rasmussen asked how he should respond if someone asked him why they should vote for the millage. You can say 

how you planned to vote and share information, but could not present what the District needs. Ms. Van Dusen is happy to 

answer questions relating to the district and feels this is an important element of her job. Questions that relate to the 

organization of the Committee should be answered by someone else. 

Trustee Shifrin asked who is handling Bond Marketing Plan in Deb's absence? Dr. Ray-Taylor reminded the Board that this 

is "not a marketing plan, only factual information." Geri Allen from the WISD will assist us in our efforts. Trustee Browning 

asked why Geri Allen didn't present. President Conway indicated that Ms. Van Dusen covered the topics that Ms. Allen 

would have addressed. 

BRIEFING 

FY03 Expenditure Plan 

President Conway asked that Ms. Lapp highlight things that have changed in the plan. Ms. Lapp responded media staff, 

realignment of district staff, continue to work with information and will present changes in three year rolling plan. This is for 

the 2002-03 year only. The District will be formulating 3 year plan. Electricity plan, revised legal costs, central 

administration, achievement initiative FY02. Under streamline warehouse operation - additional savings may be realized 

with collaboration with the University of Michigan outsourcing and by privatization. The District is also in the process of 

looking at several non-instructional areas: transportation, technology, custodial, staff development budget, employment 

fringe benefits. Rec and Ed will continue to be reviewed. The biggest change will be the redesign of curriculum specialists.


BOARD OF EDUCATION - February 13,2002 MINUTES 

Trustee Browning asked what company Business Services is contracting with for electricity and whether they were a 

producer or seller of electrical power, Ms. Lapp reported that the company, QWEST Energy, is a seller. Browning stated 

that we could potentially get caught up in an Enron type situation. Trustee Browning expressed concern that when a 

company is not the direct producer of the product and if their situation goes sour, it goes sour even more for us. 

Trustee Browning addressed the reduction in staff development and asked if we are reducing the number of times teachers 

are out of classroom and are we paying for substitutes while they're out? Dr. Fornero responded that substitute teachers for 

staff development have been limited this year to fifteen days. Trustee Browning expressed support for Public Commentary 

Speaker, Mark Ravlin. He also said that this is a huge philosophical shift and proposing we will get equal services with the 

new design is not possible. Dr. Fornero stated that he is not saying that everything will be done the same. It can't be 

regarding special education. Trustee Browning asked if anyone knew the status of Durant 2, 3 and the next that followed. 

He feels that Ann Arbor Public Schools is caught in this trap of wanting to do the right thing. If the state mandates it, you 

have to fund it. When they don't do their part, we get caught in the crosshairs. We can't afford the cut. We should be 

expanding it. 

Vice President Cross stated that the most important issue is the Curriculum Coordinator cuts. Dr. Fornero stressed that the 

work of Curriculum Coordinators has been exemplary. He doesn't want it thought of that these people have not done an 

extraordinary job, because they have. With the current setup, we have specialists. We are proposing to use curriculum 

generalists to work with building and classroom teachers to provide more focused integration and implementation of the 

program. Specialists are people working on a specific content area rather than the whole program. The new program will 

have the curriculum generalists reporting directly to LeeAnn Dickinson-Kelley and Sharon Baskerville on certain curriculum 

areas and focus on that. The model we developed is putting attention directly on the building and the classroom. The model 

we've had has been tremendous. We have had a rich & exemplary program in the past. We can't give pretense that 

everything will be the same. 

Vice President Cross asked what other districts have used this model successfully. Dr. Fornero stated that Livonia and a 

majority of other districts have generalists rather than specialists. Vice President Cross also asked what the athletic subsidy 

looks like. Dr. Fornero said he met with athletic directors Cartwright and Bennett. They have identified ways to cut costs 

and increase revenue through more efficient staffing of coaches, cutting some coaches, eliminating some programs such as 

scrimmages, change the salary structure with coaches, and parking. 

Vice President Cross asked if the $55,000 saved from the outsourcing of central duplicating are strictly personnel costs, Ms. 

Lapp said yes, it is personnel and the information is covered in the August 2001 budget book and that the savings is a clean 

savings. 

Trustee Gatien would like to see special education subsidy go to zero on page 6. He understands anticipated idea funding 

that may not be coming. Is there a reduction in that funding? Jennifer Hein stated that is accurate and that we're going to 

take a conservative approach. The state says to plan for 10% reduction. Trustee Gatien feels we have a moral commitment 

to keep this and not reduce the special education budget because when you reduce the special education funding, you're 

really reducing in-classroom support to students who are on the cusp if they don't get a little bit of support (IEPs or 504s). 

President Conway asked what is the $70,000 cut? Jennifer Hein reported that the $70,000 cut to the special education 

budget is a realignment of the general fund expenditures to the IDEA federal fund stream. She reviewed the budget line 

item by line item to return money to general fund, personnel assignments to use in a more effective way. $70,000 could 

result in $200,000 cut if cuts are in things that are reimbursable. In many cases, reductions are from shifting money to 

another source of funding. We can continue wl FTE that we have, not lose any service providers and look at personnel. 

President Conway asked Jennifer Hein if we can bring compliance back to loo%? Ms. Hein responded that it is a fair 

expectation of her department. Trustee Gatien does not think this is a likely expectation under this scenario. Trustee Rorke 

agrees. The District needs to look at the long-range. The Board hasn't given Jennifer enough time to review staff. He feels 

we should put'this aside and explore it further in future months. Vice President Cross is not insensitive to the needs of 

special education students, but is also sensitive to this dilemma, and feels we don't get the kind of funding from the state that 

would enable us to do the right thing. It seems that there will be an attempt to manage and could say we shouldn't cut 

anything at all, but doesn't have a suggestion of where to cut it from. It has to come from somewhere. It seems fair if 

something needs to be eliminated, we need to advance other areas for cuts. Trustee Rasmussen understood from the last 

committee meeting that it was our belief that federal IDEA funds going into thisprogram would increase. Ms. Hein said she 

looked at needs in district & identified stakeholders: 1) Services for children with autism, learning and communication

disorders. The District plan to fund these areas out of federal money, not the general fund. 2) Behavior intervention for any 

child in district who might have issues that can't be mitigated by other building intervention, will be completely federally 

funded. 3) Children that are more the elementary and middle school ages. 4) Kids who are severely disabled at a very 

young age. The District will consider opening another elementary section with federal money. We will know later this spring 

what the final numbers will be and how much we will get. Trustee Rasmussen stated that with federal monies, you need 

$400,000 to cover $100,000. Regarding the special education budget shortfall, Vice President Cross stated that at some 

point, we did not have an Executive Director for Community Relations. Eliminating this position would cover the $70,000 

shortfall. Trustee Rorke discussed the Rec and Ed fund balance of more than $1 million. Isn't that our money in the Rec 

and Ed Fund Equity? If we subsidized it, why cut special education and support the Rec and Ed department? We don't 

necessarily need to cut the director. Dr. Ray-Taylor said the amount of the Rec and Ed balance was discussed 2 years ago, 

however that there may be another opinion. The Board and Administration will take this to Rec & Ed for discussion. It is a 

separate account for the district. We would need to have a conversation with them. Trustee Browning said that Rec and Ed 

has built an excess of $2 million. We have pared it down. How much is there and what is the legitimate claim we might have 

on these funds? Ms. Lapp said that the 2nd quarter financial report on March 1 3th will help address this issue. Trustee Han- 

Markey stated that when we reflect on looking elsewhere, there's an expectation that we critically evaluate Balas I and Balas 

I. The Board must refocus their mission on what they have to do. What positions do we continue to carry in our 

administration in Balas I and Balas II in the general fund? It is time to critically evaluate all positions (Equity Ombudsperson, 

Executive Director of Community Relations and Rec and Ed). Can it be done differently with less personnel? 

Trustee Gatien expressed support for the new curriculum setup. He feels it is a good time to try it. 

Trustee Shifrin asked if these budget priorities are the same as last year. If you cannot realize these savings, what is the 

contingency plan? Her final question is when will we have a clear sense of those numbers that are soft right now Dr. 

Fornero said staffing is done by the first Board meeting in May. Dr. Ray-Taylor responded that this is a plan and we've tried 

to be conservative. We will continue the budget process and continue to tighten numbers and look for ways to roll the 

budget forward. It is an ongoing process and it's a way of life. Trustee Shifrin appreciates all the hard work of the Finance 

Committee. 

Trustee Rorke made the comparison with Plymouth-Canton. The committee identified certain areas that we have larger 

expenses. The difference in the two districts was $29.5 million. $1 3.5 million was on instructional. Why do we spend more 

and what are we getting? The Finance Committee should address this. A full analysis of this has not been done. Trustee 

Browning said we benchmarked with a school district that has 20 elementaries, 2 large high schools. Why are you are 

comparing us with a district that has 5 fewer buildings? This is an unfair comparison. Trustee Cross said a number of areas 

that we had excess in of what PlymouthICanton has, was spending in the area of special education. We spend a lot more 

than Plymouth-Canton. President Conway said that the Board hasn't gotten to the philosophical discussion of the budget and 

the long-term goals. That's what seems to be missing. 

Trustee Rasmussen has a different version of disconnected math. At Committee, the athletic number was zeroed out. It 

was a way to balance the books. He suggests to put an NIA in the budget column for special education, but we haven't seen 

a restructuring plan. He prefers to get a plan as close as we can get it and says the Board will not be passing a balanced 

budget. There is a long-term look to be had. The Board would like to have the discussion end in February believing we can 

get close to $4.5 million. In May, there will be some adjustments. He wants to put it on the table next week. The Board 

would not be voting on a balanced budget, but for cuts we may have. President Conway will approve concept of what needs 

to be cut and wants to move forward next week with where conceptually we feel the cuts are. Trustee Han-Markey prefers to 

vote on the package minus line Implement Staffing Efficiencies. She still has concern about this line. When we approve 

concept, we mean that we will not have further discussion. There could be firmer plan. Trustee Rorke, in addition to that 

line, add the Rec and Ed general fund along with Implement Staffing Efficiencies. He agrees with Trustee Han-Markey. 

Trustee Rorke also has questions about the high school course load. 

Trustee Gatien would like to see more of a long-term strategy per President Conway. 

Trustee Griswold suggested leave $70,000 in there. Given the needs of special education, she would like to put zero in that 

line item. She said the Board needs to make decisions and stick with them. She asked where we can improve processes 

and use technology to deliver a higher level of service at a lower cost. Another part of budget is increasing revenue. Let's 

look at dropout rate, as it will add a lot to bottom line. 

Trustee Cross concurs with Trustees Rorke and Shifrin with regard to high school classes. She supports zeroing out the 

special education subsidy and asks Administration to reevaluate the administrative structure.


BOARD OF EDUCATION - February 13,2002 

President Conway has concerns with cuts to legal service costs given our past history. Reductions in the non-salary budget 

needs more thought. If we reduce building level clerical support, which buildings, who, why and how is that choice made? 

She would like have this conceptually and believes this has been a good process. 

Dr. Ray-Taylor said that some things may not look the same. We have to show Trustees how behind the scenes review of 

master schedules happen. We need to show Trustees where the accountability and oversight is in a way that is clear and 

understood. 

Dr. Fornero indicated information cannot be ready for next week, since the next packet is being put together tomorrow. 

Trustee Shifrin cautioned Trustees not to vote yes for something you don't understand. She concurs with Trustee Han- 

Markey when she says to clarify the figures. 

President Conway says the general consensus is to take out the zeros. Items that are in here that we have questions about 

with the dollar amount, we have to understand that if we zero out efficiencies, we have to find it somewhere else. 

Trustees Shifrin and Rasmussen support a 2-step process. The following items should be zeroed out: athletics, outsourcing, 

privatization, special education. Add an asterisk to administrative staff and everywhere else that said NIA: Central 

administration budget, administrative staff, realign technology, legal services, employment efficiencies fringe benefits, Rec 

and Ed general fund subsidy, high school course load, staffing efficiencies. An asterisk means that we don't know what the 

number is but we are making the assumption that it will be bigger than zero. 

Trustee Rorke's question is whether or not there is a contingency plan in place. President Conway said the Board needs to 

understand where we can find the dollars to come up with a contingency plan. Trustee Browning said you may want to know 

what things you're willing to spend fund equity money on. Part of the reason that it exists is for unexpected things and some 

costs won't be known by Randy Trent until May since it has been a mild winter. 

Dr. Fornero understands the list of hard and soft cuts. He doesn't understand list of contingencies and wanted clarification 

Trustee Shifrin said this information is not expected next week but will be part of the work of the committee. 


a Sinking Fund 

President Conway would like to remove item A from the consent agenda because of the mistake on page 10. There was 

no discussion. Trustee Shifrin, su~ported by Trustee Cross, moved to remove item A from the consent aaenda. On 



Trustee Rorke, supported by Trustee Gatien, moved to approve the minutes of the 1/20/02 regular meetina. On voice 




Trustee Browning commented that Ruth Watts' retirement is a real loss to the school district. She is a high quality 

professional. Trustee Browning wants to be sure that the person that has replaced Ms. Watts has not exceeded the number 

of days that are allowed for a substitute so that we are not subject to another lawsuit. 

Trustee Brownina, supported by Trustee Griswold, moved to approve the professional recommendations as presented. On 


ACTION - BOARD ITEMS


Trustee Cross. supported bv Trustee Gatien, moved to approve the Principals' Week Resolution. On voice vote, the motion 

carried 9-0. 

Executive Session on 2/20/02 for Superintendent's Evaluation 

Trustee Rasmussen stated that the discussion on Superintendent's Evaluation would be unstructured. Trustee Shifrin wants 

to make sure that the discussion is legal. President Conway said the Board had to do an evaluation by March lst. Trustee 

Rasmussen indicated that the Board has always been in violation of policy 2214 with regard to evaluating the 

Superintendent. He also reminded Trustees that there's a fuzzy legal area here with the expectation that any written 

material or notes taken during this Executive Session are subject to FOIA, and to assume anything that you have written 

goes to the newspaper. Trustee Cross stated that the 2/20/01 Executive Session will be a dialogue and a time for open 

discussion, not a time for the written evaluation. That will take place in May. 

Trustee Gatien, supported bv Trustee Browninq, moved to approve an Executive Session on 2120102 at 5:30 p.m. for the 

purpose of the Superintendent's Evaluation. On roll call vote, the motion carried 9-0. 


Last week Dr. Ray-Taylor was invited by Annenberg Institute to be a keynote speaker at a nation-wide meeting they held on 

the achievement gap at Providence, Rhode Island's Brown University. Expenses for this trip were paid for by Annenberg. 

Attendees found Ann Arbor's model to be cutting-edge and promising. 

Achievement Initiative 

Tuesday morning was spent with secondary administrators on the first Secondary Summit. This fall each secondary school 

was sent a list of students with less than a 2.0 GPA report or failing more than 2 classes. They were asked what strategies 

they were implementing for each child. The intent was to focus attention on the individual child and his or her needs. On 

Tuesday, each building reported on specific things they are doing and what they are learning. The administrators were 

focused, learned from one another and addressed the hard and controversial issues that contribute to student failure. 

Principal's Week February 10 - 16 

The Superintendent congratulated and thanked principals for their leadership of our schools. They, along with teachers are 

the heart of our success. 

Smaller Learninq Communities Grants 

Smaller learning communities grants are being submitted by Huron and Pioneer next week. 

Lonq-Term Strateqv on the Budqet 

A long-term strategy on the budget is contained in Board budget books submitted to the Board last year. If the Board would 

like, we can revisit the long-term strategies as we plan years two and three of the rolling budget. 

Facility Use and Planning 

As discussed earlier this year, facility use and planning is an area requiring review planned for this summer or fall. I hope 

that this becomes part of our planning to plan discussions and a goal for next year. 

Revenue Enhancement/Development 

The Trustees were reminded that the District has established a development team of existing staff to address revenue 

enhancement. 


Trustee Rasmussen asked if there was an Agenda Planning meeting scheduled before the February 2oth Regular Meeting. 

Trustee Shifrin said that there would not be. 


Comprehensive Transportation Safety Plan 

President Conway made a motion to receive the report to administration. Trustee Griswold thanked staff members and 

parents who responded last year. Many of their suggestions have been incorporated into the sinking fund and improvements 

will be made next year. Trustee Griswold, supported by Trustee Browninq, moved to approve the Comprehensive 

Transportation Safetv Plan. On voice vote, the motion carried 9-0.


BOARD OF EDUCATION - February 13,2002 MINUTES 

President Conway, Mike Dabbs, and Dr. Ray-Taylor had the pleasure of attending the kickoff of Leadership Ann Arbor. 

Trustee Browning expressed his enjoyment of the heartwarming performance of the Music Man at Huron High School. 

Trustee Browning asked what the state law is and what services a school district must provide such as pre-Kindergarten, 

early intervention, etc. He would also like to know the status of Durant 2 and 3 as this ties closely to special education. 

President Conway reminded the Board that Orchestra night is next week. Trustee Rasmussen encouraged everyone to 

attend next Thursday, February 21st @ Hill Auditorium. Both high schools will be honored. It is one of the best events of the 

year. 

Trustee Shifrin announced that the Pioneer Theater Guild won for Beauty and the Beast. They placed first in the regional 

competition and are going to the state competition on Saturday in Auburn Hills. Huron High School also placed in their 

regional competition for their performance of The Music Man and will go to state competition. 

Vice President Cross stated that our high schools are doing an incredible job and we are getting incredible results. She also 

commends Superintendent and Administration in addressing achievement issues. 

ADJOURNMENT 

President Conway adjourned the meeting at 11 :23 p.m., February 13, 2002. 

Karen Mimikos for Dr. Deb Small, Secretary 



BOARD OF EDUCATION 

MINUTES 

JANUARY 30,2002-DISTRICT LIBRARY ~Â£~~~!aoâivim 

REGULAR MEETING, 7:00 PM ?Gz& 

U RAY-? 

CALL TO ORDER 

President Conway called the meeting to order at 7 02 p m 


The pledge of allegiance was led by Trustee Rorke. 

ROLL CALL 

Present: Trustees Browning, Conway, Cross, Gatien, Griswold, Han-Markey, Rasmussen, Rorke, and Shifrin 


President Conway introduced Dr. Ray-Taylor, the non-voting member at the table. Present from administration - Sharon 

Baskerville, LeeAnn Dickinson-Kelley, Garry Doolittle, Dr. George Fornero, Orma Lapp (Treasurer), and Dr. Deb Small 

(Secretary). 


Charlie Bugg, Bus Driver, Transportation 

Nomination submitted by Camille Hudson and announced by Theresa Han-Markey 

"Charlie is the.driver for bus 114 here at Bryant School. He goes out of his way to make all children, including special needs 

students, feel important and safe. He always has a laugh and a smile for both students and staff." 

Kit Flynn, Media Specialist, Ann Arbor Open at Mack 

Nomination submitted by Jane Levy for the entire staff at AAOM and announced by Bob Rasmussen 

"We would like to nominate Kit for an excellence award because over the last three years she has creatively worked to bring 

about a wonderful change in our program that we call 'Focus Studies.' Not only did Kit originate the idea of 'Focus Studies,' 

she has spent many hours figuring out the logistics of registering and scheduling every child in the school into their choices 

of focused studies. Because of Kit's serious dedication to the ideals and philosophy of an open, progressive education, the 

students and the staff at Ann Arbor Open are truly experiencing lifelong learning in a community." 

David Seybold, Teacher, Pioneer 

Nomination submitted by Stella Pang and announced by Bob Rorke 

Ms. Pang was present to accept this award on behalf of David Seybold who had a previous engagement. 

! strongly recommend Mr. David Seybold, [a] math teacher at Pioneer High School, for the Celebration of Excellence award. 

Mr. Seybold is an excellent teacher. He knows his subjects well and is able to explain difficult and abstract concepts to his 

students very clearly. This exceptional teaching skill really helps the students to develop a strong interest and in-depth 

understanding of math. Instead of just thinking of math as a group of equations, Mr. Seybold teaches the students to 

understand the concepts and relate them to real applications. Students in his class stay focused and are encouraged to do 

their best. The end results of Mr. Seybold's excellent teaching speak for themselves. The students enjoy Mr. Seybold's 

classes and respect him. They did well in math as well as in other classes. Many of his students receive math awards and 

score top prizes in national competitions and examinations. Year after year, Pioneer High School has been the top school in 

math among all other schools in Michigan. Most importantly, Mr. Seybold really cares about his students. He recognizes 

that there will be many students (>20) from Pioneer High School that are ready for second year college level math classes 

beyond AP Calculus. He understands that having students take college classes outside Pioneer will make the scheduling 

really difficult for the students and create a lot of pressure for them. Instead, he proposed to have a college professor teach 

the second-year college math classes at Pioneer that can be counted as college credits. It took a lot of delegations and 

creativity to work out all the details. Out of Mr. Seybold's concern for the students' wellbeing, Pioneer is one of the very few 

high schools in the nation that offers college level math classes on site. It is a major breakthrough and the students greatly 

benefit from this special, innovative arrangement initiated by Mr. Seybold. Mr. Seybold is an outstanding teacher and he 

deserves the Celebration of Excellence award." 

Virginia Hawkins, Teacher, Clague 

Nomination submitted by Michelle Machiele and announced by Ben Dahlmann, PTO Council 

Ms. Hawkins was unable to be in attendance.

"In the two school years that encompassed the Clague Middle School Year 2000 Beautification Project, Mrs. Hawkins has 

led students in successful projects. Last school year, she worked with a group of students and received a grant from the 

Ann Arbor Area Community Foundation's Youth Council. This year, the students are seeking knowledge about native plants, 

contacting master gardeners, and applying for another grant to support their plantings in the remodeled courtyard at Clague 

Middle School." 


Amy Meltzer read a prepared statement (Attachment A). 

Peter Zeman read a prepared statement (Attachment B). 

Stephanie Stevens-Barbatano, a parent of a four-year-old son who is autistic, read a prepared statement (Attachment C). 

Jack Rice distributed a Discrimination Against Students Policy stating, "The district will only produce and purchase for andlor 

use material in the classroom and extra curricular activities that portrays positively and accurately, the contributions of all 

people and cultures." He also read a prepared statement (Attachment D). 

Ann Bonvallet referenced articles in the Ann Arbor News mentioning 300 students going to summer school last year, the 

school board meeting tonight and the discussion on budget cuts, and President Bush's "Leaving No Child Behind" program. 

She read a prepared statement (Attachment E) on an alternative solution to reducing the number of students requiring 

special education services. 


None 

REPORTS 

Allan Loeb, AAEA, read a prepared statement (Attachment F). 

Kim Renner, Special Education Parent Advisory Committee (PAC), read a prepared statement (Attachment G). 


Trustee Shifrin reported that the Bylaws/Policies Committee met yesterday. She noted that the reformatted policy manual 

would be in the next packet. Trustee Rorke asked for an update on Mr. Tom Wall's request to rent space for the All Star 

Driving School. Trustee Shifrin stated Sara Aeschbach attended their previous meeting to discuss the rental policy and 

administrative regulations. Ms. Aeschbach is drafting a revision to the regulations to better reflect the spirit of the policy. 

Trustee Rorke asked Trustee Shifrin to clarify if private operators can rent space from the public schools. Trustee Shifrin 

noted that, in Mr. Wall's case, the district contracted with Sears to provide drivers' education through a bid process. Trustee 

Rorke felt that current practice restricts free trade and does not match policy. Trustee Browning asked if Mr. Wall would 

agree to the current regulations governing for-profit businesses. Dr. Small responded that Mr. Wall is asking to be treated 

the same as Sears. Vice President Cross stated that the committee could not answer Trustee Rorke's question tonight but 

she will bring it to the next agenda planning to be placed on a future agenda. Trustee Han-Markey stated that staff would 

provide a written response to Mr. Wall within the next 30 days. Trustee Shifrin asked Trustees to read the committee 

minutes and direct their questions to the chair before the Board meeting if committee reports were to be more substantive in 

the future. 

Trustee Shifrin noted that the Curriculum and Finance Committees will hold a joint meeting to discuss technology integration 

following agenda planning on February 5, 2002. 

Trustee Rasmussen reported that the Finance Committee met on January 21st to review the budget expenditure plan. He is 

aware that there are more changes forthcoming but they will not be presented tonight. He requested that the draft changes 

that will be considered by the Finance Committee at its 2/4/02 meeting be distributed to all Trustees by 2/1/02. Trustees 

were encouraged to either attend the meeting or submit their comments to Trustee Rasmussen in advance. He requested 

that the 2/4/02 meeting be posted as a regular meeting of the Board so that all Trustees can contribute to the discussion, 

Trustees Rorke and Han-Markey stated that they were not pleased with the budget expenditure plan as presented. Dr. 

Fornero agreed to meet with them last Friday to review some of the changes. Trustees Rorke and Han-Markey drafted the

memorandum included in the packet that reviewed the items line-by-line. They noted that they were prepared to review 

these suggestions with the Board tonight. 

Vice President Cross questioned why the memo was submitted by two Trustees instead of the entire committee. Trustee 

Han-Markey stated that the committee did not get past the second line reduction on Monday. Vice President Cross asked if 

these suggestions would be shared with the committee first. Trustee Han-Markey asked if Trustee Rasmussen, as chair of 

the Finance Committee, was comfortable with a discussion this evening. He indicated that he thought that this would be fine. 

Trustee Browning asked why savings from not filling the Achievement Initiatives position are projected for the 2002-03 

school year, since Ms. Pringle has been gone for two years. He asked if the Warehouse Operations reduction was 

contingent on an agreement with U of M to help with custodial supplies. Staff clarified that the savings is realized through a 

staff reduction only. Trustee Browning questioned the ability of staff to realize $250,000 in savings in fringe benefits since 

they are so deeply tied to contracts. He expressed a concern that the transportation efficiency savings could be in conflict 

with current Board policies. Trustee Browning stated that the reduction in the general fund subsidy to special education is 

counter-productive. Finally, he asked how much of our local SIT dollars are state-supported. 

Trustee Han-Markey responded to Trustee Browning and the public on reducing the general education subsidy to special 

education. Director Hein will be providing a report to the Finance Committee on Monday. Trustee Han-Markey suggested 

that there might be some savings gained from increased compliance. She supported the 27 percent reduction in staff 

development, and added that up to $35,000 in additional savings may be realized in this area. 

Trustee Shifrin expressed her concern about limiting the high school course load to seven classes. She asked staff to 

provide the Board with the number of students currently taking seven or more classes and their achievement data. Trustee 

Rasmussen noted that students at Community take at least six classes and forum. He believes that this reduction levels the 

playing field. 

Trustee Rorke noted that there is a good possibility that the $250,000 reduction in utilities might be recurring savings for at 

least the next two years. This would be determined after negotiations for a new three-year contract have ended. He is 

concerned that a reduction of $250,000 in legal services is questionable. He reminded the Board that he had asked for a bid 

process to be developed for legal services in July 2001 and the Board has still not seen the result that was due in 60 days. 

He agrees that the $250,000 reduction in fringe benefits is not possible. Trustee Rorke also requested a listing of those 

positions in Community Education and Recreation that are funded through the general fund budget. 

Trustee Rorke stated that the memo in the packet on the sinking fund indicated an increase in the Capital Needs budget 

from $3.5 million to $5 million (withholding technology and textbook purchases) resulting in roughly $41 million available over 

the next three years. This equates to roughly two-thirds of the repairslupdates identified as necessary in the original bond 

proposal. This would save the community $40 million in long-term interest costs. He requested that staff develop an 

alternative expenditure plan totaling $2.4 million for the Board's consideration. He also thought that the Board should 

receive a second- and third-year projection at the April 10 or 24, 2002 meeting. 

Vice President Cross stated that she hoped that a detailed analysis of each cut and its impact on students should be clearly 

communicated by administration. President Conway noted that one of the major roles of the Board is to approve the annual 

budget. She appreciated the Trustees who took the time to analyze the line items. President Conway stated that she could 

not vote on this plan today as it has been presented. She noted that Board members are often placed in the position of 

defending the cuts that were made to members of the community. She felt strongly that the discussions at the table were 

helpful. 

Trustee Browning stated that he could not support the reduction in the general fund subsidy to athletics. He felt that any 

reduction of this nature should be spread across all extracurricular activities. 

Trustee Han-Markey suggested that the administration should develop a 3-5 year outlook so that this budget reduction 

process does not have to be repeated year after year. Trustee Rasmussen recalled that to some extent he felt the Board 

had done this last spring. At that time, he had stated that current class sizes needed to be maintained and therefore, an 

additional 35 teaching positions could not be eliminated. This was followed by the committee's vision statement distributed 

in the fall. He believes that the current plan does not negatively impact any of the vision statement priorities and it is the 

administration's job to build the budget. 

Page 3 of 8

Trustee Rasmussen reported that he is working on a draft policy that would encourage the Board to approve the 

Superintendent's Evaluation process and focus objectives by the end of May. After the July election, new Trustee(s) would 

have an opportunity to offer minor revisions for consideration. Dr. Ray-Taylor stated her support of this proposed timeline. 

Dr. RayTaylor reminded the Board that Ann Arbor is one of the few districts with a three-year rolling budget. She recalled 

Trustees' support related to cuts to the technology support staff, legal services, Recreation and Education subsidy, and the 

curriculum support area. She believes that every year the Board and administration will still have to review the proposed 

reductions to ensure that they are still appropriate and that there are no unintended consequences. 

Trustee Griswold asked why the reduction to SIT funds is only at the secondary level, not the elementary. Dr. Fornero 

replied that last year, 50 percent of SIT funds at the elementary level were given by the schools to support the Literacy 

Initiative. This proposal would maintain the same level of funding at elementary schools and represent the same level of 

reduction at the secondary level. She strongly urged staff to reconsider any reduction in the number of counselors in the 

district. She felt that students should have the same counselor for four years at the high school level. Trustee Griswold also 

opposed the cut to the general fund subsidy to athletics noting that many of the benefits to students are not financial but 

educational. 

Trustee Rorke complemented Trustee Rasmussen for putting the reduction process on the fast track this year. He 

complemented Trustee Han-Markey for bringing forward information on the sinking fund and her work in aligning the Capital 

Needs budget. He emphasized that approximately $2.4 million of cuts have been identified as "soft" cuts. There must be 

alternate cuts identified to take their place. It would only be prudent to bring an alternative plan to the Board at the same 

time. He will draft a more understandable version of the alternative plan. 

Trustee Griswold, chair of the Governance Committee, thanked all of the groups that volunteered to work with the Board on 

a facilitation. Members of the committee, along with the Superintendent, met with representatives of Pfizer Corp. to outline 

the purpose and process for the March 6, 2002 retreat. Pfizer has offered its services at no cost to the district. 

Vice president Cross reported that the Superintendent's Evaluation Committee is meeting next week. Board members have 

been asked to relay comments on the Superintendent's Evaluation Form and focus objectives to her. 

SUPPLEMENTAL 

President Conway added the School Nurse Day resolution to the supplemental agenda. The resolution was read by Trustee 

Browning. 



In Observance of 

January 23,2002 as 

School Nurse Day 

WHEREAS, the school nurse, an invaluable member of the educational team, is an experienced professional responsible for 

providing high quality health care, counseling, and educational services in school settings; and 

WHEREAS, the goal of the school nurse is to promote a healthy school environment which will maximize each child's 

potential to learn and grow; and 

WHEREAS, historically, school nurses have conducted health screenings and assessments, evaluated and monitored 

communicable diseases, worked to comply with immunization laws, as well as shared specialized knowledge through health 

education; and 

WHEREAS, school nurses continue to work in these areas but have adapted to an ever-expanding role in which they provide 

expertise in health counseling, preventative health care, environmental health and safety, school and community health 

programs, and emergency health services; and 

WHEREAS, school nurses have diligently adhered to the standards of professionalism and have continually worked to 

acquire the knowledge and skills necessary to respond to the ever-changing education and health care delivery systems; 

and 

WHEREAS, the school nurse's efforts to improve the overall health and well-being of our children are worthy of the highest 

recognition and praise and their dedication, nurturing care and professional expertise are very much appreciated; 

Page 4 of 8

NOW, THEREFORE, I, John Engler, Governor of the State of Michigan, do hereby proclaim January 23,2002, as SCHOOL 

NURSE DAY in Michigan and encourage all citizens to recognize the valuable and meaningful contributions which school 

nurses offer on a daily basis to the quality of our school children. 


02-063 2001/2002 Bus Replacement Bid 

Ms. Lapp noted that the district currently has a fleet of 122 buses. The average age of our buses is 6.2 years. The average 

mileage is 93,838 miles. The buses range from as old as 1990 to as current as 2001 (with a mileage range from 5,000 to 

approximately'200,000 miles). The district currently has 35 buses between 10-12 years of age. In reviewing the records, 

purchases of buses were deferred in 1993, 1994 and 2000. Starting with tonight's recommendation, administration will 

attempt to return to a regular schedule of retiring the older fleet. 

Trustee Rorke noted that he and Trustee Rasmussen reviewed the recommendation and concur with it. They also agreed 

with a forward replacement schedule. 

Trustee Gatien asked what would be considered an average useful life of a bus. Mr. Light responded approximately eight 

years depending on the mileage, overall condition, and the frequency of stops and starts. Trustee Gatien asked what is 

done with retired buses. Ms. Lapp stated that the district realizes a small return from the sale of these buses. 

President Conway recalled during the discussion on sinking fund, that there is a possibility that buses could be purchased 

using a sinking fund. Staff responded that this is correct but the proposal is still in committee. 

02-064 Engineering Technology Learning Lab 

Trustee Griswold asked if there were additional dollars in the two grant funds. Dr. Fornero replied that this amount 

represents only a portion of the total funds. 

Vice President Cross asked how the equipment was selected. Dr. Fornero explained that Dr. Moskowitz, Washtenaw 

Community College staff, and Pioneer High School staff all worked to ensure that the lab equipment is up to the standards 

used in business and industry as well as Washtenaw Community College. 

BRIEFING - scheduled for action at the next Regular Meeting 

None 

INFORMATION 

Food Service Update 

Ms. Lapp noted that the district has been outsourcing the management of the food service program for over twelve years. 

Prior to outsourcing, the general fund budget subsidized the food service budget to the tune of several hundred thousand 

dollars per year. Over the past five years the program has been primarily self-funded-with no general fund subsidy support 

(for the day-to-day operation). The success of the program, in part, results from the many positive changes implemented 

over the years to enhance the menu choices, thereby increasing the level of participation. 

Some of the highlights of the 2000/2001 school year were: 

w Free and reduced count increased by 288 

0 Average daily breakfast increased by 26 per day 

w Overall meals, including a la carte sales, increased by 60 per day 

Average daily revenue increased by $176 per day 

w The food service department closed the year with a positive fund balance of approximately $22,000. 

The department is continuing to work with the administration (both central office and building level) in improving elementary 

charges, the free and reduced application process and communication between parents, students and staff. A food safety 

training class was conducted over the summer. An additional seven staff received safety certification through the National 

Restaurant Association. During the 2000101 school year, the staff also conducted student surveys in all buildings and 

implemented changes based on the findings. In addition, Food Service introduced a CrossRoads Cafe at Clague and 

Slauson Middle Schools. As of August 2001, the program was fully implemented at all middle schools and at Huron and 

Pioneer High Schools. 

Looking ahead, the department personnel will focus their attention in a number of areas: 

Page 5 of 8

Conducting student and parent meetings 

Introducing a new breakfast program 

Developing a culinary arts program 

Establish a pilot project at Forsythe Middle School to learn how they can better meet the needs of staff members. 

Trustee Gatien asked for an explanation for the rise in free and reduced lunches from a level of 14.9 percent in 1998-99 to 

the current 18.6 percent. Ms. Boykin stated that the district switched from an individual application to a family application 

allowing parents to list every child in the family. He clarified that staff believed the rise is attributed to this better accounting 

system which has captured more students. President Conway suggested that staff continue to make this a priority, 

particularly in times of a poor state economy. 

Vice President Cross asked about details regarding the new breakfast program. Ms. Boykin noted that this is in the 

beginning stages. Studies have shown that breakfast is the most important meal of the day. Students who eat breakfast 

perform better academically. She has asked for schools to pilot a breakfast program in an attempt to deliver more 

breakfasts. Problems that accompany this are supervision during breakfast and time allowed given limitations to bus routes. 

Trustee Browning asked if the Culinary Arts program for special needs students is purely educational and not to provide 

assistance to Sodexho. Ms. Boykin replied that he was correct. Pioneer staff have worked hard to develop an instructional 

program for students. 

President Coriway asked if the breakfast program exists in all schools. Ms. Boykin replied that it is mandated by Michigan 

law. She asked if the program is only for students who qualify for free and reduced lunch. Ms. Boykin replied that it is 

available to all students. 



Trustee Browning removed item A from the consent agenda. Trustee Browning requested that a line be added to p. 51, 

7th paragraph, that reads, "Trustee Han-Markey expressed her amazement at Trustee Browning's motion." Trustee 

Rorke asked that the 1 1 paragraph, second sentence be changed to read, "The leadership of the Citizens Millage 

Committee strongly urged the Board to not send this committee out on a campaign that itself could not enthusiastically 

support." 'Trustee Han-Markey noted that in the 151h paragraph, Trustee Gatien's name should be removed from the 

"nay" list and Trustee Han-Markey's name be added in its place. Finally, on p. 48, Vice President Cross asked that the 

words "that the" be removed from the last paragraph. 

Trustee Shifrin. supported bv Trustee Rorke, moved to approve the minutes of the 1/16/02 reaular meetina as amended. 

On voice vote the motion carried 9-0. 


Trustee Browning, supported bv Trustee Gatien, moved to award contracts to Midwest Transit in the amount of 

$355,492 and Tri-County International in the amount of $586,416 for the replacement of 16 busses for a total cost of 

$941,908. On roll call vote the motion passed 9-0. 

02-064 Engineering Technology Learning Lab 

Trustee Brownina, supported by Trustee Gatien, moved to approve the upgrade for the Architectural Computer and 

Desiqn Lab at Huron Hiah School in the amount of $29,349. The fundinq was provided throuah Career and Technoloav 

Grants, a combination of state and federal funds, from the 2001-02 fiscal vear. On roll call vote the motion passed 9-0. 



Trustee Browninq, supported bv Trustee Shifrin, moved to approve the professional recommendations as presented. 

Trustee Browning stated that Ann Arbor is losing a nationally recognized science educator, Dave Mastie. Trustee Rorke 

noted, in addit,ion to being a great teacher, Grace Sweeney donated a lot of her time on financial and election issues. QI 

voice vote the motion carried 9-0. 


School Nurse Day Resolution 

Page 6 of 8

Trustee Rorke, supported by Trustee Gatien, moved to approve the School Nurse Dav resolution. On voice vote the motion 

carried 9-0. President Conway found it ironic that tomorrow is the deadline for restoring the funding to support school health 

clinics, and Governor Engler still has the time to recognize School Nurse Day. 


Dr. Ray-Taylor noted that there would be a conference call at approximately 10:30 p.m. on whether to close the schools 

tomorrow. Parents should check the web site and the school closing hotline at 994-8684. 

Student Achievement Beqins with Me 

In our ongoing work as a district to reduce the gap in achievement between African American and white students, we held a 

day long conference on Saturday, January 12, 2002. This conference featured Harvard researcher, Ron Ferguson, who 

discussed strategies for creating school environments and educational practices to maximize African American student 

success. 

This day-long conference followed a similar meeting held in November and smaller group sessions this fall. Teams take 

these discussions back to their schools. Follow-up events are planned for spring. This work is being coordinated with our 

engagement with the Minority Student Achievement Network as a means of sharing and researching promising practices 

across the 15 districts of the network. 

Thank you to the committee and Karen Schulte for planning this successful series of events, and the teams who voluntarily 

gave up their Saturday for this effort. 

Ravina Fans 

As part of our focus on customer service, I had the opportunity on January 15, 2002 to sit in on a book club discussion of 

~avina Fans, the bestseller about creating outstanding service and creating not just satisfied customers, but raving fans. 

Approximately 30 administrators participated and shared ideas of how the concepts in the book can be applied to our district 

and schools. 

Marketing 

The Marketing Committee, under Dr. Small's leadership, met on January 17, 2002. This enthusiastic group has been 

charged with developing a comprehensive marketing plan and budget for our district, as part of district efforts to improve 

customer service. 

M EAP 

MEAP testina has beaun. I visited Scarlett Middle School yesterdav where students were hard at work and focused on 

testing. ~uccessful performance on the test now earns middle andhigh school students $2500 in college funding from the 

stateof Michigan. 

CTE 

wust started second semester but we are well on the way of planning for fall 2002. This fall we will offer a number of new 

Career Technical Education courses. They include: 

CISCO Networking (Huron) 

Engineering Design and Technology (Huron and Pioneer) 

* Architectural Drafting (Huron) 

Microsoft Office Certification Program (Pioneer) 

Anatomy (Dual Enrollment, Community, Washtenaw Community College) 

The following new courses are now being offered this semester: 

Introduction to Culinary Arts (Pioneer) 

Culinary Arts (Dual Enrollment, Community, Washtenaw Community College) 

Web Page II (Huron) 

In addition, CTE Director Joyce Hunter and Ben Dahlmann are working to develop a hospitality program in conjunction with 

Michigan Restaurant Association, Ann Arbor Visitors and Convention Bureau and the Campus Inn. In the coming weeks, the 

Board of Education will receive a full report on CTE programming in Ann Arbor Schools. 

Page 7 of 8

The Superintendent also recognized Paul Verska. Mr. Verska is the winningest coach in the history of Huron High School. 

He has demonstrated his concern for the welfare and academic success of his students and is well respected by the Huron 

community. We will miss Paul Verska greatly. His will be big shoes to fill. 

ITEMS FOR AGENDA PLANNING - 2/5/02. 8:15 a.m. 

Trustee Browning requested an update on the status of outstanding grievances and pending litigation. He also suggested 

that the Board come to some understanding of the Celebration of Excellence Awards and guidelines for selection. 

Trustee Rorke questioned why there was not a motion on the sinking fund in tonight's agenda. President Conway noted that 

it was placed on tonight's agenda at last week's agenda planning, but it did not get on. 


Trustee Browning announced Huron High School's upcoming performance of the Music Man, February 8-10, 2002. 

Trustee Shifrin acknowledged the high school band and orchestra MSBOA Solo and Ensemble Festival in Livonia. She also 

had an opportunity Saturday to attend the Pioneer Theater Guild district festival competition, Beauty and the Beast. 

President Conway also indicated that Slauson will be participating at the middle school level MSBOA Solo and Ensemble 

Festival in Livonia this Saturday. 

ADJOURNMENT 

President Conway adjourned the meeting at 9:48 p.m. 

Dr. Deb Small. Secretary 

Ann Arbor ~ o&d 

of ducati ion 

Page 8 of 8

Amy Meltzer 

3920 Penberton Drive 

Ann Arbor 48105 

734-994-0393 

ATTACHMENT A 

My name is Amy Meltzer and I am a pediatrician and the mother of a kindergartner 

in Ann Arbor with special education needs. I come here tonight to ask that the 

Board reconsider the proposed budget cuts currently targeted to Special Education. 

As you well know, the report prepared by Doctor Janet Scheetz showed 

widespread systemic problems in Special Education in Ann Arbor. Jennifer Hein is 

moving forward to improve the system and now is the time to support her and our 

children. 

My message to you is clear and short. I believe that funding Special Education is 

simply morally and ethically the right thing to do at this time. I say this for at least 

three reasons: 

1. The number of children with disabilities is increasing here in Ann Arbor and 

nationwide. For example, there are more kids being identified with autism 

spectrum disorder every year. In fact, according to the Autism Society of America, 

nationwide the incidence of autism is growing by a staggering 10- 17 % each year 

depending on the state. Most recent estimates show as many as 1 in 500 people in 

the US have autism, making the condition more common than childhood cancer. 

All these children are entitled to basic appropriate education, but this hallowed 

American tradition is failing in Ann Arbor. Morally and ethically, funding Special 

Education will help serve this growing population. 

2. There is some good news though, particularly in the field of autism. Autism is 

actually a wide spectrum of biologically based social and communication disorders 

that varies in severity from mild without mental retardation to severe impairment 

with mental retardation. In the past, many of these children were institutionalized, 

sub-optimal therapies were tried and prognosis was poor. But now, there is 

scientific consensus that intensive early intervention makes the crucial difference 

for dramatically improved functioning later in life. There are special teaching 

methods that can reach kids who at worst are locked into a world of their own, and 

at best are just unable to socialize normally with their peers. 

An important report came out last year from the respected National Academies 

Committee on Educational Intervention for Children with Autism. It offers a 

comprehensive assessment of the science-based educational interventions for 

young children with these disabilities. The distinguished committee of national 

experts (chaired by Catherine Lord, director of U.M. Autism and Communicative

Disorder Center) recommends services that should be provided for at least 25 

hours per week per child the whole year round. Early intensive individually 

focused education can mean that some kids will not need additional services 

through the remainder of their school years. 

The Surgeon General's Report on Mental Health makes similar recommendations. 

Headlines in the Pediatric News echo "Better Autism Outcome With Early 

Detection" and " N.Y. Guidelines Endorse Early Autism Treatment ". Morally and 

ethically, funding Special Education in Ann Arbor will help bring our services out 

of the sometimes barbaric circumstances here and into a system using research- 

based teaching methods. 

3. Finally, a few words about my family's experience with Special Education and 

our son Andrew. He was diagnosed with an autism spectrum disorder when he was 

3. At that time he could not answer most simple questions and usually talked very 

fast using nonsense chatter . He could not play with other children. That first year 

Andrew's IEP provided a total of 2 112 hours per week of 1: 1 speech, OT and 

teacher consultant services. In addition, our family took the initiative to implement 

an intensive 1 : 1 teaching program based on research for at least 25 hours per week 

all year. long at our own expense. 

It was a major undertaking and time commitment for our family, and we made 

changes in our lives. Our motivation and help from professionals and students to 

teach Andrew how to connect with the world kept us going. We focused on step by 

step by tiny step work to help him learn language and social skills that come 

naturally to typical kids. I think the process is like casting a fractured leg and 

walking with crutches until the bone heals. Or even similar to teaching Braille to 

the blind. Or even similar to giving insulin to a person with diabetes. 

With our support Andrew has made tremendous progress. He is now mainstreamed 

in kindergarten with only part-time aid that we expect to be minimal next year. He 

tests normal for expressive an receptive language and enjoys playing with his 

friends. 

Morally and ethically all children should have the educational opportunities that 

we made available to our son and that are standard elsewhere but not here. Now is 

the time to support Jennifer Hein with a budget that is appropriate to the 

formidable task ahead.

January 30, 2002 

TO: Ann Arbor School Board 

FROM: Peter Zeman 

(734) 332 1249, woodvideoO,aol.com 

RE: Public Comments; proposed cuts to Special Ed. Budget 

Public Statement: 

ATTACHMENT B 

My name is Pete Zeman. Our son, Ben, is three years old. He was diagnosed with 

Autism at age 1 . Since then, we have provided him with intensive training, using the 

two widely accepted methods for teaching autistic children. My wife put her profession 

aside and we have been working with Ben on our own. We have hired and trained high 

school and college-aged tutors to assist us, under the supervision of local Professionals. 

We are happy to say that we believe Ben will be one of the success stories. 

Professionals who have been working with Ben are optimistic that Ben will become a 

mainstreamed Kindergartner. 

That's who we are. If I could, I would like to tell you a story--- and then pose to you a 

question. 

Yesterday, as I was preparing this statement, a neighbor knocked on our door. 

Apparently, the county was considering constructing an exit ramp across her property 

and she was justifiably concerned. She made her case in a composed and persuasive 

fashion and asked for our support. 

I told her we would be happy to help and that, as a matter of fact, we could use her 

support in our efforts to save Special Education funding. Well, when she heard we were 

making our case to the School Board, she just "lost it!" Her face turned red and her 

composure deserted her as she raved on and on about all the things her son (an Ann 

Arbor Huron wrestler) wasn't getting-but the football team was! I was dumbfounded 

by the intensity of her outrage and indignation at the indifference of the Board to her 

son's plight. From her tone, you might imagine that she was living in Afghanistan. 

I know you folks deal with all kinds of parents-and I now have a new-found sense of the 

emotions and pressures that are placed upon you as the "parents' parents," so to speak. 

And it is to you, the elected "Parents" that I would like to pose my question: 

Imagine, if you will, your own kitchen table. On your right is your youngest, little Ben, a 

3-year-old with Autism. On your left is your oldest, Big Jack: a high-school junior who 

gets straight A's and is captain of the basketball team. He would very much like attend 

an Ivy League University. 

The question is: who's priorities come first? They are !mtJ your children! 

Now "flash-forward" 20 years:

Big Jack is grown and become a great success: he's Chairman of "Amalgamated 

Industries." And he comes to see you. 

He says, "Mom, Dad, thanks for all you've done for me. You provided me with 

everything I needed to succeed in life: a loving family ... you taught me perseverance 

and integrity. I am very lucky. " 

Jack pauses, then goes on: 

'But, I have got to tell you---my letter-jacket stopped impressing people 20 years ago. 

And the last time someone cared where I had gotten my Degree was when I was 

introduced to my future father-in-law. " 

"Mom, Dad, you did all you could for and 1 am grateful-------but, would you please 

explain to me why: 

-Ben is still living at home? 

-Why Ben-who is obviously bright--- cannot answer a direct question? 

-Why Ben had to endure 16 years of teasing in school, and never had a chance 

to let typical kids get to know him? You warehoused him with every other 

disabled kid in the District. 

-Why hasn't Ben ever had a girlfriend? Will he ever fall in love? 

' Why did you make the choices you did, when they knew in the year 2002 how to 

teach autistic children----when they knew that it was vital to intervene at the earliest 

possible age?" 

How will you, the members of the Board, answer Jack's question 20 years from now? 

As the elected "Parents" of Ann Arbor, they are both kids. 

My kid is also kid. I hope you will take that thought to heart. 

Thank you.

Address to School Board on proposed special education budget cuts 

January 30th, 2002 

ATTACHMENT C 

Good evening ladies and gentlemen. My name is Stephanie Stevens-Barbatano 

and I have a four year old son who is autistic and attends the Ann Arbor 

Preschool. I am honored to be speaking to you this evening. I am here to 

voice my support, and my husband's support, for Jennifer Hein and her request 

that special education be exempt from budget cuts. Jennifer is cleaning up a 

huge mess, left by past administrations and boards, and she needs your help 

to not only grant her request for a reprieve from cuts, but also, to begin 

negotiations with the WISD in order to convince them to increase the 

pass-through to the Ann Arbor School District. Jennifer Hein's task is 

Herculean in size and warrants our unconditional support. 

Ladies and Gentlemen, as my esteemed colleague, Dr. Amy Meltzer, just 

informed you, the number of children being diagnosed with autism is 

increasing at a staggering rate. Autism is already the second most prevalent 

developmental disability in our country today and there is a very real 

possibility that autism will soon be the most widespread disability in the 

U.S: (January, Newsletter from the Autism Society of America). What this 

means is that the Ann Arbor School District has no choice but to support 

Jennifer Hein in her valiant effort to transform a horrendously disorganized 

and anachronistic special education department in order to dramatically 

improve the service delivery model for the autistic children currently 

enrolled in the system and those who will inevitably follow. 

It was a sad day when we all learned that our city, which is home to one of 

the finest universities in the world, has one of the least effective special 

education programs in the country. The Sheetz report is testament of the 

prior board's failure to implement and supervise an effective, state of the 

art special education program. 

We believe that prior boards abdicated too much authority to the WISD by 

allowing the WISD to dictate and manage special education. Well, the WISD 

has proven that it is incapable of providing adequate administrative guidance 

and education to our children. What is even worse, the WISD retains 30% of 

the special education funding that should be given, in total, to the Ann 

Arbor School District. Therefore, we ask that Jen Hein be given the 

immediate authority to begin negotiations with the WISD to increase the pass 

through amount to the Ann Arbor School District. 

We are thrilled that Ms. Hein has agreed to take on the tremendous task of 

transforming our special education department and its programs into one that 

employs best practices by delivering services that help our children

normalize and become contributing members of society. The good news is that 

autistic children can be rehabilitated IF, and only IF, they are given 

intensive, one-on-one early intervention. Although this form of therapy may 

cost a good deal of money, the long-term benefits are tangible and 

cost-effective. If these children receive the proper services when they are 

two, three, four and five years of age, they have the greatest chance of 

becoming terrific students as they attend school at the elementary, middle 

and high school levels. Of equal importance, they will attend college and 

become functioning members of society who work, pay taxes, and vote. 

Currently, special education children ages, two through six, are being taught 

at the Ann Arbor Preschool. As you may or may not know, the Preschool does 

not own the building in which these children are taught, but rather, rents 

this space from the WISD. In addition, as some of you may or may not know, 

the Preschool is out of space. PPI classes have increased in size 

significantly in the past month. One wonders where the next child who is 

eligible for PPI services will be placed. The educators located at this 

facility have been forced to create rooms out of former garage space and 

utility closets in order to attempt to accommodate the ever increasing number 

of special education students. Cutting the special education budget, 

therefore, does not make sense when current resources are so stretched and, 

in some cases, unable to reach the children for whom they were intended. 

Please give Jennifer Hein a reprieve from budget cuts. In addition, please 

grant Jennifer Hein the authority to enter into negotiations with the WISD to 

dramatically increase the amount of pass through money that they are 

unreasonably withholding from the Ann Arbor School District. Jen Hein is the 

first administrator in fourteen years to takes seriously the damage done and 

who wants to remedy the situation. Please do not reduce her budget rendering 

her incapable of doing her job. 

As Admiral Halsey stated, "There are no great men (or women), there are only 

great challenges which ordinary men (and women) are forced by circumstances 

to meet." Let's stand behind Jennifer Hein as she undertakes to transform 

our special education administration and service delivery plan into something 

that we can all be proud of. 

Thank you.


ATTACHMENT D 

At the last meeting a trustee said "When we put something in writing do we really mean 

what we have written." 

In the October 10, 2001 school board packet was the Discrimination Against Student 

Policy. The second paragraph states, "The district will only produce and purchase for and/or 

use material in the classroom and extra curricular activities that portrays positively and 

accurately, the contributions of ail people and cultures." 

Does the African American Civilization as taught at Huron show the contributions of all 

people and cultures? 

Does the African American Humanities as taught at Huron show the contributions of all 


Does the African American Literature as taught at Roberto Ciemente show the contributions 

of all people and cultures? 

Does the African American Studies as taught at Clague show the contributions of all people 

and cultures? 

Does the African Civilization as taught at Pioneer show the contributions of all people and 

cultures? 

Does the Black Civilization as taught at Roberto Clemente show the contributions of all 


Does the Black Student Union at each middle and high school in Ann Arbor show the 

contributions of all people and cultures? 

Does the Black Parent/Student Support Group show the contributions of ail people and 

cultures? 

Does the Jewish Student Union show the contributions of all people and cultures? 

Does the Muslim Student Union show the contributions of all people and cultures? 

You are continuing some programs that you have written that you would not include in your 

curriculum and yet you are eliminating some programs that many people believe should be 

continued. 

Do you, the school board of Ann Arbor, Michigan, really mean what you write? 

Jack Rice

Ann Arbor Board of Education 

ATTACHMENT E 

3248 W. Huron River Dr. 

Ann Arbor, MI 48103-9417 

January 30,2002 

My name is Ann C. Bonvallet - 1 was a Special Education teacher in the Ann Arbor 

School District from 1975 to 1985. 

Today, Irlen technology can significantly reduce the number of students needing special 

education services. Many children diagnosed with disabilities have an undiagnosed 

vision problem not corrected by standard glasses. However, it is correctable with Irlen 

technology (see attached brochure). 

Attached is a copy of a letter from Dr Bill Hendrick, Administrator of Education Support 

Services in Jurupa Unified Schools, Riverside, California. His letter, dated Oct 1990, 

presents statistics of their experience with the "Scotopic project". To determine the 

effectiveness of the project, he followed a group 'of 199 students at the middle school 

level - twenty five of the 199 students were reintegrated into regular classrooms as a 

result of the "Scotopic project". 

Their annual cost in 1990 to operate a Learning Disability class with 26 students was 

approximately $100/000 (about $4000 per student). In 1990 they had 1600 students 

enrolled in the non-severely handicapped learning disability program. If 200 of these 

students could be returned to regular classrooms, it would save $800,000 a year. The 

project cost $7500 ($3500 to train the staff and $4000 to buy overlays). 

Ann Arbor has 917 special education students in self-contained and resource 

classrooms. If we see the same results as the Jurupa Unified Schools in California, we 

could reintegrate 115 students into regular classes for a savings of $460,000 (115 x 

$4000). 

Under the Michigan Department of Education directive, last year Ann Arbor invited 300 

third graders to attend the six week Summer School to improve their math and reading 

skills. How much can be save in this program if a fourth of these students are brought 

up to grade level by Irlen technology? 

Additionally there are students, not in special ed, that will benefit from the Irlen 

technology, improving their academic performance and their MEAP scores. 

I urge the Ann Arbor School District to consider this technology as a way to reduce the 

cost of Special Education, increase MEAP scores and improve the learning ability of 

many of our students. 

Thank you, 

Ann C. Bonvallet

6 

rwatiet/klen Diagnostician 

VISUAL PERCEPTION TESTING 

Ann Arbor, Ml 481 03-941 7 

7341663-5590 

l ; 

\\lit I, l.,l,,l\ l,

cotopic Sensitivity/Irlen Syndrome 

(SSS) is a visual perceptual problem 

that prevents an estimated 10-12% of the 

population from learning and reading 

efficiently. Until now SSS has baffled 

educators and the scientific community 

because it remains undetected by standard 

educational, visual and medical tests. 

Individuals with SSS perceive the printed 

page and sometimes their environment 

differently. They must constantly make 

adaptation or compensate. Individuals 

may be unaware of the extra energy and 

effort they are putting into reading and 

perceiving. 

Individuals with SSS may read slowly, 

inefficiently, have poor reading 

comprehension or experience strain or 

fatigue. SSS can impede attention span, 

listening, energy level, motivation, work 

production and mental health. 

Individuals with SSS may be viewed as 

underachievers or as having behavior, 

attitude or motivation problems. This 

condition can coexist with other learning 

difficulties. Some who have been 

diagnosed with learning disabilities, 

dyslexia or attention deficits may also be 

suffering from Scotopic Sensitivity/Irlen 

Syndrome. 

5380 Village Road 

Long Beach, CA 90808 

tel 800-554-7536 

www.irlen.com 

WHAT ARE THE SYMPTOMS? 

Light Sensitivity 

Bothered by glare, fluorescent lights, 

sunlight or headlights at night - discomfort 

or difficulty concentrating while working 

under bright lights, especially fluorescent 

lights. 

Strain and Fatigue 

Reading, or other visual activities, cause 

strain, tension, fatigue, sleepiness and/or 

headaches. 

Inefficient reading 

Difficulty reading print, numbers or musical 

notes - perceptual problems may include 

print that shifts, shakes, blurs, moves, 

doubles, fades and/or disappears. 

Slow reading rate 

Inability to read letters, numbers, musical 

notes or words in groups - this results in 

difficulty with tracking, correctly 

identifying words, skimming or speed 

reading. 

Attention Deficit 

Problems concentrating while reading or 

doing school work - difficulty staying on 

task, becoming restless, fidgety, tired or 

needing to look away or take breaks. 

Poor Depth Perception 

Inability to accurately judge distance or 

spatial relationships - may have difficulty 

with such things as escalators, stairs, ball 

sports or driving. 

THE IRLEN METHOD 

The patented Irlen Treatment uses 

tinted glasses or colored overlays to 

reduce or eliminate perception 

difficulties and light sensitivity. A 

thorough diagnostic assessment 

determines the most beneficial filter 

color from an almost limitless number 

of color combinations. 

The Irlen Method has gained increasing 

support since it's development in 1983 

as a result of worldwide research and 

testing. Research at leading universities 

has indicated that the difficulties 

caused by SSS may lie in the brain's 

inability to accurately process 

information. These studies indicate 

that looking through color may alter 

the timing by which visual information 

is received and processed, thereby 

correcting the difficulties. Hundreds of 

thousands of people worldwide have 

been helped by the Men Method. 

RESULTS 

Improved reading accuracy 

Better comprehension 

Increased reading speed 

Reduced strain and fatigue 

Improved academic performance 

Improved self-esteem 

Better sports performance 

A complete treatment program will 

require periodic reassessment of the 

Irlen tint and may need to include 

remediation or other interventions to 

correct coexisting reading and learning 

difficulties.

READING CHARACTERISTICS 

Poor comprehension 

Skips words or lines 

Reads slowly or hesitantly 

, Takes breaks 

Loses place 

Avoids reading 

Reads in dim light 

Misreads words 

COMPLAINTS WHILE READING 

Strain and fatigue 

Tired or sleepy 

Headaches or nausea 

Fidgety or restless 

WRITING CHARACTERISTICS 

Trouble copying 

Unequal spacing 

OTHER CHARACTERISTICS 

Strain from computer monitor 

Difficulty reading music 

"Careless" math errors 

Misaligned numbers in columns 

DEPTH PERCEPTION 

Clumsiness 

Difficulty catching balls 

Difficulty judging distance 

Difficulty accurately perceiving 

the environment 

Answering yes to three or more of these 

indicators denotes the possibility of 

Scotopic Sensitivity/Irlen Syndrome and 

therefore receiving help with the Irlen 

Method. 

If the page looked like one of these, would 

you want to read? 

Individuals w ith Scotopic Sensitivity 

Syndrome put more ener gyand effort 

into the reading process b ecause 

theyareine ffident readers wh o see 

the printed p agedifferently t han the 

good"reade r. Constantad ap tionto 

distortionsf rom print orfrom thewh 

ite backgrou ndcauses fatiguea nd 

discomfort and, more important, 

Visual Perception Testing 

3248 W. Huron River Dr. 

Ann Arbor, MI 48103-9417 

Visual Perception testing was established 

in 1988 by Ann Bonvallet, M.A. under the 

auspices of the Irlen Institute. Ann is an 

experienced learning disabilities teacher 

and finds the Irlen method to be the most 

effective solution to her client's problems. 

Call or write to discuss your concerns, or 

make an appointment. 

' 

Ann Arbor, MI 48103 -9417 

Tel 734 663-5590 

The Irlen Method 

An Answer To The Puzzle

READING STRATEGIES QUESTIONNAIRE PART B 

NAME AGE DATE 

INSTRUCTIONS: Think about reading for information (black print on white 

paper). What is it like when you get to the point where you want to stop 

reading? 

PART A OFTEN SOME NEVER DON'T 

TIMES KNOW 

1. Do you accidentally skip lines or sentences? a a 

2. DO YOU lose your place? a a 'a a 

3. DO YOU misread words? Q Q a Q 

4. DO YOU accidentally skip words? a a Q Q 

5. Do you accidentally repeat or reread lines? a a a a 

6. Do you insert words from the line above or 

below the line you are reading? a a a a 

7. Do you avoid reading or reading aloud? a a a 

8. IS your reading slow or choppy? a a a a 

9. Are you bothered by white or glossy pages? LI a a a 

lo. DO YOU look away to take breaks? a a a a 

11. Are you restless or easily distracted? a a ~ a 

12. Do you find that reading gets harder? 1-1 a a a 

13. Do you use your finger or a marker? a a a a 

14. Do you have difficulty comprehending? 0 a 

15. Do you have trouble remembering what you a a a 

read? 

16. Do the words get blurry, move or change? a 0 a a 

Total OFTEN and SOMETIMES columns a Q 

Add total in OFTEN column to V2 total in SOMETIMES column = a 

OFTEN SOME NEVER DON'T 

TIMES KNOW 

I. DO your eyes bother YOU? a a a a 

2. Do they get red or watery? ~ Q Q Q 

3. DO your eyes hurt, ache or bum? 

4. Do your eyes feel dry, scratchy or itchy? a ~ a a 

5. Do you rub your eyes or around your eyes? a a a a 

6. Do you feel tired, drowsy or fatigued? Q Q Q Q 

7. Does your head bother YOU? a a a a 

8. DO YOU get a headache? a a a a 

9. Do you feel nauseous or sick to your stomach? 0 a a 

10. Do you open your eyes wide? Q a a Q 

11. DO YOU squint or frown? a ~ a a 

12, Do you find yourself blinking frequently? a a a a 

13. Do you move closer to or further from the page? a a a 

14. Does it take effort to stay on the word you a a 0 0 

are reading? 

15. Does it bother you to read under fluorescents? a a a a 

16. IS it harder to read in bright lights? a a a a 

Total OFTEN and SOMETIMES columns a a 

Arid total in OFTEN column to z total in SOMETIMES column = a 

What else bothers you when reading? 

A score of 4 or more in either A or B suggests the possibility of Scotopic 

Sensitivity/Irlen Syndrome. To discuss, call Ann Bonvallet of 

Visual Perception Testing at 734-663-5590. 

0 1991 Perceptual Development Corporation

0 

IÃ‘

Irlen Technology 3248 ~.%uron River Drive, Ann Arbor, MI 48103 - 9417 tel 734 663-5590 

JURUPA UNIFIED SCHOOL DISTRICT, 

EDUCATION CENTER 3924 River-view Drive Riverside, CA ,92509 (714)360-2771 Fax u 275-0328 

October 2, 1990 

Dear Ms. Barera, 

Per our telephone conversation today, I am writing this letter at your request to advise you of the implementation of the 

Scolopic Sensitivity Syndrome program into our school district. 

To put things into perspective, lei me first tell you a little about the Jurupa Unified School District. Excluding !he live 

huge Calilornia dis~ncts (i,e. Los Angeles Unified, etc.) the Jurupa District is at about the 80-85 percentile in lerms ol size in 

Calilornia Our enrollmenl is approximately 16,000; we operate 13 elementary schools, 2 middle schools, 2 comprehensive 

nigh schools and a continualion school The ethnic breakdown is approximately 70% Caucasian, 23% hispanic 6% Slack ana 

I Asian and other The community is lower-middle class 10 poverty with a lew isolated areas 01 upper-income properi es 

sni'a'iy :ê community is a bedroom community to Oranga County with most ol [he employed parenis comrnuiing lo ano 

Irorri work eacn day In the 1987.88 school year I fir51 

oecame aware ol the Scotopic Sensitivity Syndrome through the "60 Minutes" television presentation Initially I was a 

cisbeiiever and had resisted elforts on the part ol my psychological staff to implement the program However, alier 

c.scovenng that I in lad, have the syndrome and now wear the lenses for reading, I became somewhat more inlerestedl 

Essentially during the 1988-89 school year, I developed a proposal to train my 9 psychologist^ in the technique Upon 

eceiv.ng very positive feedback from teachers, parents and community medical staff, i.e. pediatricians, I decided to train ai! 

high school Learning Disability Specialists and Remedial Reading teachers. This was accomplished in early spring 01 1989 

T~is irair ng was so well received that in the fall of 1989, we trained our Learning Disability Specialists in grades K.8 in 

aca lion we have instituted a screening program which IS a pre-screening assessment which lakes about 6 or 7 rninLtes pet 

L,D I h.Ih O L ~ nursing stall 

What we now have in place then are Learning Disability Specialists, Psychologists Remedial Reading Specialists and 

-rses K 12 who are trained to provide screening services lor students referred by their teachers 

3~nng lhe #inter monlhs 01 1989 I addressed the faculties al each elementary and middle school regarding ~L.I Scoiop c 

pioject i used the 10 minute "60 Minutes" television interview with Mrs Irlen to introduce the topic lnlerestingiy enougn 

Â¥man oi OJ, ieachers were already aware of the syndrome, and several reported having students in their classes with {he 

enses and in some cases their own family members had received the Irealment. 

In orcer lo determine how effective the process is, I have kept statistics (fairly soft statistics) on 200 students at ;he 

middle scr-ool level Al the end ol the 89-90 school year, 199 ol the students were still enrolled in the districi Tnese 

siraeiis are utilizing the plastic overlays 01 the 199 students, the teachers reporled thal 90 have shown improvemen1 

Twenty-five of that group have actually reintegrated into the regular program II is lhe opinion ol \re 

leacners nvolved with these students thal the Irlen overlay filters are the instrument responsible lor the pupil s improverren 

lerms o\ reading skills 

In the scheme of school finances in California, Resource Specialist's, California's term lor a 

Learning Disability Specialist, can manage a case load of 25-28 pupils. Our cost to operate that class 

approximates $100,000. If, out of every 200 special education students enrolled in our district, we 

can return 25 to the regular program, a substantial cost reduction would be achieved. For example 

Approx~malely 1,600 students are enrolled in the district's non-severely handicapped learning 

disability program. ' If I could return 200 students to regular programs and reduce 8 special education 

classes, that would be a savings of approximately $800,000 a year. My special education budget IS 

approximately S5 million dollars per year. Hence, an $800,000 savings is significant. By the way the 

cost to implement this program was as follows: $3,500 to train the staff and approximately 54,000 to 

buy the overlays. So, for a $7,500 investment, I am flirting with an 5800,000 return. 

American, as well as international research now being reported is demonstrating that approximately 45.60% o' me 

slagnosea Learning Disability student population, is helped through this process Therefore, I think we, as educators need ;O 

be open and receptive lo a new technique that may unravel just one more piece of the puzzle for children with learning 

disab~lit.es 

I I can Se ol lurther assistance, please feel free to call me 

Yo.:s Tr'Jy 

3 6il Hendr~cx 

%:m nisirator o! Educahon Support Services 

Note Testing and treatment for 

Scolopic Sensitivity Syndrome 

is available in southeasl 

Michigan For information write 

to Visual Perception Testing, 

3248 W Huron River Drive, 

Ann Arbor, MI 48103-9417, or call 

Ann Bonvallet (734) 663-5590 

i

ATTACHMENT F 

Tonight I would once again like to take the opportunity to speak to you about issues 

related to middle schools. Since the Task Force's presentation to you two weeks ago, the 

report has been widely publicized at the middle schools. Initial conversations, planning, 

and first steps have taken place in the buildings. The Task Force met January 22 to 

debrief and plan next steps. At that meeting, among other items, we generated a first draft 

of a checklist to faclitate the creation of new electives. The recommended changes were 

the main topic of discussion at the January 24 meeting of the Secondary Caucus, 

composed almost entirely of middle school level representatives and attended by 

President Conway and Vice-president Cross. Although the scheduling of their visit was 

pure happenstance, fortunately our guests were able to participate in a rousing and candid 

dialogue, touching on positive and optimistic notes and some areas of concern and 

anxiety. Personally, I have heard from numerous middle school teachers, primarily 

seeking information to allay various concerns. 

Positive comments focused on the accomplishment of a recommendation in a relatively 

short period of time, especially as contrasted to various committees that have examined 

high school issues, given the parameters of contract language, budget neutrality, and 

avoidance of staffing upheavals. The recommendations regarding the mathematics 

curriculum, professional staff development offerings, and the enhancement of the 

advisory period have generally been positively received. However, the vast majority of 

the questions, concern, and anxiety have centered on the so-called academic electives, 

those quarter, semester, or year courses to be taught by seventh and eighth grade core 

academic teacher, and the sixth grade reading electives. 

On January 25 I had a conversation with Dr. Fornero in which I shared these concerns. I 

was heartened by the clear goal he had to problem solve, to continue to talk about points 

that were unclear, and to afford flexibility to buildings, grade levels, and teams. I was in 

complete accord with his firm commitment to avoid a program masterminded by and 

autocratically imposed from the Balas I1 building. 

Today I had another conversation with Dr. Fornero to update him on concerns that 

teachers had shared with me and a variety of implementation issues that were of concern 

to me. We have tentatively agreed to schedule a meeting of the Middle School Task 

Force before the Mid Winter Break begins on February 22. Working through some of the 

logistics of the development, scheduling, and support to be afforded these newly created 

offerings will do much to address the concerns that have been voiced. We hope to include 

middle school principals with the continuing members of the Task Force, as they will be 

critical players in actualizing these recommendations. 

I have considerable empathy for those who feel an inherent discomfort in change and for 

those with an impatience to have all the details fully addressed immediately. Since it is 

sometimes an effort to control these feeling myself, I can appreciate them in others. So I 

continue to ask you to "work with us," to allow problem solving at the building and 

district levels to take place. I thank Trustees Conway and Cross for their thoughtful

attention to the issues presented at last week's Secondary Caucus and I thank Dr. Fomero 

for his continued commitment to proactive problem solving and flexibility. I will 

continue to make intermittent reports to you and the to members of community regarding 

issues and changes in our middle schools. 

Thank you for the opportunity to speak tonight on an issue of great significance to the 

middle school members of the AAEA.

ATTACHMENT G 

I'm Kim Renner, the Membership Chair for the Ann Arbor Parent Advisory 

Committee. Tonight the PAC would like to remind the board of our many 

members who have spoken on behalf of the Special Needs community imploring 

you to maintain the Special Education Budget during your current phase of cuts. 

At the last board meeting, our Chair, Deb Mexicotte gave you an extensive 

outline of the devastating impact of these budget cuts on students receiving 

special education services at this time. Although I am tempted to remind you of 

her comments in their entirety, I will instead highlight the main point-Cutting the 

Special Education budget will reduce the amount of funding Ann Arbor receives 

from other sources by hundreds of thousands of dollars when our current service 

delivery model needs both restructuring and additional support. Any perceived 

savings to the general fund budget through these cuts will reduce the support 

that all students, both special and general education will receive on a daily basis. 

Thank you.

- ANN ARBOR PUBLIC SCHOOLS 

BOARD OF EDUCATION MINUTES 

January 16,2002-DISTRICT LIBRARY 


CALL TO ORDER 



The pledge of allegiance was led by Trustee Browning. 

ROLL CALL 



President Conway introduced Dr. Ray-Taylor, the non-voting member at the table. Present from administration - Sharon 

Baskerville, LeeAnn Dickinson-Kelley, Garry Doolittle, Dr. George Fornero, Orma Lapp (Treasurer), and Dr. Deb Small 

(Secretary). 

Dr. Rossi Ray-Taylor recognized the members of the Ann Arbor Board of Education as part of School Board Recognition 

Month. She noted that there are few moments where, as a district, we recognize the hours of service that Trustees provide 

on behalf of the community. Dr. Ray-Taylor concluded by stating that a contribution to the Ann Arbor Educational 

Foundation in the name of the Ann Arbor Board of Education would be made. 


Arbedella Brown, Title I Teacher, Carpenter 

The nomination was submitted by Terry McViccar and announced by Vice President Cross. 

"Mrs. Brown is respected by everyone in the Carpenter community. Each year she develops and orchestrates parent 

programs which bring the whole learning community together. Her zeal for her work is inspirational. To name a few of her 

accomplishments, she has developed a parent lending library and has been integral to Carpenter's after school and summer 

programs. She is always on the lookout for ways to bring the larger community to Carpenter through assemblies and special 

events. She is a member and chair of several committees, the SIT, and as a member of the student study team, she can 

always be relied upon to bring her expertise in developing plans for students. Mrs. Brown is a highly skillful teacher who 

continues to enhance her teaching and reflects best practices through professional development. It has been an honor to 

work with a teacher of the caliber of Mrs. Brown. She sets her standards high and then reaches just a little higher." 

Julie DeGraffenreid, Library Clerk, Allen, King, Logan and Thurston 

The nomination was submitted by Lydia Trachet, Regina Howard, Terry Madden, and Marge Rutila; and announced by 

Trustee Gatien. 

"Julie is the library clerk for four elementary schools, Allen, King, Logan and Thurston. In each school, Julie is dealing with 

different personnel and performing various library tasks. She is a self-motivated individual who is constant in her 

performance of high quality work. In each school, she has earned the respect and praise of the school library media 

specialist. We are proud to honor her with the Celebration of Excellence award." 

Jeff Gaynor, Teacher, Clague 

The nomination was submitted by Michelle Machiele and annnounced by Trustee Griswold. 

"Mr. Gaynor's web site is considered a jewel of the school! He includes a wealth of information in an easily accessible 

format. Graphics, school newsletters, and daily announcements ... individual locations for teachers, updates on sports, and 

information on the Clague Year 2000 Beautification Project ... student book reports, links to AAPS District sites -what a 

marvelous project. He has encouraged students and parents to participate in the web site and utilize it as a community 

resource." 

Lisa Kelley, Student Center Coordinator, Community High School 

The nomination was submitted by Cheryl Grace and announced by Wendy Huss, PTO Council representative. Ms. Kelley 

could not be in attendance. 

"Lisa joined our staff four years ago and has increased the quality of our student support services immeasurably. As 

coordinator of our Student Center, Lisa worked with students one on one, helping them stay organized and on task. [She]

facilitat[ed Section] 504 planning and execution, and the Project Volunteer tutors from the University of Michigan. [Lisa] also 

served as the faculty advisor for the school's Activities Committee. Lisa has helped our students plan numerous parties, 

town meetings and other school-wide events. An all of this as a part-time employee! Lisa's energy, caring sensitivity and 

sunny personality have made her much loved by all members of our school community. She is sorely missed since her 

position has been phased out, but we were so lucky to have her for four years!" 


Tom Wall, All Star Driver's Education, asked the Board for a written explanation on why Sears Driving School was selected 

over All Star in a recent bid for proposals. 

Maria Holter, chair, Ann Arbor Parents for Autism Education, read a prepared statement (Attachment A). She also 

distributed a proposal for a preschool program for children with autism (Attachment B) on behalf of the Ann Arbor Parents for 

Autism Education. 

Howard Bunsis, member, Ann Arbor Parents for Autism Education, expressed his concern related to the proposed budget 

cuts to special education and the current delivery system for autistic children in the Ann Arbor Public Schools. 

Cathie Spino, member, Ann Arbor Parents for Autism Education, read a prepared statement (Attachment C). 

Keith Smillie, a parent of a ninth grader at Huron, read a prepared statement (Attachment D) related to special education 

services. 


None 

REPORTS 

Brad Mellor, AAAA, stated that the Middle School Review report being presented tonight is an impressive set of 

recommendations that are realistic, timely, and achievable. Patricia Rose read a prepared statement (Attachment E) related 

professional development. 

Wendy Huss, PTO Council, read a prepared statement (Appendix F). 

Deb Mexicotte, Special Education Parent Advisory Committee (PAC), read a prepared statement (Appendix G). 


Trustee Shifrin reported that the Bylaws/Policies Committee met to discuss the final revisions to the newly formatted Policy 

Manual would be distributed to the Board in the next packet. She also thanked Trustee Browning for taking the time to give 

his thoughtful look at the policies. 

Trustee Shifrin stated that the Curriculum Committee met this morning with Joyce Hunter. The committee is planning a joint 

meeting with the Board Finance Committee to discuss technology integration into the curriculum. 

Trustee Browning reported that the Facilities Committee met to review some of the work already completed toward the 

administrative recommendation on the facilities package. The committee also provided input on the use of a sinking fund 

millage as part of the ballot language. 

Trustee Rasmussen reported that the Finance Committee helped the administration review Trustees' input on the FY03 

Budget Expenditure Plan to date. The committee plans to review the second revision of the plan on January 21st, with the 

full Board receiving in the January 3oth packet what it would be considering for approval at the February 13, 2002 regular 

meeting. 

Trustee Griswold reported the Governance Committee met on January 10, 2002 and there are many projects in progress. 

Members discussed how the Special Education Parent Advisory Committee could effectively communicate with the Board 

and she welcomed them to the Board table this evening. 

Trustee Rorke stated that the Personnel Committee met yesterday to review an upcoming salary survey and organizational 

chart(s). 

Vice President Cross that the Superintendent's Evaluation Committee 

No report.

BRIEF REPORT ON WORK STOPPAGE BY BUS DRIVERS 

Dr. Ray-Taylor noted that viewers of the December lgth Board meeting might have seen the approximately 50 bus drivers 

who were in attendance that evening. Administrators who were not at the meeting did receive information on a possible job 

action the following day during the course of the Board meeting. They called other drivers but were unable to confirm this 

rumor. 

Beginning at 6:00 a.m., approximately 40 drivers called in sick. To put this into context, weather related closings are often 

made by 3:OO-4:00 a.m. Calls were immediately placed from the bus garage to Dr. Ray-Taylor's home to alert her to the 

situation and to discuss the next steps. The Superintendent asked staff to initiate the transportation emergency plan. 

Through a conference call, key administrators made a decision at approximately 7:02 a.m. to terminate all bus runs. Staff 

immediately moved forward with fan-out calls to staff and media. On December 2oth, the Superintendent met with key staff 

to discuss what, if any, disciplinary steps should be initiated against those who participated in the work stoppage and Unfair 

Labor Practices (ULP) charges were filed for each driver. Human Resource staff have asked each driver for proof of illness 

from hislher physician. 

The leadership of the Teamsters 210 stated that this was not a union-sanctioned activity. Transportation and Human 

Resource staff have worked closely with the union on grievances and outstanding grievances have been dealt with. The 

Superintendent publicly thanked those drivers who were at work to transport our students. December 2oth was the largest 

number of absences in our collective recent memory. She wanted them to know she understood their frustration in not being 

able to transport students. Dr. Ray-Taylor thanked the Ann Arbor Police Department for helping the district identify locations 

where students might be waiting at a bus stop and some students were transported to school by police officers. Student 

attendance was in the 87-89 percent range. She concluded by stating that the Board would receive a written update in an 

upcoming packet. She thanked all parents and community members who also helped to transport students to and from 

school that day. She has met with staff already to discuss changes that could shorten the time needed for the entire 

process. Staff have implemented a new conference call system that should reduce the amount of time needed to arrange 

the call. 

SUPPLEMENTAL 

Middle School Review 

Allan Loeb, AAEA, read a prepared statement (Attachment H) related to the middle school review process and 

recommendations. 

Trustee Gatien asked when the Board could expect the Connected Math review. He suggested no longer than six months 

out. He added that staff should review the cohorts in terms of their success in mathematics (dropouts, special education 

students, students who have left the district). Trustee Gatien at one time considered leaving the district due to the 

mathematics program. Dr. Fornero stated that it is the staffs intention to begin with math. 

Trustee Gatien also suggested that there could be some contractual issues related to differentiated instruction (curriculum 

modifications). Teachers could say if this is not in our contract, we do not have to do it. He asked if the Middle School 

Review committee had identified any contractual issues that need to be surfaced and addressed when negotiations are re- 

opened. If so, he asked that these be forwarded to the Board. 

Trustee Gatien emphasized the need for proactive work to help the transition from elementary to middle school levels. 

Activities should occur throughout the year, not just on one night a year. He asked Dr. Fornero if, in his opinion, there were 

enough counselors to sufficiently support the revised system. Dr. Fornero replied that he felt there would be enough. He 

noted that the report notes that an administrator in each middle school would be designated as the special education liaison 

He asked if this would be an added responsibility. Trustee Gatien also asked if the committee considered the role of 

technology in middle school. Dr. Fornero noted in a very generalized way, but basically in terms of aiding communication. 

Trustee Shifrin, as a member of the Board Curriculum Committee, had the opportunity last month to have an in-depth 

discussion with the Middle School Review committee members. Having served four years as a school improvement team 

member, she suggested that staff include the types of programs that would be building-based and common at all schools in 

their long-range vision for middle school programming. She expressed a concern that there must be minimum standards at 

all of our schools, while still allowing some flexibility at each individual site. 

Trustee Browning suggested that a reference on page 8 that at least one adult should know each student should be changed 

to at least 7 or 8 adults. He asked for clarification on page 11 that noted changes in scheduling courses must be finalized by 

December lst of the previous year. He questioned if this meant there would be no new courses for 2002-03. Dr. Fornero 

replied that this deadline has been extended and the recommendation would be submitted to the Board yet this month. He 

expressed his total support on page 14 to "actively recruit" underrepresented children for extracurricular activities, but noted 

that, at least at the high school level, many students are barred from participating in athletics because their grade point 

Page 3 of 7

average is too low. Dr. Fornero noted that Marcia Federbush is chairing a committee that is studying this problem. He 

stated an ongoing concern about those families who are not connected to the Internet from home. 

As a middle school parent, President Conway noted that some parents allow their children not to go to school the first thing 

in the morning, because of the inconsistency in the quality of the advisory period. She had heard that Forsythe's advisory is 

later in the day. She urged as we move forward to consider the first thing in the morning as the best time. She applauded 

the disciplinary block and academic elective, although for many of us, this did not come across in the written materials. 

Disciplinary block and academic elective, as many of us read report, did not come across that you were adding another 

elective. 

Vice President Cross asked how things might be different for a student who is not experiencing success at the middle 

school. Dr. Fornero noted that child would have more choices in the choice proposal, 10 class choices, and the new 

academic elective. He added that building and central staff are more closely monitoring student performance on a quarterly 

basis. The data are supplied by Balas; building staff report back what they are doing to support these students. 

Vice President Cross also asked what the primary role of the middle school counselors was intended to be. She always felt 

that their role was to serve as a resource to parents. Yet she believes that the majority of their time are spent on developing 

the master schedule. Ms. Baskerville noted that staff might better communicate the role that counselors play. 

Trustee Griswold stated that, based on the success of the middle school review, she suggested that the Board conduct a 

similar process at the high school level. She felt that even if the proposed bond passes, more improvements would be 

needed. She added another concern that most of the communication being talked about is being done by volunteers. 

Trustee Rasmussen expressed his disappointment that the written materials in the packet were quite similar to those 

received in committee last month. He believes that the written materials in the packet differ from the Powerpoint 

presentation tonight (Attachment 1). He specifically asked that staff watch the tape and write down all of the promises that 

have been made tonight including a timeline with specific action steps. He asked at which points does the contract butt 

heads with these proposed changes. His interpretation has been that there are a lot of things we would like to do, but can 

not. Mr. Loeb responded that advisory choices need to be user ready. Educators went into the business to disseminate 

curriculum not to develop curriculum. 

Trustee Rasmussen also suggested that the middle school principals write letters to their community explaining how things 

will be different in the fall. He asked if Board members might have a copy of these for reference in the event parents call 

them. He noted that the course selection sheets also might be a helpful reference. He stated that our middle schools are by 

far the most complained about level in the district. He asked how this plan would minimize these complaints. Dr. Fornero 

replied that staff must continually reinforce that these changes are taking place so that parents become familiar with them. 

Trustee Han-Markey asked if Trustee Gatien's timeline of no longer than six months sufficient time to complete the 

Connected Math review. Dr. Fornero did not feel that six months was possible if you wanted it done properly. She strongly 

urged Dr. Fornero to consider instead a shorter five-month timeframe. She felt it was a fair statement that all nine Trustees 

have voiced their concern with this program. She felt it was imperative to satisfy customers with choice, stopping parents 

from going somewhere else. She added that administration might also want to consider shortening the length of time of the 

advisory period. 

Trustee Rorke strongly recommended that, due to the ongoing needs in our middle school program, the Superintendent 

and/or Board should consider a middle school review standing committee. He recommended that President Conway discuss 

this with the Board Governance Committee. 


Motion to Approve Proposed Ballot Language for June 2002 Election 

President Conway took the opportunity to thank all staff, administrators, students, parents and community members who 

assisted in this arduous and painstaking process to address the concerns of our buildings, particularly our two 

comprehensive high schools-Pioneer and Huron. She thanked Mitchell and Mouat, TMP Architects, Christman Group, 

Barton Malow, and Plante Moran for their countless hours of help and expertise-we could not be here without your help. 

President Conway also recognized all of the trustees who have participated in this long process attempting to reach this 

point tonight, their work laid the foundation that allowed us to proceed. She applauded the current Board for being able to 

reach-through the art of compromise-consensus on the package before you. We have seen more variations of this that 

we care to count. We can all agree that after tonight's vote, it is truly up to the voters to help decide if they support this 

package. The quality of education for our students, including the quality of our facilities, is foremost in our minds. We must 

continue to keep this as our focus. 

Page 4 of 7

Dr. Ray-Taylor discussed the materials distributed at the table regarding this item (Attachment J) including the memorandum 

from the Citizens Millage Committee Leadership with their input on the bond financing options and ballot language 

(Attachment K). She added that the trade-off for reducing the interest burden on the taxpayers (estimated $41 million in 

interest) through the use of a sinking fund is an increase in the timeframe so all projects are not completed for 5-7 years. 

Trustee Browning stated that he understood the sinking fund millage could be up to 5 mills for up to 20 years. His concern 

remains that there are projects on the list that cannot wait until year 7. The Board would be creating a situation where every 

single year, different interest groups would be before the Board asking to change the list of projects for that year. He also 

questioned the impact of using a sinking fund on meeting immediate athletic needs, 

Trustee Gatien stated that the Capital Needs budget needs to be fully funded at a minimum of $7 million and coordinated 

with a sinking fund. He opposed the notion of using the sinking fund to pay for projects currently funded through Capital 

Needs, and then reallocating $7 million in the general fund operating budget to other areas. 

Trustee Rorke expressed his agreement with Trustee Browning's suggestion of a shorter timeframe for the sinking 

fund-most likely a three year millage. He noted that tonight's materials, for the first time, prioritize the projects. Both 

Trustees Browning and Gatien's remarks on restoring the capital needs budget and Trustee Browning's suggestion on 

shortening the sinking fund have merit. Trustee Rorke added his impression that many of our voters are senior citizens and 

demonstrating fiscal responsibility would be the strongest statement we could make. 

Trustee Rasmussen asked for a point of clarification if the administrative recommendation was to raise funds through a 

sinking fund to replace Capital Needs funds. Dr. Ray-Taylor noted that voters approved a 2-mill levy in 1995 to support 

capital needs, and the district should not go back on this promise. Trustee Rasmussen also noted that future Boards would 

most likely see the decreasing millage rate several years out as an opportunity to ask the taxpayers for additional mills. 

Ms. Van Dusen stated that the Board needed to make a decision this evening on the number of proposals and the split 

between the proposals (if there is more than one). The State Treasury Department will have to look at the ballot language 

before it is formally approved by the Board. This will take place during the preliminary application process. President 

Conway noted that the decision on the bond is what is driving the Board's timetable. 

Trustee Brownina, suooorted bv Trustee Rorke. moved to aoorove a sinkina fund millaae only of adeauate size for a June 

2002 election. Trustee Browning stated that his rationale in offering this motion is to avoid a divided ballot for which some 

may perceive one of the two as a "throw away" item. He added that he has had some time for additional thinking about this 

issue. He believes that the public, by and large, understands that the district should take care of the facilities it owns. 

Trustee Shifrin asked for clarification that Trustee Browning's motion does not address the high school classroom additions. 

Trustee Browning responded that was correct. 

Trustee Rasmussen indicated that he could not support this motion. 

Trustee Browning stated that three years ago our staff, community members, and even Board members sat here and said 

the district needs a third comprehensive high school. Our answer now is that we cannot afford one. He believes that our 

solution makes two of the biggest high schools in the state even bigger. He added that this is counter-intuitive to him. 

Trustee Rorke stated this is an ethical problem for him. The leadership of the Citizens Millage Committee strongly urged that 

Board to not spend this community out on a campaign that itself could not enthusiastically support. Dr. Ray-Taylor has 

stated that, from her viewpoint, this proposal is the best proposal she can bring forward that is good for students. With this in 

mind, Trustee.Rorke was willing to put the proposal on the ballot to let the voters decide. But he added that the reason he is 

on the Board is to be one of 9 who must make a decision on what to send to the voters. 

Vice President Cross and Trustee Shifrin noted their surprise at the path the conversation had taken. 

President Conway stated that she had some discomfort with the motion as presented with as much radical change at 12:15 

a.m. Trustee Browning called the question. Trustee Rasmussen requested a five minute break. 

Trustee Gatien stated that most of the discussions from high school building staff focus on the improvements needed to 

make the buildings more functional. They do not necessarily address the original issue of overcrowding. 

On voice vote'the motion failed 4-5 with Trustees Brownina, Gatien, Griswold, and Rorke votina "ave," and Trustees 

Conwav, Cross, Gatien, Rasmussen, and Shifrin votina "nav." 

Page 5 of 7



President Conway deferred this item until the January 30, 2002 meeting. 

INFORMATION 

None 


A) Minutes of the 12/19/01 Regular Meeting 

Trustee Brownina, supported by Vice President Cross, moved to approve the minutes of the 12/19/01 regular meetina. 


B) Gift Offers 

Trustee Browninq, supported by Vice President Cross, moved to approve the following aift offers: Nancv Becker 

Johnson, a monetary qift for the Communitv Hiah School Team Debate; Greaorv Sipp, a landscape truck: James W. 

Schroeder, a 1980 and a 1981 Cadillac: Steve Keith, 24 Quarts of latex paint to Huron Hioh School for the Art Club; 

Bettv Knqram, a used cello case and cello bow: Carole Seoall, a Yamaha tenor saxophone with case: Robert and Susan 

Todd, a 1992 Pontiac Bonneville SSE: and Tim Wendler, a Hoffman cello. On voice vote the motion carried 9-0. 



Vice President Cross. supported bv Trustee Griswold, moved to approve the professional recommendations as presented. 


Motion to Approve Proposed Ballot Language for June 2002 Election 

Trustee Han-Markev. su~uorted bv Trustee Rorke, moved to approve a bond election of a sum not to exceed [Thirtv-One 

Million Six Hundred Sixtv Thousand dollars ($31,660,00011 to make the followinq improvements at Pioneer and Huron Hiah 

Schools: 

partiallv remodelinq, Pioneer and Huron Hiah Schools to reconfiqure spaces, includinq hallwavs, stairwells and other 

common areas; 

constructinq, additions to Pioneer and Huron Hiqh Schools and makina related site improvements to replace existing 

portable classrooms and address traffic concerns? 

Trustee Griswold stated that she was extremely concerned about student achievement since research shows that high 

schools for every 400 students above the average, the dropout rate increases by one percent. 

Dr. Ray-Taylor reminded the Board that there are students in these two high schools now that need some relief. The 

number of rooms that would be added replace the portables on the campus right now. Administration has gone back 

numerous times to high school staff to revise the proposal before them tonight. She stated that the Board had indicated its 

support of a $98 million package less than a month ago while maintaining a relatively flat tax levy. She added that to back 

away from this commitment at this time would be problematic. She noted that the Board has had several discussions on 

what could be done to make the high schools feel smaller. Additional issues were discussed during the Board tours of the 

two buildings. She believes that what we have asked of the high school staffs, they have delivered on. There are many 

innovative initiatives going on at the high schools to create smaller learning communities. Staff are currently in the process 

of submitting an application for federal funds to address smaller learning communities. 

Trustee Brownina, suuuorted bv Trustee Shifrin, moved to call the auestion. On voice vote the motion failed 1-8 with Trustee 

Brownina votinq "aye," and Trustees Conwav, Cross, Gatien, Griswold, Han-Markev, Rasmussen, Rorke and Shifrin votinq 

President Conway stated that she remains sensitive to the need to provide some relief to the high schools in this proposal 

Vice President Cross stated that some Trustees are out of touch with reality. Pioneer High School is the largest-and 

highest performing-high school in the state. She added that clearly there are students who are not achieving as we would 

like them to, but she is not sure that the district has found a solution for this. She believes the community has asked this 

Board to make a decision. 

Trustee Shifrin recalled that she moved to Ann Arbor 18 years ago and probably lives closest to the M-14/Maple/Miller 

property that has been considered as the site for a third comprehensive high school. But she added that everyone in the 

room has agreed that Proposal A has limited our ability to afford the operational costs of a third high school. Students that 

are here now need relief. 

Page 6 of 7

On voice vote the motion carried 8-1 with Trustees Brownina, Conwav, Cross, Gatien, Han-Markev, Rasmussen, Rorke, and 

Shifrin votina "aye," and Trustee Griswold votina "nav." 


Motion to Hold Executive Session on 1/26/02 for the Purpose of Negotiations, Balas I, 9:00 a.m. 

Trustee Shifrin, supported bv Trustee Rorke, moved to hold an executive session on 1/26/02 for the purpose of ne~otiations 

at 9:00 p.m. On roll call vote the motion passed 9-0. 

Motion to Hold Executive Session on 1/30/02 to Discuss Disciplinary Actions, Ann Arbor District Library, 5:30 p.m. 

Trustee Brownina, supported bv Trustee Rorke, moved to hold an executive session on 1/30/02 at 5:30 p.m. to discuss 

disciplinary actions. On roll call vote the motion passed 9-0. 


Due to the lateness of the meeting, Dr. Ray-Taylor deferred her report to the next meeting. She announced that activities 

scheduled for Martin Luther King Day in the schools have been posted on the web site. 

ITEMS FOR AGENDA PLANNING - 1/21/02, 5:30 p.m. 

Trustee Griswold requested a discussion in the future concerning smaller learning communities including invitations to 

outside experts on the topic. 


None 

ADJOURNMENT 

Ann Arbor ~ o&d of ducati ion 

Page 7 of 7

Term 

Total Project Revenue 

Present Worth of Option 

Estimated Interest Cost 

Year 

2002 

2003 

2004 

2005 

2006 

2007 

2008 

2009 

201 0 

201 1 

201 2 

201 3 

201 4 

201 5 

201 6 

201 7 

201 8 

201 9 

2020 


Average Mills 

Average Annual 

Taxpayer Cost 

------------ Scenario C ------------- 

Scenario C 

0.35 0.35 

0.34 0.34 

0.32 0.32 

0.31 0.3 1 

0.30 0.30 

0.28 

0.27 

0.25 

0.24 

0.22 

/ 0.92 

Total Cost to Taxpayer 1,843 

Existing 

Current Debt 

2.09 

2.04 

1.97 

0.57 

0.56 

0.55 

0.53 

0.52 

0.53 

0.53 

0.54 

0.53 

* Based on average home value of $200,000 and a Taxable Value of $100,000. 

Total Debt and 

Sinking Mills if 

Scenario C passes 

3.47 

3.47 

3.45 

2.23 

2.20 

2.17 

2.14 

2.1 1 

2.1 1 

2.09 

0.89 

0.87 

0.84 

0.31 

0.30 

0.28 

0.27 

0.25 

0.24 

0.22

ATTACHMENT A 

My name is Maria Holter and I have a child with autism. I am also the Chair of an organization 

called Ann Arbor Parents for Autism Education. We stand before you tonight to express our 

,oncern over the proposed cuts to the special education budget and to ask the board to consider 

the negative impact such cuts would have on our children who are already under served. 

Some board members have already heard of our group. We are Ann Arbor parents who have 

children ages 0-6 on the autism spectrum. We came together a year ago from the common 

concern that PPI, the main preschool program available to our children through the district, does 

not provide the educational components that maximize learning potential, promote significant 

gains and alter the outcomes for Autistically Impaired students. 

Although there is strong evidence that an intensive intervention model is the appropriate 

educational methodology for autistic children, such services have not been made available in 

our school district. Instead, we have an inequitable system by which a few children receive 

intensive services, not based on the child's functioning level and needs as one might think, but 

based on their parent's ability to either pay large amounts of money to an attorney or making it 

their full-time job to fight for their child's rights. 

We came together as a group to try to put a stop to the inequity, and to help our children and 

those that will come after. We wrote a proposal for an Autistically Impaired Preschool Program 

based on best practices and scientifically validated methods and we delivered it to Janet Scheetz 

and to AAPS in early April last year. 34 parents, every parent in Ann Arbor with an autistic 

preschooler, signed the proposal and so did 10 professionals with expertise in autism. We 

expressed our wish to work with the school district in finding ways to implement evidence 

based methodologies for young children with autism. We waited for months and faced the all 

too familiar dilemma of either giving up in face of silence or hiring an attorney. 

We don't know what turned the tide, if it was the force of 20 parents together turning to an 

attorney, or if it was simply the arrival of Jen Hein. Let's say that it was Jen, we have many 

reasons to give her credit, and the fact is that we now have a more responsive administration. 

We thank Jennifer Hein and George Fornero who seized the moment, and put in place a task 

force charged with utilizing best practies to develop a recommendation of service delivery for 

students with significant communication and learning disorders. The task force is up and 

running and we are pleased that there are three parent representatives on the force, two from our

group. Parents, administrators and educators are collaborating, looking for ways to best serve 

children with special needs here and now in Ann Arbor. There is a sense of hope. 

But as we have seen time and time again in our children's IEP's, hope is not enough. The 

Task force's proposal will be worthless without funding to support program improvements. 

We are afraid that budget cuts will prevent current efforts from being realized and talk is not 

helpful unless followed by action. The Ann Arbor public school district has in the past 

experienced a horrendous time regarding its special education department. The Sheetz report is 

testament to the prior Board's and prior administration's failure to devise, implement and 

supervise a successful special education program throughout the district. 

Jennifer Hein is the first administrator in over fourteen years who is taking this problem 

seriously by assessing the damage that has been done and trying to fix the programs. She is in 

the process of transforming the entire department and all of the programs for which it is 

responsible. She is trying to give our children the education that they deserve and that is 

mandated by law. She is trying to reduce moneys spent on due process hearings and lawsuits. 

She has moved mountains without spending any money by gaining trust. A budget cut now 

would "cut off at the knees" her efforts to improve the program. As such, now is NOT the time 

to decrease her budget, but rather, to increase the budget. 

We respectfully ask the board for three things: 

1. to give special education a reprieve from cuts. 

2. to support the efforts of our new director with additional funding. 

3. to allow her to begin negotiations with the WISD in order to INCREASE THE PASS 

THROUGH AMOUNT OF SPECIAL EDUCATION MONEY to the Ann Arbor School 

District. It is our understanding that the WISD retains about 30% of special education funding, 

and much of that could and should be given to the Ann Arbor School District. 

Thank you for your consideration. Copies of our proposal are available with Deb Small.

ATTACHMENT B 

rnur~SAL: 

PRESCHOOL PROGRAM FOR CHILDREN 

WITH AUTISM - ANN ARBOR PARENTS 

Amoura AlBorno 

Sal Barbatano 

Stephanie Barbatano 

Gary Bernstein 

Howard Bunsis 

Barbara Byers 

Scott Gitlin 

Gus Hatoum 

Sue Hatoum 

Dagmar Herzog 

Maria Holter 

Mark Holter 

Sheila Kineke 

Abby Korotney 

)avid Korotney 

Christine Kuehn 

David Kuehn 

Jonaki Maiti 

Tushar Maiti 

Jim Man-on 

Amy Meltzer 

Joe Raubolt 

Melany Raubolt 

Jim Reitz 

Melissa Reitz 

Larry Rudnicki 

Melissa Rudnicki 

Cathie Spino 

Marian Stanton 

Michael Stanton 

Michael Staub 

Margo Williams 

Beverly Wood 

2ter Zeman 

For Further Information Contact: 

Maria Holter 

209 Glendale Drive 

Ann Arbor, MI 48 103 

(734) 668-8535 

emlholter@aol.com

EXECUTIVE SUMMARY 

Proposal: Preschool Program for Children with Autism 

Ann Arbor Parents 

We are a group of Ann Arbor parents who have children ages 0-6 on the autism spectrum. We have 

come together with the common concern that the Pre-Primary Impaired (PPI) program, the only 

preschool program available to our children through Ann Arbor Public Schools (AAPS), does not 

provide the educational components that maximize learning potential, promote significant gains and 

positively alter the outcomes for Autistically Impaired (AI) students. 

We urge AAPS to set up a program to meet our children's learning needs by implementing proven 

approaches to autism in young children. Strong evidence exists that an intensive intervention model 

providing mostly one-on-one teaching for at least 30 hours per week is the appropriate educational 

methodology for young autistic children. 

This proposal outlines a program that we believe constitutes an appropriate education for our children 

and justifies its need and the approaches suggested.

Introduction 



Autism is a severe developmental disorder that is neurological in origin. It is caused by problems of the 

central nervous system that affect the child's development. The onset of symptoms of autism generally 

occurs within the first three years of life, and includes three general categories of behavioral impairment:- 

1. Qualitative impairments in social interaction. 

2. Qualitative impairments in communication. 

3. Restricted, repetitive, and stereotyped patterns of behavior, interest, and activities. 

Until recently, interventions for autism held little hope for improved outcomes. However, within the last 

15 years, intensive behavioral intervention programs tailored specifically for children with autism have 

documented significant positive effects on social and intellectual functioning. It is believed that while 

the original neurological damage may remain, early and intensive educational intervention helps to 

"rewire" the brain, creating new pathways to overcome lost or impaired function. These programs have 

been successfully implemented in school systems around the country as well as in the state of Michigan, 

including the Croyden Avenue school in Kalamazoo (started in 1995) and the Perrinville school in 

Livonia (started in 1997). 

The current PPI program, at 10-12 hours a week, does not adequately meet the needs of our children 

with autism. In fact, despite the efforts of a dedicated staff, the PPI program does not consistently 

provide the key elements (e.g., 27+ hours of mostly one-on-one instruction, a highly structured 

environment, the use of empirically proven interventions, a staff well trained in one-on-one 

interventions, strong liaison with the parents) of effective intervention for autism (see Dawson & 

?sterling, on p.5). 

Our children are entitled to a free appropriate public education (FAPE) under the Individuals with 

Disabilities Education Act (IDEA). Michigan state law (Administrative Rules for Special Education) 

has an even higher standard. It states "the board of a local school district shall provide special education 

programs and services designed to develop the maximum potential of each handicapped person.. . .". 

Our proposed A1 program will offer children with autism FAPE while also providing: 

1. the educational support that each child needs to reach their maximum potential, and 

2. a continuum of services that allows the IEP team to address the individual needs of each child as 

required by the law. 

An intensive early-intervention program based on current research will enable many children with 

autism to enjoy the social and educational benefits of integration with their typical peers in the primary- 

school years. An appropriate, comprehensive A1 program will also lessen the financial burden that the 

school system will otherwise bear through the need to provide continuing remedial services in later 

school years. 

We know that special education programs in the school district are currently under evaluation. We 

welcome the opportunity to work with AAPS in developing a model congruent with evidence-supported 

practice. We will continue to pursue all avenues available to us including legal action if necessary, to 

ensure that necessary changes are implemented with all possible speed. Our goal is to see new programs 

' 1 place by August 2001, so that our own children will benefit through reform of the current system.



Evidence for Intensive Behavioral Intervention 

Applied Behavior Analysis (ABA) is an intensive intervention which has been improving the outcomes 

for children with autism for the last twenty-five years. ABA is the approach most strongly supported by 

research, yet the Ann Arbor Public Schools do not provide it. The following are some well-known 

examples referencing the effectiveness of ABA: 

The "Autism" section of Mental Health: A Report of the US Surgeon General (1 999), which states 

that "[tlhirty years of research demonstrated the efficacy of applied behavioral methods in reducing 

inappropriate behavior and in increasing communication, learning, and appropriate social behavior. 

A well-designed study of a psychosocial intervention was carried out by Lovaas and colleagues 

(Lovaas, 1987; McEachin et al., 1993, see below) .... Up to this point, a number of other research 

groups have provided at least a partial replication of the Lovaas model (Rogers, 1998)." 

The New York State Department of Health's Clinical Practice Guideline: Autism/Pervasive 

Developmental Disorders, Assessment and Intervention Guide for Young Children (1999) was 

developed by an independent panel of professionals and parents, and was based on a rigorous 

analysis of the available research. Its recommendations for programming for young children with 

autism and PDDNOS divided interventions into three categories: Recommended, Not 

Recommended for Primary Intervention, and Not Recommended. Only intensive one-on-one 

behavioral intervention received a 'Recommended7 rating, based on the experimental evidence. 

The Lovaas studies (Lovaas, 1987; McEachin, Smith & Lovaas, 1993), which are cited in both the 

Surgeon General's report, and the New York Department of Health practice guidelines previously 

described, are the most well-known research showing that an intensive behavioral one-on-one 

program "may produce long-lasting and significant gains for many young children with autism." For 

a significant number of children in the Lovaas study, full inclusion in general education was possible 

without the support of a dedicated aide. 

Smith (1 999) conducted an in-depth review of 9 controlled studies using behavior analytic methods 

and compared them with 3 other studies of alternative approaches. While the outcomes measured 

differed between studies, overall results demonstrated that pre-school age children receiving between 

15 and 40 hours per week of intensive intervention made significant gains compared with the 

alternative programs in areas including language acquisition, adaptive behaviors, and IQ. 

In the face of such compelling evidence supporting a behavioral approach, many families supplement 

their children's PPI schooling with intensive home-based programs at their own expense. Other families 

have foregone AAPS services altogether to fully focus their energies on this well-supported approach. 

Any preschool program that claims to address the disability of autism must provide this program 

through a well-trained staff. The absence of these services are inequitable for everyone involved--for the 

families who through great sacrifice use personal resources to provide them, and even more so for 

families without the means to fund this programming privately. Providing this program is a clear 

responsibility of the AAPS.



Evidence for Intensive Behavioral Intervention - continued 

While delivering more intensive services early in a child's school career may result in incrementally 

greater initial costs for the school district, these costs will be offset in the future since recipients will use 

fewer services-as they progress through school and beyond. The research cited here demonstrates that 

significant proportions of children with autism who participate in early intensive intervention achieve 

normal or near-normal functioning. For example, the Lovaas study demonstrated that 42% of the 

children went on to regular schooling and were considered indistinguishable from their peers, compared 

to only one child (2.5%) in the control groups. 

The emergence of research documenting substantial functional and intellectual improvement for 

children with autism has permitted the estimation of costs and service utilization into later childhood and 

adulthood. Jacobson, Mulick and Green (1998) found that the costs of three years of intensive early 

intervention were offset by savings per child of between $187,000 to $203,000 by age 22. Importantly, 

the savings occurred even though the analysis assumed the intervention would result in differential 

effectiveness.



Common Elements of an Effective Program for Young Children with Autism 

In a 1997 article titled "Early Intervention in Autism," researchers Dawson & Osterling analyzed 

outcome data from eight nationally recognized autism programs for pre-school aged children. The 

programs evaluated were the Douglass Developmental Disabilities Center, the Health Sciences Center at 

the University of Colorado, the LEAP Program, the May Institute, the Princeton Child Development 

Institute, the TEACCH Program, and the Young Autism Program. Dawson & Osterling's strongest 

finding is that the overriding features of effective intervention are a high number of hours (an average of 

27 hours), with a staff to student ratio of 1 : 1 for the younger children and up to 1 :3 for developmentally 

more advanced preschoolers. The other common elements of a highly effective educational program 

included: 

Curriculum content. The curricula of the programs emphasize five basic skill domains, including the 

following abilities: a) to attend to elements of the environment that are essential for learning, 

especially to social stimuli; b) to imitate others; c) to comprehend and use language; d) to play 

appropriately with toys; and e) to interact socially with others. 

Highly supportive teaching environments and generalization strategies. The programs first try to 

establish core skills in highly structured environments and then work to generalize these skills to 

more complex, natural environments. 

Predictability and routine. Since the behavior of children with autism is easily disrupted by changes 

in environment and routine, the programs adopt strategies to assist the child with transitions from 

one activity to another. 

A functional approach to problem behaviors. Since young children with autism often show problem 

behaviors, the programs first try to prevent the development of these behaviors by structuring the 

environment. If problem behaviors persist, the programs use a functional approach that involves the 

following steps: a) recording the behavior; b) developing a hypothesis about the function that 

behavior serves for the child; c) changing the environment to support appropriate behavior which 

allows the child to cope effectively with the situation; and d) teaching appropriate behaviors to 

replace problem behaviors. 

Plans for transition from the preschool classroom. The programs teach "survival" skills that children 

will need later on in order to function independently in preschool or school classrooms. 

Family involvement. The programs include parents as a critical component in the intervention for 

young children with autism. Family involvement is an important factor for success of a program 

because parents can provide unique insight into creating an intervention plan and can provide 

additional hours of intervention. Including parents in the intervention can also help children achieve 

greater maintenance and generalization of skills, and can help reduce parents' stress levels.

Local Implementation Examples 



Crovden Avenue School, Kalarnazoo 

Contact: Carmen Jonaitis, AI ABA teacher (61 6) 3 73-5775 

Croyden Avenue school in Kalamazoo, MI provides a model for an intensive behavioral intervention 

approach. They are part of the Kalamazoo Intermediate School District (ISD), and serve 9 school 

districts. Although an A1 program existed for 10 years, the Croyden A1 ABA program began in 

1995, when a parent had threatened to take legal action in order to get a 40-hour per week home 

ABA program. There are currently 30 students in the A1 preschool program at Croyden, with 17 of 

them in the Discrete Trial Training (DTT)/ABA classroom. 48 children have gone through the 

program since inception. Program elements include: 

- Partnership with Behavioral Psychology department at Western Michigan University. WMU 

students work as one-on-one tutors 10 hours a week for a semester. Graduate students with 

experience also work as Teaching Assistants (T.A.s) who supervise the tutors. 

- The PPIIAI classroom offers one-to-one instruction for 6 hours per day, 30 hours per week. In 

the ABA classroom there is one teacher, one aide, 3 Teaching Assistants and 17 tutors. A 

professor from Western Michigan U. acts as liaison and part of the team. 

- The director, teacher, aide, T.A.s, practicum coordinator, and the professor meet on a weekly 

basis to discuss program development and evaluations. There is also a preschool team consisting 

of the director, the teachers, the school psychologists, social worker, teacher consultant and the 

YMCA director, which meets weekly. 

- The teacher meets with the parents at least bimonthly (usually more often) to show videos of the 

children working and to discuss progress. 

- Student tutors are trained for 3 days initially, and receive continual training through the teaching 

activities of the T.A.s and teacher, and participation in a weekly seminar that is part of the 

program. 

- The program also has separate speech therapy, OT, PT and adapted PE including a pool 

- Students receive ESY based on need . It must be documented that either regression occurs or the 

student is in a critical phase of skill acquisition. Most A1 children in the ABA classroom do 

qualify for ESY. 

- Children move through four different classroom options as they progress. Nearly all start in the 

ABA classroom (one-on-one). They then they may move to the group skills classroom, where the 

focus is more independence, generalizing existing skills, and group/social skills. From there they 

can move to the kindergarten skills classroom, which focuses on advanced language skills, more 

peer interaction and "typical" preschool activities. Another option is the YMCA preschool (NT), 

which is right next door, that children can participate in as they prepare for kindergarten. This 

provides inclusion/integrative opportunities with typical children. 

- Children are served through kindergarten (age 6), but there are additional A1 programs at the 

elementary level if needed. 

- Placement after preschool - approximately 30% in regular education without support, 30% in 

regular education with some A1 or support, 5% in a mix of A1 and other special education (cross- 

categorical), 25% in other special education classrooms, and 10% in A1 classrooms.


Ann ~ rbor Parents 

Local Implementation Examples - continued 

Perrinville School. Livonia 

Contact: Kathy Donagrandi, principal, (734) 523-9197 

Kirsten Nickel, AI teacher, (734) 523-91 97 

The Pemnville A1 preschool program, located in Livonia serves 13 - 14 school districts in 

northwestern Wayne County. Croyden staff trained Perrinville in ABA techniques. It originated as 

an ABA program, and has since supplemented its programming with Greenspan's "Floortime" (staff 

trained by Dr. Richard Solomon of U of M) and TEACCH. The program was started with 6 children 

in January 1997 after parents had threatened legal action to get ABA home programs. The program 

currently serves 25, and has served a total of 50 children since its inception. 

- A CroydeniWMU team initially trained the staff members for 5-8 full days. A graduate student 

from WMU remained with the program for the first three months, helping staff fine tune skills 

and the overall program. 

- The children receive 18-20 hours of services over 5 days per week through the AI program. 

- To serve 25 students, the staff is comprised of 2 FTE teachers, 1.5 FTE speech therapists, and 11 

FTE paraprofessionals. This is a studentlstaff ratio of 2: 1. 

- The students are videotaped regularly so that sessions can be shared with parents. 

- The teachers meet with parents to show videos of the children working, to discuss progress, and 

to help train parents and paraprofessionals. If parents can not attend meetings, videotapes are 

sent to the home. 

- Parents are encouraged to volunteer in the classroom regularly so as to keep updated with 

techniques. 

- On-site training is provided to staff regularly. 

- Teachers receive extra training to be trainers themselves. 

- A speech therapist is usually in the therapy room, supervising individual therapy. 

- The OT is certified in sensory integration and develops a sensory diet for each child. 

- All students may participate in ESY. 

- Nearly all children start with ABA (one-on-one), which is also supplemented with small groups, 

Greenspan and TEACCH. 

- The A1 program provides individual therapy for some A1 students attending PPI who come in for 

1-2 hours of individual therapy. Likewise, students from the A1 program may have access to a 

PPI classroom as well as the Michigan Readiness Preschool Program for socialization with 

typically developing children. Reverse integration is utilized with younger children. 

- The children may be served through kindergarten (age 6). 

- After the A1 preschool, about 213 of the children continue with A1 programming and about 113 

go to cross-categorical programs or general education classes. 

. In addition to these two programs, we know of at least 10 other A1 programs around the state.



-- 

Local Implementation Examples - continued 

Ann Arbor Public Schools, Ann Arbor 

Contact: Linda Warrington, principal Losun, (734) 994-1807 

Cathie Spino & Jim Marron, parents, (734) 8-27-2956 

Anna Marron is currently receiving the following services (including ESY) through AAPS: 

a ABA (private room) 3 hourslday, five days a week by trained therapists. (family supports therapists 

with weekly supervision, biweekly team meetings and biannual meetings with NECC consultant). 

a Kindergarten 3 hourslday, five days a week with support of: 1-1 MA-trained aide, OT, S&L & TC. 

Total hours a week provided through AAPS: 30 hours. 

The story of Anna Marron 

Several children in Ann Arbor have benefited from intensive early intervention programs based on ABA 

methods. Anna Marron attends an AAPS-funded ABA program as well as kindergarten at Logan school 

with support from a 1-1 aide. Now six years old, she was diagnosed with autism when she was 2-10. in 

Boston. She was non-verbal. She communicated what she wanted to eat by what she didn't hurl off of 

the high chair. She had major stereotypies; for example, tapping little figurines against a bookcase for 

hours. She had frequent daily tantrums caused by barely perceptible changes in the family routine or by 

making demands on Anna such as "it's time for your bath." Perhaps most distressing was the lack of 

connectedness: Anna would look right through her parents with her big blue eyes. When she was upset, 

she'd crawl away when they tried to comfort her. For the first year and a half after her diagnosis, Anna 

received intensive ABA services (30 hourslweek) provided by the New England Center for Children 

(NECC) and funded by the Ashland Massachusetts Public School system. She made tremendous 

progress --- she began to speak, had reduced stereotypies and fewer aberrant behaviors, and interacted 

more with her siblings. The first "I love you" spoken after several months of therapy was unforgettable. 

Anna then began attending an integrated pre-school three afternoons each week with her NECC case 

manager. The remainder of her time was spent in the M A program. When the family moved to 

Michigan (June 1999), they investigated the PPI classroom and felt that it was inappropriate for Anna. 

They set up a home-based 1-1 ABA program (approximately 18 hoursiweek) which the AAPS 

eventually funded and moved to High Point. Anna also attended pre-school four afternoons/week at 

High Point in a Michigan Department of Education classroom with typical peers. One of her therapists 

was a 1-1 aide in the preschool classroom. Anna continued to receive 1-1 ABA therapy during the 

summers; she also attended an integrated camp during the month of July (ELC/PPI; four halfdaydweek). 

In kindergarten, this model of 1-1 ABA coupled with inclusion experiences with typical 

peers has continued. Anna continues to make progress. She has a sense of humor (if you like knockknock 

jokes), delights in playing with her friends, and is learning in the kindergarten environment. Her 

ABA therapy provides pre-teaching experiences, more intensive work on language, and focus on 

stereotypic and aberrant behaviors. Her ABA-trained aide (one of her therapists) facilitates peer 

interactions and shapes appropriate behaviors. Her parents have invested much energy and many 

resources to learn about ABA practices and implement our program from Massachusetts here in 

Michigan. They have worked with AAPS and WISD and have sought the counsel of many school 

professionals and parents of autistic children. They have seen a daughter emerge from the noncommunicative 

and non-interactive world of autism because of these methods. They believe strongly 

that the AAPS could help many more children with autism achieve their potential and could assist many 

parents and families affected by autism by providing the continuum of services they have received.



Outline for an A1 Propram Serving the Age 0-6 Population 

We strongly suggest that an appropriate, empirically driven program be available to children with an A1 

designation as well as to those with suspected autistic spectrum disorder. The program would include the 

following components: 

30 hours per week of individualized, intensive programming. 

To start, mostly one-on-one intensive behavioral therapy, five days a week. A 1 : 1 staff-student ratio 

until parents and professionals agree that the child would benefit from a gradual introduction to 

group work. In case of disagreement on this point an independent evaluator would be called in. 

Criteria have been developed to assess when a student can benefit from modest inclusion (See C. 

Maurice, Behavioral Intervention for Young Children with Autism, 1996: pp. 332-333). Under these 

criteria, essentially all preschool-aged children with autism need to start with a 1-1 staff-student 

ratio. 

As children progress, they should move along a continuum of services that address differences in 

functioning level. There must be flexibility among the range of programs depending on the child's 

individual needs. An example of a range of options should include: 

- 1-1 intensive therapy with minimal peer interaction, to maximize learning opportunities either in 

the school or at home. 

- 1-1 intensive therapy with more frequent and structured social opportunities with peers, perhaps 

started with other PPI students, and then moving to typical peers. 

- When the child is deemed ready, a combined approach where they may attend different types of 

classrooms for all or part of the day, with a aide if necessary, in addition to their one-on-one 

sessions. For instance: 

+ Opportunities to spend time in a classroom with a high studentlteacher ratio, children with a 

range of abilities, and small groups that offer social interaction. 

+ Access to a typical pre-school classroom (Head Start, MDE, etc.). 

Speech therapists in the classroom every day, as well as for one-on-one therapy as deemed 

necessary. Because communication is & core deficit for children with autism, programs need 

professional speech therapists involved at every level of curriculum development and 

implementation. And because behavioral approaches are so often effective for children with autism, 

a behavioral orientation makes such therapists even more valuable to a well-run A1 program. 

Peer interactions mediated by a behaviorally trained staff member supervised by a fully licensed 

psychologist with extensive experience working with autistic children. A local psychologist is 

currently providing such supervision for one child, but all A1 children would benefit from this 

service, as peer interaction is crucial for inclusion. 

Teachers, therapists and T.A.s with adequate and ongoing training in behavioral approaches to 

autism. See Croyden and Perrinville examples for models of program set-up and training provided 

by experienced professionals.



Outline for an A1 Program Serving the Age 0-6 Population - continued 

- A formal working relationship with Eastern Michigan University (such as Croyden has with 

WMU) would provide undergraduate and graduate student support for the A1 program, while 

providing the students with educational fieldwork. 

Ongoing supervision of the overall program as well as each individual child's progress, by a licensed 

psychologist trained in ABA. 

Comprehensive transition planning as the children "age out" of the preschool A1 program, either to 

regular education (i.e., kindergarten or first grade) either with or without support (including a one- 

on-one aide if necessary), or other educational options as appropriate. 

Occupational and physical therapists as needed for one-on-one therapy and program input. 

Facilities where learning can take place in a non-distracting environment. Under certain 

circumstances, this may mean providing 1-1 programs in the home. 

Bimonthly team meetings with parents to coordinate teaching at home with teaching at school, with 

home visits on "as needed" basis. 

Training available to parents, 

Staff access to outside consultants for other therapies and supports either as part of classroom 

services or for individual children, if it is determined through the IEP process that such services 

would be appropriate. 

Videotape recording on a regular basis. Tapes should be available to parents and serve as a tool for 

tracking progress as well as encouraging coordination between home and school., 

Extended school yeadall-year-services. Because children with autism regress quickly without highly 

structured intensive services, programs would need to run year round.

- 

Conclusions 



Although we have much praise and great respect for our children's teachers and staff, we know that they 

cannot achieve their educational goals for our children under the current AAPS program structure. Our 

proposal offers support to their efforts to create an effective A1 program for AAPS that will help our 

children recover from their disabilities to the greatest extent possible. The following summarizes our 

position: 

Appropriate education of children with autism requires the establishment of a program specifically 

designated as AI. 

If an intensive intervention is begun early, autistic children can emerge, fully or partially, from a 

lifelong and devastating disability. 

According to Michigan State Law: "the board of a local school district shall provide special 

education programs and services designed to develop the maximum potential of each handicapped 

person.. .", and IDEA entitles our children to a free appropriate education (FAPE). 

The current PPI program fails to adhere to established best practices for children with autism. 

There is strong evidence that the intensive behavioral intervention model is essential to children with 

autism, and we urge the AAPS to implement behavioral methodologies as a primary mode of the A1 

program. 

We urge the AAPS to look to the nationally known programs, and examine the two Michigan 

models in the course of evaluating solutions. It may be easier to replicate a model currently 

implemented in this state using similar funding and operating mechanisms. 

Parents expect to be involved as partners in the decision process about the programs that our children 

attend. We look forward to actively working with the AAPS in setting up a program as outlined. 

Both the Croyden and Perrinville school programs were created in response to families' initiating 

legal proceedings. This is an avenue we will not hesitate to explore. 

A January 9,2000 article in the Ann Arbor News noted that the number of children with autism in 

the Ann Arbor School District more than doubled between 1993 and 1998, and the percentage of 

children with autism among special needs children in the district showed a similar increase. 

Newsweek magazine's July 3 1, 2000 cover story on autism gave a national figure of one in 500, and 

noted that nationally, "demand for . . . [autism] services rose by 556 percent during the '90s." By 

taking a proactive stance with the growing numbers of families who are learning about the future 

importance of intensive early intervention, the district could avoid individual and class action 

lawsuits. It will also save money by decreasing the amount of intervention necessary later in a 

child's life. More importantly, the district can match its excellent reputation for educating "typical" 

children by setting up an exemplary A1 program for our children with autism and PDD.

-. 

Bibliography 



Dawson, G., & Osterling, J. (1997). Early intervention in autism. In M.J. Guralnick (Ed.), The 

Effectiveness of Early Intervention (pp.307-326). Baltimore, MD: Paul H. Brookes. 

Jacobson, J. W., Mulick, J. A., & Green, G. (1998). Cost-benefit estimates for early intensive 

behavioral intervention for young children with autism - general model and single state case. 

Behavioral Interventions, 12, 20 1-226. 

Lovaas, 0.1. (1987). Behavioral treatment and normal educational and intellectual functioning in young 

autistic children. Journal of Consulting and Clinical Psychology, 55, 3-9. 

Maurice, C., Green, G., & Luce, S. (Ed.) (1996). Behavioral Intervention for Young Children with 

Autism: A Manual for Parents and Professionals. Austin, TX: Pro-Ed. 

McEachin, J. J., Smith, T., & Lovaas, 0.1. (1993). Long-term outcome for children with autism who 

received early intensive behavioral treatment. American Journal on Mental Retardation, 97, 3 59- 

372. 

Smith, T. (1999). Outcome of early intervention for Children with Autism. Clinical Psychology: 

Science and Practice 6, 33-49. 

New York State Department of Health, Early Intervention Program (1999). Clinical Practice Guideline: 

Quick Reference Guide. Autisrn/Pervasive Developmental Disorders, Assessment and Intervention 

for Young Children. 108 pages. 

U.S. Department of Health and Human Services (1999). Mental Health: A Report of the Surgeon 

General. Rockville, MD: U.S. Department of Health and Human Services, Substance Abuse and 

Mental Health Services Administration, Center for Mental Health Services, National Institutes of 

Health, National Institute of Mental Health. Chapter 3, Children and Mental Health.

Professional Supporters 



Ruth Anan, Ph.D., psychologist, William Beaumont Hospital 

Judith- Coucouvanis, CNS, RN, Taubman Center Child Psychiatric Hospital, University of Michigan 

Carol M. Fast, M.S.L.P., CCC- SLP, private practice 

Ira Glovinsky, Ph.D., psychologist, private practice 

Karen C. Mikus, Ph.D., psychologist, licensed psychologist, private practice 

James Mulick, Ph.D., Professor of Psychology, Children's Hospital, The Ohio State University 

Richard Solomon, M.D., Clinical Associate Professor, Section Chief, Behavioral & Developmental 

Pediatrics, University of Michigan 

Carl Sundberg, Ph.D., L.L.P., Kalamazoo Behavioral Services 

Mark Sundberg, Ph.D., Certified Behavior Analyst, STARS School, CA 

Luke Tsai, M.D., Taubman Center Child Psychiatric Hospital, University of Michigan

Address to School Board on proposed special education budget cuts 


ATTACHMENT C 

My name is Cathie Spino. I a member of the Ann Arbor Parents for Autism Education and a member of the AAPS Task 

orce. Most importantly, I am the mother of three children, two of whom are special education students: My son JJ is a 

third-grader at Logan and has Asperger's Syndrome and ADHD. My daughter Anna is a first-grader at Logan and has 

autism. I come here tonight to plead that the Board reconsider the special education budget cuts. Our family moved to 

Ann Arbor two years ago, although many parents of special needs students in the Ann Arbor school system advised us to 

not to. As you're well aware, special education services in the past and currently have not been informed by a cohesive, 

research-based educational foundation. With the arrival of Jennifer Hein, many of us have felt the first glimmer of hope 

for our children and those to come. Now is the time to support her and our children. 

To understand the consequences of special education budget cuts, I want to briefly share my family's experience with 

Anna, my daughter with autism. She was diagnosed with autism when she was 2-112 while we lived in Boston. She was 

non-verbal. She communicated what she wanted to eat by what she didn't hurl off of the high chair. She had major 

stereotypies; for example, tapping little figurines against a bookcase for hours. She had frequent daily tantrums caused by 

barely perceptible changes in our family routine or by making demands on Anna such as "it's time for your bath." Perhaps 

most distressing was the lack of connectedness: Anna would look right through us with her big beautiful blue eyes. When 

she was upset, she'd crawl away when we tried to comfort her. Until we moved to Michigan when Anna was four, she 

received intensive ABA that was funded by our local school system in Massachusetts. She made tremendous progress --- 

she began to speak, had reduced stereotypies and fewer aberrant behaviors, and interacted more with her siblings. The first 

'I love you" spoken after several months of therapy was unforgettable. Anna then began attending an integrated pre- 

school , with 1-1 support from her main therapist, part-time, with the remainder of her time spent in 1-1 ABA. 

As soon as we purchased our home in Ann Arbor, we sent our MA IEP to the special education director asking for a 30- 

day placement. This was in May. After many meetings, telephone calls, e-mails, we still did not have a plan in place as 

the school year began. Unwilling to compromise the progress we had made, our family sent Anna to a private pre-school 

part-time and set up a home-based 1-1 ABA program. This replication of the services we had received in MA was at our 

vn cost because AAPS was unresponsive to our daughter's rights. We felt compelled to seek legal counsel to represent 

AS in our dealings with the School District. Only after mediation and the presence of our lawyer at the table did AAPS 

fund both the pre-school and 1-1 ABA programs which were delivered at High Point. These kinds of services were not 

typically available in Ann Arbor (I don't believe any other child had this model) and our daughter was able to receive 

them because of our IEP from MA and the $10,000 we spent on legal fees. 

Since that time, this model of 1-1 ABA coupled with inclusion experiences with typical peers and supported by a 1-1 aide 

has continued. Anna continues to make progress. She has a sense of humor (if you like knock-knock jokes), delights in 

playing with her friends, and is learning in the first grade environment. We are working systematically this year to fade 

out her aide and have high hopes that she will enter second grade with no, or minimal, supports. We feel that without the 

intensive intervention early on with Anna, she would have required much more expensive special ed support throughout 

all of her school years and most likely, would have required support for her lifetime. 

Our story is not unique: other children with autism have made such tremendous progress --- but only with appropriate 

interventions. Cutting or denying such services dooms these children to a lifetime outside of society, a hardship that I 

believe does not occur in any other AAPS programs potentially slated for budget cuts. Every year that the AAPS delays 

implementing a comprehensive special education program, another dozen children in our community lose this chance to 

join society. 

My husband, our extended families, and I have seen our daughter emerge from the non-communicative and non- 

interactive world of autism. We beg you to allow the possibility for other families of children affected by autism spectrum 

disorders to experience the indescribable elation of watching their child learn to speak and play and engage in this world 

of ours. Please do not cut the special education budget, and indeed, increase the amount of money spent on special 

education.


Wpecial Education Department 

Proposed Budget Cuts 

Dear Board Members : 

Keith 0. Smillie 

Krista Smillie 

2402 Castle Drive 

Ann Arbor, Michigan 48103 

hml(734) 668-7594 

wkl(734) 769-2691 


ATTACHMENT D 

I am the parent of a 15 year-old Special Education student in the ninth grade at Huron 

High School. I want to urge you in your budget considerations not to cut funding to the Special 

Education Department. Such cuts would undermine the new director's efforts to correct many 

problems within the department. Cuts are also contrary to the commitment the District has made 

to an inclusion service delivery model. 

The review and report on the status of the Special Education Department prepared by 

Janet Sheetz last Spring, described the philosophical and policy commitment this District made 

to mainstreaming and inclusion of its Special Ed kids. Parents support that philosophy and 

expect that it will continue. It also furthers the statutory mandate of educating students in the 

least restrictive environment. 

The report also described the lack of compliance with many Individual Education Plans 

(IEPs) the number of complaints filed with the WISD and the direction by the State to take 

corrective actions. The report also describes many shortcomings in the organization and in the 

operation of the Department and made recommendations to resolve those deficiencies. 

The Superintendent and the Board have moved in the right direction. You have hired a 

new Special Ed director. She is moving forward to address and resolve the many deficiencies 

described in that report. It is a huge task that she is devoting nearly every waking hour to. But 

she cannot do it without your financial support. 

I understand that you are proposing a cut to the Special Ed budget based in part upon 

your comparison of staff-to-student ratios and budget parameters of the Plymouth-Canton 

District. This, however, is not a fair comparison. Plymouth-Canton's service delivery model 

is completely different. Plymouth-Canton delivers services through center-based programs and 

self-contained classes. Again, Ann Arbor has committed to mainstreaming and inclusion. It is 

a more labor intensive model and labor, of course is the largest segment of the budget. 

You should make your budget decisions based on the delivery model this District has

Page Two 


committed to. You must allocate the funds necessary to implement the recommendations made 

in Janet Sheetz' report. 

I am sure everyone is asking you not to cut their programs. But, in the case of the 

Special Ed Department, you have statutorily mandated services that you must deliver. The 

District is already out of compliance on delivering those services to many of its students. My 

son is one of them. The Special Education population and services you must deliver are 

increasing. It makes no sense to reduce the number of staff providing those services. With labor 

as the largest element of the Special Education budget, that is what you will be doing by cutting 

its funding. 

Further, any such cut would be magnified four to five times. For every dollar of funding 

that you cut, the District loses four to five dollars in local, state and federal reimbursements. 

Please give your new Special Ed director the financial resources she must have to do the 

job that must be done. 

Very truly yours, 

K'eith 0. Smillie

ATTACHMENT E 

ANN ARBOR ADMINISTRATORS 

ASSOCIATION 

BOARD OF EDUCATION PRESENTATION 


Good evening. My name is Patricia Rose and I am 

the new principal of Slauson Middle School. I am 

here tonight representing the Ann Arbor Adminis- 

trators Association. 

We all know that our primary mission in the school 

district is to provide the best education possible for 

every child. To do that, it is imperative that every 

staff member be prepared to teach and facilitate 

learning for all students. Professional development is 

crucial to help provide the training that all of our staff 

members need. Principals, the largest group of 

administrators, are currently working to obtain state 

board continuing education credits (SB-CEU's) that 

are required to keep our certification. Many 

administrators are taking classes and participating in 

workshops and inservice opportunities to update 

skills in areas affecting their jobs including balanced 

literacy, evaluation, the achievement gap, brain 

research, learning styles, future trends in education, 

quality learning initiatives, research affecting 

education, and other areas that impact individual

classrooms and schools as a whole. We believe that 

learning is lifelong. 

Another important part of our job is making sure that 

the professional development needs of staff members 

are met. Karen Schulte does a terrific job providing 

inservice opportunities on a district basis for teachers 

and other staff members. However, as building 

administrators, we also have a role to play in helping 

make sure that staff members7 needs are met in the 

professional development area. Working with the 

school improvement plans, we facilitate building 

level professional development in the areas identified 

by the building goals. We work with staff to put in 

building hours as directed by the contract and we 

make sure that the hours they put in are worthwhile 

and pertain to building goals, to board initiatives, and 

to areas that will positively affect classrooms. Some 

examples would be finding consultants to work in the 

areas of balanced literacy, brain research, cooperative 

learning, life skills and lifelong guidelines, research 

and educational theory, the achievement gap and data 

interpretation, and MEAP skills addressed in writing, 

reading, science, math and social studies. We work 

with staff committees to develop and present a 

comprehensive plan of professional development and 

then often do the behind-the-scenes work to make 

sure that the plan is carried through.

Ann Arbor administrators are committed to the idea 

that we have a great school district with a strong 

program to meet the needs of all students. We work 

hard to support the board's goals and objectives and 

to make sure that the initiatives identified by the 

board are addressed through professional 

development for all staff. 

Thank you for giving me the opportunity to address 

you this evening about a topic that is important for 

each of us.

ATTACHMENT F 

The role of the PTO Council is to bring together representatives from all the 

' 

PTSO organizations within the Ann Arbor School District and give them an opportunity 

to voice concerns about current issues and to become better informed about those same 

issues. The PTOC tries to bring all elements of the educational community together in 

order to share ideas in an informal, non-judgmental manner. We also serve as the conduit 

for concerns and complaints that parents have regarding their children's education. 

PTOC has become increasingly disturbed about the conduct of both the BOE and 

the Administration. It too often appears that politics interfere with doing what is right. 

We would like to remind both that the main focus of their activities MUST be the welfare 

and education of the children of Ann Arbor. We urge all involved to rededicate 

themselves to the core values and mission of the Ann Arbor School District. As a district, 

we are facing formidable challenges in the coming years; some painful decisions will 

need to be made, but we can get through this transition with less of that pain, if we keep 

our eyes on the ball, focused on our children. and learn to be more respectful of 

differences of opinion and of style. 

It is obvious to us that, in order to meet the demands of our new financial reality, 

there needs to be a true cultural shift made by all parties involved: the administration, the 

Board of Education, and the parents themselves. This has yet to happen; each side is 

stubbornly defending its own interests. We don't see the necessary spirit of compromise 

and mutual respect. The poor working relationships that result seem too often to interfere 

with truly putting the kids first. Let's keep focused on both our mission statement and our 

strategic goals. Both the Administration and the Board of Education need to be reminded 

that they serve the public and the public is paying attention. Many of us spent a lot of 

time and energy working with all sides to develop a strategic plan. Let's use it! ! It's time 

for everyone involved to put aside their differences, roll up their sleeves, and get to work 

for the children of Ann Arbor. 

WENDY HUSS

1-24-2002 12:53PM FROM STUDENT SUPPORT SVCS 994 1826 P. 2 

ATTACHMENT G 

Another budget priority that the Board has put forward is to Summer Programming. Although you perhaps didn't 

intend it, you have touched on an area of compliance the district has not even begun to address, but I am pleased to 

hear it is actively interested in. Extended School Year for those special needs students that have fallen far behind 

their classmates or will sutler a severe loss of skills over the summer is sorely needed and federally mandated. It is 

estimated that approximately 10% of the students receiving special education will need these services. So few 

students who would qualify and benefit through Extended School Year services have been able to access summer 

services for so long that the district has never developed a cohesive plan for these students, While nothing may be 

done again this summer, it is our obligation as a district to have a reasonable plan in place for Summer 2003. A 

budget cut at this time does not help create this needed and mandated programming. 

So, it is apparent that to even begin to create an improved situation in Special Education its resources must be 

preserved. But, in addition, more will need to be done around the following initiatives and certified personnel just 

to address the current wids of the district. These needs include the forthcoming recommendations of the 0-6 Task 

Force for Language and Communication and beyond (looking to provide appropriate services for students with 

autism and othersevere communication deficits) , an effective and intentional professional development plan for 

staff, the implementation of General Access Resource Rooms, the hiring of specialists in the areas of positive 

behavioral intervention, transition, and curriculum adaption, adding supervisory personnel to bring S1SS closer to a 

best practice model, additional specialized classrooms for students identified as POHI and Asperger's, and finally 

additional research and data supports to better understand the needs of students in the district and how to wisely 

use our budget. 

I would also like to mention a word that we have heard more than once as we work to improve special education in 

this district, and that is "equity". "How is it that special education thinks it should be exempt from district cuts, 

shouldn't everyone share the pain? How is a free pass for you "fair" to the rest of us?" Well, "fair" does not mean 

"equal". "Fair" would be if special education students received the free and appropriate public education other 

students receive in this district. "Fair" would be if there were specialists available to help staff and students work 

better with special education students, the same way that those experts are available in general education. "Fair" 

would be if data and best practices in Special Education were actively and accurately reviewed and used by the 

district for our students benefit, as is done in General Education. "Fair" would be if all students receiving Special 

Education services had language and math curriculums that met their needs and was able to help them demonstrate 

mastery. As the review of Special Education clearly pointed out, our students are not being educated. On an 

"equity" basis. then, how can we bear any talk of "fairness" until this fundamental fact is reversed? There is 

currently no true equity between the general education system that educates my daughters and the special 

education system which educates my son. Until we have brought special education near the level that we take for 

granted in general education, the words "equity" and "fair" will not apply. A budget cut at this time does not 

promote either equity or fairness. 

In conclusion, I would like to state that we parents in the AAPAC, and throughout the district understand the 

financial straits the district finds itself in. There are a number of initiatives and programs that may be streamlined. 

The General Access Resource Room initiative may indeed shift costs through economies of scale. There are good 

ideas out there that may both create a better education for our children, and hold costs down and we look forward 

to helping the district bring these new initiatives forward to its community of parents and staff.. So, there will be 

additional opportunities to revisit the entire programmatic model through which we deliver special education 

services within future budget cycles. But this is not the time. It is only now that this Board, our administration, 

our director, our principals and the Special Education community are picking through the shards of a broken 

system to create a program that serves the educational needs ofour children. We need to take a little time to folly 

understanding what we have and how we got here before taking away any resources we may need sooner rather 

than later. Give us the chance and the resources to help you with this effort.

1-24-2002 12:54PM FROM STUDENT SUPPORT SVCS 994 1826 

On behalf of the AAPAC, we thank you for allowing us to continue to help you gain a better understanding of our 

district through the vantage point of special education and make the best decisions possible for the benefit of all 

students.

ATTACHMENT H 

Having spent most of my career at the junior highfintermediatelmiddle school level, it 

was with a great deal of interest that I anticipated the 2001-2002 review process. I would 

like to thank those teachers who generously gave their time and energy to be part of the 

Steering Committee, The teacher participants were a diverse and articulate group. And 

teachers were only one constituent group among several, including central and building 

administrators, parents, curriculum coordinators, and students. We were ably facilitated 

throughout by Ms. Karen Schulte. I think an initial reaction among some Trustees and 

members of the public might be "What took you so long?" Thoughtful, informed 

consideration of many alternatives and the achievement of acceptable compromises 

among individuals with sometimes widely varying goals are not quick processes. Our 

task was more challenging because of the realities under which we had to operate. These 

were the unavailability of new funding and the contractual mandates of the Master 

Agreement, which describe various elements of the middle school program. However, I 

think the effort was worth it; without the thought and care, especially without ownership 

by the diverse constituent groups, the product would not be acceptable to those who will 

ultimately actualize the plan. 

Like the other participants, I had a private list of outcomes that I hoped would be 

adopted. I didn't get everything I hoped for, but neither did any of us. Such is the nature 

of compromise. For me there are several highpoints. I think that our plan offers some real 

hope for improvement of the advisory period. While attempting to retain much that is 

useful and productive about Advisory as it is currently offered, we are recommending 

common curricular topics for each grade level. Some of you may feel the same 

impatience and concern I feel regarding the timeline for development of these new 

materials; however, I am hopeful. Recently, Mr. Court suggested that teachers might 

undertake development of user-ready materials for advisors during building staff meeting 

or professional staff development times. I hope he communicates this excellent 

suggestion to his fellow middle school administrators as it is creative problem solving 

like this that will maximize the chances for success of our recommendations. 

Another area about which I am optimistic is the reformulation of the teachers' fifth 

assignment, sometimes called interdisciplinary class, period, or block. In the sixth grade a 

blend between a districtwide reading curriculum and reading related electives holds much 

hope. This was a carefully (and time consumingly) crafted compromise between those 

who favored a year long uniform offering in reading and those who favored shorter 

courses chosen by students. It is also an attempt to address both the needs of more and 

less able readers. In the seventh and eighth grades I believe our recommendations bring a 

tighter structure and enhanced quality control. Not every question related to the 

development and scheduling of these curricula is answered. I am not even sure we can 

foresee and address every concern until we initiate these changes. However, again I am 

hopeful. Suggestions like the creation of a repertoire of elective offerings available to 

teachers whose strength or interest is not curriculum generation are part of the reason I 

am hopeful.

I am happy to see a special emphasis on issues related to the Connected Math program. 

For a variety of reasons, this program has been controversial, a real hot button in the 

district. The commitment to systematically acquire and disseminate achievement data, 

especially regarding computational skills, should be responsive to those with concerns 

and should inform our future decisions regarding mathematics curriculum. Likewise, the 

commitment to enhanced professional staff development in the area of differentiated 

instruction is very promising. Coordinated delivery of differentiated instruction is 

perhaps one of the most challenging aspects of teaching; it does not happen in all 

curriculum areas over a summer vacation. But there is reason to believe that increased 

emphasis on and use of a variety of modes of delivery of instruction will answer some of 

the concerns about rigor, remediation, and enrichment. A renewed focus on creating 

smoothly functioning teams with a balanced composition of students should be helpful in 

insuring parents and students of equity and quality in team assignments. Finally, a variety 

of approaches and efforts are antipated in providing more information to parents, in 

encouraging their active affiliation with their student's middle school, and in developing 

cohesive school communities. Of necessity, the specifics and details of much in the area 

of communication remain to be accomplished. More so than in curriculum and 

scheduling, issues related to communication depend on what works best for the students, 

parents, teachers, and administrators at each site. 

As several Trustees stated at a presentation to your Curriculum Committee last month, 

much seems to depend on future professional staff development and curriculum 

generation. Let me reiterate our limitations: our Steering Committee was neither 

empowerd to manufacture money nor to rewrite the Master Agreement. There are good 

reasons for you to be optimistic: we have a blueprint and we have the interest, energy, 

and will to couple these improvements with the many currently successful elements of 

our middle schools. Lastly, there were many often divergent agendas to be harmonized. 

To borrow a phrase from Benjamin Franklin, this is a "bundle of compromises" and, I 

think, a thoughtful one. Like that earlier "bundle of compromises," I hope you will lend 

your support and informal ratification to ours.

Middle School Review 

Steering Committee 

Report to the 

Board of Education 


Background and overview of Middle School Review 

Process 

Overview of recommendations 

Middle School Vision 

Advisory Period 

Interdisciplinary Block: 6th Grade Reading and 7th and 8th 

Grade Academic Elective 

Curriculum and Instruction 

Communication 

Implementation Timeline and Tasks 

Summary 

Questions/Comments 

ATTACHMENT I

Gather data and input regarding current Ann Arbor middle 

school practices 

Review current middle school research and exemplary 

practices 

Gather input regarding parent and community expectations 

for middle school programs 

Compile findings 

Develop recommendations that identify and prioritize cost 

neutral recommendations for redesign and improvement of 

the middle school program 

Share recommendations with constituent groups 

Revise recommendations as necessary 

Submit final recommendations to Superintendent 

Teachers 

Principals 

Students 

Parents 

AAEA Leadership 

Instructional Services 

Board of Education Trustees

Parent Input Sessions 

Staff Meetings 

Student Focus Groups 

Middle School Principal 

Meetings 

Parent, Staff and 

Student Surveys 

Review of Current 

Research 

Review of 

History/Context 

Identification of Major 

Areas for Review 

Development of a 

Middle School Vision to 

guide our future 

decisions 

Formation of work 

groups to develop draft 

recommendations 

Development of final 

recommendations 

Parameters 

Use of data and research 

Process1Compro~ses 

Final areas for review: 

- Vision 

- Advisory Period 

- Interdisciplinary Block: 6th Grade Reading I 

7th and 8th Grade Academic Elective 

- Curriculum and Instruction 

- Communication

Extension and updating of earlier 

visions within current context 

Components of the Vision 

- Curriculum, Instruction, Assessment 

- Climate 

- Organization 

What is the purpose of Advisory 

Period? 

What is the current Advisory 

Structure? 

What will be strengthened as a result 

of our recommendations?

Academic Elective (7th and 8th Grade) 

- Current 

- Recommended 

6th Grade Reading 

- Current 

- Recornended 

Curriculum Development, 

Implementation and Review Process 

Professional Development 

Connected Math 

Planning Centers

Strengthened School Community 

Transition 

Technology 

Fall 2002 

Starting now 

Professional Development 

Future Changes 

Evaluation Component

What are we most enthused about? 

What are the implementation 

challenges? 

How can the Board of Education help?

BOND PROPOSAL 

ATTACHMENT J 

Shall the Public Schools of the City of Ann Arbor, County of 

Washtenaw, Michigan, borrow the principal sum of not to exceed 

[Thirty-One Million Six Hundred Sixty Thousand Dollars 

($3 1,660,000)l and issue its general obligation unlimited tax bonds 

for the purpose of defraying the cost of making the following 

improvements at Pioneer and Huron High Schools: 

partially remodeling, Pioneer and Huron High Schools to 

reconfigure spaces, including hallways, stairwells and other 

common areas; 

constructing, additions to Pioneer and Huron High Schools and 

making related site improvements to replace existing portable 

classrooms and address traffic concerns? 

Scenario C 

The estimated millage to be levied in 2002 to service this issue of bonds is .21 mill ($0.21 per 

$1,000 of taxable value)] and the estimated simple average annual millage rate required to retire 

the bonds of this issue is [.34] mill ($0.34 per $1,000 of taxable value)]. The bonds may be 

payable in not to exceed [20] years from the date of issue. [The debt millage levy required to 

retire all bonds of the School District currently outstanding and proposed by this ballot proposal 

is currently estimated to be at or below mills.] 

(Under state law, bondproceeds may not be used to pay teacher or administrator salaries, 

routine maintenance costs or other School District operating expenses.) 

DELIB:2290753.1\003873-00119 

DRAFT 01/14/02 5:42 PM

SINKING FUND MILLAGE PROPOSAL 

SCENARIO C 

Shall the Public Sc'hools of the City of Ann Arbor, County of Washtenaw, 

Michigan, be authorized to levy [1.17] mills to create a sinking fund for the 

purpose of the construction or repair of, school buildings and the improvement 

and development of sites, increasing the limitation on the amount of taxes which 

may be imposed on taxable property in the School District for a period of [ten] 

(10) years, the years 2002 to 201 1, inclusive? It is estimated that [I. 171 mills 

($1.17 per $1,000 of taxable valuation) would raise approximately 

$ 

in the first year that it is levied. 

Notes: This is generic language which conforms to existing law and Department of Treasury 

guidelines. May be revised to be more detailed if list of projects to be included is provided. 

Does not include furnishings, equipment or buses which HB 4824 would allow if enacted. 

DELIB:2290706.1\003873-00119 

DRAFT 01/14/02 4:10 PM 

(Under state law, sinking fundproceeds may not be used to pay teacher or 

administrator salaries or routine maintenance costs.)

ELECTION PROCEDURE OUTLINE AND TIMETABLE 

JUNE 10,2002 REGULAR ELECTION 

Set below in general chronological order are the steps that must be taken to submit a bond 

proposition at a regular election in the Public Schools of the City of Ann Arbor, County of 

Washtenaw, State of Michigan (the "School District"), on MONDAY, JUNE 10, 2002. In 

connection with each step is listed the document that must be kept to make a record of the 

proceedings. At least copies of each s~lch doc~lment must be secured. 

1. Meet with Treasury Department representative at the Ann Arbor office of Miller Canfield 

in mid to late February [date to be determined] at 10:00 a.m. Before this meeting, with 

assistance of architects, bond counsel and financial advisor, complete draft of preliminary 

qualification application, including utilization and capacity analysis and ballot language and 

prepare debt and millage schedules and construction drawdown and investment earnings 

schedule. Obtain enrollment projections from either Middle Cities or Stanfred. Provide a 

complete draft of the application to Treasury by end of day five business days before the 

February meeting with the Treasury Department (Treasury sometimes requests extra time 

between receiving draft application and meeting) 

Board Action before application can be completed and filed (at least one week 

before deadline for filing draft application with Treasury): 

Sign off on projects to be included, bond issue size, number of proposal and 

draft ballot (latter may be tweaked at meeting with Treasury, but not after). 

2. Adopt resolution for preliminary qualification to issue bonds at a meeting one or 

two days before filing final version of application (per #3 below), but in no event later than 

March 20,2002 [exact meeting date to be determined]. 

RECORD: Certified copy of resolution. 

3. File application for preliminary qualification with bond counsel for filing with 

Department of Treasury in early to mid March, (no later than March 22, 2002) and receive 

approval before step 4 is taken. 

4. Adopt resolution submitting bonding proposition for consideration at regular 

election as soon as possible after receiving preliminary qualification, preferably at a regular 

meeting in early to mid April, but no later than April 22, 2002. Written notice of the adoption 

of the resolution must be filed with the city clerk no later than April 22, 2002. Note: Due to 

publication and printing deadlines, this deadline could be earlier. 


5. Publish notice of last day for receiving registrations in a newspaper of general 

circulation in the School District, at least twice, the & time no later than May 3, 2002. This 

notice must include the bond proposition being submitted.

RECORD: Affidavits of publications of notice of registration, which should be secured from 

newspaper publisher. 

6. Post notice of last day for receiving registrations in at least three (3) public places 

in each election precinct in the School District no later than May 3, 2002. (Optional, but 

recommended.) 

RECORD: Affidavit of posting, with copy of notice as posted attached, 

7. Monday, May 13,2002, is the last day for receiving registrations. Registrations 

received after the Clerk's office is closed on this day cannot vote. The Clerk should have 

someone available in his or her office on this day during regular business hours. 

8. Publish notice of election in a newspaper of general circulation in the School 

District> at least twice, the & tiine no later than may 31, 2002. The notice must contain the 

ballot language. 

RECORD: Affidavits of publication of notice of election, which should be secured from 


9. Post notice of election in at least three (3) public places in each election precinct 

in the School District no later than May 31,2002. (Optional, but recommended). 

RECORD: Affidavit of posting notice of election, with copy of notice as posted attached. 

10. Last day for Absent Voters Application is Saturday, June 8, 2002. No 

application shall be received after 2:00 p.m. Saturday, June 8, 2002. Emergency applications 

for absent voters ballots may be made until 4:00 p.m. on election day. 

11. Monday, June 10,2002 - conduct election. Polls should be open from 7:00 a.m. 

to 8:00 p.m. All electors must be registered electors of the School District. The election will be 

conducted by the same officials which conduct other School District elections. 

RECORD: Copy of ballot or voting machine strip used in election. Return of election 

inspectors. 

12. No later than Friday, June 14, 2002, the Board of Canvassers of the School 

District should meet and adopt a resolution canvassing the results of the election. 

RECORD: Certified copy of canvassing resolution and School District's Certificate Relating 

to the Board of Canvassers. 

13. No later than June 17,2002 the Secretary- of the Board of Education should make 

four certificates of the determination of the results and file them in the following places: 

(a) 

(b) 

(c) 

(d) 

one copy to the Board of Education 

one copy to the County Treasurer 

one copy to Intermediate School District 

one copy to bond counsel 

RECORD: Certification of filing of Results

Term 

Total Project Revenue 

Present Worth of Option 

34% Bond 

66% Sink Mills 

20110 Years 

Estimated Interest Cost 19,368,424 

Year 

2002 

2003 

2004 

2005 

2006 

2007 

2008 

2009 

201 0 

201 1 

201 2 

201 3 

201 4 

201 5 

201 6 

201 7 

201 8 

201 9 

2 0 2 0 


$31 M Bond Sinking Scenario C 

mills only mills only Combined Mills 

0.21 1 .17 1.38 

0.26 1.17 1.43 

0.31 1.17 1.48 

0.49 1 ,17 1.66 

0.47 1.17 1.64 

0.45 1.17 1.62 

0.44 1 .I7 1.61 

0.42 1.17 1.59 

0.41 1 .I7 1.58 

0.39 1.17 1.56 

0.35 0.35 

0.34 0.34 

0.32 0.32 

0.31 0.31 

0.30 0.30 

0.28 0.28 

0.27 0.27 

0.25 0.25 

0.24 0.24 

0.22 0.22 

Average Mills 0.92 

Average Annual 

Taxpayer Cost 

Total Cost to Taxpayer 1,843 

Existing 

Current Debt 

2.09 

2.04 

1.97 

0.57 

0.56 

0.55 

0.53 

0.52 

0.53 

0.53 

0.54 

0.53 

Based on average home value of $200,000 and a Taxable Value of $100.000. 

Total Debt and 

Sinking Mills if 

Scenario C passes 

3.47 

3.47 

3.45 

2.23 

2.20 

2.1 7 

2.1 4 

2.1 1 

2.1 1 

2.09 

0.89 

0.87 

0.84 

0.31 

0.30 

0.28 

0.27 

0.25 

0.24 

0.22


Business Services Division 

MEMORANDUM 

TO: Rossi Ray-Taylor, Superintendent 

FROM: Ormeela Lam Superintendent 

L L ' A J J. 

Phil McConnell, Facilities Director 

DATE: January 15,2001 

SUBJECT: Example of a 10-Year Sinking Fund Schedule 

Attached is a very rough draft of the proposed sinking fund 10-year schedule. We will 

continue to analyze the projects through the Facilities Committee and the respective 

building staff. This schedule is just an example of the possible projects to be completed 

over a 10-year period. 

Actual project design as developed by the Architects, Engineers and Construction 

Managers may influence the construction schedule requiring a re-prioritization of the 

items. 

ODL/js 

Attachment

Draft Sineng Fund Ero/ect Schedule: 

Huron Htgh Flre and Security Systems ~emo&l ~oiet 

. . 

and Science Labs 

-- 

High: Fire and Securii Systems, Remodel Toilet 

Rooms and Science Labs A..p ~eilaci ~oilek 

Comprehensive Transportation Safety Items: Elementary 

Comprehensive Transportation Safety Items, stadi'um 

Entrance Paving, and Upgrade Athletic Fields, Parking 

Lots, Drives, Walkways 

. - 

Wines RoofingKeplacement 

Huron High: Upgrade Data and Electrical Panels, 

IComprehensive Transportation Safety Items, Replace 

Roofing, Install Lockers, Replace Gym Bleachers, Replace 

Underground Piping, Upgrade Athletic Fields, Move Tennis 

Courts and Track, Build West Athletic Fields 

Pioneer High: Install Card Access, Replace Exterior Doors 

and Frames, Replace Gym Roofing, lnstalt Lockers, 

Replace Gym Folding Partition, Replace Gym Flooring, 

Replace Interior Doors and Frames, Remodel Planetarium 

land Equipment, Replace Domestic and Pool Water 

Heatem, Remodel Hollway Field, Utilii, Building and 

Grandstand, Reconstruct (4) Ball Fields, Rebuild Tracka 

Bleachers. and Press Box 

I 

- -. 

- - - 

Clague Paving ~iplarement 

El~ctrtcal Panel Replacement Bach ~ngell,?ilauson, aLd 

I 

Carpenter 

Botler or Roof Top Un~t Replacement, Und Ventilator 

Replacement Norths~de, Slauson, Bwant, Allen, and Angel1 

- --- --- -- - - 

Thurston Construct Muk~purpose Room See Detail Sheet 

- 

Electrical Panel Replacement: Haisley, Scarlett, Wines, 

Boiler or Roof Top Unit Replacement, Unit Ventilator 

Replacement. Dicken, Carpenter, Burns Park, Wines, 

YEAR I 

-- 

Draft Sinking Fund Project Schedule 

I0 Year Plan 

$3,410,00! -- 

$1,048,14# 

$51,86! 

. ?E!335 

$172,93! 

YEAR 3 

- - 

-- 

-- - 

-- 

-- 

-- 

~ 

- 

-. - 

- -- 

YEAR 4 

--- 

- -- 

- -- 

-- 

-- 

-- 

-- 

$6,705,451 

$25gi36: - - -- 

$157.281 

- 

- 

$4,024,71( - 

YEAR 5 

-- 

- ~ 

. -. -- 

-. 

- 

-. 

- 

.- -- 

-- 

- 

-. . 

YEAR 8 

-- - 

-- 

- - 

-- 

- -- 

-. - 

--- 

-- 

-- 

-- 

-- 

-- 

YEAR 9 

-- 

-- 

- -- 

-- 

-- 

-- - 

-- 

-- 

-- 

- 

- - 

-- 

- -

--- - 

Panel Replacement: Abbot, Allen, Biyant, Burns 

Park, Eberwhite, Lakewood, Lawton, Logan, Pattengill, - and 

PMsfield -- -- - 

Botler or Roof Top Un~t Replacement, Unit VentAator 

Replacement: Lakewood, Mack, Pattengill, Pitkfield, 

Forsythe, Scarle~, and Tappan 

- -- -- - -- - - 

~carie

Barton 

Malow Work List 

Southfield, Michigan 

Ann Arbor Public Schools 

Ann Arbor, Michigan 

Sinking Fund Budget Summary - YEAR I 

Facility 

Comprehensive Trans. 

Safety Items Elementary 

and Middle Schools 

Huron High School 

Pioneer High School 

TOTAL 

Escalation is included in above TOTAL 

New General Technology 

Remodeling Construct'n Site Work Technology Furnishings Contingency Conditions CM Fees A/E Fees Designer TOTAL

Barton 


Southfield, Michigan 09.lan-02 



Huron High School - 1st Year Sinking Fund Projects 

Euiiding Project Work List 

Projected Total 

Category Work Item Description Quantity Unit Unit Cost Cost Escalation Estimated 

Addition 

Asbestos 

Electrical 

Exterior 

Interior 

Mechantcal 

Site Work 

Technology 

Classroom and support space addition 

Hazardous material abatement 


lnstail electrical and data upgrade 

lnstail new electrical panels 

Install entire school fire alarm system 

install entire school secunty system 

lnstail card access 

Repiace auditorium roofing 

Install lockers 

Remodel toilet rooms 

Remodel classrooms 1 corridors 

Replace gym bleachers 

Remodel science labs 

Replace boilers absorption unit, chillers and controls 

Replace underground piping 

Comprehensive Transportation Safety items 

Upgrade athletic fields, parking lots, drives, walkways 

Build west athletic fields, move 3 tennis courts & track 

Site tmffic reconfigurations 

Technology equipment 

Bond 

Bond 

S.F. 

S.F. 

S.F. 

$379,827 

$64,762 

S.F. 

S.F. 

S.F. 

$669,010 

Bond 

S.F. 

$250,880 

S.F. 

S.F. 

S.F. 

S.F. 

S.F. 

Bond 

Cap. Needs 

Furnishings 

-- 

Replacement and new furnishings I Is $1,556,990 $1,556,990 $0 Cap. Needs 

Total ConstructionlRemodellng Costs 

SF. = projects funded by a Sinking Fund in Future Years 

Contingency 

General Conditions 

CM FeetReimbursables 

AJE Fee 

Technology Designer 

Total Project Cost $? ,780,000

Barton 


Southfield, Michigan OSJan-02 



Pioneer High School - !st Year Sinking Fud Projects 

Building Project Work List 



Addition 

Asbestos 

Electrical 

Exterior 

Interior 

Mechanical 

Siie Work 

Technology 

Furnishings 

Classroom and suppo~ space addition 

Elevated connection walkway 



lnstall electrical and data upgrade 

lnstall new electrical panels 

lnstall entire school fire alarm system 

lnstall entire school securiiy system 

lnstall card access 

Replace (20) ext. doors/frames and (12) vestibule doors 

Replace roofing at gym 

Replace gym flooring 

lnstall folding partition in gym 

Replace doors and hardware 

lnstall lockers 

Renovate (8) restrooms 

Improve building circulation, classrwms 

Remodel planetarium and equipment 


Replace (2) boilers 

Replace domestic and pool water heaters 

Replace gas and condensate piping in tunnels 

lnstall fire protection in small auditorium stage and scene shop 

Comprehensive Transportation Safety items 

Repave Stadium entrance 

Remodel Hollway field, utility bldg and grandstand 

Upgrade athelic fields, pahing lots, drives, walkways 

Reconstruct (4) ball fields 

Rebuild track, bleachers and press box 

Site traffic reconfigurations 


Replacement and new furnishings I Is 

Bond 

Bond 

Bond 

S.F. 

S.F. 

S.F. 

$425,083 

$72,472 

SF. 

S.F. 

S.F. 

s F, 

S.F. 

s F. 

SF. 

$W,OI 0 

Bond 

S,F, 

$1,003,520 

$41 8,130 

S.F, 

$15,680 

$10,450 

S,F, 

S.F. 

SF, 

S.F. 

SF, 

S.F. 

Bond 

Cap. Needs 

$0 Cap. Needs 

Total Constructbn1Rernodeiing Costs $2,614,345 

Contingency $261,400 

General Conditions $116,755 

CM FeeIReimbursables $179,600 

S.F. = projects funded by a Sinking Fund in Future Years AJE Fee $237,900 

Technology Designer $0 

Total Project Cost $3,410,000

Barton 

Malow work List 




Sinking Fund Budget Summary - YEAR 2 


Facility 1 Remodeling Construcrn Site Work Technology Furnishings Contingency Conditions CM Fees N E Fees Designer 

I 

Pioneer High School 1 $4,744,286 $0 $0 $0 $563,900 $212,614 $438,600 $581,100 $0 1 $6,540,500 

Escalation is inciuded in above TOTAL 

I t 

TOTAL $4,744,286 $0 $0 $0 $563,900 $212,614 $438,600 $581,100 $0 1 $6,540,500 

TOTAL

Barton 

Maiow Work List 

Southfield, Michigan 09-Jan-02 



Pioneer High School - 2nd Year Sinking Fund Projects 




Addition 

Asbestos 

Electr~cal 

Exterior 

Interior 

Mechanical 

Site Work 

Technology 

Classroom and support space addition 

Elevated connection walkway 


Hazardous matenal abatement 

lnstall electrical and data upgrade 

lnstall new electrical panels 

install entire school fire aiarm system 

lnstall entire school secunty system 

lnstall card access 

Replace (20) ext. doors1 frames and (1 2) vestibule doors 

Replace roofing at gym 

Replace gym flooring 

lnstall folding partition in gym 

Replace dwrs and hardware 

Instali lockers 

Renovate (8) restrooms 

Improve building circulation, classrooms 

Remodel planetarium and equipment 


Replace (2) boilers 

Replace domestic and pool water heaters 

Replace gas and condensate piping in tunnels 

lnstall fire protection in small auditor~um stage and scene shop 

Comprehensive Transpartation Safety items 

Repave Stadium entrance 

Remodel Hollway field, utility bldg and grandstand 

Upgrade atheiic fields, parking lots, drives, walkways 

Reconst~ot (4) ball fields 

Rebuild track, bleachers and press box 



Furnishtngs Replacement and new furnishings 

Total ConstructioniRernodellng Costs 

S.F. = projects funded by a Sinking Fund in Future Years 

Bond 

Bond 

Bond 

S.F. 

$1,591,255 

$1,363,931 

complete 

complete 

S.F. 

S.F 

S.F. 

S.F. 

S.F. 

S.F. 

S.F. 

compiete 

Bond 

S.F. 

complete 

complete 

SF, 

complete 

cornpiate 

$731,740 

$221,090 

S.F. 

$836,270 

S.F. 

S.F. 

Bond 

Cap. Needs 

$0 Cap. Needs 

$4,744,286 

Contingency $563,900 

Genwal Condii~ons $21 2,614 

CM FeelReimbursables $438,600 

NE Fee $581 ,I 00 

Technoiogy Designer $0 


Barton 

Malow 




Sinking Fund Budget Summary - YEAR 3 

Facility 


Escalation is included in above TOTAL 


Remodeling Construct'n Site Work Technology Furnishings Contingency Conditions CM Fees A/E Fees Designer 

$3,476,902 $0 $1,797,980 $0 $0 $431,600 $112,068 $353,700 $467,800 $0 

I I 

TOTAL $3,476,902 $0 $1,797,980 $0 $0 $437,600 $172,068 $353,100 $467,800 $0 

Work List 

TOTAL 

$6,705,450 

$6,705,450

Barton 

blai0~ Work List 

Southfield, Michigan 09-Jan-02 



Huron High School - 3nd Year Sinking Fund Projects 




Addition Classroom and support space add~tion 47,580 sf $124 $5,900,000 $267,480 Bond 

Asbestos Hazardous mater~al abatement 

Hazardous mater~al abatement 

Electrical Install electrical and data upgrade 

Install new electr~cal panels 

Insall entire school fire alarm system 

Install entire school security system 

Install card access 

I is $1 13,750 $1 13,750 $5,160 Bond 

I Is $1 13,750 $1 13,750 $5,160 S.F. 

I .O Is $1,360,209 $1,360,209 $61,670 $I ,421,879 

I Is $1,165,893 $1>165,893 $52,860 $1,218,753 

I Is $363,357 $363,357 $1 6,470 complete 

1 Is $61,952 $6; ,952 $2,810 complete 

I Is $36,000 $36,000 $1,630 S.F. 

Exterior Raplace auditorium roofing I Is $36,100 $36,100 $0 S,F. 

Interior Install lockers 

Remodel to~let rooms 

Remodel classrooms 1 corridors 

Replace gym bleachers 


Mechanical Replace boilers, absorption unit, chillers and controls 

Repiace underground piping 

Site Work Comprehensive Transportat~on Safety Items 

Upgrade athletic fields, parking lots, drives, walhys 

Build west athletic fields, move 3 tennls courts & track 


I Is $312,500 $312,500 $14,170 SF, 

8 ea $80,000 $640,000 $29,010 complete 

I Is $3,360,000 $3,360,000 $1 87,330 Bond 

I Is $ZO,KU $220,000 $9,970 S.F. 

2 ea $120$000 $24O,CQC $10,880 camplete 

I Is $1,720,000 $1,720,000 $77,980 $1,797,980 

I Is $905,550 $905,550 $41,050 S.F 

I Is $1,981,3GO $1,981,3QG $89,820 S.F. 

I Is $1,650,000 $1,650,000 $74,800 Bond 

Technology Technology equipment 1 Is $718,134 $718,734 $0 Cap, Needs 

Furn~shlngs Replacement and new furnishings I Is $1,556,990 $1,556:990 $0 Cap. Needs 

Total Construction/Remodeling Costs $5,274,882 

S.F, = projects funded by a Sinking Fund in Future Years 

Contingency 


CM FeeIRe~mbursables 

AJE Fee 

Technology Designer 


Barton 



nn Arbor Public Schools 


Thurston Elementary School - 5th. Year Sinking Fund Projects 



Category Work Item Description Quantity Unit Unit Cost Cost Escalation Estimate 

Addition Multi-purpose room 8,100 sf $120 $972,000 $29,160 $1,001,160 

Furnishings Furnishings for addition I Is $28,000 $28,000 $0 cap. Needs 

-- -- -- 

Total Construction1Remodelhg Costs 

Contingency 


CM FeeIReimbursables 

PJE Fee 

Technology Des~gner 


MEMORANDUM - DRAFT 

TO: AAPS Trustees and Superintendent Ray-Taylor 

FROM: Citizens Millage Committee Leadership 

DATE: January 16,2002 

SUBJ: Bond Financing Options and Ballot Language 

ATTACHMENT K 

On Wednesday, January 8th, Rossi and her staff met with the leadership team of the CMC to brief us 

on the status of the bond proposal, financing options and to discuss future actions related to the bond 

election. We spent much of the meeting considering the four financing options. At the end of the 

meeting, we thought it might be valuable to provide you with our observations, which is attached. 

The purpose of providing you with this input is to fulfill one of our responsibilities of advising the 

board regarding ballot language. We do want to provide you with the summary of our thoughts to 

ensure you have considered these points as part of your deliberations of the options. Please understand 

it is not our intent to cause you to delay your decision, or to disrupt the deliberation process; rather, to 

ensure that all issues that we anticipate are also considered in determining the best financial approach 

and thus the ballot language. 

On Tuesday, January 15th, we received a copy of the actual ballot language that you will consider. 

Given the financing option that it is based on we have no additional input to provide. 

Finally, we want to thank you and applaud you for having listened to our previous concern about the 

importance of reaching a nearly unanimous decision pertaining to this complex bond issue. We also 

want each of you to know how very important your visible support of this bond will be to its future 

success. Over the next six months, we will keep you posted on our actions and will consult with you 

periodically as issues arise. 

Attachment: Notes of January 8 ' Meeting

Meeting with Citizens Millage Committee leadership 

1/9/02 

Staff-Rossi Ray-Taylor, Orma Lapp, Donna Welch, Ed Light, and Teri Williams 

CMC-Grace Sweeney, Mike Lisull, Mike Dabbs, and Vicky Rigney 

With two issues, there is an increased risk that the voters may choose only one. 

The sinking fund will require significant education. 

CMC is concerned that the voters might not support the high school solution if it stands alone. 

Projects could be changed by future administrations and future Boards. 

District has history of packaging multiple projects at sites in one issue. 

District does not necessarily have to levy the total amount of the mills. 

Any projects in a bond that are not completed would require reimbursement of funds. 

Selling two series would reduce the interest burden. 

The high school teachers support the current package and want it. 

This proposal protects the district's facilities investments. 

If the June election fails, the district should at least return in three months and ask for a sinking 

fund for infrastructure only. 

This influx of new funds could postpone a discussion about redistricting. 

The time lag between the vote and completion of the project is critical. 

The district should use exit polling to be used to determine next steps. 

The voters should be surveyed throughout the next few months to determine their level of 

comfort/knowledge about the ballot language. 

CMC believes that union support is critical to the successful passage of this issue.


BOARD OF EDUCATION AGENDA 

DECEMBER 19,2001-DISTRICT LIBRARY 


CALL TO ORDER 

President Conway called the meeting to order at 7:04 p.m. / 


Vice President Cross led the pledge of allegiance. 

ROLL CALL 



President Conway introduced Dr. Ray-Taylor, the non-voting member at the table. 


Sandy Kreger, Burns Park, Teacher 

Nomination submitted by Cynthia Page-Bogen and award announced by Sari Shifrin 

"Sandy is an outstanding teacher who adores teaching and is extremely skilled at and dedicated to her craft. She has a very 

content student body because they know the depth of how much she cares about them and because they respect her. She 

dedicates countless extra hours planning for her creative classroom. Her parent body agitates for her to loop with her class 

because they are so impressed by her as a teacher. She is extremely supportive of other teachers and works well with all. 

She is a master teacher to be proud of." 

Joseph W. Riley, Ph. D., Balas II, Science Coordinator 

Nomination submitted by Janet Kahan and award announced by Bill Browning 

"Joseph W. Riley, Science Coordinator, exemplifies excellence in his service to the Ann Arbor Public Schools. For more 

than a decade, he has demonstrated remarkable focus on creating an exemplary science program. This program has 

succeeded in offering every student multiple opportunities to behave and think like scientists, as they learn from a rich array 

of experiences. Joe has created a strong sense of community among teachers of science as evidenced by the numerous 

teachers who contributed to the start-up of the program, and those who continue to offer time and advice. A long 

collaboration with the Language Arts Department has resulted in a strong sequence of informational reading and writing 

opportunities in science. And he has been on-time and on-budget for every project, every year!" 

Jane Taylor, Logan, Teacher 

Nomination submitted by Ann Taylor-Pratt and award announced by Kathleen Conway 

"Each year, Jane organizes the International Festival in March. This event requires much organization and planning on 

Jane's part. The festival includes food from around the world, art activities and demonstrations reflecting the many different 

cultures. This event draws the Logan population as well as others from the Ann Arbor community. It shows the unique 

diversity of the Ann Arbor schools." 

Lori Wojtowicz, Huron, TeacherIPeer Facilitator 

Nomination submitted by Richard Ballard and award announced by PTOC Representative 

"Ms. Wojtowicz is an incredible classroom teacher. She teaches African-American Literature, English AC, and Peer 

Facilitating. Her classrooms are models of involved students actively engaged in learning. In spite of the wide academic 

range of students, she provides exciting, innovative classroom experiences for her students. She was a founder of the Peer 

Facilitating program and has helped create a program that not only has provided invaluable service to Huron, but also has 

been a model for other programs. In addition to her classroom experience, she was also a founder of the widely acclaimed 

US Peer program at Huron." 


Ann Telfer, a representative at Angell Elementary for the Special Education Parent Advisory Committee, read a prepared 

statement (Attachment A). 

Monica Wafford, a district employee, read a prepared statement (Attachment B).

Audrey Jackson discussed concerns with the student discipline policy. 

Joseph Gelinas strongly expressed his anger regarding the Board's actions related to a solution to the high school 

overcrowding. 

REPORTS 

Linda Carter, AAEA, read a prepared statement (Attachment C). 

Brad Mellor, AAAA, stated that members were pleased at the tentative agreement for this school year before the Board this 

evening. He is hopeful that the negotiations for next year's contractual agreement will proceed smoothly. 

Ben Dahlmann was present representing the PTO Council. 



No report 

Curriculum 

No report 

Facilities 

Trustee Browning noted that the Facilities Committee met this morning to address the request made in the Board's motion at 

the 12/12/01 meeting. He reported that some Trustees were frustrated that the task was not completed in one meeting. 

Another meeting is scheduled for 1/9/02 to review additional information expected from the administration. 

Finance 

Trustee Rasmussen withheld his remarks until the presentation later in the agenda. 

Governance 

No report 

Personnel 

Trustee Rorke stated that the Personnel Committee discussed the proposed (voluntary) student achievement incentive for 

teachers. Trustee Rasmussen asked for a timeline on the implementation of the teacher incentive since inevitably it will have 

contractual ramifications. Trustee Rorke stated the Personnel Committee would provide this information to the full Board in 

the near future. 

The committee also looked at Board policies related to personnel matters. Many of them have legal ramifications and since 

the majority had been passed at least 10 years ago all should be carefully reviewed. Policy 2310 which requires the 

Superintendent to provide the Board with her nominations for new hires along with a corresponding job description, 

qualifications of the nominee, and contractual language before the Board is asked to approve the hire, was examined. He 

noted that three new hires in recent months-the Career and Technical Education Director, the Student Intervention Support 

Services Director, and the Equity Officer-were not handled as outlined in Policy 2310. 

Dr. Small noted that, during her recent revision of the entire Policy manual, references to the Michigan School Code of 1976 

were updated to reflect the changes in the Revised Michigan School Code. A one page legal reference outlining all other 

legal references in the policies has been created to provide a starting point for legal counsel. Trustee Rorke thanked Dr. 

Small for her excellent work in revising the Policy Manual. 

Trustee Gatien asked Trustee Rorke if he was stating that the new hires still do not have contracts. Trustee Rorke stated 

that this was his understanding. Trustee Gatien asked Dr. Ray-Taylor if the contracts existed. She stated that the three 

employees in question are covered by bargaining agreements, and reminded the Board that the job postings and the 

recommendations were included in the packet and approved by the Board. 


Vice President Cross reported that the Superintendent's evaluation instrument has been finalized as well as the 

Superintendent's Focus Objectives. She thanked Trustees Rorke, Gatien, and Browning for their help on the committee. 

She reminded the Trustees that it is the responsibility of the committee to establish the superintendent evaluation process, 

the instrument, and timeline, as well as to facilitate the evaluation process between the Board and the Superintendent. The 

materials will be provided in the next packet. Trustee Rasmussen clarified that it is the committee's role to recommend an 

instrument to the full board for discussion at an open meeting with Board approval.

SUPPLEMENTAL 

None 


None 


None 

INFORMATION 

FY03 Budget Expenditure Plan 

Trustee Rasmussen, co-chair of the Board Finance Committee, introduced the discussion on the FY02 budget expenditures. 

He noted that the Finance Committee had written a vision statement that outlined the priorities to keep in mind during the 

budgetary setting process that was later approved by the Board. He added that the nature of consensus budget building 

leaves everyone with at least one item that they would delete or add to the packet. In the end, the district still has to achieve 

$5 million in reductions. Since he has been on the Board, there has been a lot of discussion about making this process a 

transparent one and providing enough opportunity for staff, citizen, parent, and Board input ahead of time. He stated that 

the $5 million in cuts for next fiscal year are to cover contractual obligations that have been previously established. He 

hoped that the Board never puts itself into the same position. 

Dr. Ray-Taylor noted that this district is fairly unique in having a multi-year process for establishing the budget. The plan 

under discussion is for the FY2002-03 budget. What is also unique is that we are starting this process much earlier than is 

usually done. She stated that it was important to finish this task so that the Board and staff can move forward with the many 

other important initiatives they want to accomplish this year. 

Dr. Ray-Taylor noted that there is significant uncertainty about the state's allocations to the school budget. Although K-12 

education has been held harmless this year, major cuts are expected in the following years. It is even possible that 

reductions in this year's funding could occur later this year. She stated that the strategic plan provides the parameters about 

what is important to the school district since we cannot do everything any more. At a time when expenditures must be 

brought into line with revenues, we must make choices. The Superintendent noted that a long-range strategy for the budget 

was presented to the Board last year. It suggested a number of strategies-outsourcing, regionalization, and finding other 

ways of doing business-that have already been implemented. The district has outsourced central printing and duplicating, 

conducts an ongoing review of all vacant positions before they are filled, reduced the use of overtime, implemented a staffing 

formula for positions not focused on children, transferred some central functions to principals of smaller buildings, improved 

the revenue stream by accurate head counts, put into place an improved and stronger process for looking for grant 

development. She reminded the Board that anything that comes off the list must be replaced with something of equal value. 

She noted that administration would not include items that they cannot deliver on. The plan also includes $700,000 in new 

initiatives in keeping with the strategic plan focusing on, strong achievement by all students, expansion of full day 

kindergarten, continuation and expansion of summer school, and support to our high school programming and smaller 

learning environments. She wanted to remind everyone that, despite our needs. Ann Arbor is one of the best-funded 

districts in the state. 

Ms. Lapp stated that since October the Board Finance Committee has been meeting to assist the administration in the 

development of the FY03 budget expenditure plan. She noted that this evening she would discuss: 1) budget timelines for 

presentation and adoption of the budget; 2) definitions of the two key factors in revenue projections; 3) historical information 

regarding blended count and per pupil funding; 4) assumptions used to estimate revenue and expenditures; 5) costs for 

fringes (health care and retirement); 6) budget priorities; 7) budget projections for upcoming year; and 8) proposed budget 

expenditure plan for FY 2002103, 

President Conway noted that as she reviewed the materials, half of the cuts appeared to her to directly impact student 

learning. She asked the Superintendent how she was supposed to approach that level of cuts to academic achievement. 

Dr. Ray-Taylor agreed that education is our primary business. She stated that she is trying to keep the cuts as far away from 

the classroom as possible. But she added that we need to continue to right-size the district by looking at how we deliver 

services differently. 

Trustee Rorke agreed that this also is his primary problem with the current proposal. To say that this does not impact 

student achievement is a falsehood. He talked to the Equity Audit Committee this past week and they agreed that the past 

budgets adversely affected the students who most need the assistance. Reductions in special education and the 

achievement initiative, for example, have fallen on socio-economically disadvantaged children more than anyone else. He 

noted that their concern was that administrators would not suggest cuts from administration, they would cut somebody else. 

Instead of cutting teacher aides, look first at central administration to see what positions could be cut there. Dr. Ray-Taylor 

noted that administration would need to find reductions in the Balas complex regardless, and will include more cuts to central 

staff. She noted that staff are trying very hard to continue programs that benefit students. 

Page 3 of 7

Trustee Shifrin asked how the technology cuts would impact building staff. Howard Moskowitz noted a telephone help desk 

would become first level help to technical specialists in the buildings. The intent would be to solve as much as possible over 

the telephone. She also asked how teachers who are not yet comfortable with using the computer labs without support 

would be assisted. Computer lab teachers would still assist. The Teacher Technology Initiative just placed computers into 

the homes of 932 teachers and additional professional development opportunities are available. 

Trustee Gatien stated that he works in information technology at the University of Michigan. He has the feeling that this is an 

area where the district does not quite know what it is doing. He questioned that if the district wants teachers to use 

technology to enter data for use with program assessments, we must do what we can to make them comfortable with the 

technology. He noted that a telephone help desk at the university has not been working well. Trustee Browning agreed that 

if teachers are not comfortable with the technology, they will choose to not use it, because there are plenty of other things to 

do. Trustee Rorke stated that the district should have a better idea of where it's going before the Board makes a cut in this 

area. Trustee Gatien added that the merits of technology should be measured by the value they add to the instructional 

process. 

Trustee Han-Markey asked Mr. Moskowitz for some comparison data on computer utilization this year compared to last year 

before the merger of ECTC and ITD. Mr. Moskowitz stated that an online survey with the same questions as last year's 

would be ready to go at the first of the year. It could be given again in June that would provide a measure at three points in 

time. 

Trustees noted that legal service costs were $450,000 last year and the proposal would reduce this figure to $200,000 next 

year. Mr. Doolittle noted that he felt $300,000 would be more reasonable. He has prepared a Request for Proposals to hire 

the district's primary legal counsel. Proposals from 15 law firms would be reviewed over the next few weeks. Trustee Rorke 

asked why Mr. Doolittle felt $300,000 was a more desirable budget maximum. Mr. Doolittle responded that litigation costs 

are difficult to predict and estimate in the future. He also expressed his concern that the district should increase their use of 

second opinions as an improvement to the checks and balances of a complex system. 

The central administration reduction was realized by not replacing Blanche Pringle's position in the Achievement Initiatives. 

Dr. Ray-Taylor noted that the initiatives in this area are stronger than last year. Trustee Browning questioned why Blanche 

Pringle's former secretary is still employed in the same office in the district if Ms. Pringle's position had been eliminated. Dr. 

Fornero responded that her assignments have been shifted to the Ombudsman office. Trustee Shifrin noted that the 

proposal does not include any reductions in clerical staff. In particular, she suggested some reduction of clerical staff at the 

high schools. 

Vice President Cross recalled a prior discussion that the outsourcing of central duplicating this year was a pilot and an 

evaluation was to be completed to see if any cost efficiencies were gained. Ms. Lapp responded that the recommendation in 

August was to outsource this department in FY03. 

Trustee Browning expressed a concern that streamlining the warehouse operations would impact the availability of certain 

instructional materials that are not standard office supplies. Dr. Fornero replied that specific materials, such as the science 

materials obtained from Sargent Supply House, would be addressed to ensure continued availability to teachers. Trustee 

Shifrin asked if there would be any staff left in the warehouse in 2002-03. Ms. Lapp noted that currently there is a three-year 

plan to phase out the warehouse operations since there still is a significant inventory that must be dissolved. The 

opportunity to do online purchasing has greatly helped this transition to outsource this operation. 

The costs intrinsic to the district's contractual obligations are being closely analyzed. Administration is recommending a 

$250,000 savings in employment efficiencies. Staff are conducting a multi-level analysis of the contracts, looking at the 

quantitative costs associated with each. Obviously, the largest number of employees belong to the Ann Arbor Education 

Association and their current contract does not expire until 2003-04. The Board should realize that provisions in all contracts 

that have financial implications are not included in the proposed budget until such time that the contract is ratified. 

The proposed $120,000 saving in maintenance is the elimination of a one-year expenditure that resulted from an 

amendment in this year's budget. These funds were used for Project First Impression that focused on repairing obvious 

facility needs that create a good "first impression." 

Mr. Doolittle noted that the $240,000 proposed savings resulting from a reduction in medical costs and other fringe benefits 

cost would be realized. He expressed concern that this could be accomplished through the bargaining process, although 

there might be some efficiencies that could be achieved through the consolidation of multiple offerings that are currently in 

place. Trustee Browning asked if the savings would be realized by a reduction in workforce. Mr. Doolittle responded that 

these savings would come from a reduced cost per employee for benefits based on economies of scale. 

The $250,000 savings to field trips in effect make the costs charged for field trips equal to costs, ensuring this operation is 

self-supporting. Unfortunately, this does shift the burden to the building level. Dr. Fornero noted that this practice started this 

Page 4 of 7

year. Trustee Shifrin asked for additional information on the impact on buildings and parents from the increase in costs 

charged to the buildings this year. Trustee Rorke supported Trustee Shifrin's request for this information since he views this 

as an equity issue, placing the burden on parents that do not have the resources to pay for field trips for their children. 

The building administrative reduction would be the assistant dean position at Community High School. 

Trustee Rorke questioned the rationale behind paying for any costs associated with Community Education and Recreation 

from the general fund while making significant cuts to the K-12 education services we offer. He noted the mission and core 

values noted on the front cover of the packet. He strongly feels that these services should be the city's business and adult 

education should be offered through Washtenaw Community College, particularly if the district is going to have to continue to 

make deep cuts in our basic program. Ms. Lapp clarified that monies from the general fund are still used to pay for some 

administrative costs in the program. Trustee Rorke added that this is the time to look and see where those programs are 

that are not in the K-12 mission and see if we continue them or not. Trustee Han-Markey noted that the costs associated 

with Community Education and Recreation have already been identified by Sara Aeschbach and Dr. Ray-Taylor should bring 

this report to the Board Finance Committee for further discussion. 

Curriculum Coordinators would focus on more than one core academic area next year with a heavy emphasis at the 

elementary and middle school levels. Dr. Fornero also noted that major initiatives might have to be spread throughout the 

year. Trustee Browning stated that administration should keep in mind the master agreements' impact on increasing 

workload of staff without additional compensation. Trustee Han-Markey asked when the actual positions would be 

announced. Dr. Fornero noted that this would occur before the end of January. 

Trustee Shifrin stated that she was very concerned about the proposed cap in student course load. She asked for a review 

and evaluation of CR's and a report on the perceived impact of this reduction in courseload for students. Dr. Fornero noted 

that next year this would mean that students at Community High School would be able to take six classes and forum. If a 

student elects to take an additional course at Pioneer, heishe would exchange this course for forum. 

Dr. Fornero noted that the staffing efficiencies would mostly be achieved through a continued reduction of under-enrolled 

classes and matching courses to the actual number of students. Trustees expressed a concern that just because a class 

might be under-enrolled, does not mean that it is not instructionally sound. Trustee Rorke noted that often students in 

under-enrolled courses are students who are not necessarily going on to college. He stated that he is worried about the 

impact on these students. He again asked that teachers be surveyed to determine the impact of this cut this year on 

students. He added that all staff should be surveyed to describe in writing the impact of this year's cuts on their 

program/service(s). Trustee Browning noted that staff will need to see the list of cuts this year so that they would know what 

cuts they are responding to. 

The proposed reduction in 10 Technical Assistants is going to be a challenging one to implement. Dr. Fornero noted that 

these would not be direct classroom personnel. 

Dr. Fornero noted that the proposed cuts to the special education services would affect the district's ability to maintain 

compliance with state and federal laws. Even though approximately 70 percent of all costs are reimbursed to the district, 

administration must still take a hard look at the service delivery model used in the district to determine efficiencies that could 

be realized that have the least impact on the increasing demands of students. Trustee Griswold asked, due to the 

reimbursement factor, if this reduction would result in a $165,000 cut to services, or three times as much to realize the 

$165,000. Dr. Fornero replied the true amount would be three times as much in reductions. Trustee Gatien expressed his 

strong concern about this reduction. He recalled that the district just completed a rather arduous study that outlined some 

specific recommendations on how the system needs to be changed. Jennifer Hein was hired as the new director and a 

parent advisory committee has been formed. This reduction says the district is not serious about complying with the 

Individualized Education Plans (lEP1s), not helping at-risk students that are receiving special education services, and not 

serious about making the changes that the Dr. Sheetz report stated we need to make. He urged administration to instead 

address the high dropout rates at the high schools, compliance issues to avoid legal challenges, over-identification of 

minorities to special education and other imperative issues that need to be resolved first. Trustee Browning agreed that this 

item should be eliminated. Trustee Shifrin also agreed that she did not want to see the budget balanced on the back of 

special education students. She asked that administration look elsewhere for this cut. Trustee Rorke added his support to 

removing this item from the expenditure plan. Trustee Han-Markey recalled that she suggested this cut at a Board Finance 

Committee meeting. Members did speak with Ms. Hein who noted that cost efficiencies might be achievable. She added 

that a perspective that any of the proposed cuts do not impact children is unrealistic. 

Dr. Fornero noted the proposed elimination of two counselors. Trustee Shifrin noted that middle school counselors stay with 

a student all three years, which is a student-teacher connection that this Board has so often said is so important. She stated 

that there is some strength on how we are currently staffing. 

Trustee Griswold stated that currently parents pay approximately $200 per child per season per sport so parents are already 

paying for their children's participation. According to John Hansen, the district spends less than the state average-only two 

Page 5 of 7

percent-on athletics. Trustee Browning noted that this reduction in effect equates to a 10 percent cut to the athletic 

program. He felt that administration should explore the use of endowments, outsourcing, or other alternative means to 

increase our revenue. He stated that if another extracurricular area was targeted for a 10 percent reduction, it would 

generate the same amount of concern. 

Trustee Rasmussen noted that the discussion had been helpful in shaping the budget expenditure plan. Trustee Browning 

added that if the Board did not go through this process, it would be blindly accepting the administration's recommendation. 

This process is imperative to producing the best plan that we can for students. Trustee Rorke agreed with the previous 

comments but still is concerned that the district is lacking a basic strategy on which to base proposed budget reductions. 

Ms. Lapp noted that the community and the Board would have several opportunities for input into the Budget Expenditure 

Plan. 

ACTION - CONSENTAGENDA 

lst Quarter Financial Report - Amendment to the General Appropriations Act 

Trustee Griswold, supported bv Trustee Browninu, moved to approve the lst Quarter Financial Report - Amendment to 

the General Appropriations Act. On roll call vote the motion passed 8-0 (Vice President Cross absent at time of vote). 

Approval of lst Quarter Disbursements 

Trustee Griswold, supported bv Trustee Browninu, moved to approve the lst Disbursements. On roll call vote the 

motion passed 8-0 (Vice President Cross absent at time of vote). 

Special Education Contract 

Trustee Griswold, supported bv Trustee Brownina, moved to a contract to Pediatric Therapv Associates for 

up to $35.100 for the remainder of the 2001-02 school vear to deliver services which include occuwational 

therapy and speech and lanauaae services. On roll call vote the motion passed 8-0 (Vice President Cross 

absent at time of vote). 

Minutes of the 12/12/01 Regular Meeting 

Trustee Griswold, supported bv Trustee brown in^, moved to approve the minutes of the 12/12/01 reuular meetinq. On 

roll call vote the motion passed 8-0 (Vice President Cross absent at time of vote). 

Gift Offers 

Trustee Griswold, suoported bv Trustee Browninu, moved to aporove the followinu uifl offers: Don Robinson, two uolf 

baas: Maruaret Taylor, an expandable electronic book: Janet Bloomf, a 1984 Saab 900; Suhua ShalPin~shen, a 1979 

Volvo station wauon: Georue Mevers, softball euuipment; AristoplavINSSEA, a check in the amount of $1000: Mike and 

Marilvne Doolan, a Macintosh computer and monitor; James and Esther Heitler, a 1984 Buick: John and Karen Phenev, 

a 1986 Buick LeSabre: Richard Foster, a 1969 Chevv Malibu; Dan Bilich, a 1988 Chevrolet Nova; A. Lance Farr a 1991 

Mitsubishi Eclipse: Mr. and Mrs. Robert Ziff, a check in the amount of $300: Dennis and Ellie Serras, a 1992 

VO~~SW~QO~ Passat; Michael Challis, a 1992 Ford Temp: and Rubin and Robvn Rontal, a 1993 Volkswaaon Eurovan. 

On roll call vote the motion passed 8-0 (Vice President Cross absent at time of vote). 


Revision to Policy 3290: General Operating Fund Balance 

Trustee Rorke, supported bv Trustee Shifrin, moved to aoorove the revisions to Policv 3290: General Ooeratinu Fund 

Balance. On voice vote the motion carried 8-0 (Vice President Cross absent at time of vote). 


Trustee Rorke, supported bv Trustee Han-Markev, moved to approve the professional recommendations as presented. On 

voice vote the motion carried 8-0 (Vice President Cross absent at time of vote). 

AAAA motion added with consensus of Board. 

Trustee Rorke, supported bv Trustee Shifrin, moved to approve On roll call vote the motion passed 8-0 (Vice President 

Cross absent at time of vote). 


Curriculum and Instruction Committee Charge 

Trustee Griswold, supported bv Trustee Rorke, moved to approve the charge to the Curriculum and Instruction Commmitee: 

The charqe of the Curriculum and Instruction Committee is to pursue, on an onuoinu basis, a review and analvsis of the 

goals and direction of the district related to curriculum, instruction and student achievement. It is the responsibility of the 

committee to inform and educate the community about the district's instructional vision and uoals. 

On voice vote the motion carried 8-0 (Vice President Cross absent at time of vote). 

Page 6 of 7


Mr. Doolittle will be preparing for the Board the information requested earlier in the meeting for the contracts of the three new 

hires. 

The Board will be receiving a full report on the issues related to the Transportation Department. 

The Superintendent had the opportunity to attend the 8Ih anniversary of the mentoring program at Huron High School with 

the University of Michigan Health Program. This program has helped many students gain their first direct exposure to 

possible future careers in the health field. 

ITEMS FOR AGENDA PLANNING - 1/8/01, 8:15 a.m. 

Trustee Browning asked for clarification that the Middle School report would take place on January 16, 2002. 

Trustee Han-Markey requested a listing of the building improvements that were funded from the 1995 bond election, 

including any technology additions. 

Trustee Rorke stated that he felt that some dollars needed to be committed to the district's marketing efforts. He added that 

the district should not develop a plan, just to develop a plan, without having the necessary funding to support it. Trustee 

Rorke stated that the Board Marketing Committee, for which he served as chair, should discuss the reallocation of dollars, if 

not new dollars. 

Trustee Griswold asked that the Board in a future agenda consider approving the Transportation Safety Committee 

recommendations. 

Trustee Shifrin stated that the Board is still not receiving job posting information in the packet and she would like to see this 

practice reinstated in some form or another. 


Trustee Shifrin invited everyone to attend the annual Pioneer Winter Concert this Thursday night. 

Trustee Browning asked if anyone had responded to John Hansen's offer to serve as a facilitator with the Board and the 

Superintendent. He felt that this should be followed up on since Mr. Hansen has offered his services free of charge. 

Trustee Browning also asked for an update on the status of Space Camp at King Elementary. 

Trustee Browning expressed his opinion that Monica Wafford had been poorly treated as an employee and that poor 

communication is much of the problem. He hoped that administration would address the issues in transportation 

immediately. 

Trustee Griswold, as chair of the Board Governance Committee, noted that she would be meeting with President Conway 

and Dr. Ray-Taylor to discuss the facilitation. 

ADJOURNMENT 

President Conway adjourned the meeting at 12:14 am., December 20, 2001 

Dr. Deb Small, Secretary 


Page 7 of 7

AAPAC Board of Ed Presentation 

December 19,2001 

ATTACHMENT A 

Hi, I'm Ann Telfer, Secretary for the Ann Arbor Parent Advisory Committee for Special 

Education and representative for Angel1 School. My son, David is a third grader and is 

autistically impaired. 

There are two areas I wish to address this evening. 

As the district enters the difficult budget process, we, the AAPAC would like to speak to 

you about our strong desire to bring the parent perspective into the discussion. For years, 

as you are aware through our many public commentaries around special education issues, 

as well as the highly publicized Janet Scheetz report, the district has struggled to meet the 

needs of its special education students. While budget has certainly been a factor in this, it 

has not been the only factor. Difficulties with coordination, poorly trained staff, and an 

unhealthy understanding and separation of ownership between our special and general 

education systems have also contributed to our failures. While we are optimistic that 

many of these deficiencies are now being examined and addressed, we worry that the belt 

tightening that is about to occur will fall with a unilateral and unexamined thud, 

prematurely crushing these evolving efforts. 

As parents, we know that treating all of our children fairly does not always mean equally. 

So it is with the various financial needs of the educational programs and departments that 

you now must weigh. Enacting an across the board cut of expenses to meet a bottom line 

will ill serve not only those special education students that have, heretofore, received 

little regard or support in the district, but all those students who now and in the future 

would benefit from the services SISS is uniquely positioned to deliver. 

We, as your PAC, are ready and willing to help you balance your budget in a way that is 

sensitive to the issues surrounding the success of all students in the district, while 

meeting the contractual obligations of Individualized Educational Plans already in place. 

Through a partnership we hope to creatively explore all areas of possible support, 

including legislative, fund-raising, andlor the reallocation of our current resources. We 

look forward to working closely with both the Board, and Director Hein to forge an 

equitable, legal, and successful funding plan that meets both the vital needs of our 

students and the financial realities the district faces. 

Related to this effort must be some consideration of what we, as a district, want our 

children to experience through our special needs service delivery model. There are 

models in place at other districts that do not follow recognized best practices in special 

education. Moderately impaired students, who, with support, could grow up learning 

with their peers, are needlessly shipped away from their neighborhood schools. These 

students are often served in county programs that have little accountability to the local 

district's educational goals and norms. On the other hand, students who may benefit from 

a blended program of self-contained classrooms and general education, or who only need 

occasional pull out services, are unable to easily access these opportunities. Adhering to

the federal mandate of educating students in the "least restrictive environment" requires 

that we offer a "continuum of services", with inclusion being always our primary goal for 

any student's education. It is this "continuum of services" model that we have strived for 

in this district, often unsuccessfully, but not because the model does not meet the ethical 

and local desires of the families in this district, but because we have not had the 

appropriate pieces in place. 

It is our responsibility to not be lured by the idea that we must settle for less than what 

out hearts and minds know to be the best service for our students in order to balance our 

budget. With commitment and flexibility we can meet this ideal and create a model 

special education system for other districts to emulate. We should not be willing to 

sacrifice our ideal to the compromises and lack of student ownership to which other 

districts have succumbed to "save a little money". 

That being said, the AAPAC looks forward to being invited to the table! 

Thank you.

Statement read by Monica Wafford 

12/19/01 

ATTACHMENT B 

My name is Monica Wafford. Along with Wendy Smith we represent 137 bus drivers 

and monitors for Ann Arbor public schools. I want to say first of all that I know them to 

be some of the finest people this district employs. Teamwork gets us through winter 

storms and summer breakdowns. Teamwork and commitment to safety care for and 

transport children. It is a job we love because of the appreciation we receive from those 

kids and their parents. But it is also a very stressful as people will comment on when we 

tell them what we do. Since we have had our new management that stress has been 

added to greatly. While we understand the need to make cuts to the budget in order to 

insure the continuation of the quality of education Ann arbor is known for, we cannot 

understand the lack of communication, lack of consistency, lack of respect and total and 

blatant disregard for the master agreement we have negotiated with you. As steward I 

have agreed under this contract to attempt an amicable solution in every dispute and I 

have hope still to accomplish this. I have hoped relationships would improve between 

our transportation director and our drivers and monitors; to date, there has been no 

change. We have had meetings where our director has refused to look at me or address 

me directly when asked a question. To date, we have over 30 unanswered grievances, 

three unfair labor practices and one forthcoming. Driver and monitor morale is at an all 

time low. I have talked to people who have given this district 10'20 and even 30 years 

and they tell me it has never been this bad. I have been suspended three times in the last 

two months suspiciously after a grievance hearing or grievance filing. This suspension I 

am currently on I don't to date have any explanation for. I sat in HR almost three hours 

yesterday waiting for one-the suspension started Friday. Yesterday also after obtaining 

permission from the director of HRS I went down to transportation to conduct union 

business. While I stood outside the building speaking with one of our members the 

police arrived and threatened to arrest me for trespassing although I have been suspended 

from my duties as a bus driver without reason I still have a commitment to uphold the 

duties and responsibilities of my elected office. To close let me say that we are asking 

here tonight for respect for the contract, someone to step up and have the integrity to 

stand by promises made and relief from the oppression that is darkness over our 

department. Please thank you for your time.

ATTACHMENT C 

4141 Jackson Road 

Ann Arbor, Ml 48103 

Telephone: (734) 996-5858 

Fax: (734) 996-4888 

Ernail: aaea@aaps.klZ.rni.us 

Statement to the Ann Arbor Public Schools Board of Education 

December 19,200 1 

The members of the Ann Arbor Education Association have observed and listened to the 

recent Board of Education discussions concerning the job performance of Superintendent 

Rossi Ray Taylor. 

Two of the current Focus Goals passed by our membership direct our members and 

leadership to: 

participate with the Board of Education in modifying the school program 

so that costs will be reduced without increases in member workload; and 

work collaboratively with the Board of Education, the administration and 

parents to increase student achievement. 

Achieving these goals requires a working atmosphere of collaboration and trust. The 

Ann Arbor Education ~ssociation problem solves a variety of issues with Dr. Ray Taylor 

and her administration. Many issues are complex but we manage to find consensus 

and/or solutions. 

On behalf of the 1,200 members of the Ann Arbor Education Association, we would 

remind the Board of Education of its obligation to treat all employees, including the 

administrative cabinet, with fairness and respect. Our membership remains confident in 

the leadership of the current administration. We rely on our Board of Education to treat 

all members of our educational family with the respect and dignity we deserve. Our 

success requires an ongoing partnership as we strive together for excellence in all areas of 

our public school system.


BOARD OF EDUCATION 

DECEMBER 12, 2001-DISTRICT LIBRARY 


CALL TO ORDER 

President Conway called the meeting to order at 7:04 p.m 


The pledge of allegiance will be led by Trustee Rorke. 

ROLL CALL 


MINUTES 


President Conway introduced Dr. Ray-Taylor, the non-voting member at the table. Present from administration- Sharon 

Baskerville, Garry Doolittle, Dr. George Fornero, Orma Lapp (Treasurer), and Dr. Deb Small (Secretary). 


Joseph DeMarsh, Tappan, Orchestra Director 

Nomination submitted by Kathleen Ford and award announced by Theresa Han-Markey 

"Joe directs the orchestras at Tappan with a combination of firmness, humor and caring. He sets high standards and the 

students meet them. Tappan Cadet and Concert Orchestras recently attended Festival, and came away with straight ones, 

the highest score. He goes above and beyond the call of duty in many ways, large and small. It is my pleasure to have him 

as a colleague." 

Gennifer Lawson, Balas I, Custodian 

Nomination submitted by Judy Franklin, Valeda Lee, and Karen Mimikos and award announced by Bob Rasmussen 

'Gennifer is one of those people who enjoys being of service to others. She always goes above and beyond the call of duty 

and does whatever it takes to get the job done. Besides accomplishing the task at hand, Gennifer manages to do it with a 

smile. Her kind ways, willingness to help and her gentle demeanor makes her so pleasant to work with. When she is given 

an assignment, you have full knowledge that it will be done to completion and perfection. We appreciate Gennifer's hard 

work and wonderful personality in and around our office. Thanks, Gennifer!" 

Jane Rossi, Dicken, Media Specialist 

Nomination submitted by Michael D. Mclntosh and award announced by Bob Rorke 

"Mrs. Jane Rossi exemplifies excellence in education in her role as media specialist at Dicken Elementary. She operates a 

media center, which strives and succeeds to meet the many divergent needs of both staff and students. Her creation of 

Reading Night six years ago, and now a Dicken tradition, is an example of her dedication to create lifelong learners by 

engendering students with a love of reading. She arranges for a storyteller to be present at each of these nights who 

enlightens children of the further possibilities of reading and its importance. Given the recent rise of technology it is not 

surprising to note that Mrs. Rossi has been instrumental in its application within the Dicken community. By establishing 

contact with Mr. Jeff Kupperman from the University of Michigan, Mrs. Rossi has made possible unique learning 

opportunities for the children of Dicken through their involvement in 'Common Place,' a web based interactive project. Mrs. 

Rossi is presently working with Ms. Levine, 1st grade at Dicken, in a successful effort to enhance the learning possibilities for 

the children of Ms. Levine's class through this project. Another of these unique opportunities: 'Young Researches,'which is 

indirectly connected to the Interactive Communications & Simulations program from the University of Michigan, resulted in 

Mrs. Rossi and Mrs. Carol DeKeyzer, a Dicken colleague, presenting from their project last year at the MACUL Conference 

where their work was well received. Mrs. Rossi and Mrs. DeKeyzer continue, now in their fifth year, of making technology- 

related research available to the children of Dicken. These are just two examples of how Mrs. Rossi has brought Dicken to 

the forefront of integrating technology into the curriculum in a meaningful way. Recently having the opportunity to attend 13 

training with Mrs. Rossi, her commitment to opening as many avenues as possible for applying the training to the delivery of 

curriculum was abundantly clear. One of the trainers Mr. Floyd Braid commented on the outstanding use of technology 

when he discovered the above mentioned ongoing projects and the students use of the internet to advance their educational 

goals. All team members of the 13 training called upon Mrs. Rossi for assistance during this training and she responded with 

insightful and helpful comments.

I've personally experienced her willingness to assist in the presentation of classroom curriculum when we worked together 

on a scaffolded lesson centering on students using technology to weblmap stories. Mrs. Rossi gave up her planning time to 

team teach in the lab. The student benefit was clear. She also employed the use of media center time for portions of the 

scaffolded lesson. Mrs. Patty Hendricks was introduced to the Dicken staff last year to assist us with technology related 

issues as a result of Mrs. Rossi's ongoing efforts to seek out additional support for staff and students. Having attended the 

Wallon Institute last year, Mrs. Rossi returned and immediately began to implement the knowledge she gained there. She 

has been using strategies from Strategies That Work despite the fact that she has not yet had the chance to undergo the 

district Literacy training. She is already presenting elements of this district effort to the students through her own initiative 

and study. Along with other media specialists, she is helping to form a book club to assist the spread of literacy throughout 

the district using Strategies That Work. Mrs. Rossi has served on numerous building committees during her tenure at 

Dicken, always adding valuable insights to any given objective. This nomination would be incomplete without mention of 

how Mrs. Rossi mentors other educators. She often gives her planning time to aid developing teachers with areas of 

concern. Having an experienced educator share insights is invaluable when the task facing teachers grows more complex 

each day. Mrs. Rossi is a team player in every true sense of the word. All of us at Dicken benefit from having this talented 

and dedicated individual present in the lives of both children and staff. There is no doubt that I have left out some of the 

many qualities that make Mrs. Jane Rossi an outstanding candidate to receive one of these awards. She aids any teacher in 

the building needing assistance in whatever manner she can. I sincerely hope that you will consider Mrs. Jane Rossi for 

recognition of her many contributions to the district. She signifies the words professional excellence!" 

Carolyn Thompson, Pioneer, Secretary 

Nomination submitted by Henry Caudle and award announced by Wendy Huss, PTOC Representative 

I have been an educator for over 30 years. I have been a school administrator for over twenty of these years. I have had 

the opportunity and pleasure to work with many competent and caring staff members down through the years, and I have 

worked with at least ten different secretaries as an administrator during these years. I have been a part of the Ann Arbor 

Public School system and Pioneer High School since August 2000. I am quite pleased with our district, and in particular 

Pioneer High School. I am also very pleased to know and work with my secretary, Carolyn Thompson. Mrs. Thompson has 

been with the Ann Arbor Public Schools since 1983, and has been a vital part of Pioneer High School since 1989. Her 

dedication, knowledge, unselfish loyalty to Pioneer High School and the District, are beyond compare. As a new 

administrator in the district, I am most fortunate to have an assistant as informed, competent, courteous, and efficient as Mrs. 

Thompson. She works very well with students, staff, and parents in a variety of circumstances. Her knowledge of school 

and district procedures and policies is a tremendous help to all. Her honest and caring personality is a joy to all with whom 

she works. I have worked with many excellent administrative assistants down through the years. Mrs. Thompson is at the 

top of my list. Our District is most fortunate to have loyal, dedicated, and competent employees as I find in her. For these 

and many more reasons, I without hesitation and with great pleasure nominate Carolyn Thompson for recognition in the 

'Celebrating the Excellence Only In Ann Arbor Public Schools' recognition program. She is most deserving of recognition 

from out Board of Education!" 


Mary Dobryden, member of the Pioneer SIT, expressed her recognition of how difficult it has been for the Board to make a 

decision for the high schools. She stated that everyone wants the best possible environment for the students. The 

additional classrooms would help accommodate the current student population, and would not make the school bigger. It 

has been implied that small is good, and big is bad; this is not necessarily so. She also stated that, speaking to parents that 

do not have children yet in high school, the renovations have focused on many of the negative components of the high 

schools. Yet Pioneer prepared her son well for college and provided him with many opportunities (Attachment A). 

Brenda Romig-Fox, member of SPED PAC, read a prepared statement (Attachment B). 

Edna Jackson-Gray, co-chair of Equity Audit Committee, read a resolution previously distributed to the Board, along with 

Glenn Nelson, the other co-chair (Attachment C). 

Rick Keller, parent of a 4th and 2nd grader and a toddler at home, stated that he appreciated the difficult job that the Board 

has to do with regard to the bond decision. He stated his belief that the current proposal to enlarge the high schools is a 

mistake that everyone will pay for for many years to come. The only solution is to build a third comprehensive high school. 

He noted that the parent survey results on the web site show that administration missed a great opportunity to take the pulse 

of the community on the options available. He believed that the survey did not adequately represent the choices. 

Jean Lieverman, a parent of 10th grader at Pioneer and chair of the Pioneer SIT, agreed with Mary Dobryden's comments. 

She emphasized that the current proposal is not an enlargement of the existing facilities-it is a renovation of the facilities. It 

is about upgradinglreplacing bathrooms, boilers, and other capital upgrades. She still asked the Board to work on its vision 

for the future years. She stated that the time has come to make this decision to renovate the high schools. The Board can 

then work on the future vision. She asked that the Board, in this process, communicate with parents, staff, and students to 

ensure the best result.

MaryAnne Jaeger, speaking not as the principal at Pittsfield, but as a parent of a 5th grader at Dicken and a Pioneer 9th 

grader who serves as a mentor for incoming 8th graders. Her daughter has made her niche at Pioneer as did her dad, but 

he was there when there were even more students. The current students should have a locker so they do not end up with 

back problems from backpacks, space in the lunchroom so they do not have to go out with their limited driving skills, nor 

should they have to walk past the dumpsters to get to other areas of the campus. She added that the impact is so small on 

the typical homeowner, she could not imagine it would not be supported. She, as a customer of the district, supports the 

bond proposal before the Board tonight (Attachment D). 

REPORTS 

Gary Court, AAAA, read a prepared statement (Attachment E). 

Allan Loeb, AAEA, read a prepared statement (Attachment F), 


Byla wsPolicies 

Trustee Shifrin noted that the committee met yesterday and took its first look at the newly reformatted Policy Manual 

coordinated by Dr. Small. She expressed her appreciation to Dr. Small for all of her work on this project. She added that 

hopefully the new version would make it easier to use and post on the web site. 

Curriculum 

Trustee Shifrin reported that the committee met twice since the last Board meeting. At the November 30, 2001 meeting, the 

topic of discussion was early intervention (preschool, full day kindergarten, and summer school). This morning the 

committee met with the Middle School Review committee to discuss common issues. Middle schools will be on the Board's 

January 16, 2002 agenda. The next meeting's topic in January will be Career and Technical Education. 

Facilities 

Trustee Browning stated that the committee met this morning. The next meeting is scheduled for February 20, 2002. The 

committee reviewed the current bond proposal and asked some clarifying questions on the recent changes. Trustee 

Griswold distributed a recommendation to reconfigure the Board Facilities Subcommittee with a Board Advisory Facility 

Committee. Membership would include the individuals who have regularly attended the meetings of the Ad-Hoc Board 

Facilities Subcommittee. Other individuals could be "recommended by the superintendent and/or existing committee 

members and approved by the Board," per AAPS Board bylaw #9180. The charge would be: 1) Develop and recommend a 

maintenance and replacement schedule for buildings and grounds; 2) Conduct periodic inspection of school facilities; 3) 

Recommend additions, deletion or change to facilities as needed to support school program; and 4) Conduct studies and 

provide Board liaison to administration on matters pertaining to transportation, security, demographics, space and 

community use of facilities. The term of the Subcommittee would be through June 30, 2002, with the opportunity to 

reestablish at the next organizational meeting. The committee chair would report to the Board at least quarterly. 

Demographics was added at the recommendation of Trustee Rasmussen since the demographics should drive the long- 

range vision for our facilities. This will be placed on next week's agenda for Board consideration. 

Finance 

Trustee Rasmussen noted that the committee had its first look at the FY03 Expenditure Plan which will be discussed at the 

December 19,2001 Board meeting. The committee will have a second look at it at its next meeting on December 17,2001. 

He stated that the committee still expects the Board to finalize this plan in February 2002. President Conway noted that 

there would be opportunities for public input at each Board meeting between the December 19th and the February approval 

date. 

Governance 

Trustee Griswold noted that the Governance Committee is scheduling a Study Session in early January. The focus will be 

on improving the Board-Superintendent team. 

Personnel 

Trustee Rorke stated that the Personnel Committee is scheduled to meet next on December 18, 2001. 

Superin tendent's Evaluation 

Vice President Cross reported that the committee met yesterday and finalized the Superintendent's evaluation instrument. It 

will be included in the first January 2002 packet. 

SUPPLEMENTAL 

None


Reinstatement of Expelled Student 

Trustee Griswold asked where the student is currently receiving her education. Ms. Hein responded that she is at Ann Arbor 

COPE Center. She also clarified that the parent could and did request reinstatement after 150 days, but the expulsion was 

not effective until December 6, 2000. President Conway noted that the student was expected to return to the district on 

December 3, 2001. Ms. Hein replied that staff expected to be before the Board at the last meeting. The student has visited 

Stone School and been accepted into the program. 

Bond Supplement Package 

Dr. Ray-Taylor stated that the Board would have an opportunity to vote on the bond package later this evening. Several 

steps are planned to update the Board: 1) Representatives from Pioneer and Huron will discuss staff, parent, and student 

reactions to the proposal; 2) Dick Mitchell will address the changes to the high school plans; 3) Amanda VanDusen will 

discuss funding options (including the Sinking Fund millage); and 4) Dr. Ray-Taylor will present a motion for the Board's 

consideration (Attachment G). 

Dr. Williams reviewed several items that were discussed among the staff members. The current use of the auditorium for 

classroom space limits the ability of staff to utilize the auditorium as it had been originally intended. Another major issue was 

pedestrian safety underneath the arch. Some accidents have already occurred. The package addresses this issue. It also 

addresses circulation on the second floor, adequate cafeteria space, and the addition of needed science labs. Carol Ladley, 

a math teacher and AAEA building rep, noted that staff had very spirited discussions on the bond. Last week's survey asked 

staffs feelings about the arch. Staff view the arch as a possibility for additional space and agree that it is an unsafe area. 

Three percent of the 175 respondents support the bond. All of the presenters thanked Dick Mitchell for his help and 

attention throughout this process. Don Yeatts, Science Department Chair, was also present to answer any questions 

regarding the additional science labs in the proposal. The last survey of 144 respondents showed the majority felt the 

current proposal was moving closer toward addressing the issues. Some were concerned about the size of the school but 

are willing to explore a school within a school concept. Dr. Williams noted that parents Kathy Winterhaller and Lillian Owens 

were present during the building discussions. Mrs. Winterhaller mentioned that four major areas emerged-safety under the 

arch (pedestrian walkway); educational experience (marginal classrooms at Huron); connectivity (student commons areas); 

and infrastructure improvements needed. 

Mr. Caudle noted that the staff were very supportive of the current plan. Tom Jensen, a senior at Pioneer, stated that he 

was very excited about the plan. He noted that he personally agrees with Dr. Ray-Taylor and Mr. Caudle that smaller 

communities are not determined by the size of a building, but what happens within it. He asked 300 fellow students this past 

week if they feel the size of Pioneer has negatively impacted their high school experience. Only two students said yes. The 

Optimist featured a two-page story on the renovation plan. He expressed his hope that the Board unanimously supports the 

bond this evening, showing a strong united voice to the voters. Mr. Caudle noted that the students and staff have received 

numerous local, state, and national awards for their excellence over the years, even though Pioneer is the largest high 

school in the state. 

Trustee Griswold asked Dr. Williams if a new auditorium was still a top priority of the staff. She questioned if the connector 

road would prevent a new auditorium from being built in the future. He thought it could be removed if a new auditorium was 

being considered. He replied that it is still a high priority since it would accommodate the total student population for 

assemblies and meet the increased need for meeting spaces. 

Trustee Browning questioned if the dirt that would have to be removed to build the high retaining wall at Huron could be 

coordinated for use on the athletic fields. It might be more cost effective to move the dirt for another use versus paying to 

have it hauled away. Mr. Mitchell stated that the new parent drop-off would be at a higher elevation so that parents could 

exit students directly into the second level and buses could drop students at a lower level. 

Dick Mitchell discussed the revisions to the Huron proposal. Trustee Rorke asked for the total cost of the high school 

renovations. Mr. Mitchell replied that the total cost for Pioneer remains $1 7.8 million and although the Huron cost most likely 

has come down slightly, he would still like to reserve the original $17.2 million until some minor details can be worked out. 

Amanda VanDusen noted that a Sinking Fund Millage is a millage to levy additional mills (not to exceed 5 mills) for a given 

period of years (not to exceed 20 years). This is a function of the district's tax base as is a bond but the bond makes all of 

the funds available immediately. She noted that the current requirements limit the monies to capital improvements, with the 

exception of buses, technology, and furnishings, although there is a bill working its way through the Legislature. The Sinking 

Fund is used in most communities for smaller projects over a short period of time. 

Trustee Han-Markey noted that she brought up the Sinking Fund as another way to look at the bond items in terms of 

financing. She stated that the community and the Board of Education has debated, discussed and revised the bond 

proposal for at least the past two years. She believes that a similar discussion needs to occur on the financing options. The 

Page 4 of 10

Sinking Fund was discussed in April 2000 and half of the current sitting Board was not present. She felt that numerous 

components of the current proposal could be switched to this funding option. The advantage that she saw is an opportunity 

to look at ongoing funding. Ms. VanDusen noted that this is accurate but it would take 20 years to raise the same amount of 

money and all projects could not be completed in the next three years. 

Trustee Rorke challenged that assumption. He stated that some of the items in the $98 million the Board would want to do 

up front. The high school projects lend themselves to a bond totaling approximately $35 million. That would bring the 

remainder needed down to $53 million, and these dollars could be raised through the Sinking Fund Millage in ten years. He 

questioned how necessary it was to complete the infrastructure improvements over the next three years. He recalled 

Trustee Gatien asking what needed to be done immediately to address safety and A.D.A. concerns. The Board currently 

sets aside $3.5 million for capital maintenance to take care of $400 million of assets which amounts to less than one percent 

of the total budget. If two mills were levied raising $9 million each year, he could compress the timeframe to only 5-6 years. 

This would be with no interest charged to the homeowners instead of costing $62 million in interest on the bond. The tasks 

would be completed two years prior to when they could be accomplished through the Sinking Fund. He views the current 

proposal as one-third dedicated to the high schools and two-thirds to K-12 infrastructure improvements. Mr. Stauder replied 

that either one mill raised through a bond or a Sinking Fund is basically equal, on the one hand the taxpayers pay interest 

and on the other they pay for inflationary increases in the costs. He stated that the Board would not save any money on a 

Sinking Fund outside of the initial dollars needed to sell the bonds. Trustee Rorke responded that Mr. Stauder was 

assuming both funding options were spread over a 20-year period. He added that Mr. Stauder could not tell him that the 

inflationary costs of construction were going to equal $57 million in five years. The district is already spending $3.5 million 

and if the Board asks for one additional mill, that would bring the total to $9 million. The Board could be done in ten years 

and not charge the taxpayers a dime in interest. He questioned if he could go to the voters and say that all of the 

improvements are needed now and here's a bill for $155 million. He stated that he would be remembered as one of the 

trustees that cost the taxpayers $40 million so that they might forget those trustees who cost the district $31 million recently. 

Trustee Rorke noted that Trustee Han-Markey had researched this option finding over 400 web sites on the internet related 

to Sinking Fund and Michigan. She contacted some of the districts who are currently using a Sinking Fund Millage. He 

stated that the citizens should thank Trustee Han-Markey for her efforts. He added that if the savings for the taxpayer was 

anywhere close to what has been discussed tonight, it should be seriously evaluated. He reminded the Board that there are 

additional bonds targeted for 2005 and 2010. He believed that if the trustees could show the taxpayers that they are good 

shepherds of the citizens' money, they will be more inclined to support the Board in future endeavors. 

Dr. Ray-Taylor stated that this packet may not necessarily be a traditional bond; it could be a mix of a bond and a Sinking 

Fund. She suggested that administration needs to look seriously at the Sinking Fund Millage. She noted that tonight the 

Board is being asked to decide if this is the right package of work that needs to happen. Then it will decide how it should be 

funded. The other factor is at what taxpayer rate, since the Board was trying to hold the tax burden at one additional mill. If 

the Board is willing to raise that, she probably at the moment would argue against it. She noted that some of this is 

explained in a new item-Financing Option for "Bond" Plan (Attachment H). 

Vice President Cross thanked Dr. Ray-Taylor for the clarification. She too, commended Trustee Han-Markey for 

reintroducing the concept of the Sinking Fund. 

Trustee Han-Markey called the Board's attention to page 118 in the packet that outlines the distribution of funds from the 

bond. Ms. Van Dusen noted that 85 percent of the proceeds plus interest must be spent within three years from the date of 

issuance. If the Board separated the bond into two series, it would allow for more time. Ms. VanDusen stated that there are 

two types of projects: projects that the district will enter into contracts for that will require more than one year to complete, 

and others that lend themselves to be done on an annual basis. She recommended that the latter be analyzed for possible 

inclusion in a Sinking Fund Millage. 

Trustee Browning asked what the timelines are for preparing this package for the June 10, 2002 election date. Dr. Ray- 

Taylor noted that a new election timeline has been distributed at the table (Attachment I). She noted that a revised package 

could be brought forward at the January 19, 2002 Board meeting. 

Trustee Griswold asked how successful communities have been with a combination proposal. Ms. VanDusen stated that 

districts have had mixed results. The most recent example of success is Warren Consolidated Schools. She believes that 

there is a greater chance of success if the proposals are split into two different elections. The Sinking Fund could be used to 

supplement or replace some monies in the Capital Needs budget. 

Trustee Shifrin stated her support of the approach of a possible combination. She agreed with Dr. Ray-Taylor's timeframe 

for January 2002. She stated that she also wants to use the taxpayers' dollars most wisely. 

Trustee Rorke noted, as he understood it, a Sinking Fund would be more rigorously audited by the state than a bond. Ms. 

VanDusen replied that both are subject to an external audit. The bond would be audited once at the end, and a Sinking 

Page 5 of 10

Fund would be audited annually; but most districts report both in their scheduled annual audit. President Conway added that 

an annual accounting would help keep the community informed of the ongoing progress of the items. Ms. VanDusen added 

that the annual audit often is acceptable to Treasury as fulfillment of the auditing requirement. 

President Conway stated that the district is often far ahead of most districts but on this issue she believes that the district 

was way behind the rest of the state's districts who are already exploring the use of a Sinking Fund. She stated that she 

was not sure the Board would be talking about a Sinking Fund without Trustee Han-Markey's efforts in this area. She 

wanted to ensure that she received the credit since it was due to her. 

Trustee Browning noted that the Sinking Fund is one opportunity since Proposal A to generate additional revenue through a 

new millage. 

Trustee Rasmussen stated his belief that local taxes would be higher in the short term if the Board wanted to do all projects 

in the original timeframe. Ms. VanDusen stated that she would run the numbers to evaluate this. Trustee Rorke questioned 

if all projects would have to be completed in the first year. He noted that he has been a member on a few committees 

related to this topic and he does not believe this is necessary. He added that the Board had not yet been presented with a 

prioritized list of projects. Trustee Gatien had asked in an email which projects would administration consider essential if the 

bond vote should fail. Trustee Rorke expressed his belief that the projects could be completed over a 5-6 year span. If it 

would also save the taxpayers $40 million, that would be a wonderful additional reason to delay some projects. 

Trustee Rasmussen noted that a bond would raise the money up front and 85 percent of the projects would be completed 

within three years. He wondered if the Board wanted to adhere to this timeframe, it would have to ask for more tax dollars 

over the next four years. Trustee Rorke replied that it would only be for two years since another drop would occur in 2005. 

Trustee Rorke added that the Board has not been presented with a priority list; instead it has a laundry list of things that 

need to be taken care of. He believes that the Sinking Fund would force the Board to do this. Dr. Ray-Taylor noted that, in 

the Board packet, the projects are coded by safety, A.D.A. and other issues. The schedule for the start and completion of 

the projects is somewhat dependent on the construction schedule and the full extent of the renovations/improvements 

planned for each site. 

Dr. Ray-Taylor distributed at the table the following motion: The Ann Arbor Board of Education hereby supports the projects 

as outlined in the December 12, 2001 packet on pages 45, 46, and 47 (see Attachment A) and directs the administration to 

place a request on the June 10, 2002 ballot to provide necessary funds to: Renovate and construct additions to Huron and 

Pioneer High Schools; make infrastructure improvements to elementary, middle and high schools; upgrade instructional and 

support technology; and further equip and re-equip school buildings. The total amount of the request will not exceed $100 

million pursuant to the ballot proposal(s) submitted to the electors. The Board of Education further directs the administration 

to schedule a meeting with the Michigan Department of Treasury for the purposes of preliminary qualification of the request, 

and to prepare appropriate documents and proceed with the planning and scheduling of activities outlined on page 136 of 

the December 12th packet (see Attachment B) to prepare for an election on June 10, 2002. 

Trustee Han-Markey read the following substitute motion distributed at the table for consideration later in the meeting. 

Motion 

Whereas, The Ann Arbor Board of Education consents to the financial scope, high school renovations and infrastructure 

upgrades plan contained in the Superintendent's recommended 2002 bond proposal; and 

Whereas, The Sinking Fund Millage generates revenue which taxpayers receive a dollar of education improvement for every 

dollar paid and protects general operating funds; and 

Whereas, numerous items contained in the 2002 bond proposal would be more suitably funded through The Sinking Fund 

Millage; and 

Whereas, the Ann Arbor Board of Education "...expects a high standard maintenance of school buildings, grounds and 

equipment ..." policy 5510 (Maintenance and Operations-Purpose) and is expected to "communicate to other Board 

members and the superintendent public reaction to ... district programs and ... become informed about current educational 

issues by individual study ..." bylaw 9700 (Board Member Ethics and Responsibilities); therefore 

Resolved, That the Ann Arbor Board of Education directs the Superintendent to determine those 2002 bond items which 

would be financed under a Sinking Fund Millage and those 2002 bond items which would be financed under a Bond Millage. 

Resolved, That the board facilities subcommittee work with the Superintendent to determine the mill levy, and time period 

for a Sinking Fund Millage and Bond Millage to be placed on the June 10, 2002 school election ballot. 

BRIEFING 

Recommendation for Approval of lst Quarter Disbursements 

No discussion'. 

Revision to Policy 3290: General Operating Fund Balance/Second Briefing 

No discussion. 

Page 6 of 10

Special Education Consultant Contract 


INFORMATION 

None 


Trustee Browning removed item A from the consent agenda. 

Revised District Assessment Plan 

Trustee Brownina, supported bv Trustee Shifrin, moved to approve the revised District Assessment Plan. Trustee Browning 

asked for clarification regarding the materials in the current packet. Dr. Ray-Taylor noted that they are components of the 

assessment plan presented at the last meeting. On roll call vote the motion passed 9-0. 

Reinstatement of Expelled Student 

Trustee Shifrin, S U D D O bv ~ ~ Trustee ~ Brownina, moved to reinstate Lucretia Anthony to the Ann Arbor Public Schools. On 

voice vote the motion passed 9-0. 

Minutes of the 1 1/14/01 Regular Meeting - Small pp 152-1 68 

Trustee Shifrin, su~~orted bv Trustee Brownina, moved to amrove the minutes of the 11/14/01 reaular meetina. On voice 

vote the motion passed 9-0. 

Minutes of the 11/28/01 Regular Meeting - Small pp 169-186 

Trustee Shifrin. suoported bv Trustee Brownina, moved to approve the minutes of the 11/28/01 reaular meetina. On voice 



Bond Supplement Package 

Trustee Han-Markev, supported bv Trustee Gatien, moved to approve the followina motion: Whereas, The Ann Arbor Board 

of Education consents to the financial scope, hiah school renovations and infrastructure uparades clan contained in the 

Superintendent's recommended 2002 bond proposal: and Whereas, The Sinkina Fund Millaae aenerates revenue which 

taxpavers receive a dollar of education improvement for every dollar paid and protects aeneral operatino funds: and 

Whereas, numerous items contained in the 2002 bond proposal would be more suitably funded throuah The Sinkina Fund 

Millaae: and Whereas, the Ann Arbor Board of Education "...expects a hiah standard maintenance of school buildinas, 

grounds and eauipment ..." uolicv 551 0 (Maintenance and Operations-Purpose) and is expected to "communicate to other 

Board members and the superintendent public reaction to ... district oroarams and ... become informed about current 

educational issues by individual studv ..." bvlaw 9700 (Board Member Ethics and Responsibilities); therefore Resolved, That 

the Ann Arbor Board of Education directs the Superintendent to determine those 2002 bond items which would be financed 

under a Sinkina Fund Millaae and those 2002 bond items which would be financed under a Bond Millaae. Resolved, That 

the board facilities subcommittee work with the Superintendent to determine the mill lew. and time period for a Sinkina Fund 

Millaae and Bond Millaae to be placed on the June 10. 2002 school election ballot. 

Trustee Shifrin feels that this motion would limit the Board to present a hybrid plan to the voters. She noted that she was not 

ready to make this assumption without the additional information discussed at tonight's meeting. 

Trustee Rasmussen offered a friendly amendment in paragraph three changing the word "would" to "may." This was not 

accepted. He then offered another friendly amendment which read: The Ann Arbor Board of Education hereby supports the 

projects as outlined in the December 12, 2001 packet on paaes 45, 46, and 47 (see Attachment A) and directs the 

administration to place a reauest on the June 10. 2002 ballot to provide necessary funds to: Renovate and construct 

additions to Huron and Pioneer Hiah Schools; make infrastructure improvements to elementary, middle and hiah schools; 

uparade instructional and support technoloav; and further eauip and re-eauip school buildinas. The total amount of the 

reauest will not exceed $100 million pursuant to the ballot pro~osalfst submitted to the electors. The Board of Education 

further directs the administration to schedule a meetina with the Michigan Department of Treasury for the purposes of 

preliminary qualification of the reauest, and to prepare appropriate documents and proceed with the plannina and scheduling 

of activities outlined on paae 136 of the December 12th packet (see Attachment B) to prepare for an election on June 10, 

2002. The Ann Arbor Board of Education directs the Superintendent to determine those 2002 bond items which would be 

financed under a Sinkina Fund Millaae and those 2002 bond items which would be financed under a Bond Millaae. 

The board facilities subcommittee work with the Superintendent to determine the mill levy, and time period for a Sinkinq 

Fund Millaae and Bond Millaae to be placed on the June 10, 2002 school election ballot. 

Page 7 of 10

Trustee Han-Markey stated that she felt that the combination of the motions presented by Trustee Rasmussen would be 

redundant in several areas. Trustee Han-Markey expressed her willingness to add Attachment A referenced in the 

Superintendent's motion to her first paragraph. 

Trustee Rorke questioned if the fees listed on pages 45-47 would change if portions were shifted to a Sinking Fund. Ms. 

VanDusen felt that the Board's action tonight would not establish the contingency fees; they would be dependent on the size 

of the issue. Mr. Stauder stated that the bond and financing fees were not included in the current materials. 

Trustee Browning stated that the Board would, in effect, be establishing a $100 million cap on the total project scope. Dr. 

Ray-Taylor further clarified that the Board's action tonight would only define the scope of the project; the actual bond 

language would come to the Board in January, 2002 for its approval. 

Trustee Han-Markev, supported by Trustee Gatien, moved to approve the followina motion: Whereas, The Ann Arbor Board 

of Education consents to the financial scope, hiah school renovations and infrastructure uparades plan contained in the 

Superintendent's recommended 2002 bond proposal; 

Whereas the details of this financial scope include: Renovate and construct additions to Huron and Pioneer Hiah Schools; 

make infrastructure improvements to elementary, middle and hiah schools; ~ ~arade instructional and support technoloav; 

and further equip and re-eauip school buildinas. The total amount of the request will not exceed $1 00 million pursuant to the 

ballot ~roposaI(s~ submitted to the electors; & 

Whereas, The Sinkina Fund Millaae aenerates revenue which taxpavers receive a dollar of education improvement for every 

dollar paid and protects aeneral operatina funds: and 

Whereas, numerous items contained in the 2002 bond proposal mav be suitably funded throuah The Sinkina Fund Millaae; 

- and 

Whereas, the Ann Arbor Board of Education "... expects a hiah standard maintenance of school buildinas, arounds and 

eaui~ment ..." oolicv 551 0 (Maintenance and Operations-Pur~ose) and is expected to "communicate to other Board 

members and the superintendent public reaction to ... district Droarams and ... become informed about current educational 

issues bv individual study.. ." bvlaw 9700 (Board Member Ethics and Res~onsibilities): therefore 

Resolved, That the Ann Arbor Board of Education directs the Superintendent to determine those 2002 bond items which 

would be financed under a Sinkina Fund Millaae and those 2002 bond items which would be financed under a Bond 

proposal. 

Resolved. That the board facilities subcommittee work with the Superintendent to determine the mill lew, and time period for 

a Sinkina Fund Millaae and Bond proposal to be placed on the June 10. 2002 school election ballot. 

Ms. VanDusen suggested that the term bond "millage" be changed to bond "proposal." Trustee Han-Markey agreed with this 

revision. 

Vice President Cross questioned why the term "consent" was used instead of "support." No other trustee expressed their 

interest in considering this change. 

Trustee Gatien read the following statement: "As a small learning communities advocate, I do not support the expansion of 

our two large high schools contained in this bond. So why am I voting to put this bond proposal before the public? 

1. Because I feel that this proposal is better than the current bond of May 2001. 

2. Because it's clear to me that in many ways this community is split, that this split is mirrored by the those of us on the 

Board, and that it is time to let the community have its say on this issue. This bond represents a clear choice for folks, 

and they need to make it. 

3. Because, in a practical sense, I feel that in the next few weeks we need to turn our attention to next year's budget in 

which we need to decide on significant budget cuts and other modifications. 

Simply put, we've ridden this horse as far as we can. 

Why do I feelthat this bond is better than the current, May 2001 bond? 

In simplest terms, it's because the TRUSTEES have worked hard over the past several months to make the bond better. 

Throughout the fall, Trustees insisted on "due diligence" being applied to the May 2001 bond. This insistence was based 

in part on research done by the Trustees themselves, as well as materials presented at the Governor's Education 

Summit early in the fall. In particular, we insisted that the district: 

1. Coordinate the annual capital budget, which was being used for non-capital expenses as well, with all bond 

proposals, by fiscal year. 

2. Ensure that whatever is in the bond before us tonight address, at minimum, the "basics", including health, safety, 

code, and legal (e.g., A.D.A. compliance) needs in all of our facilities. 

3. Set up meetings with the teachers and students who "live" in our two large high schools to ensure that the bond 

captured their concerns. 

Page 8 of 10

4. Conduct an independent review of all of our facilities and prioritize our needs by budget year and funding 

mechanism (capital vs. bond), up to and including retiring buildings as needed. Among other things, this review led 

to the deletions of some items, a review of approximately $9 million worth of items other, and the addition of 60 

items to our facilities needs list. 

5. Look into non-construction solutions to immediately address some of our needs, such as high school overcrowding, 

especially since any construction solutions are years out no matter what we do. 

Overall, for me, this bond is better strategically for our district than the May 2001 bond, and some of the negative 

aspects have been minimized. Note, however, that we still do not have a plan to ensure the minimal disruption of 

education during construction and renovation, nor any plans that I have seen to relieve overcrowding in the short-term, 

until construction is completed. However, I anticipate that these are under development. 

Finally, Trustee Han-Markey has discovered and researched the advantages of the so-called "sinking fund.'' 

In conclusion, I suggest that the work that TRUSTEES do often is not flashy. But it is substantive, and I hope that this 

information gives folks a brief glimpse of some of the many things that have been initiated by TRUSTEES to help make this 

bond more sound and fit better within the context of our district's overall fiscal and facilities picture, thereby reserving more 

resources for students. Thank you." 

Trustee Griswold recognized the community members who served on High School Futures. She noted that a high school 

expansion was not one of the recommendations forwarded by the High School Futures committee; but it has been the only 

option suggested by the administration for which the operating costs could be identified. She stated that it would also be 

conceivable that new construction costs half as much as renovation to existing structures. She believes that this makes the 

current package financially irresponsible, while constructing 19 additional classrooms. She stated that the Board owes it to 

the community to explore this further before it moves forward. Trustee Griswold asked for a roll call vote. 

On roll call vote the motion passed 8-1 with Trustees Brownina, Conwav, Cross, Gatien, Han-Markev, Rasmussen, Rorke, 

and Shifrin votina "ave." and Trustee Griswold votina "nav." 


Revision to Policy 9320: Agenda 

Trustee Shifrin, supported bv Trustee Han-Markev, moved to approve the revised Policv 9320: Aaenda. On voice vote the 

motion passed 9-0. 

Revision to Policy 9510: Bylaws/Policy 

Trustee Shifrin, sup~orted bv Vice President Cross, moved to approve the revised Policv 951 0: Bvlaws/Policv. On voice 


Early Intervention Resolution 

Trustee Rasmussen, member of both committees, builds on Board Finance Vision Statement, and expect to see funds 

allocated in expenditure plan. Trustee Rasmussen, supported by Trustee Rorke, moved to approve the earlv intervention 

resolution: Whereas: The Board Curriculum and Finance Committees stron~lv support the concept of earlv intervention. 

Therefore, the Board directs the administration to reallocate financial resources in the 2002-03 school vear In order to 

expand Elementary Summer School and Full Day Kindergarten. Furthermore: We direct the administration to pursue arant 

op~ortunities to further the studv and implementation of smaller learnina communities at the hiah school level. On voice vote 

the motion passed 9-0. 

Motion to Hire Consultant to Review Non-Bargaining Unit Salary Schedules 

Trustee Rorke withdrew this motion at the present time and noted he would bring this back to the Personnel Committee next 

week. He expressed his hope that the service would be bid within the next 30 days. 


Dr. Ray-Taylor noted that in a new book, Teachers by John Yow, Janet Popper, a 4th grade teacher at Northside, is noted 

along with many other educators across the nation. 

The Superintendent acknowledged the Career Pathways presentation to staff on December 6-7, 2001. 

She thanked Haisley and Logan's principals, staff, and students for their sharp rise in the school's MEAP scores earning both 

schools a Golden Apple Award from Governor John Engler. They join Mitchell Elementary which received the award last 

year. 

Dr. Ray-Taylor brought to the Board's attention Operation First Impression which will use one-time monies for buildings to 

catch up on some immediate needs that have been delayed. These funds would help fix things that do not give the kind of 

Page 9 of 10

first impression that our buildings should have. Phil McConnell has walked through the buildings with staff to determine the 

needs in each building. She stated that she was proud of the work Orma Lapp and her staff are doing. 

She gave a heads-up that there would be an update in the next packet on the release of a portion of Medicaid dollars that 

have been held at WISD as the federal government withholds Michigan's Medicaid reimbursement. The ten Washtenaw 

County Superintendents voted to release $2 million countywide. The first check for $390,000 should be received soon and 

another $330,000 will be released in the next check. One million has been retained in the County fund for potential 

repayment to the federal government. 


None 


Trustee Shifrin invited the community to the December 20th Pioneer Winter Concert at Shrieber Auditorium. She 

encouraged Trustees and members of the public to visit the Youth Library this month which is displaying artwork and poetry 

by Mitchell 3rd graders. She attended an event last month with the third graders and their mentors who are U-M seniors 

through the Arts in Citizenship program. She also thanked the staffs at Mitchell, Logan, and Eberwhite for hosting the recent 

Board school luncheons. A visit to Lakewood is scheduled for tomorrow. 

Trustee Rasmussen noted that he and Vice President Cross attended the Pioneer Winter Sing. He also attended a Rotarian 

lunch today since the choirs were performing. He hoped that administration would encourage the community to come out to 

see the performances by the district's outstanding music programs. He also stated that he had the pleasure of attending an 

awards ceremony honoring Pioneer's women's swim team who again are the state champions. He also noted that Ms. 

Jaeger's daughter is one of the best swimmers in the state. 

Vice President Cross added her congratulations to the Golden Apple recipients. In addition to the opportunity to attend the 

Pioneer concert, she also had a chance to attend Community's Jazz concert last night. She thanked Mr. Caudle for noting 

some of the accomplishments of the staff and students. She added that the district has so much to be proud of. For the vast 

majority of students, the district does a fantastic job. She stated that she was also very happy that the Board has made a 

decision and can now shift its attention to those students for whom the district is not doing a good job. 

ADJOURNMENT 

PrydentConway adjourned the meeting at 10:51 p.m. 



Page 10 of 10

Good Evening! 

ATTACHMENT A 

My name is Mary Dobryden. I have a son who graduated from Pioneer High School two years 

ago and I have a son who is a tenth-grader at Pioneer High School. I am the treasurer of the 

Pioneer High School PTSO and a member of the School Improvement Team. 

I am here tonight to talk about the bond proposal. 

What is making the decision to approve this bond proposal so difficult? 

It is so difficult because we are all looking for the perfect solution to solve the issues surrounding 

our high schools. One person's idea of the perfect solution is not the same as the next person's, 

so there is no end to the discussions and the arguments to determine the best course of action. 

In the meantime, the students and staff at Pioneer High School and Huron High School continue 

to work in conditions that are less than adequate. 

What do we want? 

I think we can all agree that we want facilities that afford our students the best environment for 

learning. When the bond proposal is passed, funds will be provided to solve the infrastructure 

problems now facing Pioneer and Huron. The addition of classrooms will finally allow these 

buildings to accommodate the current student populations. The addition of classrooms will not 

make the high schools larger. 

When I hear the arguments for smaller schools, I feel that small is being equated with good and 

big equals bad. It is difficult to understand how the physical size of a building dictates whether or 

not a school is good. When someone asks if a school is good it comes down to "What is the 

quality of the teaching that goes on in the building?" Is it not possible for the qualities that 

appear to be better in a small school to exist in a big school? The potential exists to house a 

smaller school in a larger school. A very successful example is MYA, which was housed at 

Forsythe Middle School for a number of years. 

What will be accomplished if you, the board, approve this bond proposal tonight? 

If the bond proposal is approved, a plan will be in place that addresses the infrastructure 

problems at Pioneer and Huron. It will then be possible to focus more energy on improving and 

implementing new programs. And you, the board, will know that your decision has not been 

made without a lot of careful consideration. 

There is every reason to believe that approving this bond proposal is the best decision for our 

high schools. 

In conclusion, I want to speak to parents who do not have children in high school yet. I can 

appreciate the apprehension you must be feeling right now about the prospect of having your 

child at Pioneer or Huron. The discussions surrounding the renovation of the two high schools 

have mainly focused on the negative aspects of the buildings. I have to say from my experience, 

if your child goes to school ready to learn, he or she will have a good experience in high school. I 

remember how anxious I felt when my oldest son was about to enter Pioneer High School. I 

talked to other parents who had kids at Pioneer and they all told me it was a good school. And 

they were right! But, until my child started school there, I could have no concept of what it would 

be like. Pioneer High School prepared my son well for college and afforded him many 

opportunities for personal growth. 

Pioneer High School and Huron High School desperately need the improvements outlined in the 

bond proposal. Lee, my tenth-grader, will not benefit from the proposed renovations and that is 

okay. Not only will future students benefit from the improved buildings, the teachers at the high 

schools will have buildings that will give them the best environment for teaching our students. 

That is the goal of this bond proposal. 

Mary Dobryden 

1633 Wakerobin Court 

Ann Arbor, MI 48103 

996-3868

ATTACHMENT 6 

Good evening. My name is Brenda Romig-Fox and I'm the Vice Chair of the Ann Arbor 

Parent Advisory Committee for Special Education. I have an 1 1 year old in the POHI 

classroom at Haisley 

I'm here tonight to speak about an aspect of our upcoming district budget process that 

should be considered. This topic has independently come up several times within the 

PAC, so we decided to bring it forward to you tonight. 

As you know, there are two sides to every budget expenses and revenue. Although when 

discussing school budgets, we tend to focus on the expense side, I'd like to focus tonight 

on the revenue side. As you may know, many private and public institutions supplement 

their standard funding using revenue generated through development - more specifically; 

grants. co-sponsorships and donations 

It seems that a number of strategies could be employed to gain access to the large amount 

of specialized funding available to us through means our community can support. 

Developing an overall and ongoing plan for development for the district as a whole seems 

prudent (if one does not currently exist), but creating a complimentary plan for the more 

specialized needs and supports in Special Education could benefit all students while 

focusing on one of our more at risk populations. 

This plan wouldn't necessarily have to depend only on granting agencies and co- 

sponsorship agreements, but could also have a donation or foundation component, 

perhaps setting up in-building funds to benefit students for the purchase of technology, 

specialized educational materials, or staff development texts and training. Although 

Proposal A limits our ability to officially tax ourselves, it does not remove our ability to 

create, administer, and donate to established "Friends of Special Education" efforts 

But to develop this plan and actively pursue these funds will take commitment and 

attention To this end, the PAC recommends the Board consider putting in place a 

Development Officer for Student Intervention Support Services. This position would 

research and apply for grants, partnerships and other funding sources of "soft" money for 

items such as technology, equipment, educational materials, and staff development By 

using these moneys whenever possible, we could free up the "hard" money in the budget 

for much needed personnel. This could help ease the budget tightening that will adversely 

affect all Ann Arbor Public School students 

Since the Student Intervention Support Services is a focused and specialized area within 

the school district, this department could strongly benefit from a person who is 

committed to exploring applicable funding sources and has expertise in this area And, in 

an arrangement that is not unusual, this Development Officer could be contracted as a 

partially or totally self-funded position (allowing moneys to be allocated to their salary 

based on a percentage of development funding raised - like working on commission).lt 

may be, with the right arrangement, a win-win situation that raises large amounts of 

revenue, with only a small outlay of base salary and benefits. 

P'4C BOF 121201 doc

The PAC wants the best level of services to be provided to all students in the Ann Arbor 

School District. We believe that by tapping into other revenue resources for SlSS, it 

would help us all reach this goal. 

Thank you for your consideration of this recommendation 

PAC BOE121201 doc

November 2 1,200 1 

To: Trustees, Board of Education 

Rossi Ray-Taylor, Superintendent 

Equity Audit Committee 


ATTACHMENT C 

Fr: Equity Audit Committee 

(Contacts: Edna Jackson Gray, 434-6563 (h) and 3 13-577-1 599 (w), and Glenn Nelson, 

663-4849 (h and w), who are members of the Steering Committee) 

Re: Resolution Concerning Superintendent Rossi Ray-Taylor 

Please see the resolution on the following page. Thank you. 

copies: Deb Small, Secretary to the Board 

Members of the Equity Audit Committee 

Denise Eaddy-Richardson, Equity Ombudsperson 

and Administrative Liaison with EAC

Whereas: 

Equity Audit Committee 


Resolution Concerning Superintendent Rossi Ray-Taylor 

The Equity Audit Committee (EAC) is charged with monitoring District performance on matters 

concerning equity across groups, often defined on the basis of race, ethnicity, gender, income, 

religion, or sexual preference, and reporting its findings to the Board, and 

The Board of Education is initiating a series of meetings concerning the performance of Dr. Ray- 

Taylor, and 

The EAC has had extensive interactions with Dr. Ray-Taylor on equity-related issues and is thus 

in a position to offer an informed opinion. 

The EAC resolves that: 

The District take those steps necessary to ensure that all students are educated to their full 

potential. We continue to see educational outcomes that are distressing because they show 

disproportionately positive outcomes for some groups and negative outcomes for others-with 

no basis in the innate ability in the groups. The District needs strong leadership in this area to 

hold on to hard fought gains and make further progress. 

Dr. Ray-Taylor be recognized as a major force leading the District towards a better education for 

all students. She has kept these issues on the agenda when others would prefer to see them de- 

emphasized or even ignored. She has provided frameworks for thinking that inform the work of 

others even as the frameworks leave room for the creative efforts of others to play a role. She 

has taken concrete steps to allocate resources to positions and activities that implement equal 

opportunity in the context of greater opportunities for all. 

The EAC strongly endorses the performance to date of Dr. Ray-Taylor who is working 

effectively, often within severe budgetary and organizational constraints, to build a District that 

delivers an equitable education to all its students. 

This resolution was adopted at the November 19, 200 1, meeting of the Equity Audit Committee. 

The vote was 12 in favor, 0 opposed, and 1 abstention. The abstention was from a new member 

who has not yet interacted sufficiently with Dr. Ray-Taylor to have an independent, informed 

opinion.

ATTACHMENT D 

, Hello! I am Mary Anne Jaeger. Tonight I talk to you not so 

much as the Principal of Pittsfield School but rather as an Ann Arbor 

Mom who is actually quite proud of the education her daughters are 

receiving. The fifth grader Kristina, at that terrific school, Dicken, and 

Melissa, the junior, who has been able to witness first hand the 

progress her big school Pioneer has made in creating a welcoming 

environment for kids. She has participated in a very effective 

mentoring program for ninth graders where they meet with the 

younger kids, and help them to make a successful transition to their 

high school years. She has also found her own niche within those 

walls, just as her dad did many years ago, when actually more 

students attended Pioneer. 

And when you ask her about her high school experience she 

will tell you more than you want to hear or know! She will tell you that 

she loves Pioneer, that she has friends, that she is able to participate 

in a swimming program which has no cuts, that she feels comfortable 

going to the library to finish up her projects and use Mr. Dawson's 

glue sticks, that she mentors kids which helps not only the other kids, 

but builds her own self-confidence. And she will tell you that she 

wouldn't want to go to school any place else! 

Based on what I witness from the Huron High kids, who come 

over to mentor my Pittsfield at risk students, I hear very similar 

comments about their school. 

But now let's look at what needs to be done to make all of our 

kids' educational experience better. Melissa and all of her 

classmates deserve a place to sit down and eat their lunch; they 

shouldn't have to be forced to go out driving with their limited driving 

skills to some other location because there isn't enough room in the 

cafeteria for them. These same students should not have to walk 

between the dumpsters to get into the outside world of the portables, 

away from the rest of their school community. These same students 

should have a locker to put their items in, so they don't end up with 

back conditions from toting endless number of school materials 

throughout their school day throughout halls that need to be widened 

in order to let the kids through.

School is not just academics; it is about building relationships 

and lifeskills. Our family chose to stay in Ann Arbor because our kids 

would get a real worldview. They would be exposed to people from 

all walks of life. In so many ways, we are providing that for our kids. 

But, when I look at the small cost of this bond based on an average 

priced home, I ask, "How can we not support its passage?" We have 

faced reality, we can not afford another high school and being a 

smaller school elementary principal, where huge gains are being 

achieved for our students due to strong early intervention, I say, "We 

are doing the right thing. We are keeping our priorities straight with 

the dollars we do have. We are keeping it small where it really 

counts. Teach them to read, means teaching them to succeed when 

they are in our larger schools. So you see, I too, am your customer 

and your public. And I support this bond proposal.

12/13/2001 15: 26 734-997-1873 TAPPAN MIDDLE SCHOOL PAGE 02 

Good evening. I am Gary Court, principal of Tappan Middle School and on 

behalf of my colleagues, the Ann Arbor School Administrators, ! would like to 

share a bit about some of the programs and initiatives that are addressing 

"students at risk," 

Ona of the District's strategic goals states that we are to "provide effective 

educational programs and services to meat studentsy needs," 

ATTACHMENT E 

Each building principal has both the freedom and responsibility to design, 

organize, implement and evaluate programs that meet our pupils' needs -that is 

exciting and we are grateful for this opportunity. 

As you know, many of the schools, under the^ leadership of their principals, have 

started programs to assist students who may be faltering: some examples 

include: Bach Elementary has volunteers from NSF international tutor students in 

their homework club, Dicken and the west side elementarbs have partnered with 

Peace Neighborhood Center to help students with their studies, at Pittsfield, 40 

Huron High students tutor students in math twice a week, Halsley and other 

schools keenly utilize the Reading Recovery teachers, and at Stone School and 

Oernerrte, both programs are devoted to at-risk kids. At those high schools, they 

build relationships with kids so that they know they are cared about, that school 

achievement-1s OK and the responsibility to succeed is on the students. 

Obviously, this is not an exhaustive list, but a sample of the initiatives that assist 

our students. 

wanted to take a moment to share with you about one such initiative that we 

started at Tappan -The Division One Club. A parent, Monica Coffee and our 

school athletic director, Rob Lillie, (by the way, a BOE Celebration of Excellence 

Award winner) workod together to help create this support class. Succinctly, we 

found we had a numbor of students who were gifted kinesthetically and 

athletically but were ineligible to participate on the Tappan sports teams We 

realized that if they were not able to engage in participation at the middle school 

level, it would be even more arduous for them to play at the high schools. 

Monica and Rob put together a program called Division One - signifying that 

these student$ had the potential to play collegiate Division One sports if they also 

pulled their academic lives together. 

Each day, th$ 7"' graders have a class at which they receive help with their 

assignments, organizational skills, quiz & test-taking strategies, explore career 

pathways, receive mentoring and tutoring. We have been grateful to the Athletic 

Oept. at the University of Michigan for providing U of M student-athletes to work 

with our student$. Wa have had representatives from businesses, the military

12/13/2001 15: 26 734-997-1873 TAPPAN MIDDLE SCHOOL PAGE 03 

and the government talk With the students about the qualities of good employees; 

emphasizing both education, effort, character and commitment, 

We found soverat things; we encountered terrific parental support. They 

endorsed the program and were eager for us to try something different than prior 

interventions. We discovered that the students were more than capable of doing 

satisfactory work, but they needed help getting started and almost constant 

'monitoring to unsure their cornplation of assignments. And we found that the 

studentsi punctuality and attendance Improved, With these significant 

interventidns, a large majority of the Division One students have become eligible 

For a while, I have stated that we have three major emphases at Tappan: strong 

academics, a rich exploration and elective program, and meaningful relationships 

among the adult? and students. These are the three legs of a stool. The 

Division One program has given the students another important connection with 

a firm but very caring adult and has helped the students become responsible for 

their acfiievernent. 

! want to thank you for allowing me time this evening, to share with you another 

glimpse of what building principals do to serve their clients - our students and 

parents,

ATTACHMENT F 

-- 

i nis evening I would like to touch brieiiv on several topics. Yesterday Dr. Fornero. Ms. 

Lavw and Dr. Rav-Tavlor met with our Executive Director and me to comorehensivelv 

review the proposed 2002-2003 budget with special attention to potential effects on 

AAEA members and to the supports in place for teachers. They were very receptive to 

our input and we even engaged in some mild wordsmithina. the results of which you will 

see during Ms. Lam's first presentation of the budget next week. 1 appreciate their time 

and thoughtful interaction with us. Enhanced communication and information can only 

help us as we at the AAEA respond to the inquiries from teachers that will inevitably 

accompany any proposed reductions in staff or suwvort. 

This morning I participated in a meeting with some members of the Middle School 

Review Task Force and Trustees Conway, Rasmussen. and Shifrin. We had a dynamic 

and candid discussion regarding the work of and the recommendations from the Task 

Force after nearlv a year's work. Ever the history buff. 1 esveciallv awnreciated Ms. 

Baskerville's review of the creation of Ann Arbor's middle schools and the archival 

materials from the 1980s she brought to share with us. Trustees' comments and 

~uestions. as well as the discussion these auestions generated, will be helpful in refining 

and oraanizina the January 16 presentation to the entire Board and the vublic. Without 

prematurely revealing too much, I think there will be substantial food for thought and 

reason for optimism among all constituents as our middle schools move on through their 

own teen years. 

Lastly. I prospectivelv congratulate you on finally achieving closure on the matters 

related to seeking voter approval to issue bonds for construction at Huron and Pioneer 

High Schools and for infrastructure imorovements at buildings throughout the district. At 

lone last it seems likelv we are moving from discussion to action. As ditYicult as it was 

deciding the exact improvements to be made. voting to go forward with a specific 

bonding proposal and scheduling a June 10 vote are iust the first steps. The written and 

verbal comments of Trustees, both at this table and with representatives of the media, will 

likely be as important to the election's outcome as the vote you take here tonight. 

However, trustees will not be the only ones to weigh in on the issues. As you finally 

seemed to move toward closure. I iniated a discussion of the likelv bond proposal at 

Monday's meeting of the Ann Arbor Education Association Executive Committee. We 

had quite a spirited discussion. Time has been scheduled for a fall briefing and discussion 

at the Representative Council meeting on Monday, December 17, and I expect another 

lively interaction among the members of our chief policy-making body. Ultimately, in the 

grand democratic tradition. the voters will tell us whether we were on the right path. 

Thank you for the chance tonight to briefly comment on several issues that are of current 

concern to the members of the Ann Arbor Education Association.

Recommended Board of Education Motion 

ATTACHMENT G 

The Ann Arbor Board of Education hereby supports the projects as outlined in 

the December 12/2001 packet on pages 45,46/ and 47 (see Attachment A) and 

directs the administration to place a request on the June 10,2002 ballot to provide 

necessary funds to 

-renovate and construct additions to Huron and Pioneer High Schools 

-make infrastructure improvements to elementary, middle and high schools 

-upgrade instructional and support technology 

and 

- further equip and re-equip school buildings 

The total amount of the request will not exceed $100 million pursuant to the 

ballot proposal(s) submitted to the electors. 

The Board of Education further directs the administration to schedule a meeting 

with the Michigan Department of Treasury for the purposes of preliminary 

qualification of the request, and to prepare appropriate documents and proceed 

with the planning and scheduling of activities outlined on page 136 of the 

December 12~~ packet (see Attachment B) to prepare for an election on June 10/ 

2002.

Abbot Elementary 

Allen Elementary 

Angell Elementary 

Bach Elementary 

Bryant Elementary 

Burns Park Elem. 

Carpenter Element; 

Dicken Elementary 

Eberwhite Element; 

Haisley Elementary 

King Elementary 

Lakewood Element; 

Lawton Elementary 

Logan Elementary 

Mack Elementary 

Mitchell Elementary 

t- iide Elementa 

Patxengill Elemental 

Pittsfield Elernentar 

Thurston Elementar 

Wines Elementary 

Clague Middle Schc 

Forsythe Middle 

Scarlett Middle 

Slauson Middle 

Tappan Middle 

Clemente High Schc 

Community High 


Pioneer High Schoo 

Stone High School 

Balas I 

Balas II & Ill 

Transportation 

TOTAL 


ATTACHMENT A) 

Building Assessment Report 

REVISED BOND SCOPE CONSTRUCTION COST SUMMARY 

NOTE: Costs are for construction only and do not include technology equipment, furnishings, 

contigency, or professional fees. The financial analysis, which includes the items listed 

above, is based on a total program cost of $98,000,000. 

Barton Malow Company updated by the administration

Construction 

Contingency 


Building Assessment Report 

REVISED BOND SCOPE PROGRAM COST SUMMARY 


CM Fees 

A/E Fees 

Technology Equipment 

Furniture 1 Furnishings 

TOTAL PROGRAM COST 

NOTES: 

1 The above costs are preliminary and represent typical percentages of 

Construction Cost for professional fees, contingency, etc. 

2 Technology Equipment and Furniture 1 Furnishings amounts are from the 

DRAFT bond application 

3 Program Cost does not include bond issuance costs. Bond issuance costs 

will be offset by earned interest on bond proceeds. 

Barton Malow Company updated by administration

2002 Bond Technology Request 

1) K-12 Library Media Center Software upgrade $250,000 

Updated and revised software and servers. 

2) K-12 Computer Replacements Library Media Centers $750,000 

15 notebook computers and wireless connectivity 

for each Media Center, 

3) K-12 Computer Lab Replacement - $1,250,000 

1 lab in each building will be upgraded to include 

30 notebook computers and wireless connectivity/ on 

carts for ease of movement and flexibility in utilization/ 

4) Classroom Computer Replacements $750,000 

1 for each Elementary Teacher 

1 for each K - 12 Special Education Teacher. 

5) Local Area Network (LAN) $200,000 

Wiring and Cisco Switches for Pioneer and 

Huron additions, connections into the building 

Infrastructure and the district-wide fiber optic WAN 

6) Install telephone and CATV 

Huron and Pioneer

ELECTION PROCEDURE OUTLINE AND TIMETABLE 

JUNE 10.2002 REGULAR ELECTION 


proposition at a regular election in the Public Schools of the City of Ann Arbor, County of 

Washtenaw, State of Michigan (the "School District"), on MONDAY, JUNE 10, 2002. In 


proceedings. At least three copies of each such document must be secured. 

1. Meet with Treasury Department representative at the Ann Arbor office of Miller Canfield 

in mid to late February [date to be determined] at 10:OO a.m. Before this meeting, with 

assistance of architects, bond counsel and financial advisor, complete draft of preliminary 



schedule. Obtain enrollment projections from either Middle Cities or Stanfred, Provide a 

complete draft of the application to Treasury by end of dav five business days before the 


between receiving draft application and meeting). 

Board Action before application can be completed and filed (at least one week 

before deadline for filing draft application with Treasury): 

Sign off on projects to be included, bond issue size, number of proposal and 

draft ballot (latter may be tweaked at meeting with Treasury, but not after). 






Department of Treasury in early to mid March, (no later than March 22, 2002) and receive 


4. Adopt resolution submitting bonding proposition for consideration at regular 


meeting in early to mid April, but no later than April 22, 2002. Written notice of the adoption 





circulation in the School District, at least twice, the first time no later than May 3, 2002. This 

notice must include the bond proposition being submitted.

MEMORANDUM 

TO: Trustees 


ATTACHMENT H 

2555 South State Street, P.O. Box 11 88 Rossi Ray-Taylor 

Ann Arbor, Michigan 48 106-1 188 Superintendent of Schools 

Phone: (734) 994-2230 Fax: (734) 994-2414 

/7 

FROM: Rossi Ray-Taylor k 

SUBJECT: Financing Option for "Bond" Plan 

DATE: December 12,2001 

8 IT0 OF 

Sinking funds provide a means of financing capital needs through a voter 

approved millage levy on a "pay as you go" basis. Sinking fund revenues are 

restricted by the state for capital purposes including repair, equipment, 

renovation and construction projects. Bond eligible items such as technology, 

furnishings/ equipment and buses cannot be funded through a sinking fund. 

Similarly, sinking funds are not suitable for large (expensive) construction since 

the annual funds available are limited. 

Some time ago the administration and trustees discussed briefly the "portfolio" of 

revenue generation options available to the district. Clearly, sinking funds are 

among options available and are best suited for ongoing discrete capital needs 

and infrastructure improvements such as boiler and roof replacements. 

Sinking funds are a voter-approved means for raising millage revenue and are 

calculated in the same way as debt levy/ which is 1 mill equals 1 dollar/$l,000 

taxable value. Sinking funds are defined as a "pay as you go" means for 

financing certain types of capital projects. Normal practice would be to use a 

sinking fund to finance annual projects. This is in contrast to a bond issue that 

allows funds to be collected "up front" and spent over a longer period of time. 

The Warren Consolidated School District has recently successfully voted a bond 

levy and sinking fund on the same ballot. Grosse Pointe is seriously considering 

bond and sinking fund for a June election. Due to increased taxpayer awareness 

in the past couple of years, sinking funds and combination ballot language have 

been more successful.

CHARACTERISTIC 

Funds available 

BOND 

1 mill = $93 million 

($98 million including 

interest over 20 years) 

Total repaid funds 1 $155 million including 

interest paid 

Eligible projects Construction, 

renovations, furniture, 

major equipment and 

technology (technology is 

repaid over a 3-5 year 

period). 

Maximum levy allowed 

Approval Taxpayer approval 

SINKING FUND 

1 mill = $5.5 million 

annually over 20 years 

(at current SEV) 

no interest paid 

Major repairs (e.g., 

roofs) , construction, real 

estate purchases 

Not allowed: equipment 

technology 

(HB4324 could change/ 

remove this limitation) 

5 mills for 20 vears 

Taxpayer approval 

subject to 15 mill 

limitation 

Can the current bond content under discussion be accomplished with a 

sinking fund? 

Yes, if the projects were re-scheduled and/or the amount of mills levied 

were increased. For example, if the maximum allowable 5 mills were levied 

at Ann Arbor's rates, $27.5 million per year could be generated. Work on the 

bond could be structured so that high school work is scheduled to occur over 

2 years with the remaining work scheduled over a longer period of time. 

The initial 5 mill levy could then be rolled back based on the amount of the 

yearly work scheduled. Technology, software, etc. totaling $3.7 million 

would not be allowed in a sinking fund. Also, furniture and furnishings 

($4.6 million) would not be allowed. 

5 mills is high. Can we accomplish this package with a 1 mill sinking fund? 

A 1 mill sinking fund generates $5.5 million annually at the current taxable 

value. We would not be able to complete the high school portion of the 

project with a sinking fund without stretching the projects over a much 

longer time (and at a greater expense due to the cost escalation involved) 

and would have to restructure the remaining projects to spread them over a 

longer time frame to be carried out at a pace of $5.5 million per year. While 

this is certainly possible, remember that a substantial amount of the 

infrastructure improvements were for items that save operating costs (in 

energy, savings and in frequent repair and maintenance costs). To delay

these items also delays savings. Second! some of the items identified for the 

bond are safety improvements. Again! we may need to consider if safety 

issues should be deferred longer than they already have been. A sinking 

fund may be best suited as a means to augment our capital needs budget 

which is currently under-funded to keep pace with our aging facilities and 

10-year capital needs plan. 

What are the advantages and disadvantages to the taxpayer of a sinking 

fund? 

Sinking funds carry the distinct advantage of not incurring interest debt to 

be repaid. Among the disadvantages are the loss in buying power in 1 mill 

when levied over a long period of time. That is $5.5 million available in 2002 

with 1 mill for Ann Arbor buys much less in 2010. Interest savings realized 

by spreading projects over a longer period of time to fit the revenue 

structure of a sinking fund has the potential to be offset by escalating costs of 

projects, loss of efficiencies! and loss of buying power allowed by bidding 

fewer large projects rather than annually bidding smaller projects. 

Are there other bondable fees and costs that could not be included in a 

sinking fund? (E.g.! architectural and design construction manager fees! etc.) 

Architect and construction manager fees are coverable as long as they relate 

to sinking fund projects. 

Could a package be developed that allows placement of projects in either a 

sinking fund or capital needs budget that accomplishes all of the projects 

proposed in the bond packet? 

A package could be developed that places items in either a sinking fund or 

bond. Again the major renovations at the high schools would not fit in either 

of these funding sources. By planning the placement of repair! maintenance! 

and capital items across the two funding sources (capital needs and sinking 

fund) there is potential to greatly enhance funds available to maintain 

facilities. 

Can we move items from the capital needs budget to a sinking fund to free 

up the capital needs budget for general fund purposes? 

This is a policy/philosophical question for the Board. The capital needs 

budget was originally (pre-Proposal A) a dedicated approved millage of 2 

mills that generated approximately $7 million. Since Proposal A, although 

the net amount has not grown! the fund remains a dedicated fund. In the 

past few years! in fact, administration has been deliberately moving noncapital 

items from the fund to allow for it to be directed to infrastructure! 

maintenance and capital needs. To do otherwise will take Board discussion 

and would be a change in direction. 

(BOE: Sinking Funds)

Chart Sinking Fund Bond 

Mills 

Total revenue 

1 I mill 

1 $5.5 million 

1 5 mills 

1 $27.5 million 

1 .69 - 1.42 mills 

1 $93 million 

(discounted for interest) 

Total taxpayer 

cost ---. 

Years 

Total cost to taxpayer 

over life 

$lOO/vear/20 vears 

20 

$2,000 

$500/year/4 years 

4 

$2,000 

$100 or less/20 years 

20 

$2,000 

Interest earned 

Interest paid 

0 

0 

0 

0 

$5 million 

$62 million 

Assumptions: 

Total project costs: $100 million 

Total Taxable Value of $5.5 billion (2001) 

Based on a $200,000 home value: 

100,000 TV 

X 5 mills 

divided by 1,000 = $500 

J J 

100,000 TV 

X 1 mill 

divided by 1,000 = $100

N I LLER CRNF I LLD 

', ATTACHMENT I 

ELECTION PROCEDURE OUTLINE ANDTIMETABLE 

JUNE 10.2002 REGULAR ELECTION 


at a regular election in the Public Schools of the City of Ann Arbor, County of 

Waahtenaw, State of Michigan (the "School District"), on MONDAY, JUNE 10, 2002. In 


proceedings. At least wpies of each such d~cummt mwt be secured+ 

1. Determine scope, election date and millage parameters. [December 12,2001]. 

2. Determine bond issue size, allocation between bmd and sinking full millage if 

applicable, By late January [January 19 Board meeting?] 

3. Meet with Treasury Department representative at the Ann Arbor office of Miller 

Canfield in mid to late February [date to be determined] at 10:00 a.m. Before this meeting, 

with assistance of architects, bond come1 and financial advisor, complete drafi of pre- 



schedule. Obtain enrollment projections from either Middle Cities or Stanfred. Provide a 

complete draft of the application to Treasury bv end of dav five business days before the 


between receiving draft application and meeting). 






Department of Treasury in early to mid March, (no later than March 22,2002) and receive 


6 Adopt resolution submitting bonding proposition for consideration at regular 


meeting in early to mid April, but no later than April 22,2002. Written notice of the adoption 





circulation in the School Distxict, at lead twice, the &gt time no later than May 3,2002. This 

notice must include the bond proposition being submitted. 

RECORD: Affidavits of publications of notice of registration, which should be secured from 

newspaper publisher.

DEC-12-2001 16:58 MILLER CflNFILLD 

8. Post notice of last day for receiving registrations in at least three (3) public places 

in each election precinct in the School District no later than May 3, 2002. (Optional, but 

recommended.) 

RECORD: Affidavit of posting, with copy of notice as posted attached. 

9. Monday, May 13,2002, is the last day for receiving registrations. Registrations 

received after the Clerk's office is closed on this day cannot vote. The Clerk should have 

someone available in his or her office on this day during regular business hours. 

10. Publish notice of election in a newspaper of general circulation in the School 

District, at least twice, the first time no later than May 31,2002. The notice must contain the 

ballot language. 

RECORD: Affidavits of publication of notice of election, which should be secured from 


11. Post notice of election in at least three (3) public places in each election precinct 

in the School District no later than May 31,2002. (Optional, but recommended). 

RECORD: Affidavit of posting notice of election, with copy of notice as posted attached. 

12. Last day for Absent Voters Application is Saturday, June 8, 2002. No 

application shall be received after 2:00 p.m. Saturday, June 8, 2002. Emergency applications 

for absent voters ballots may be made until 4:00 p.m. on election day. 

12. Monday, June 10,2002 - conduct election. mls should be wen from 7:OO a.m. 

to 8:00 p.m. All electors must be registered electors of the School District. The election will be 

conducted by the same officials which conduct other School District elections, 

RECORD; 

Copy of ballot or voting machine strip used in election. Return of election 

inspectors. 

13. No later than Friday, June 14, 2002, the Board of Canvassers of the School 

District should meet and adopt a resolution canvassing the results of the election- 

RECORD: Certified copy of canvassing resolution and School District's Certificate Relating 

to the Board of Canvassers. 

14, No later than June 17,2002 the Secretary of the Board of Education should make 

four certificates of the detemmiaticm. of the results and file them in the following places: 

(a) 

(b) 

(c) 

(d) 

one copy to the Board of Education 

one copy to the County Treasurer 

one copy to Intermediate School District 

one copy to bond counsel 

RECORD: Cktification of filing of Results



NOVEMBER 28, 2001-DISTRICT LIBRARY 

REGULAR MEETING. 7:00 PM 

CALL TO ORDER 



The pledge of allegiance was led by Trustee Han-Markey. 

ROLL CALL 



President Conway introduced Dr. Ray-Taylor, the non-voting member at the table. Present from administration- Sharon 

Baskerville, Garry Doolittle, Dr. George Fornero, Orma Lapp (Treasurer), and Dr. Deb Small (Secretary). 


Deborah Foster, Abbot, Teacher Clerk 

Nomination submitted by Monica Harrold and award presented by Karen Cross 

"Debbie has served the Abbot community in a number of capacities. Currently she is our Teacher Clerk. Often this 

position's responsibility is nebulous and many people ask her to do things that don't fall under her 'job description.' Debbie's 

most endearing quality is that whatever she's asked to do, she does it willingly and with a smile. Somehow still, she 

manages not to allow herself to be overly taxed. I look forward to Debbie's presence each morning and the pleasant 

greeting I receive each day. Debbie is a big part of the reason the Abbot office is such a genial place for students, parents 

and staff." 

Christy Schneemilch, Scarlett, 8th Grade Advisor & Science 

Nomination submitted by Maggie Hansma and award presented by Gary Gatien 

"Ms. Schneemilch and her 8th grade students offer up breakfast almost every Friday for the Scarlett staff. The proceeds go 

to various charities such as the Make-A-Wish Foundation, Humane Society and Red Cross for flood relief. At Christmastime, 

they donated over $400.00 for some of Scarlett's needy families. The students are so enthusiastic and love working together 

to benefit others. Originally, Ms. Schneemilch offered breakfast every other Friday, but so many students wanted to 

participate that she started doing it every Friday so that all the students could have the opportunity to participate. In addition 

to all these extra-curricular activities, Ms. Schneemilch is also an excellent Physical Science teacher who offers many 

'hands-on' labs to enhance their learning experiences." 

Dave Szczygiel, Coordinator - Balas II, Environmental Education 

Nomination submitted by Kelly McGowan, award presented by Bill Browning 

"Dave Szczygiel is inspirational and very knowledgeable. He is able to reach students with his passion for the environment." 

Terra Webster, Angell, Teacher 

Nomination submitted by Dr. Stephen Uche, award presented by Ben Dahlmann 

'Ms. Terra Webster is an exceptional teacher who has exhibited in some special and unique ways, a penchant for students' 

excellence and parental participation. She has an inexhaustive commitment to finding solutions for students' improvement, 

in and outside the classroom. She has no limits to what she can give to make a student better, happier and successful. 

My daughter who is currently a 6th grader at Tappan was in Ms. Webster's class two years ago. She (my daughter) still 

sings her praises and in her small mind, uses Ms. Webster as a rod for measuring other teachers' abilities. However, I came 

to observe Ms. Webster closely when we worked as a team in an after-school program called 'Parents Partnering for 

Excellence' at Angell Elementary School. It was, in fact, Ms. Webster who hatched this idea when she alerted some parents 

to the fact that the 1998199 MEAP performance of African-American children at Angell was far below those of their Asian, 

Caucasian and Hispanic counterparts in all the tested subject areas. Some concerned parents took up the challenge and 

worked with Ms. Webster and a few other teachers on this project for two academic sessions, meeting twice every week to 

help the children, and to demonstrate our parental support in their academic pursuit. There was a marked improvement in

not only the academics of the children but also in their personal social self-esteem. Based on these and more, I highly 

recommend Ms. Terra Webster to the Ann Arbor Board of Education for recognition in its staff recognition program." 


Tom Wall read a prepared statement (Attachment A). 

Mike Dabbs discussed an email sent earlier in the day (Attachment B) to the Board related to the bond proposal. He 

acknowledged the other members of the Citizens Millage Committee-Vicky Rigney, Mike Lisull, and Grace Sweeney. 

Eric Dixon reported on the Parent Advisory Committee's activities for November 2001 (Attachment C). Questions to be 

followed up on will be answered this week. Dr. Fornero attended the meeting. A December meeting will discuss IEP 

processes and procedures. The PAC will meet regularly also with Dr. Ray-Taylor to discuss various topics. They have 

published their first issue of a new newsletter. The membership is building but still need to fill about half of the 35 slots to 

ensure broad representation. 

Lefeast Galimore recalled a letter in the Ann Arbor News this week that summed up many of his concerns related to the 

function of the current Board. He felt that hiring a facilitator to do what the Board is supposed to do is wrong. He stated that 

it is the Board's responsibility to establish a relationship with the Superintendent and keep the interests of children as its 

number one priority. He has yet to see the Board make one decision in the interest of the students. If you need to hire a 

facilitator to come in to do your jobs, he will facilitate a recall of the Board. 

Don Yeatts head of Science Department, Huron High School, commented on the bond proposal-specifically the need to 

add more lab space in the Science Department. He added that Dr. Williams is very supportive of these needs. He stated 

that although there is one room that would be renovated into a science room, there are also a number of rooms on the west 

side of the arch that would be eliminated to add increased circulation. Mr. Mitchell stated earlier in the day that he would 

work to correct this. 

Rick Keller, a parent of two children at Ann Arbor Open and a toddler at home, commented on the proposal to enlarge the 

high schools. He stated that the Trustees are aware of numerous studies that show the benefits of small schools. Federal 

grants and private foundations are all aimed at making these large high schools smaller. He appealed to the Trustees' 

intuitive sense of why a small school would be more viable-safer learning environment, sense of community, lower dropout 

rate, less families leaving the district, and the attracting of new families. The current plan of either an annex or an additional 

wing enlarges the largest high school in the state. 

REPORTS 

Allan Loeb, AAEA, read a prepared statement (Appendix D) 

Marianne Jaeger, AAAA, read a prepared statement (Appendix E). 

Marshall Weir, SABS, Pioneer High School, discussed his thoughts on the Board's recent actions. 


Trustee Browning stated that the Facilities Committee had met that morning and struggled with the charge to the Committee 

and what the role of the Committee should be related to the bond. He stated that the proposal in the packet is the 

administrative recommendation. He also added that the Trustees on the Facilities Committee are not in agreement on this 

isssue. 

Trustee Rasmussen noted that on December 3, 2001 administration will disseminate the first draft of next year's budget 

reductions. Trustees Rasmussen and Rorke met briefly with Jennifer Hein to discuss special education funding, which was 

fairly more complex than any Board member could get their hands around at this time. 

Trustee Rorke stated that the Personnel Committee had reviewed the Class 03 Directors salary schedule. Committee 

members were concerned that many of these positions lacked job descriptions and many of the staff currently in these 

positions do not have a contract. Therefore, it was difficult to justify some of the salary steps and increases that are being 

proposed. The Committee felt that the district should contract with an outside firm to analyze this schedule, along with the 

other non-bargaining units. He added that he would introduce a motion that evening at the appropriate time. The committee 

also discussed increasing the district's effort in the recruitment of new teachers. The members suggested new incentives to 

attract more candidates to fill these positions and to raise and maintain the quality of the teaching ranks. The committee has 

been exploring a bonus program for teachers based on student achievement in their classrooms. He asked that this process 

be reviewed and compared to other programs in other states. 

Page 2 of 7

Vice President Cross received several focus objectives from the Superintendent as well as drafts of the evaluation 

instrument from Trustee Gatien. Only half of the members could meet, but the materials would be circulated to the rest of 

the Committee. If the members cannot reach consensus, they will bring it to the Board for discussion. 

SUPPLEMENTAL 

None. 


None. 


Revision to Policy 951 0: Bylaws/Policy - Second Briefing 


Revision to Policy 3290: General Operating Fund Balance - First Briefing 

Trustee Browning suggested striking the third item since it is basically a duplicate of the second item. Trustee Rasmussen 

agreed with this adjustment. 

New Policy: Bullying - First Briefing 

Trustees voiced concerns about bullying being defined as the active exclusion of peer groups in the schools. Trustee Shifrin 

noted that the language had been suggested by the Michigan Association of School Boards. Trustee Gatien agreed that this 

language is virtually unenforceable in a consistent way, particularly from middle school forward. Trustee Shifrin clarified that 

the new policy is not based on a new law but a State Board of Education policy statement encouraging districts to adopt anti- 

bullying policies. Trustee Shifrin noted that the Student Rights and Responsibilities Handbook does not currently include any 

language related to bullying. Trustee Shifrin asked that the MASB language and the State Board position statement be 

included in the next packet. Dr. Fornero stated he would share the draft policy with both Instructional Council and the 

Curriculum Committee for suggestions for regulations, 

Revised District Assessment Plan 

Dr. Fornero and Nancy Shiffler reviewed the proposed changes to the district's assessment plan. Trustee Han-Markey 

asked if staff could find out how many states in the nation and how many Michigan districts administer the CAT. Trustee 

Browning hoped that the new plan would provide individual student results to the teacher within a time frame that could 

prove useful to the teacher and student. 

Trustee Griswold asked if, given the district's focus on early intervention, staff could offer some kind of testing earlier than 

third grade. Dr.Shiffler stated that revisions have been made to the K-2 assessment to include more specific rubrics and 

criteria for teachers to work from, make use of grade level books to help with assessment, and work towards more consistent 

and accurate assessment by teachers. 

Trustee Gatien discussed the need for varied accommodations for special education students since they do not represent a 

monolithic block of disabilities. Trustee Gatien also urged staff to develop protocols for data collectionlentry so that this is 

handled consistently across the district. Dr. Fornero replied that teachers are entering K-2 assessment data electronically for 

use by building staff. Trustee Rasmussen asked, at a district level, which programs are up for review as a result of data 

collected from a standardized test. 

Trustee Rorke asked if staff would be able to correlate scores from the Terra Nova to previous ITBS scores as part of a 

longitudinal study of achievement over time. Dr. Shiffler responded that due to issues of consistency and accuracy, this 

comparision would be limited. 

INFORMATION 

Administrative Recommendation on Bond Proposals 

Dr. Ray-Taylor began by stating that the discussion follows the November presentation made by the Huron and Pioneer 

staffslparents about the program enhancements that are planned and beginning at the high schools. You will recall that the 

high schools have been given the charge to create greater connections with students. Ninth grade transition activities are 

among the new initiatives that the schools have started to allow students to feel more connected. Buildings are developing 

systems of intense follow up for students who fail courses and are exploring means to improve student attendance. Each of 

the high schools is preparing to pursue grants to support smaller learning communities. School staff have reviewed the 

plans and have offered recommendations that have been incorporated into these plans. Despite the discussions about 

bricks and mortar the administration is well aware that it is the people and relationships among them that make a school. 

The task of the Board and administration is to get the facilities out of the way so that teachers and students have the quality 

of facilities in which to teach and learn that they deserve. So the plans presented reduce crowding, improve student and 

Page 3 of 7

staff movement through the halls, and improve site and grounds for safety. They improve science areas and athletic 

facilities. They increase cafeteria space and at each school take care of long standing vehicle issues. The plans also offer 

teachers adequate instructional space to accommodate students and allow for flexible use of the schools in the decades to 

come. Numerous other options were reviewed but each carried with it numerous drawbacks. In addition to the high school 

facilities, the bond plan contains facility work long overdue at each of the K-12 buildings. Boilers and roofs will be replaced 

as well as electrical system upgrades. Technology will be upgraded. This plan will allow the district to accomplish long 

deferred major renovation work and will create efficiencies that will free up dollars to further invest in the ongoing 

maintenance of the district's aging facilities. This plan invests prudently in the community's school facilities. Dr. Ray-Taylor 

brought to the Board's attention a report-Millage and Capital Needs Fund-that was placed at the table (Attachment F). 

Dr. Ray-Taylor recommended that 1) Huron and Pioneer High Schools be renovated to address long-standing facility needs 

including accommodation of current students and projected student enrollment, and elimination of the portable classrooms. 

She further recommended that the Board of Education request a bond vote for June 2002 to raise funds for high school 

renovation as well as K-12 facility infrastructure needs and technology upgrades; 2) the administration, Board of Education 

and the community begin planning for a bond request in 2005 to address K-12 facility needs including major renovations, 

upgrades, and possible expansion andlor replacement of facilities as well as planned technology upgrades. This bond 

request will be based on a long-term facility needs plan based on demographic projections and facility analysis; and 3) the 

administration, Board of Education and community begin to plan for a possible bond request in 2010. Included in the bond 

request should be major facility renovations and upgrades, building expansion and possible replacement, and planned 

technology upgrades. The Board will be asked to adopt the Superintendent's recommendations at the December 12,2001 

Board meeting. The total bond scope cost is $69,500,350 with additional costs for technology equipment, furnishings, and 

contingency or professional fees bringing the entire program costs to $98,000,000. 

Dr. Fornero stated that the success of a high school depends not on its size or shape but rather upon what takes place within 

its walls. Positive and nurturing relationships are the foundation of a successful high school experience. The Board heard at 

the November 7, 2001 meeting, changes that have already occurred at Pioneer and Huron this year. At Pioneer these are: 

All school opening day activity program, revamped gth Grade Orientation, focus on attendance policy, Climate Committee, 

focus on student achievement, and the Community Service Recognition Program. Huron's successes include: An additional 

prd) gth Grade Interdisciplinary Block, gth Grade Orientation Program-Making High School Count, chemistry and algebra 

support, UMIHHS Tutorial Program, NCAA Clearinghouse Program, River Rat Hall of Fame, Media Center Renaissance, 

technology staff development, and a focus on the achievement gap. 

Dr. Fornero then discussed th~~directives given to the high schools at the March 28, 2001 that have already been 

implemented: Expanding the 9 grade interdisciplinary block concept, retaining the reduced class initiative in the 9-loth core 

academic courses, increase monitoring of student progress and achievement data, increased opportunities for 

student/administrator and administratorlparent dialogue, and increasing enrollment in 7th hour classes to help alleviate 

overcrowding. At the November 7, 2001 Board meeting, the Superintendent charged the high schools with implementing a 

teaming and interdisciplinary strategy for incoming 9 graders; developing an intervention plan for any incoming 9 grader 

that failed 2 or more courses in the 8th grade as well as students with GPA's below 2.0; implementing a minimum of two new 

or redesigned CTE courses; increased number of students and staff who use the Michigan Virtual University courses; and 

pursuing grant opportunities to support restructured high schools. 

The following components were deemed as essential when creating smaller learning communities: 1) cluster administrative, 

counselor, and staff planning centers in close proximity to students; 2) integrate rather than segregate disciplines; 3) create 

space for flexible groupings of students using portable walls; 4) assign lockers in close proximity to the classroom clusters; 

and 5) have space available for "house meetings". 

Dr. Fornero added that, with the Board's approval and successful passage of the bond, the administrationlstaff of the high 

schools must be charged by the Superintendent to design and successfully implement a restructured high school program. 

This must also address the Board's and community's values and beliefs as well as meeting the social, emotional, and 

educational needs of high school students in the 21st century. Issues to address might include: 1) connections and 

relationships between students and staff; 2) smaller learning communities; 3) school climate; 4) differentiated instruction; 5) 

multidisciplinary course offerings; 6) technology integration; 7) alternative scheduling options, 8) career preparation, and 9) 

curriculum audit. 

Mitchell and Mouat talked about the specifics of the plans included in the packet. Huron directives were: 1) replace the five 

existing portables with five new classrooms, 2) add 3-5 additional classrooms with flexibility (particular attention to lab 

space); 3) create a student commons area; increase cafe seating by 50% (about 1,000 total); improve access to athletic area 

from the "arch," improve vehicular flow on the site; improve pedestrian circulation and safety under the arch; do not move the 

administration area, do not move the media center; and do not propose a new auditorium at this time; and research the 

feasibility of installing an artificial surface on existing football field. Architects noted that plan loses five classrooms in 

repurposing of site, the net gain of new classrooms was zero and now has been adjusted to an additional four classrooms. 

Page 4 of 7

Dr. Williams stated that the auditorium is currently used as teaching space which limits the possibilities for the classroom 

teacher. The additional four classrooms are needed to alleviate congestion on the second floor and to allow for smaller 

learning communities. Huron staff are committed to move forward. 

Pioneer directives were: Replace 15 existing portables with 15 new classrooms; add additional 15 new classrooms, expand 

the dining area, improve toilet facilities, design classroom space which allows creation of small learning communities, 

improve science labs, improve circulation (especially by cafeteria hall, C and D-wing intersection, circular pattern at second 

level); increase support spaces, easily adapted to another future use; improve pedestrian safety, supported by building staff, 

improve site at rear of building, and improvements in pool wing. The disadvantages of the current plan are the impact on E- 

wing and the east-west connector may be difficult to supervise. There are fifteen additional classrooms at Pioneer. 

Mr. Caudle appreciated the opportunity to offer some suggestions to help with other issues beyond overcrowding and 

circulation issues. They did look at the annex proposal, knowing the Board was looking at the flexibility of future use. When 

architects came to the school last Wednesday, staff wanted more input on what the design would be in the end. Architects 

returned to work with a smaller group of staff to finalize these changes. Like Dr. Williams, Mr. Caudle agreed that the plan 

does not offer everything staff would want or need, but it does offer some caveats that they were not planning on. 

Carol Shulman, speaking as a member of the Pioneer PTO and a SIT member, noted that the plan addressed a lot of 

concerns that parents have. Because of Proposal A, the district is limited in designing what it wants, but she expressed her 

belief that the revised proposal meets the primary needs. She highlighted some of the essential benefits of this plan that she 

would hope that the Board would preserve no matter what-Removing the portables without compromising the aesthetics of 

front of the school, providing flexibility for use of the space (accommodate houses, smaller learning communities), and 

providing much needed improvements to the rear of campus and the circulation flow from NBIC hall to DIE hall, and expand 

the currently inadequate cafeteria. 

Dr. Ray-Taylor noted that the high school portion of the proposal has raised the most questions. She suggested that the 

Board discuss their ability to reach unanimity on the current proposal. Trustee Shifrin stated, as a Trustee and Pioneer 

parent, she was very enthusiastic about the plan. She asked Dr. Williams to talk about the elements from the spring plan 

that are missing from this iteration and suggested that administration might take another look at Huron plans from May. 

Trustee Griswold asked about the projected operating costs for the 50 new classrooms being built since the Board was told it 

could not afford to operate a third high school. She referenced an alternative plan mentioned in her Statement to the 

Facilities Committee (dated November 28, 2001) distributed at the table (Attachment G). 

Vice President Cross questioned if the only reason for a new plan for Huron is to accommodate the proposed changes to the 

arch. Dr. Ray-Taylor replied that the changes now on the table would be less invasive. Dick Mitchell noted that the current 

Huron plan is very comparable to the May plan in terms of total cost. 

Trustee Browning noted that, during his 47-year involvement in the schools, he has rarely seen needs win over available 

funding. He added that the current proposal is not perfect, but the Board's choices are to: 1) forget it all and start over, or 2) 

with minor tweaking move forward since the current plan is what has been recommended and the staff can live with it. 

Trustee Gatien questioned why the cafeteria addition is being considered if it is rarely full especially since it involves moving 

the electrical and heatinglcooling systems. He asked if moving central administration out of the Balas buildings is included 

within the current plan. Dr. Ray-Taylor clarified not at this point. 

Paul Strauder noted that estimating a bond size of $93 million, which takes into account the interest earned, would have a 

total amortized cost of $155 million (assuming $62-63 million in 5.5% interest over 20 years). 

Vice President Cross asked individual Trustees to indicate if they could support the proposed plan included in the packet. 

President Conway stated that she understood an addition would be easier to manage than an annex building, but she did not 

see how the addition would allow for flexible use. She suggested that staff ask what the public wants and how they feel 

about the current plan. She stated that the Board has been told it cannot afford to operate a third high school but this is only 

true if it continues to do things as it does now. 

Trustee Gatien stated that he feels much like President Conway about the bond. He added that he was more favorably 

inclined to this plan than the one in the spring. He stated that the public should be allowed to decide. If they want to look at 

a more integrated plan, they have to give this direction at the ballot box. 

Trustee Browning stated that, several years ago, he was asked to describe his ideas how to solve the district's overcrowding 

problem. If he had unlimited choices, he responded that he would build a new high school south of the expressway, two new 

Page 5 of 7

elementary schools, and one new middle school. This would create more opportunities for students, more chances to be on 

athletic teams, choirs, etc. 

Trustee Rasmussen stated that the fact remains that, in his heart of hearts, this is not his favorite plan but he hears everyone 

saying they can get behind this. He suggested that the Board should consider targeting new dollars to support smaller 

learning communities if it believes this is essential to solving the issues associated with the overcrowding and size of the 

high schools. Trustee Shifrin stated that, as a Board, they could set expectations on how they want the administration, staff, 

and students to interact with each other. She expressed concern over a parent's remarks at the last Facilities Committee 

meeting that suggested the district support three 1,600-student high schools versus the five high schools it runs now. The 

hidden message is that the district should close the alternative high schools. She strongly believes that one size does not fit 

all and reminded people that the reason she stepped up to serve as a Trustee was in response to a small high school 

program being closed without an evaluation. 

Trustee Han-Markey noted that she would be voting for the plan. She currently cannot justify four additional classrooms at 

Huron. 

Trustee Rorke noted that he believes the voters should have a chance. He stated that he had asked Dr. Ray-Taylor at the 

Facilities Committee meeting that morning if she thought this was the best proposal administration could recommend after 

this long arduous process and she had said it was. She added that it was the best plan for the students. 

Trustee Griswold again asked for an estimate of the operating costs of 50 classrooms, and also requested a traffic 

engineering study to determine if the Huron arch could be closed. She indicated that she is not in favor of the current plan 

but is struggling to support it. 

Staff clarified that the annual tax increase for every $100,000 in SEV is equivalent to $100 per year (1 mill). Trustee 

Rasmussen reminded the Board that the projected operating costs for a third high school were as high as $5.1 million with 

the majority of these costs for new staffing. 

Trustee Gatien asked for specific descriptions of those line items that have dramatically increased from the original list to the 

revised bond scope. 

Trustee Shifrin recalled that Eberwhite staff expressed concern about a leaking roof. She asked if the $1 million 

multipurpose room free up any additional space at Thurston. She asked if the $820,000 budgeted for pool improvements 

would be sufficient to make all of the repairs needed. Rol Schlosser, Barton Malow, believes it would. She noted that 

$460,000 had been targeted to install air conditioning at Community in the 1995 bond. Mr. McConnell noted that the e-film 

installed has seemed to make a difference. She asked if staff could explore a school-wide PA system at Community. 

Trustee Shifrin also asked for further detail on the school security systems noted for Pioneer and Huron. She also requested 

more detail on the $1.9 million investment in the Hollway Field. 

Trustee Griswold stated that she was very satisfied in general with this portion. 

Trustee Rasmussen noted one new item that has never been included until now-$250,000 in renovations for the 

planetarium. Dr. Ray-Taylor noted that these funds would be used to replace equipment that was donated some time ago. 

Trustee Han-Markey questioned the significant difference between the dollars targeted for Huron versus Pioneer athletic 

fields. 

Dr. Ray-Taylor noted that the recommendation is for one bond issue. 


A) Minutes of the 11/7/01 Regular Meeting 

Trustee Browninu, supported bv Trustee Shifrin, moved to approve the minutes of the 11/07/01 reqular meetinq as 

amended. On voice Vote the motion passed 9-0. Pg. 120 Vice President Cross asked that the word "asked" on page 

120 be changed to "stated". 



Trustee Griswold, supported bv Trustee Shifrin, moved to approve the professional recommendations. Trustee Rasmussen 

asked how school nurses qualify for tenure. Dr. Fornero replied that as AAEA members, they have the same rights to 

tenure. On voice vote the motion carried 9-0. 


Page 6 of 7

Appointments to the Recreation Advisory Commission 

Trustee Shifrin, supported by Vice President Cross , moved to approve the appointments of Jon Strite and Hans-Peter 

Ediaer to three vear terms on the Recreation Advisory Commission. Trustee Shifrin thanked both of these teachers for 

volunteering. On voice vote the motion carried 9-0. 

Motion to Hold an Executive Session on 12/12/01 for Ongoing Litigation and Negotiations 

Trustee Cross, supported bv Trustee Griswold, moved to hold an executive session on 12/12/01 for the purpose of 

discussinq onqoinq litiqation and neqotiations. On roll call vote the motion passed 9-0. 


Dr. Ray-Taylor thanked Karen Schulte and Mr. Doolittle for assisting with the teacher evaluation workshop put on for 

Instructional Council. 

The first draft of the FY2003 expenditure plan will be presented to the Board Finance Committee at its December 3, 2001 

meeting. Central administration started with last spring's list and then made some revisions. One of the items on the spring 

list talked about pay for play, but after analysis it often doesn't produce the kinds of savings expected and has a lot of 

unintended consequences. Therefore, this will be taken off the list but replaced with a $200,000 reduction in the athletic 

subsidies to Pioneer and Huron. 

ITEMS FOR AGENDA PLANNING - 12/4/01, 8:15 a.m. 

Trustee Rasmussen suggested that the Board recognize all of the athletic teams which have won state championships this 

year. Holding the Board meeting at an alternative location that would fit all of the students was discussed. 


Trustee Rasmussen noted that he had received an email from President Conway indicating the December 3, 2001 meeting 

between the Board and Dr. Ray-Taylor had been cancelled due to scheduling conflicts. He stated his assumption that only 

the Superintendent and the Trustees would be in attendance at the December 11, 2001 meeting unless President Conway 

comes to some agreement with Dr. Ray-Taylor to include others. 

Motion to Hire a Consultant to Review Non-Bargaining Unit Salary Schedules 

Trustee Rorke, sup~orted bv Trustee Gatien. moved that the district hire an external firm to enaaue a review of all nonbaraainin~ 

unit salary schedules. This item will be placed on the 12/12/01 agenda. Trustee Rasmussen disagreed that this 

item needed Board approval. Trustee Shifrin asked that the scope of the charge to the Personnel Committee be discussed. 

President Conway gave this assignment to Dr. Ray-Taylor on Monday. 

President Conway asked staff to look into why Tom Wall was not allowed to use our facilities for his driving education 

program. He was told by staff that it was Board policy. 

ADJOURNMENT 

~rphdmt-Cpnwa3adjourned the meeting at 12:16 a.m., November 29, 2001. 

Ann Arbor ~oard of ducat ion 

Page 7 of 7

ATTACHMENT A 

My name is Tom Wall. I am a retired Special Education 

Teacher who taught 30 years in the Willow Run School 

System. My mother graduated form Pioneer High School in 

1939. All of her children went through the Ann Arbor 

School System. Both my son Brent and my daughter Kari 

graduated from Community High. My wife currently 

teaches at Bums Park Elementary school. I was past 

Director of the Special Olympics and Camp Al-Gon-Quain, 

which is owned and operated by the Ann Arbor "Y". For 

the past 7 years I have organized and directed the 3 on 3- 

basketball carnival for Special Athletes in Washtenaw 

County. I currently own and operate a business called ALL 

STAR Driver Education. This past summer you voted for 

another Driver Education School to represent Ann Arbor 

Schools. Unfortunately for Ann Arbor Schools and me, you 

did not choose All Star. I am not bitter at your decision not 

to go with All Star. But recently a very polite Arm Arbor 

schools' administrator told me.. . Sarah Ashback ,that I 

could not rent a classroom for driver education at either 

Huron or Pioneer HS.. . BECAUSE OF BOARD POLICY. 

I'm not afraid to compete against the driver education 

school you choose. I'm an independent businessman and 

it's America and this Board Policy law does not seem fair. I 

have another All Star Driver Education school in the 

Brighton Public Schools. Brighton has their own Driver 

Education program and the school system still allows me to 

rent a classroom to teach Driver Ed. Could you please look 

into this board policy and find a way that would allow All 

Star to teach driver education at Huron and Pioneer.

12/7/01 10:24 AM -0500,Current Bond Proposal 

From: Deb Small 

Subject: Current Bond Proposal 

cc : 

BCC : 

>X-Priority: 

>Reply-To: dabbsannarbor@earthlink.net 

>From: "Michael Dabbs" 

>To: "Rossi Ray Taylor" , 

> "Theresa Han-Markey" , 

> "Sari Shifrin" , 

> "Kathleen Conway" , 

> "Katherine Griswold" ~griswold@aaps.kl2.mi.us>, 

> "Karen Cross" , "Gary Gatien" , 

> "Bob Rorke" , "Bob Rasmussen" 

>Cc: "Vicky Rigney" , I1Onna Lapp" , 

> "Michael Lisull" , "Grace Sweeneyu , 

> "Deb Small" 

>Subject: Current Bond Proposal 

>Date: Wed, 28 Nov 2001 8:39:13 -0500 

M l I ALHIVILIN I B 

> 

1. We appreciate the effort each of you have demonstrated in working towards a comprehensive, well 

thought out plan. Most notably has been your extensive efforts to reach out to the various 

constituencies. 

2. Also, the efforts each of you have put forth to reach a consensus is deeply appreciated by the 

leadership of the Citizens Millage Committee. 

3. Our understanding from Rossi is that this plan is close to the final proposal though there is 

still some minor adjustments that may occur with discussions during the next couple of weeks. 

4. Based on yesterday's Ann Arbor News article it appears there still may be concern over whether 

this plan adequately addresses the smaller school environment. My suggestion (neither Vicky, Mike L., 

or Grace are aware of this suggestion) would be to reaffirm with both high school principals and their 

respective school committees, that the plans allow the respective schools the necessary flexibility to 

create a smaller school environment. If not, what else would they need? If adequate, indicate that 

it is the board's desire to see this accomplished, establish annual goals starting with 2002-2003 

year and request quarterly reports from Rossi and the principals. It appears to me, following each 

principal's presentation to the board in November, that they are already working on this; therefore, 

make certain that these plans give them the opportunity to succeed. 

5. AS the leadership of the CMC, we believe the effort to improve the environment at each school with 

this bond will help us in "selling" the bond to the community. 

6. The single ballot issue, to be voted on in June also will work well assuming there is unanimity on 

the board, and give the CMC sufficient time to market the bond proposal. 

7. Pertaining to the Communication Plan outlined in the board packet, it is our understanding that 

this is a draft plan and we have not had time to review it. We will work with Deb Small regarding the 

items that the CMC will be responsible for and will seek Amanda VaaDussen's and/or other bond experts 

to ensure our collective efforts are done within the constraints of the school election law. 

8. Finally, please expeditiously resolve the issues that remain in order to give a unanimous board 

decision on this bond proposal. 

9. In closing, we again pledge to each of you our best effort and support to ensure a successful 

millage. We thank you for your efforts to develop a focused proposal that demonstrates a clear 

direction for this district. - Michael Dabbs --- 

dabbsamarbor@earthlink.net --- EarthLink: It's your Internet. 

> 

> 

> 

> 

Printed for Deb Small 1 

1

ATTACHMENT C

02/13/1995 11:43 3139134865 EXPERT FLOORCOVERING PAGE 01 

SpecialEdition 

fh>mpurAnn Arborfiareitf A ~ v I ' 

Couumffee fur SpecxdEducation NOW& 2001 

r 

Meet your Ann Arbor Parent 

Advisory Committee for Special 

Education! 

We would like to introduce you (0 the new 

district orpnization whose mission is to 

improve education for all students in the 

Ann Arbor district, with a focus on those 

student receiving special needs services, tf 

Ann Arbor Parent Advisory Committee fo 

Special Education (AAPAC), 

This organization came out of a directive 

early last year from Superintendent Rossi 

RapTaylor to create a representative 

organization that could have easy access to 

both the administration and parrots, 

creating a formal link for the purposes of 

advising on all aspects of special education 

in Ann Arbor and being a real resource for 

parents seeking information and problem 

solving help. 

The AAPAC meets regularly with SISS 

administration. as well as the 

Superintendent. 

/what is the AAPAC mission? 

To positively impact the education of all 

students with an emphasis on those with 

special needs in the Ann Arbor School 

District by representing students and 

parents of students needing or receiving 

special education services, advocating 

improvements, acting as a resource for our 

constituents, staff, and administration, 

creating opportunities for education, 

reporting regularly , facilitating 

communication, clarifying process, and 

creating an actual link between our 

constituents and the administrators 

rtsponsible for all Ann 

aspects of special education in the Arbor 

district, 

l\~ho is my AAPAC Representative? 

On the back of this newsletter is a listing of 

ihc current PAC representatives. If your 

school is no! listed, consider becoming a 

rep! For this or any other concerns you 

would like the AAPAC to address, call any 

Executive Cornminet member. 

When does the AAPAC Meet? 

The Am Arbor PAC meets on the first 

Monday of every month, October through 

June, at Balas 11. These meetings are open 

to everyone, and include a period of public 

conuncut at the beginning to allow parents 

an additional forum to bring forward ideas 

and concerns to the whole PAC, as well as 

to SISS Administration, Our job is to get 

your voice heard, so come and let us know 

what you think! 

I 

Our next meeting is Monday, 

November 5, 7pm-10pm at Balm II. 

Meet the new $IS$ Director! 

I The W A C will present "Changing Time; 

Introducing the New Faces in Ann Arbor. 

Special Education 

Vogel A&E, WISD, 7:OOpm-9:30pm. 

Come and join your AAPAC in welcoming 

our new Student Intervention and Support 

Services Director, Jennifer Heb. Find out 

where she comes from, what she does in he 

free time, and how she plans to bring a 

better education to all our students hi the 

Ann Arbor District. 

This is your opportunity to also find out 

what the AAPAC is all about. 

Ask Questions! Eat Sugary Snacks! Hear 

how things get done! Get Involved! 

For more information, contact your 

building's representative, or Deb Mexicotte 

677- 1587, debmexicotte@mediaone.net. 

Become a WISD PAC member 

The Washtenaw Intermediate School 

District also has a Parent Advisory 

Committee, and is looking for another Ann 

Arbor representative. Serving on this PAC 

is of increasing importance, as the proposes 

changes in Michigan's special Education 

Rules about to go into effect will place 

more funding under the management of the 

intermediate school districi to fund 

programs throughout the county. Want 

more info? Kay Moler - 973-205 1 

Ask the AAPAC! 

Dear PAC. 

My child is not represented by an IEP, but 

rather by a 504 plan'? Do you represent rru 

and can I serve as a PAC representative? 

Wondering at Wines 

Why, yes! Students and parents with 504 

plans are also represented by the PAC. 

Parents and older students with 504 plans 

may also be PAC representatives, and are 

encouraged to apply. 

Dear PAC, 

I am having all s o3 of trouble getting 

answers to my special needs questions. No 

one in my building seems to know who I 

should call. What should I do? 

Frustrated at Forsythe 

There is a chain of people who can help 

you get your questions answered. You 

should start with your teacher and case 

manager (usually the building teacher 

consultant). After this, you should 

approach the principal. After (hat 

approach, one of the three assistant 

directors at Balas I1 - the one who works 

with your building (they will know who 

that is at SISS 994-23 18). And, after that, 

contact Director Hem. 

A good habit is keeping a spiral notebook 

as a log of who you called when and what 

the response was. Director Hein has 

instituted a "24 hr. rule" for all SISS 

personnel, in that you must get a response 

within 1A hours of your inquiry, even if it i; 

just to schedule a better time to talk. Of 

course, not all the people in that chain arc 

SISS. But when a reasonable time and 

effort has passed, move along until you get 

an answer. 

Disclaimer: 

All questions in this issue of Ask the 

,AAPAC! have been made up, based on 

some questions we thought you would like 

to hear the answers to. We will create and 

answer questions in this column based on 

trends in the inquiries that we arc receiving 

what we think is important at any given 

time (1EP planning, for instance), or on 

actual questions you ask that we think 

are of widespread interest (of course, we 

won't print vour name unless voÃ ask us 

1

BOE, 1 1/28/O 1 

ATTACHMENT D 

Tonight I would like to share some personal reflections as you move toward consensus 

and closure in deciding the specific improvements to be included in the bonding proposal. 

I reflected on the thirteen years I spent in three of our district's buildings that housed 

those students between elementary school and high school. I use this rather strange 

phrasing because their names changed during those years from junior high to 

intermediate to middle school. True, there were certainly physical renovations and 

improvements over those years. However, the very significant changes that took place in 

these buildings had much more to do with an evolution in education philosophy and 

organizational structures than they did with bricks and mortar. The middle school that I 

left in 1992 was a very different place from the junior high I entered in 1979, but it 

wasn't primarily because of anything architects or builders did. 

While at a meeting today with a group of Huron High teachers, I spontaneouslv asked 

them if they felt that physical configuration was the primary factor in achieving the 

smaller learning communities, the more congenial, human-scaled academic environments 

that many in our community and on this Board seek. They responded that while creation 

of a space like a student commons could help foster a spirit of community in the building, 

nevertheless architecture was not the primary determinative in achieving this goal. They 

largely agreed that creating a greater sense of intimacy in large buildings was much more 

a factor connected to philosophical and organizational paradigms. 

These changes will require time to study models, plan, ponder, and, most importantly, to 

achieve a level of consensus among those who will implement these changes. I wish I 

could glibly assure you that such changes would be cost-neutral. However, even study 

and planning cost money. And some of the more successful models, for example the 

interdisciplinary blocks that have been in place for some years at Huron High, have a 

significant cost attached in professional FTE allotted to planning instead of to direct 

classroom teaching. Like most purchases, you can buy more or less luxurious models 

depending on the money you have to spend. However, once again you Trustees will be 

forced to the unenviable task of allocation of ever-scarcer resources among worthy 

projects. 

So why these reflections on my ancient history and non sequitur questions to Huron 

teachers? My suggestion to you is to not waste undue effort, energy, and time in endless 

debate over how to encourage smaller learning communities through architectural 

solutions. You're not likely to find your answer there. If Ms. Schimke accurately quoted 

Dr. Ray-Taylor yesterday, I can say it no better than she has: "In and of itself, putting the 

rooms in a particular pattern isn't going to make it [smaller learning environments] 

happen.. .It's really got to come from the high school community with our support. It 

can't be a decree from downtown." We all crave the quick fix; however, an increased 

sense of affiliation within the large high schools will not be achieved quickly and cleanly 

by inclusion in a bonding proposal. Instead, it is likely to be a much more time- 

consuming and messy business involving conversations and compromises among 

teachers, administrators, students, and parents and and tough choices by Trustees in

determining the most productive and meaningful ways to spend the district's limited 

resources. 

Thank you for the opportunity to share my ruminations with you this evening.

ATTACHMENT E 

Hello! My name is Mary Anne Jaeger and I am the principal at Pittsfield Elementary 

School. I am here tonight to represent the children and families at my school and also to 

represent Quad A.. .principals, assistant principals and directors. As you know, our goal 

is to help you to get to know us and the role we serve in our district better. 

Tonight I would like to share about one of the most important aspects of our duties as 

principal. That is, the safety of our students. Last year, we were fortunate to be involved 

in a district instructional meeting, which featured members of the Ann Arbor Police and 

Fire Departments. They offered the opportunity for us to work with them in developing 

specific Crisis Plans for our buildings, and to complete a Security walk through and 

survey. Knowing fully well, that my building had endured a serious crisis in the past, 

which resulted in the loss of a child's life due to an entangled coat drawstring, I knew that 

this was an offer I simply could not pass up! 

I have to admit that I did not realize what laid before me in this process and how the 

results would affect our Pittsfield School community. We began by having Bob 

Lechtanski from the Fire Dept. and Adele El-Ayoubi from the Police Dept. meet with 

our SIT (School Improvement Team). They outlined several items to consider while 

developing a comprehensive Crisis Plan. They had tremendous experience in this area 

and had received very specific national training, which we benefited from. They 

continued to attend our meetings throughout the school year. Then on March 7, 2001, we 

completed our Security Walk Through. Even though, by this time, we were already 

making huge strides in security for our students, we still were able to uncover specific 

concerns by completing this walk through. Did you know that it can take any staff 

member an average of seven minutes to locate their classroom key and lock their 

classroom door in the event of a required lock down? Just knowing this piece of 

information, Pittsfield Staff now keeps their classroom doors in locked position at all 

times. Another interesting item that we discovered through this process was as simple as 

a cut security wire at the outside custodian door. This new knowledge was unnerving to 

me, as I and other staff often work late on the weekends, and we had previously felt quite 

safe within our own building! 

And so the process went.. .Adele completed a very comprehensive Security Survey for 

us, some past practices changed, additional egress doors were permanently placed in a 

locked mode, and basically the entire staff including myself engaged in meaningful 

discussion regarding what we had learned and how we planned to move forward. 

Move forward we did! We went on to complete a Comprehensive Flip Chart which 

outlines our School Crisis Plan. Bob and Adele had shared with us other sample plans 

from surrounding area schools. We decided if they could do it, so could we. And what 

you see before you, is our first draft form of our Flip Chart. Any staff member, including 

a substitute can easily refer to this chart which hangs by every teaching station within our 

school. The specific areas include: Contact Telephone Numbers and what to do in the 

case of: Severe Weather, Tornadoes, fire, evacuations, earthquakes, bomb threat, medical 

emergency, a student runaway or abduction, or the presence of a weapon or unauthorized

visitor. This Flip Chart follows our District Crisis Policies, while making it specific to our 

school community, Pittsfield. 

And the good news is our district has encouraged the usage of this type of plan to our 

other buildings, by sharing our plan through the creation of a template, which can be used 

and modified to fit any other educational site within our district. You should know, that 

your Quad A does recognize progress, as several of my colleagues are already actively 

pursuing this added dimension to their own specific Crisis Plans for their building. Our 

folks are taking action, with the safety of their children at the forefront of their minds! 

And let it never go unsaid that any progress will not occur without the support of each 

school staff. I am blessed with a terrific staff who consistently puts our children first. 

Please feel free to contact me at Pittsfield School should you have any further questions. 

Thank you!

MILLAGE AND CAriTAL NEEDS FUND 

Five Year Plan 

FY 2002 TO FY2006 

ATTACHMENT F

MILLAGE AND CAPITAL NEEDS FUND 

Five Year Plan 

FY 2002 TO FY2006 

$4,000,000 

Pioneer Boiler Room Area Paving ---- 

$59,100 

Update Fire Alarm Systems $3,000,000 

Miscellaneous Unfunded Projects Total: $10,504,100 

ts are subject to chanae based on current needs and c fiscal vear and on future 

Bond Elections 

Poiential Bond Item am indicated minu format

Statement to Facilities Committee 

November 28,2001 

ATTACHMENT G 

I have studied and analyzed the HS expansion plans for many hours over the last few days. I 

have talked to many students and professional educators within AAPS and outside our 

community. I have woken up many nights and tried to tweak the plans in my mind to arrive at 

the optimal solution for our students. However, I have reached the conclusion that I cannot 

support these HS expansion plans. (It should not be this hard to develop a viable expansion 

plan!) 

Huron was designed, and mechanical units were intentionally placed at the end of wings, to 

prevent expansion. Pioneer is the largest high school in the state and has been expanded many 

times. The plans are extremely expensive to build and 1 believe it is morally wrong to build 

larger high schools when the educational research and national trends are towards smaller 

schools/smaller learning communities. $125 million of federal grant money is available this year 

to create smaller learning communities within schools with over 1,000 students. The Piymouth- 

Canton school district, which we frequently benchmark against, was awarded a federal small 

learning community grant this year and the Monroe school district received a $300,000 grant to 

implement their small learning community plan. In addition, research shows that minority and 

'at risk" students perform better in smaller schools (Valerie Lee, UM) and a 1500-1600 student 

school is the most economical size school to operate ( , ). 

As an alternative, I propose two bonds for a June 10 vote.. One for infrastructure at $ and 

another $ for a 1600 student high school on the Maple-M14 property. (This school 

would be designed in a flexible manner for two or three small learning communities.) In 

addition, 1 recommend that the administration develop a contingency plan for an immediate K-6, 

7-9 and 10-12 reconfiguration in the event the new HS bond does not pass. 

Given that the new school would not incur significant operating expenses until 2004 (scheduled 

opening); the Board and administration, with community input, would have ample time to 

identify operating funds for the new high school. This would include optimizing our facility mix 

and funding our schools on a per pupil basis, as we are reimbursed by the state. Based on 

available research that the dropout rate is lower in smaller learning communities, we could 

anticipate additional students in the u per grades, thus additional operating funds. (Our existing 

I? 

dropout rate between gth grade and 12 grade has been estimated as high as 22 percent at one high 

school based on data on the Michigan Department of Education website. However, that 

information needs to be verified.) In addition, a new high school and improvements at Pioneer 

and Huron (elimination of over-crowding, infrastructure, and smaller learning communities) may 

result in more operating funds by attracting and retaining more families with HS (and possibly 

younger students), in AAPS district. 

Facilities do not define an educational experience. However, with a third high school we would 

have HS environments that enhance our educational excellence rather than conditions where 

students and staff have to put in extra effort to overcome environmental obstacles.



NOVEMBER 14,2001-DISTRICT LIBRARY 


CALL TO ORDER 



The pledge of allegiance was led by Trustee Rasmussen. 

RECOMMENDED FOR 

/^-7 --/ 

DATE 

ROLL CALL 

Present - Trustees Browning, Conway, Gatien, Griswold, Han-Markey, Rasmussen, Rorke, and Shifrin 

Absent - Trustee Cross 



Present from administration - Sharon Baskerville, Garry Doolittle, Orma Lapp (Treasurer), and Dr. Deb Small (Secretary). 


Lynda Berg, Fine Arts Coordinator (Dicken Music Teacher at time of nomination) 

Nomination submitted by Steve Coron, award presented by Sari Shifrin 

'Lynda Berg has consistently exhibited the highest standard in teaching vocal music and performance at our school. The 

level of excellence in her students is exemplary! She integrates all curricula and multicultural lessons in her program, as well 

as serving as curriculum coordinator for the district! She is the 'Grande Dame' of music education in Ann Arbor." 

Shirley Martin, Huron, Head Cashier 

Nomination submitted by Pat Bisgaier, award presented by Bill Browning 

"Shirley has been a Food Service employee at Huron for over 22 years. I see her as the 'backbone' of the Huron kitchen. 

She upholds high standards in her daily work. She'll work as hard and long as it takes to get the job done correctly. She's 

always willing to lend a helping hand to others as well as an ear to anyone who needs someone to listen. She is well-liked 

by staff and students." 

Maria Prince-Montri, Pioneer, Teacher 

Nomination submitted by Lyn Rein, Wendy Day, and Sunnie Korzdorfer, award presented by Kathleen Conway 

"We would like to take this opportunity to tell you about the qualities and dedication of Ms. Maria Prince-Montri. She is a 

teacher at Pioneer High School, and has been for the past 6 years. During her tenure at this school, she has endeared 

herself to students and staff. Ms. Prince is one of the most compassionate teachers I know, and her students feel 

comfortable and at ease with her. They frequently solicit her help and advice with both personal and academic problems. 

She is tremendously dedicated to her students and spends quality time preparing lessons and developing activities to 

encourage and interest her students in the literature she is teaching. She is continually working to expand and revise the 

lessons she already has, and always has activities planned well in advance. In a department with seven new teachers, she 

is unfailingly generous with her materials, and is always willing to share in lessons of her experience. Both her professional 

and personal attention to the new staff has made their transition into this enormous high school more comfortable and 

successful. We would like to see her hard work and compassionate nature recognized and made public. She definitely 

deserves this recognition." 

Deborah Smith, Pattengill, Media Specialist 

Nomination submitted by Nannette Kwiatek, award presented by Ben Dahlmann 

"Deborah is very responsive to building needs. Her follow-through is consistent and equitable to all staff. She helps bring 

literature alive through a variety of activities, including an annual Book Character Day. She works tirelessly on our school 

newspaper-The Pattengill Puma Press. Deborah exemplifies the consummate professional, balancing a variety of roles and 

challenging students. She makes it look easy, when in fact her job involves constant 'juggling'." 

PUBLIC COMMENTARY

Jack Rice presented two Freedom of Information requests (Attachment A). 

Sylvia Nesmith read a prepared statement (Attachment B). 

Lefiest Galimore recalled that last Friday night he ran into a Trustee at Blockbuster Video. He added that this Trustee could 

not understand why members of the public seem so emotional about the Board. He expressed his belief that the Board 

should serve as role models for young people in the school district. There are more appropriate ways to deal with this issue. 

He feels that the Board should be concerned with overcrowding, students who are not learning, and individuals who are 

trying to create external programs to support these children. 

Diane Hockett read a prepared statement (Attachment C). 

REPORTS 

Kathy Scarnecchia, Dicken Elementary, read a prepared statement (Attachment D). 

Allan Loeb, AAEA, read a prepared statement (Attachment E). 

Board Committee Reports 

Trustee Shifrin reported that the Bylaws/Policy Committee met yesterday morning. The members reviewed the state 

mandated Anti-Bullying Policy and Policy 2241 which has been referred to the Superintendent's Evaluation Committee to 

develop some regulations under Vice President Cross' leadership. An agenda for the remainder of the year has been 

developed. The committee will also look at Policy 2242 related to fund equity to reflect the new Vision Statement submitted 

by the Board Finance Committee and approved by the Board. 

Trustee Shifrin reported that the Curriculum Committee met earlier that day and a tentative schedule of topics has been 

developed. Those that are planned for Board discussion have first been scheduled for Committee discussion. The 

committee reviewed the work of the Assessment Committee created last year. The Committee originally planned to meet 

once a month but had hoped to discuss early intervention programs today. Since they did not have time, another meeting 

has been tentatively scheduled for November 30, 2001. 

Trustee Browning reported that the Facilities Committee has met twice. Staff from Barton Malow explained the assessment 

form that is being used as a standard for the walkthroughs of the buildings. The Board should receive the complete report in 

its next packet. Trustee Han-Markey asked for clarification of the role of the Committee at this point. Trustee Browning 

stated that the current role is heavily involved with the bond issue, but once that is completed, the Committee would focus on 

other issues. Trustee Rasmussen suggested that the Facilities Committee merge with the Demographics Committee. 

Trustees Rasmussen noted that the Finance Committee met to review the draft list of the proposed reductions to be 

presented to the Board on December 19,2001. 

Trustee Rorke stated that the Personnel Committee at its last meeting reviewed the reorganization of an Information 

Technology Department position focused on the single student record and the salary schedule for Directors. He stated that 

an outside analysis of the administrative salary schedules, with a look at competitive wages must be applied equitably across 

the board, rather than happenstance as it is now. The committee also discussed strategies to increase the district's 

recruitment of new teachers. 

SUPPLEMENTAL 

Don Faber recognized the Ann Arbor Educational Foundation 2001-02 recipients. The recipients, their school, the grant 

amount, and the topic are listed below. 

Allen Elementary-Joey Fukuchi, $750, A Fifth Grade Study in Jazz 

Angel! Elementary-Sally Freeman, Mark Kelly, and Tom Yaeger, Angell Elementary, $500 for Great Lakes: Past and 

Present; Tracey Metry, $500 for Hands-on Science Center; and Betsy Richardson and Melissa Linick, $1,000, Reading 

Home Links 

Ann Arbor Open @ Mack-Michael Smith, $500, Creative Assessment with Clay Animation 

Bach Elementary-William Farmer, $375, Bunyan and Banjos; Donna Ramsey, $500, After School Academic Support 

(Homework Club); and Jonathan Stern, $558. Classroom Adventure Activities 

Bryant Elementary-Jan Brimacombe, $1,000, Shared Reading Using Big Books 

Burns Park Elementary-Cynthia Page-Bogen, $300, 5th Grade Musical Composition 

Carpenter Elementary-Charles Ciorba, $500, Carpenter School Presents a Jazz Documentary 

Claque Middle School-Alice VanWambeke, $500, Musical Theatre Production; Alice VanWambeke, $255, Glacier 

HillsIClague Choir Project; and Joan Wenk, $1,000, Art as Functional Decoration

Dicken Elementary-Karen Stein, $450, Integrating Spanish into First Grade; Kristine Bishop, $500, Musical for Literacy; and 

Susan Schneider, $91, Junior Great Books Read Aloud Program 

Eberwhite Elementary-Carol Peters and Scott Weinmann, $300, Drama, American History and Economics 

Forsythe Middle School-Shirley Eagen, $500, 7th Grade Language Arts Anthology and Patricia Carson, Richard Pierce, 

Tom Pachera, and Dianne Austin, $970, Birdhouses for Humanity 

Huron High School-Kristine Brene, R.N., $500, River Rats Assistance Program; Marlene Tierney, $1,000, Operation Drill 

Press; and Richard Ingram, $1,000, Huron High School Presentation of "The Music Man" 

King Elementary-Reema Jarjoura, $865, Plants, People and Culture 

Lakewood Elementary-Kathleen Wright, $375, Lakewood Community Barn Dance 

Lawton Elementary-Gayle W. Richardson, $994, Fifth Grade Pre-Engineering Interest Centers 

Logan Elementary-Jane Taylor, $500, Culture and Arts Alive! 

Pattengill Elementary-Avery Hubbard, $262, Relive Snapshots from Science Movies 

Pioneer High School-Kathy Arden, $690, Trailblazers Program and Phil Walker, $1,000, Fiddler on the Roof 

ProductionIPioneer Theater Guild 

Scarlett Middle School-Bill Harris, $842, After School Achievement Program (A.S.A.P.) 


Cell Phone Antenna 

Trustee Browning asked if each provider in a co-location on a single pole must provide at least $2 million of insurance. Mr. 

Trent stated that he was correct. 

Revision to Policy 421 7: Sexual Harassment by Staff - Second Briefing 

Revision to Policy 4218: Verbal/Physical Harassment by Staff - Second Briefing 

Trustee Browning suggested that the word "unlawful" be deleted since it implies that there is "lawful" sexual harassment. 

Ms. Eaddy-Richardson agreed with this additional revision. Trustee Rorke asked if a staff member witnessed an incident of 

sexual harassment can helshe file a complaint hislherself. Trustee Browning asked how often inservice training would be 

provided to staff. Ms. Eaddy-Richardson stated that she plans to provide training on a yearly basis and then periodically 

when new employees join the district throughout the year. Trustee Rorke suggested that the Personnel Committee review 

the administrative regulations that accompany these policies. 

Community Education and Recreation Catalog Bid Award 

Trustee Browning questioned why a copy for proofreading would not be provided. Sara Aeschbach clarified that the district 

would be provided a blue line copy. 

BRIEFING - scheduled for action at the 12/12/01 Regular Meeting 

Revision to Policy 9320: Agenda - First Briefing 

Trustee Shifrin stated that the committee made changes that reflect current practice. An approval of the agenda at the 

beginning of the meeting, the Celebration of Excellence Awards, and Board Committee reports were included. 

Revision to Policy 9150: Bylaws/Policy - First Briefing 

Trustee Shifrin proposed this revision which would eliminate the required second briefing if it were not necessary. 

Police Liaison Contract 

Dr. Fornero reminded the Board that in July 2000 it approved a new contract with the City Police Department, continuing two 

liaison officers at Huron and Pioneer. The contract also needed approval from City Council. A CityISchools Committee 

meeting was held this summer to discuss areas for additional revisions. Most of the changes were in the search and seizure 

section. They strengthen the communication between school and home when a student is being interrogated and respects 

students' rights while allowing the police to do their jobs. City Council is scheduled to approve the contract at its November 

19, 2001 meeting. 

Trustee Browning requested further clarification on the phrase "Ann Arbor Public Schools' property within the city limit," 

would include the property west of Seventh Street. He also wondered if the liaison officers were personnel of the Detective 

Division. Dr.Ray-Taylor stated that she will get answers to Trustee Browning's two questions. She also noted that Tony 

Duerr has reviewed the contract. 

INFORMATION 

None. 


FY 2000/2001 Annual Financial Report (includes 4'" Quarter Report)

Trustee Brownina. supported bv Trustee Gatien, moved to approve the FY 2000101 Annual Financial Report, includina the 

4th Quarter Report. On roll call vote the motion passed 8-0 (Vice President Cross absent). 

2001/2002 Grant A wards (Fall) 

Trustee Brownina, supported bv Trustee Gatien, moved to approve the 2001102 Grant Awards (Fall). On roll call vote the 

motion passed 8-0 (Vice President Cross absent). 

Cell Phone Antenna 

Trustee Brownina, supported bv Trustee Gatien, moved to approve a lease to Nextel West Corporation for the installation of 

a cellular antenna tower on the Scarlett Middle School moper-ty. The district is expected to generate $25,000 annually. In 

addition the site will receive a one-time amount of $20,000 for building improvements. On roll call vote the motion passed 8- 

0 (Vice President Cross absent). 

Community Education and Recreation Catalog Bid Award #02-059 

Trustee Browninq, supported bv Trustee Gatien. moved to approve the Community Education and Recreation Catalog bid 

award to Grand Blanc Printing in the projected amount of approximatelv $34,491.40. On roll call vote the motion passed 8-0 

iV\ce President Cross absent). 


Trustee Brownina, su~ported bv Trustee Gatien, moved to approve the minutes of the reaular meetina of 10124/01 meetinq 

as amended. On roll call vote the motion passed 8-0 (Vice President Cross absentl. 

Gift Offers 

Trustee Brownina. supported bv Trustee Gatien, moved to approve the followina aift offers: Marian J. Krzvzowski, a 1989 

Jeep Cherokee Limited: Marcia Prav, a 1993 Ford Escort; Daphna Ovserman, a 1993 Tovota Corolla; H.T. Silvennoinen, a 

1991 Oldsmobile Cutlass: Roaer and Nancv Hitchcock, a 1992 Pontiac Bonneville SSE: Joseph H. Romeo, a 1991 Plymouth 

Acclaim: Burns Park PlaverslSusan Hurwitz, $1,000 for drama scholarship; and John and Suzanne Stephenson, darkroom 

equipment for the Art Department. On roll call vote the motion passed 8-0 (Vice President Cross absent). 


Revision to Policy 4217: Sexual Harassment by Staff 

Trustee Brownina suo~orted bv Trustee Han-Markev, moved to approve Policv 4217: Sexual Harassment bv Staff (as 

amended). On voice vote the motion carried 8-0 (Vice President Cross absent). 

Revision to Policy 42 18: Verbal/Physical Harassment by Staff 

Trustee Brownina, supported bv Trustee Griswold, moved to approve Policv 4218: VerbalIPhvsical Harassment by Staff. On 

voice vote the motion carried 8-0 (Vice President Cross absent). 

03 Directors Salary Schedule 

This item was removed by President Conway. Trustees should email their concerns to Dr. Small. 


President Conway, S U D D O bv ~ ~ Trustee ~ ~ Rorke, moved that Special Counsel be amointed to advise the Board of Education 

on issues related to Board and Superintendent relations and other Human Resources matters (Attachment F). Trustee 

Shifrin stated that this motion has financial implications for the district asking for additional information from President 

Conway. Trustee Rorke stated that, not unlike the Equity Ombudsman, this is a preventative measure. He stated that 

currently there is an absence of checks and balances within the system (e.g., the district losing $30 million in the sub suit). 

Trustee Shifrin responded that the district has dire financial needs and she would like to see a vision of how this counsel 

would be used. 

Trustee Rasmussen, seconded bv Trustee Shifrin, moved to table the motion. On voice vote the motion failed 3-5 with 

Trustees Brownina, Rasmussen and Shifrin votina "ave," and Trustees Conwav, Gatien, Griswold. Han-Markev and Rorke 

votina "nav." 

Trustee Rasmussen offered the first of two friendly amendments suggesting the word "appointed" be changed to "engaged," 

and that the phrase "and the Superintendent" be added after the first mention of the Board of Education. Trustees Conway 

and Rorke accepted this friendly amendment. Trustee Rasmussen also asked if the words "special counsel" could be 

changed to "facilitator." This amendment was not accepted. Dr. Small read the amended motion: Proposed that Special 

Counsel be enaaaed to work with the Board of Education and the Superintendent on issues related to Board and 

Superintendent relations and other Human Resources matters. On voice vote the motion carried 8-0 (Vice President Cross 

absent).

Executive Session November 28 and December 12. 2001 

Trustee Shifrin, supported by Trustee Rorke, moved to hold an executive session on November 28. 2001 and December 12, 

2001 for the purpose of discussina neqotiations and onqoinq litiqation. On roll call vote the motion passed 8-0 (Vice 

President Cross absent). 


Dr. Ray-Taylor commented that she had received President Conway's motion late that afternoon. She expressed her hope 

that the Board would work in partnership with her. She welcomed the opportunity to engage in facilitation. 

The architects will be available November 19th to answer any questions concerning the most recent diagrams for Pioneer 

and Huron. 

Ms. Eaddy-Richardson is in the process of providing a mandatory training for all supervisors and administrators on sexual 

harassment as part of the efforts to improve the risk management in the district. 

Marcus Edmondson, currently a teacher at Academy in Dearborn Heights and a graduate from Hillsdale College, has been 

named a class principal at Huron. 

A schedule of the Board's lunch visits at the schools has been distributed. 

The Superintendent spent three mornings at Slauson Middle School visiting students in the classrooms and meeting with 

staff. She will be visiting all of the middle schools throughout the year. 

ITEMS FOR AGENDA PLANNING - 11/19/01 5:30 p.m. 

None. 


Trustee Rasmussen expressed his hope that the Board would be able to come to agreement in the next several weeks on 

the bond proposal. He hoped that the proposal would come close enough for unanimous vote by the Board at the December 

12, 2001 meeting. 

Trustee Shifrin complemented the Pioneer High School Theater Guild for its outstanding performance of Fiddler on the Roof. 

Trustee Browning recognized the state championships won by the Pioneer Girls Swim, Field Hockey and Tennis teams. 

Trustee Rorke requested that a motion to expand summer school be placed on the November 28th agenda (Attachment G). 

He explained that although the district is in a mode to reduce expenditures, he felt it was time for the Board to talk about 

what additional dollars it might target to improve academic achievement. He added that $9,000 per student is rich enough to 

care about students' needs. Trustee Shifrin noted that the Curriculum Committee discussed this topic earlier that day. 

Trustee Rasmussen stated that early intervention strategies, including summer school, are listed as priorities in the Board's 

newly adopted vision statement. He questioned the need for a separate motion. 

ADJOURNMENT 



Mrs. Rossi Ray-Taylor: 


ATTACHMENT A 

Under the Freedom of information Act, I am requesting the racial Composition of the 

students of each Black History class in the Ann Arbor School District. 

704 Princeton Ave. 

Ann Arbor, Michigan 48103 

Jack Rice

Mrs. Rossi Ray-Taylor: 


Under the freedom of information act, I am requesting the racial composition of the 

students of each Black Student Union program in the Ann Arbor School District. 

704 Princeton Ave. 

Ann Arbor, Michigan 481 03 

Jack Rice

To: The Ann Arbor Public School System Board of Trustees 

Re: Recent Publicity Pertaining to the Board and the Superintendent Interactions 

ATTACHMENT B 

11/14/01 

The recent publicity regarding our superintendent reflects very negatively on some individuals our 

community has elected and entrusted to act in the best interests of all our children, while overseeing and 

managing our public school system. The trust the community has in you has been eroded and our 

expectations of you are not being met. 

Is this situation in the best interests of our children; A situation taking parents away from activities with 

their children that will help them succeed in school; A situation that compels the community to come here 

to tell you that we do not support your behavior. We have by-laws, mission statements, visions, goals and 

the like for that purpose. Is it in the best interest of our children to have to spend time and money dealing 

with this, when there are so many pressing issues, needing resolved? We need to give our attention and 

efforts to im roving the level of diversity in our staffs and improving the adequacy, accuracy, 

effectiveness b fficiency of our curriculum, courses, textbooks, buildings, structure, classrooms and the 

learning environment, so that all our children will reach their highest potential. 

We cannot accomplish all this if we can't even trust each other and work together. We can't accomplish 

this when we are wondering about hidden agendas and ulterior motives. When we elected you to the board 

we put our trust in you, and we had much, much higher expectations. 

We expected you to abide by all the governing tools in place. We expected you to conduct business in an 

ethical and responsible manner. We expected you to work together, above board and up front. We 

expected you to resolve matters in a professional and creative manner. We expect you to answer for this 

latest round of destructive and diversionary behavior, and we don't expect you to spend our money doing it, 

while our children are going without. 

It seems we have started to explore some things and put in place other things that might really make a 

positive difference in our schools. Let's continue to build on thsefforts. Let's move up a few levels in 

working together in the best interest of our children. p 

Sylvia Nesmith, 

Concerned Parent

To: Members of the Ann Arbor Board of Education 

From: Diane Hockett 

Date: 1 111 3/01 

ATTACHMENT C 

As I watched the how you function as a board, I have had serious concern about 

your lack of cohesiveness and lack of focus as a group. This was of particular 

concern when I read about the discussions with the superintendent about her 

performance. I will try to write this as a constructive document, which hopefully 

you can use to guide you as move forward with your evaluation process and 

possibly with your other important decisions. 

The board-superintendent relations can be the key to the success or failure of the 

district. It is important that the board and superintendent have a positive working 

relationship so both of you are working in the same direction. The board should 

be providing the general direction and oversight of the results and the 

superintendent is responsible for implementing the direction. 

The evaluation of the superintendent is the most important responsibility of the 

board of education next to hiring a superintendent. This process needs to be 

undertaken seriously and within the constraints of the law, superintendent's 

contract, and the board's bylaws. 

It is also important for you to realize that as board members you only have power 

to act as a body. As individuals you have no power. Put yourself in the 

superintendent's shoes. There are nine of you who are supervising her. Would 

you like to have nine bosses? Each one with hidherown goals and agenda? 

Probably not. 

Therefore, I ask you have you provided clear goals for the superintendent to 

strive for? It has been my observation that the board does not have a common 

agenda for the year despite your planning session with Dr. William Miller, WISD 

Superintendent and the district's Strategic Plan. Here are two documents that 

should guide your focus for the year and be the focus for the superintendent's 

work and evaluation. 

It is almost impossible for anyone to meet a moving or changing target.

The bylaws establish a superintendent's evaluation committee with specific 

responsibilities for carrying out this area of responsibility. It is important that this 

process be followed in order for your evaluation process to have credibility. It is 

an open process and can only take place in executive session at the request of 

the superintendent. The results of your discussions and any decision or actions 

you take must take place in public. Any time these procedures are bypassed and 

not followed the evaluation process can be suspect and called in question. 

I commend the superintendent for requesting meetings with the board to discuss 

her performance and to address the issue as a full board within the right 

parameters. There are many resources available to boards of education to help 

with the process and to assist with establishing better relations between you and 

the superintendent. Two resources readily available to you are the Michigan 

Association of School Boards (MASB) and WISD. The MASB has staff and 

facilitators available to work with you on either topic. They have broad 

experience in these areas and can be very helpful. The WISD could also provide 

some assistance in this area. Their role is to support the local districts. 

A note for consideration as you continue the evaluation process is that when we 

hired Dr. RayJaylor, the community was clear that they wanted a superintendent 

who would stay. The tenure of the superintendent is something you need to 

consider seriously. First, that was a community concern and one that the board 

needs to consider in its decisions. More important than the community issue is 

the disruption and cost to the district whenever there is a change in the 

superintendent for whatever reason. First, if you release the superintendent 

there may be costs involved in dissolving the contract. The search process is 

long, all consuming and expensive. A year of leadership is lost while the search 

takes place. The first year of the new superintendent is a year of learning and 

adjusting. Two years of real leadership are lost. It should also be noted that the 

pool of qualified superintendent candidates is really shallow. One must consider 

whether they can improve the quality of the superintendent by hiring a new one. 

As was noted in the paper the superintendent has provided leadership to move 

the district forward through some difficult times. She did receive two excellent 

evaluations in the past two years receiving her full incentive both years. These 

are not easy times for school districts and especially for the superintendents. 

I was pleased to hear that you are considering hiring a facilitator to work with 

you to improve board-superintendent relations. This is crucial if you are to be 

successful in making quality decisions for the children of Ann Arbor.

December 2001 Vol. 18, No. 4 Editor: Jeff Stratton 

These board types occupy opposite ends of the 

effectiveness spectrum! 

A s 

The Board Doctorm, I hear plenty 

of stories about boards and their 

executive directors, both good and 

bad. One thing that this really forces me 

Nonprofit board to do is think about the characteristics of 

"types'" a productive, unified board. On the other 

hand, I'm also well aware of what charac- 

terizes dysfunctional nonprofit boards. 

Use the following checklists to spot 

where your board falls as a "board type." 

If you recognize too many of the dysfunc- 

tional characteristics, it might be time for 

your board and administrator team to 

revisit board roles and responsibilities. 

Board Characteristics: The effec- 

tive nonprofit board: 

a Develops policy for its executive 

director to implement. 

a Makes decisions that affect the full 

organization, not individuals. 

a Plans for the nonprofit organization's 

future. 

a Has open communications, internally 

and with its executive director. 

Q Is understanding and courteous. 

Works at being well-informed. 

Your attendance is required! 

H 

ow important is your attendance 

at board and committee meetings? 

You should know that 

a Has a relationship with its administra- 

tor that is characterized by trust and 

respect. 

0 Presents a positive image to its 

"publics." 

Q Makes time for and allocates resourc- 

es toward board education. 

The dysfunctional board: 

Plays stump the staff. 

Nit-picks. 

Embarrasses the administrator. 

Focuses on administrative details. 

Is a special interest body, giving favors 

to friends, relatives. 

Has hidden agendas, keeps secrets 

from board colleagues, and the 

executive director. 

Concentrates on old problems or 

grievances from the past, at the 

expense of planning for the nonprofit's 

future. 

Has little or no commitment to 

improving the board through educa- 

tion, attendance at conferences, and 

reading publications on board gover- 

nance. 

regular attendance at board meetings can 

help you avoid legal problems. 

continued on next page 

Advising administrators and boards in the US. and Canada for 18 years. WWW address: htQ://www.aspenpublishers.com @ 2001, Aspen 

Publishers, Inc. REPRODUCTION OF THIS NEWSLETTER IN WHOLE OR PART IS STRICTLY FORBIDDEN.

ATTACHMENT D 

Good evening. I am pleased to have this opportunity to share with all 

of you a slice of the life of an elementary principal here in the Ann Arbor 

Public Schools. I am Kathy Scarnecchia' Principal of Dicken Elementary 

and on behalf of my colleagues tonight I'd like to bring to life for you the role 

we have played as principals in the on-going implementation of the 

Balanced Literacy program. It's called a Balanced Literacy program 

because it requires teachers to include eight essential elements of best 

practice instruction in literacy within a dayl with in a week. Butl for 

elementary principalsl seeing the program come to life within each of our 

buildings has been a real balancing act! 

The core of the program is the training of teachers. They have not 

been alone in this. Right beside each team of teachers has been the 

building principal learning new information' participating in dialogues with 

teams and planning how best the trained group can share information with 

those yet to be trained back at the building 

It makes a difference to staff that their building principal is invested in 

gaining the same level of knowledge and skill as they are through the 

Balanced Literacy training. What better way to grow together than for 

building principals to work along with teachers practicing new assessmentsl 

modeling guided reading lessons and Read Alouds, holding writing 

conferences' leading center activities and book talks, as many of us are 

involved in doing regularly? 

We balance this hands on involvement with our role as teacher 

evaluators. I personally have found that staff members I am evaluating this 

year are all engaged in some level of implementation and are eager to 

discuss with me their own personal progress. A second year teacher willing 

to be observed doing a Writer's Workshopl wanting for specific feedback 

and me being able to give it. Together we refer to the professional literature 

we have read and set new goals for improvement. Thus the evaluation 

process offers a systematic approach to individual improvements and a 

way for principals to document these improvements over time. 

Butl what about those teachers that are "yet to be trained"? They 

have become a force building principals must reckon with as well ... a 

problem we're happy to have ... they are constantly asking: When will it be 

their turn? Are they expected to begin implementation without training? 

Can't they start anyway? What can they read? Can't they get some of those 

materials too? And so the building principal does everything possible to 

capture this enthusiasm ... balances the waiting and the wanting &the 

new information. And as always, advocates for more training spaces' and a 

commitment to the continuation of the training until every teacher in the 

district is train. 

Implementing the Balanced Literacy program has required accessing 

and coordinating massive amounts of new materials for classrooms and for

the school as a whole. Making sure each teacher has what helshe needs, 

holding everyone accountable for how materials are cared for over time, 

and maintaining the bookroom collection are examples of how we are 

challenged as budget managers to be creative and resourceful in our 

spending. 

Finally, it is up to the building principal to constantly collect evidence 

of the results of this endeavor. Balancing what we already know with what 

we expect to see in the future. Each of us spends time reviewing individual 

student assessment, reporting to parent forms, K-2 and 3-5 Reading and 

Writing continuums, Reading Recovery progress reports and have begun 

to celebrate with staff all of the incremental steps this program is taking us 

through to improved achievement. 

So, I hope you have seen many of the ways Elementary Principals 

have been working to support this excellent district effort. Please 

remember, we balance this daily with the myriad of other demands we face 

Thank you for your time.

ATTACHMENT E 

1 apologize for my absence last week at a time in which there was much anxiety and 

uncertainty regarding issues of leadership in the district's immediate hture. 

Unfortunately7 these issues are still not hlly resolved and continue to cause a great deal 

of consternation and upset both among teachers and in the community at large, 

In numerous conversations with a variety of teachers, one consistent theme has emerged, 

The concern is that Dr. Ray-Taylor7 indeed any and every employee of the district, be 

afforded a fill measure of procedural due process, My sense is that these teachers have in 

mind something considerably more than the narrow, legalistic notion of due process as it 

applies in the employment context. Their vision of due process is something far larger 

than merely meeting the financial commitments of the contract that you have with Dr. 

Ray-Taylor. Their vision of due process is embodies a basic notion of fair play and 

thoughtful review. 

At the very minimum, this concept of due process has two essential requirements: to 

know with a fair degree of specificity any areas that are found lacking or wanting in one's 

pe~ormance and to be afTorded the oppportunity to respond in one's own behalf to any 

allegations or criticisms. Inherent, too, in this concept is the supposition that the decisionmakers 

will participate attentively7 thoughthlly7 and with open minds, It is appropriate to 

inquire whether these threshold requirements have been met, 

Firstly, one must question whether there has been proper notice. Six months ago Dr. Ray- 

Taylor was favorably reviewed by the then sitting Trustees. An employee will reasonably 

believe, after a very positive performance review, that on balance satisfaction and 

confidence in her work are high. In the half year that has passed since then, what has 

changed? Have expectations and goals changed? If so, have these new goals or changed 

expectations been clearly communicated to Dr. Ray-Taylor? Has permforance 

precipitously plummeted since May? If so, has this perception been unmistably voiced to 

Dr. Ray-Taylor? Unfortunately, the perception of teachers and the public at large, I think, 

is that the significant change since May has been in the membership of this Board of 

Education, If Board level leadership is to emanate fiom shifiing coalitions of five vote 

majorities, then we are likely to experience some tumultuous and rocky times 

immediately ahead. 

Secondly, one must examine whether Dr.Ray-Taylor has been aEorded an adequate 

opportunity for hearing. While I am not privy to your private communcations nor invited 

to your private meetings, I am left with the belief that segments of this Board have met 

with the superintendent informally to share concerns and criticisms, perhaps with or 

without the knowledge or support of other Trustees, In the minds of teachers, this falls far 

short of the expectation that Dr. Ray-Taylor, or any district employee7 would be given an 

opportunity for a thorough and prepared response before an unbiased and deliberate 

group composed of all of those who will be making employment decisions.

Happily7 I am encouraged by two suggestions that lead me to believe we may 

successfully move through these cuurent difliculties. One is Dr. Ray-Taylor7s late 

October suggestion for a series of executive sesssions with all of you in which an active 

dialogue could take place. I believe that such a series of meetings is perhaps the best hope 

of fulfilling the twin requirements of procedural due process and fair play, which I 

described earlier. The other suggestion was one attributed to President Conway, that an 

external facilitator be engaged in order to address communication issues between 

Trustees and the superintendent. Not only does this offer some hope of actually 

improving communication, but it is a thoughtful, proactive, good faith approach as well, I 

hope you move forward on both these recommendations. 

You do not need to hear a detailed litany of the many issues we currently face in the 

district: middle school review and change7 high school overcrowding with possible 

construction and organizational changes contemplated7 bold new initiatives in special 

education, and the enormous challenges inherent in preparing the 2002-2003 budget, 

among many, all await our focused attention. Although we have been spared locally the 

devastation and death associated with a direct attack, I belive that nationally and 

internationally we are still in a period of mourning with very difficult and uncertain times 

ahead, Now is not the time to trigger a divisive and wrenching upheaval in district 

leadership. Now is the time for as much unity of purpose and effort as we can muster, I 

am hopeful that the two strategies suggested will be fruithl. When well-meaning, 

thoughtful people who have the district's long-term interests uppermost in their minds 

work to solve a problem, I believe the likelihood of success is great. 

Thank you for the opportunity to speak to you tonight about these difticult issues.


TO: Trustees 

Dr. Rossi Ray-Taylor, Superintendent 

FROM: Kathleen Conway 

RE: Appointment of Counsel to the Board of Education 

ATTACHMENT F 

Motion: Proposed that Special Counsel be appointed to advise the Board of 

Education on issues related to Board and Superintendent relations and other 

Human Resources matters.

Whereas the first three core values of the Ann Arbor Public Schools are: 

Putting the needs of students first in all decisions and actions 

Having high expectations for all students and staff 

Meeting students educational and social needs 

Whereas two strategic goals of the Ann Arbor Schools are: 

Ensure achievement for all students 

Provide effective educational programs and services to meet students' needs 

ATTACHMENT G 

Whereas students who perform below grade level during there early elementary 

tend to continue to be at-risk academically throughout their middle and high school years 

Whereas there is evidence that the summer school program implemented by the Ann 

Arbor Public Schools for third graders performing below class level during 2001 did 

meet the educational needs of at risk students by improving their academic skills 

Moved, that the Ann Arbor Board of Education direct the Superintendent to provide a 

summer school program for all Ann Arbor Public School students in first, second, and 

third grades who can not perform at grade level at the end of this academic year. 

As preparation for Summer School 2002 that the Board of Education direct the 

Superintendent to provide a budget for this initiative by the end of December so that 

District resources can be reallocated in the 2002-2003 budget to support this program.


ANN ARBOR PUBLIC SCHOOLS - 

NOVEMBER 7,2001-DISTRICT LIBRARY 

REGULAR MEETING. 7:00 PM 

CALL TO ORDER 

President Conway called the meeting to order at 7:00 p.m. LLI&gg-d~ 

&4@ 




Glen Nelson read a prepared statement (Attachment A). 

Jack Rice stated that the Office of Civil Rights ruled that district's activities are illegal, yet they continue to be limited based 

on race with just an after-thought of "All are welcome." He stated that little has changed in the past months. He expressed 

his belief that it is the responsibility of this Board to force the administration to follow the rules of this nation. Law violators 

should be remorseful, but instead he feels that they show contempt and arrogance in the district even though they have 

been caught red-handed. He urged that the Board of Education uphold the laws of this nation. 

Dr. Harry Williams. NAACP, stated that he was fortunate to follow Mr. Rice to the podium and was glad that he is concerned 

with civil rights legislation. Civil rights began as regress for complaints by African American and others. Ann Arbor, this 

state, and this nation have had a long history of ignorance of these laws. When he read the articles in the Ann Arbor News, 

he became very upset. He had a number of questions for the several school board members who requested that Dr. Ray- 

Taylor might resign or step down: When was this decision made? Who made this decision? At which Board meeting did this 

occur? And why was it made? He questioned how the Board could give Dr, Ray-Taylor a raise, a good performance 

evaluation, and then ask her to step down. 

Fred McCuiston stated that after September 11, 2001 individuals have expressed how the nation is coming together, but this 

message has not seemed to reach the Ann Arbor school board. It appears that the school board, not the superintendent, 

deserves the criticism. The Superintendent has put together many programs that benefit all students. She handled the 

lawsuit in an exceptional manner. The school board had an agenda in the past that included the education of all children. It 

has also created a strong perception of holding an illegal meeting. 

Sharmaine Spieser recalled that she had addressed the Board a couple of years ago when her son was in middle school. At 

that time, she asked that the Board do something about the high school overcrowding. She stated that the Board has years 

of research to rely on. There are vast resources within this community and they have poured hours into helping guide the 

Board's decision. Dr. Ray-Taylor is not the problem in the district-the school board is. Some trustees want to focus on the 

Superintendent's evaluation in the middle of the school year. Ms. Spieser could not see how this focus could benefit any 

aspect of the school system. The Board must make a decision about the high schools, although any decision will not be 

liked by 100 percent of the people. If the Board cannot work cooperatively with the administration, she will initiate recall 

petitions. 

Ellen Daniel read a prepared statement (Attachment B). 

Glynda Wilks read a prepared statement (Attachment C). 

Marcia Federbush suggested that the Board put together a committee to look at the proposed high school solutions and 

provide ongoing input to the Board. Dr. Ray-Taylor has done some marvelous things, hired some marvelous administrators, 

and settled a $30 million lawsuit. She stated that the Superintendent is concerned about African American students. She 

also felt Dr. Ray-Taylor is a great speaker and a fine decision-maker. 

REPORT OF ASSOCIATIONS 

Brad Mellor, AAAA, read a prepared statement (Attachment D). 

Carol Shulman, representing the Pioneer PTO, has heard a lot of themes tonight-one of which she heard was frustration. It 

is time to make a decision regarding the high schools and let the voters have their say. With many new staff, the district has 

lost some of its historical knowledge. The two comprehensive high schools are among the nation's best and largest. 

Whether or not the Board can afford to build a third comprehensive high school, Pioneer and Huron will continue to remain

as large as they are. Whether or not it replaces the portables is irrelevant; they were there when she was there as a student 

30 years ago. Programming will not determine the solution. The quality staff that this district is fortunate to have will dictate 

the quality of programming-the structure itself will not determine this. Buildings have a useful life of decades, yet programs 

very often last for a shorter period of time. New high schools are being built all around Ann Arbor. The students deserve as 

modern, safe, clean, and well-equipped a facility that the Board can provide. 

With the indulgence of the Board, President Conway read a prepared statement (Attachment E). 

Vice President Cross asked, for the sake of clarification, that President Conway read a prepared statement that was not 

discussed by the Board and was presented as an individual member of the Board. She also stated that she wanted to make 

perfectly clear that any speculation of what may or may not have happened did not come from the Superintendent. 

INFORMATION 

HIGH SCHOOL PROGRAMMING 

Dr. Ray-Taylor stated that the vision for the high schools is to provide the best education possible. Each student must have 

equal access to a rigorous academic program. Her charge to the administration is to build this vision. It is when test scores 

are disaggregated that you find many students who are not doing as well as they can. There are volumes of research data 

that support that compliant change is not sustainable. Systemic change will not come from the use of top-down decrees. 

She added that on page 39 is the list of central topics that will occur by the fall of 2002. 

Mr. Caudle, Principal, Pioneer High School, and his staff and students-Lisa Vollmers, Amy Deller, Marta Alvira-Hammond, 

Tom Jensen, and Jen Kunec-discussed pages 4-14 in the Board packet. He stated that he could not promise, at this time, 

very specific programmatic changes for next year. He added that staff will be working toward this but he believes that the 

staff must be in driver's seat for these changes to work. 

Dr. Williams introduced Sarah Duvall, Media Specialist, and Manjiree Nikam, a parent, who assisted him in presenting the 

materials in the packet. 

Trustee Griswold thanked both teams for their presentation and their confidence. Vice President Cross also thanked the 

administrators for their thoughts and ideas. Trustee Shifrin stated that the highlight of last year was her work with the Huron 

team and her work this year with Pioneer's team. She stated that substantive changes happen in the buildings and she 

encouraged her fellow trustees to work with the staff in the buildings. 

2002 BOND ELECTION 

Dr. Ray-Taylor discussed tonight's focus for the bond proposals. Huron's walk-through is scheduled for tomorrow. It would 

be helpful to learn from the Board the extent of the additions to the building. During the next Facilities Committee meeting 

the members will hear feedback from Barton Malow staff. The complete package will be presented at the November 28, 

2001 meeting. 

Dick Mitchell stated that he takes every chance he has to remind the Board of the great programs, staff, and administrators 

at both of the two comprehensive high schools. He started with a quick chronology of the past considerations and actions of 

the Board. The High School Futures committee completed their work about three years ago. Immediately following that the 

administration called for requests for proposals to serve as references for the work. Mitchell & Mouat, local architects, along 

with TMP Architecture, were selected. The Board initially looked at three configurations that Mr. Mitchell briefly reviewed. 

They were directed by the Board to explore more in-depth options A and E, and look at a new option of converting one 

middle school into a high school. By the time they returned with this information, operating costs were more closely 

analyzed, and the option of a third comprehensive high school was taken off the table. Instead they met with administrators 

and staff at both buildings and created a detailed plan E. A subcommittee was formed which combed through option E to 

scale back both the scope and cost creating a hybrid E that is similar to the concept before the Board today. It includes 

portable replacement (15 at Pioneer and 5 at Huron), common space for circulation improvement, hallway modifications, and 

student common improvements to help with connections. Seven trustees accompanied the architects on the Pioneer tour. A 

new Pioneer annex plan was developed and discussed with a subcommittee last week. The architects will not develop the 

Huron plan until after the tour tomorrow. There are site limitations and built-in problems at Huron that Pioneer does not 

have. The architects believe that the Department of Treasury would allow the district to build an additional 60 teaching 

stations due to the current utilization rate. There is a meeting scheduled for next Tuesday to go speak with Treasury. 

Trustee Rasmussen asked if Treasury needs to see schematic drawings with the number of additional classrooms before 

approving the district's application. Mr. Mitchell replied they do. Trustee Browning clarified that Treasury approval is only 

required if the district goes for state qualified bonds. 

Trustee Gatien asked if the annex plan could be located in other areas on the Pioneer property. 

Trustee Griswold asked if the gymnastic floor could be moved or would it have to be replaced. Phil McConnell stated that 

the floor could be moved. She also suggested that additions to the cafeteria should take into account the national trend of

smaller spaces. Trustee Shifrin expressed her concern about the noise level in the cafeteria and hope some thought is given 

on to how to deaden the noise. 

President Conway expressed her belief that an annex building allows for more varied uses over the years. To her, that is the 

difference between bringing the portables inside on an addition to the existing structure and an annex. She stated that she 

was glad to hear that Huron was applying for the small school grant and she encouraged Pioneer staff to do the same. 

Trustee Rasmussen asked Mr. Caudle to talk about programmatic problems associated with the annex plan versus the 

integrated plan. Mr. Caudle responded that the annex would provide increased flexibility and it also creates a situation 

where staff would be forced to pay particular attention to this side of the building, not unlike the portables now. He added 

that it would help administration to section off the property if it were so inclined. He stated that he did not see much 

difference between this and the portables. 

President Conway summarized that the Board is expected to vote on the bond language and proposal at the December 12, 

2001 regular meeting. She questioned if the Board could give the administration any more direction. Trustee Rasmussen 

felt that the staff preferred the integrated building compared to the annex. Trustee Shifrin stated that the annex plan evolved 

to give the Board more flexibility for space use, but she agreed that building staff prefer the integrated plan. 

Trustee Gatien stated that he favors the annex, not only because of the small program aspect, but it is more flexible, less 

disruptive to the remainder of the school during construction, and preferable from his perspective. 

Trustee Rorke also felt the Board was getting closer to a decision, but it must remember the decision must be one that it 

thinks the voters will accept and support. Trustee Shifrin stated that if there are two plans, it would be nice to get community 

feedback on which is more acceptable. She added that staff have never asked this. Trustee Rorke also thought this was a 

good idea and one that it could be done. Trustee Gatien agreed that this input would be greatly beneficial. He questioned if 

the district's web site could be used for this kind of communication. Trustee Rasmussen's only concern with a poll is letting 

it slow down the process. Dr. Ray-Taylor suggested that feedback be collected from building staff on the new designs. Vice 

President Cross agreed that the options should be put out to the community for comment, but she asked administration to 

indicate the pros and cons of each option. 

Dr. Ray-Taylor stated that the Board should expect in the November 28,2001 packet the final administrative 

recommendations on 1) Pioneer, 2) Huron, 3) Infrastructure, and 4) Election Date. 


None 


Vice President Cross wished her son a happy 13'~ birthday. She stated that she had heard a lot of public commentary 

tonight and wants to be past this as quickly as she can be. She suggested that the Board might want to use a consultant to 

improve its relations and effectiveness as a Board. 

President Conway asked that an item be added to next week's agenda for the Board to retain legal counsel to help with 

employeelmanagement issues. She will be putting something together for the Board's consideration. 

ADJOURNMENT 




To: Ann Arbor Board of Education 

ATTACHMENT A 

1323 S. Forest Ave. 

Ann Arbor, MI 48 104-3924 

Bill Browning Gary Gatien Bob Rasmussen 

Kathleen Conway Kathy Griswold 

Karen Cross Theresa Han-Markey 

Fr: Glenn Nelson 

Re: Exemplary Qualities of Dr. Ray-Taylor 

Dr. Ray-Taylor is an outstanding superintendent. My view grows out of two sets of experiences. 

First, my work has brought me into contact with more than my share of elected officials and high 

level appointed administrators who are excellent and insightful leaders or, on the other hand, who 

lack the skills commensurate with their positions and tasks. For example, I served as the chief 

economic adviser to the Minnesota governor and also served as a Senior Staff Economist on the 

President's Council of Economic Advisers. I can distinguish between excellence, mediocrity, and 

incompetence. 

Second, I have benefited from considerable interaction with Dr. Ray-Taylor. Because of my 

interest in educational issues I have attended many meetings and forums where Dr. Ray-Taylor 

was a speaker or panel member. Because of my work on the Equity Audit Committee, I have 

been in many small group meetings with Dr. Ray-Taylor where we discussed a wide variety of 

educational issues. Finally, I have sought Dr. Ray-Taylor's advice on several occasions on 

educational issues, and we have pursued the issues in one-on-one meetings. 

Dr. Ray-Taylor has been insightful, direct, honest, and caring for all students without fail in every 

contact we have had. To choose among countless examples, she stimulated thoughtful discussion 

with her views on the need for systemic solutions at the conference on "Gender Cultures in Our 

Schools: A K-12 Perspective" sponsored by the Center for the Education of Women at the 

University of Michigan. She repeatedly raises the spirits and morale of the members of the Equity 

Audit Committee with her vision of a school district that would address the needs of all students 

regardless of social class, gender, race, ethnicity, and sexual preference. She helps us find our 

way to specific priorities in support of this vision. When I assumed the lead in drafting a proposal 

to the American Psychological Association's Valuing Diversity Project to seek additional funding 

for work in the Ann Arbor Schools, Dr. Ray-Taylor provided invaluable advice on the substance 

of the work plan, a strategy for gaining the cooperation of many important experts, and a budget 

that was simultaneously realistic and focused on key objectives. 

Dr. Ray-Taylor is an outstanding educational leader in every dimension. She is known and 

respected throughout the state and nation as well as among knowledgeable citizens in Ann Arbor.

For example, she is Vice President of the Minority Student Achievement Network Governing 

Board, an ambitious effort of several school districts from throughout the nation to improve the 

education of all students in order to reduce disparities among graduating students. We are 

fortunate to have such an outstanding, capable, diligent, caring leader. 

Dr. Ray-Taylor has much to offer those with the will and capacity to listen and understand. She is 

an important part of the solution to our seeming paralysis of will and suspension of community in 

Board procedures and decision making. Let's not only keep her but celebrate the fact we have 

her as our Superintendent.

ATTACHMENT B 

I come before this Board tonight with great disappointment. Having left this 

Board just a few months ago, I, more than most people, have an appreciation 

for how difficult Board service is. However, I also know that you assume a 

great responsibility when you take the oath of office. You are 

representatives of the Ann Arbor Community. Some members of this board 

are not doing a very good job of representing the community. 

I hear from teachers that they cannot watch board meetings anymore because 

they are just too depressing. I hear from other teachers that the Board will 

get rid of this superintendent because the staff supports her. I hear from 

community members that the problem doesn't seem to be the superintendent 

but members of the Board who refuse to work with their fellow board 

members or the superintendent. I see Board members who have so little 

time of service that they cannot possibly make a decision to look for a new 

superintendent with the little information they have had time to assemble. I 

see some board members who would scapegoat the superintendent as an 

excuse for their own failure of leadership. Leadership is not demonstrated in 

clandestine visits to the superintendent 3 on one representing that you have 

five votes. That is cowardice and an appalling lack of respect for your 

community and fellow board members. Those involved should consider 

resignation. 

I recently attended the Ann Arbor Education Foundation Annual Dinner 

which honored Dr. Scott Westerman, former Ann Arbor superintendent. In 

his remarks, Dr. Westerrnan took the time to discuss how impressed he is 

with the performance of the current superintendent and the cabinet she has 

assembled. He talked about the truly difficult job she walked into and how

in short time she moved to make meaningful changes that will benefit 

students. I have seen first hand how she time and again handled difficult 

situations and maintained her sense of what was best for the district. I'd like 

to see Board members consider first and foremost what is good for the 

district. 

The Ann Arbor News made a brief catalog of Dr. Ray Taylor's 

failures.. .Has she made mistakes.. .yes. We all do. But do not make perfect 

the enemy of good. Under Rossi's leadership the district was able to recover 

some of the money spent in the substitute lawsuit. On her watch fund equity 

has been replenished.. .class sizes have been reduced in the lower 

grades. . .the literacy initiative has taken flight. . . a new director of Student 

Support service has been hired to rave reviews from those in the Special Ed 

community. She has assembled a top notch cabinet with the additions of 

George Fornero and Garry Doolittle. These are just a few of her 

accomplishments, but I only have 4 minutes. 

Board members have many more failures to be held accountable for than the 

superintendent.. . Failure to work together as a board.. .failure to come to 

consensus on high schools.. .failure to show leadership to district staff, 

administrators and parents.. .failure to put the good of the district ahead of 

their own petty agendas.. .failure to support the superintendent in the face of 

a few staff members who would attempt to undermine her efforts. 

I plead with you to turn a new page for this district. Show the community 

that you value people who work on behalf of our children. That you respect 

the administrators who work so very hard for the board and in our buildings.

That you understand that teachers are the backbone of all the good that 

happens in this district . That what Rossi has given to this district is of much 

greater value than you have been able to comprehend and that you will move 

forward together.. .many voices trying to reach out to each other for 

solutions that will be best for this district. Then you will be representatives 

of the Ann Arbor Community.

Comments 

TO: Ann Arbor Board of Education 

From: Bradford M. Mellor, President, Quad A 

Date: November 7, 2001 

Re: Celebrating Successes and the Challenges of Leadership 

ATTACHMENT D 

In the often harried and frenetic swirl of financial deliberations, special 

interest assertions and complaints, or just plain old brass tacks politics, it 

can be difficult to remember a critical job function which rests with all of 

us who are in leadership in this school district, starting with the Board of 

Education, and running right through the chain of command down through 

the organization: We must celebrate our successes. If we fail to do 

so, those we serve, and those with whom we serve all run the risk of 

losing perspective, of becoming dispirited, accentuating the negative by 

dwelling too fully upon it, and blunting the fine point of direction which 

must be constantly sharpened and renewed in order for us to advance 

toward achievement of our primary goals. 

Consider, for example: 

Our opener this year was smooth, well organized, and very enjoyable. 

Literally thousands of people worked well together to achieve this 

result. 

Teachers and administrators had numerous opportunities to learn 

together over the summer. Professional development programs in this 

District are varied, often organized by individual buildings to reflect the 

unique needs of their individual school communities - yet staff 

development revolves around District core commitment focused on 

a Page 1

the improvement of students. It looks different in different buildings, 

but remember the achievements - the advances - the awards - that 

come as a result of unrelenting hard work. With strong and 

consistent leadership, we should point to bright spots with justifiable 

pride, while redoubling our efforts on challenges that remain. 

The sub suit litigation and settlement is finally behind us, and District 

fund equity reserves are back on track. 

Administrators are meeting the challenge of higher expectations, 

resulting in dramatic improvement in the timely completion of teacher 

evaluations, with a commitment to continued growth this year. 

An arduous and painful budget cutting process wrapped up last spring 

for this year's budget, and we found we could still operate, despite the 

important losses buildings and programs sustained. No one much 

appreciates cuts, but thanks to transparency and good leadership, 

everyone can appreciate the reasons for them. While we face even 

more draconian decisions, we now know we can bring you tough but 

thoughtful recommendations. (Of course, then YOU all must stand the 

heat together while translating recommendations into budgetary and 

political reality!) 

A month ago, I addressed the Board and cited two quotations: 

"The success of any human endeavor is directly related to the 

strength of the relationships of the people involved. " 

And secondly: 

"1s what I am about to say going to move me closer or farther 

a way?" 

Arrayed behind me are a number of my colleagues. Some of us are 

wearing school spirit shirts reflective of the individualism and pride we see 

reflected in each of our school communities. We work to nurture that 

spirit, to unify, to advance, and to acknowledge the essential value and 

dignity we find incumbent in every person we serve. 

Leadership always begins at the very top, and the administrators look to 

the Board to model the precepts of fairness, due process, and a genuine 

commitment to improving human relationships. 

0 Page

STATEMENT: November 7, 2001 

By Kathleen Conway, President, Board of Education 

ATTACHMENT E 

In light of recent news articles, as well as tonight's commentary, I would like to 

make a few comments. 

First, 1 would like to remind everyone of the significant challenges we have before 

us: 

None of us is pleased that we have yet to close the Achievement Gap. The 

Board and administration will see that this problem is addressed. 

We have a special education services department that is in complete disarray and 

needs our thoughtful and careful attention. 

We must deal with the overcrowding of our high schools. 

We face extreme difficulty in balancing our budget in the face of tough 

economic times and the significant budget shortfalls being projected. 

Our buildings need attention to assure they are solid and functional well into the 

coming decades. 

We have promised to redesign our middle school program to better meet the 

academic and emotional needs of the children. 

Very essential programs such as Full Day Kindergarten, early childhood 

education, summer school and other early intervention programs have been cut 

and we need to restore those services to adequate levels to address the 

educational needs of our at-risk children. 

We need to continue to improve the academic programs we offer so that all our 

children - all of them - receive an excellent education. 

We have many things to celebrate in our District, but I don't think any of us is 

completely satisfied with the progress we have made to date. Our children deserve 

better. 

Although it is customary for members of the Board to have informal discussions 

with the superintendent about a wide range of issues confronting the District, the 

turmoil of the last few days has become an unnecessary distraction. 1 am pleased 

that DrÃ Ray-Taylor has accepted the suggestion 1 made to her a month ago to meet 

with the Board. Although her regular performance evaluation is not scheduled until 

May, I think it is important that we assess our progress so that we can make any 

necessary mid-course corrections. I look forward to those meetings in the coming

weeks. The Superintendent's Evaluation Committee is also working with the 

superintendent to determine focus objectives for the next year and to design the 

measurement tool to be used to evaluate Dr. Ray-Taylor's performance. This 

process is, I believe, fair and will be done in cooperation with Dr. Ray-Taylor. 

Dr. Rossi Ray-Taylor was hired as superintendent because she was the most qualified 

applicant. Like any other employer, the board has the responsibility to evaluate Dr. 

Ray-Taylor's performance. I am confident that, despite differences of opinion, 

every member of the board is trying to evaluate her performance fairly. 

I want to thank members of the community who have spoken today -- and others 

who have communicated through mail, e-mail and phone calls -- for raising their 

concerns. In these communications, some have raised the question, "Is this about 

race? Is this about gender?" To these questions 1 answer categorically: No. It is 

about job performance and nothing else. 

I believe that the superintendent and all the administrators must be evaluated on the 

basis of their contributions to the accomplishment of District goals. 1 believe this is 

also true about the members of the board. If the superintendent feels she is being 

unfairly treated because of her race, gender, or any other factor extrinsic to job 

performance, I would respectfully ask her to say so. Otherwise, 1 would ask that she 

should lay this speculation to rest so that we can get on with the business of doing 

the best possible job for all our children. 

1 am very mindful of the challenging nature of the issues before us. The 

superintendent is the District's educational leader, and I have and will continue to 

look to the superintendent for vision, leadership, and direction.

ANN ARBOR PUBL'IC SCHOOLS 

BOARD OF EDUCATION - OCTOBER 24,2001 MINUTES 


CALL TO ORDER 




- 

DATE RQgS? BAY-TMK 5% . 

ROLL CALL 



President Conway introduced Dr. Ray-Taylor, the non-voting member at the table. 


The Celebration of Excellence awards this evening were hosted by Trustee Rorke. The awards were presented to: 

Ruth Williams, Principal, Lawton nominated by Lawton staff. The award was announced by Trustee Griswold. 

"We would like to recommend that Mrs. Ruth Williams receive the Award for Excellence. She exemplifies teamwork and 

collaboration as she tirelessly makes sure that schools work for students and teachers. Most of all, we value her integrity 

and commitment to open communication which demonstrates her sincere respect for the intelligence and competence of 

the teaching staff and the Lawton community. Her candor in communicating openly and honestly, combined with her 

efforts to acquire the information teachers need to make thoughtful, informed decisions is unique and much appreciated 

by the teachers who work with her." 

Betty Kirksey, Student Support Services, Huron, nominated submitted Linda Lutzeier. The award was announced by 

Trustee Han-Markey. 

"Betty Kirksey's extensive knowledge of special education law, programs, and services has made her an essential 

member of Student Support Services for the past 11 years. She is widely respected by both staff and parents as she 

advocates for special education students and facilitates placement of the individual student in the most appropriate 

setting. She makes herself available to both parents and staff outside of the formal IEPC process and responds to 

requests for information in an extremely timely and efficient manner." 

Cheryl R. Jones, Teacher, King, nominated submitted by Phyllis M. Greenley. The award was announced by Trustee 

Rasmussen. 

"Cheryl Jones has taught my two daughters when they were in second grade at King School. (Sarah is now in 8th grade 

and Anna is in 4th grade). Mrs Jones is a teacher who brings her love and enthusiasm for learning and sharing knowl- 

edge to her students. She has an ability to really get to know each child and discover something special about them. 

Then she manages to help nurture that talent and make every child feel talented and special in their own way. For 

example, my youngest daughter because quite the creative writer under Mrs. Jones' tutelage. Mrs. Jones made sure that 

Anna knew she had a gift for creative writing and spurred Ann on to greater efforts in this endeavor. While Anna was 

having difficulty with math that year, she knew that she was excelling in another area with her writing. To this day, Anna 

writes a vacation letter to Mrs. Jones each summer and Anna looks forward to Mrs. Jones' lengthy response. This is a 

teacher who has touched the lives of many children during her teaching career and is certainly worthy of this award." 

Mary Ellen Wible, Teacher, Clague, nominated submitted by Michelle Machiele. The award was announced by Wendy 

Huss, PTOC representative. 

"As part of the Clague Middle School Year 2000 Beautification Project, Mrs. Wible organized her advisory class to 

brainstorm solutions. The students measured the courtyard, selected tables and benches, wrote successful fundraising 

letters and applied for two grants. Mrs. Wible demonstrated leadership and school spirit, modeling to the students and 

encouraging them to make a difference during their 8th grade year at Clague School. Clague received a $2,000 grant 

from the Ann Arbor Area Foundation."


None 

REPORTS 

Allan Loeb, AAEA, read a prepared statement (Appendix A). 

Meg DuRant, AAAA, read a prepared statement (Appendix B) by Judy Conger. 

PTO Council was represented by Wendy Huss. 

SUPPLEMENTAL 

None 


Bylaws/Policies - Trustee Shifrin distributed at the table a list of tasks for the coming year (Appendix C) established by 

the Bylaws/Policies Committee: a) Recommend revisions to the 9000 [Bylaws] series; b) Finish reviewing the 5000 series 

[Students] begun last year and recommend revisions to the Board; c) Serve as a filter for other Board committees' work on 

policies and/or regulations (Trustee Cross will work with Garry Doolittle on the 4000 series); d) Review the 7000 series 

related to new construction; e) Create an anti-bullying policy to comply with new state law; and f) Place all the Board 

policies and accompanying regulations on the AAPS website. Trustee Shifrin discussed the newly created Use of School 

Media regulations concerning outside organizations' access to school showcases, backpack mail, and student recruit- 

ment. She discussed the background work prior to the drafting of the regulation, including the Board resolution adopted 

earlier this year on anti-discrimination. At the beginning of the year, backpack mail was limited to only district business. 

Based on discussions with PTOC and concerns raised by community organizations, the Board Policy Committee sug- 

gested to administration that they re-open backpack mail to nonprofit organizations for the remainder of the year as a pilot 

and to draft a disclaimer statement that all nonprofit organizations must use to place their materials in backpack mail. 

Trustee Shifrin stated that the district is in an all or nothing situation, and after hearing about past preferential treatment, 

the committee decided to ensure equity instead of exclusion. The Committee also has spoken with the Superintendent 

regarding establishing timelines for the completion of regulations after Board policy adoption. She asked that the new 

Use of School Media regulation is included in the next packet. She expressed concern that the information has not yet 

been uniformly distributed to the schools and community organizations. This might reduce some of the current confusion. 

Curriculum - Trustee Shifrin stated that the second meeting was Conway, Gatien, Rasmussen, and Shifrin along with Dr. 

Fornero as the administrator assigned. This is a new committee and a draft charge has been written and will be pre- 

sented at the next Board meeting. The committee also discussed a list of topics that the members wish to explore in the 

future. Next meeting is November 14, 2001 at 8:45 a.m. 

Facilities - No report. 

Finance - Trustee Rasmussen stated that the draft Vision Statement would be up for discussion later. A revised docu- 

ment was distributed at the table (Appendix D). 

Governance -Trustee Griswold stated that the Governance Committee is continuing to work on the strategic plan. In the 

packet, there was a document to reference the Board committee's work to the plan. The first City/Schools meeting is 

tomorrow. 

Personnel-Trustee Rorke stated that the Committee met on October 16, 2001. Discussions were on teacher tenure 

and the process used to bring recommendations about vacant principal positions to the Board, and recruiting strategies 

for new teachers. The committee also discussed the 03 Director level raises. Mr. Doolittle will have recommendations for 

the committee on this at the next meeting, 

Superintendent's Evaluation -Trustee Cross stated that the committee has met twice. They have looked at the evalua- 

tion instrument and have a draft of the Superintendent's goals. 

Student Expulsion Hearing 

[ 

the current olacement at COPE Crossroads Droaram until that date, 3) readmit Dillon to the Ann Arbor Public Schools on 

January 7, 2002. 3) direct administration to work with Mr. Paae to determine best educational la cement, and 4) ensure 

soecial education services are beaun immediately won return in accordance with the IEP which is to be comoleted bv the 

Ann Arbor Public Schools no later than December 3, 2001. On voice vote the motion carried 9-0. 

BRIEFING - scheduled for action at the November 14, 2001 regular meeting. 

FY2000/01 Annual Financial Report 

Ms. Lapp introduced the annual financial report and management letter for the fiscal year ending June 30, 2001. Diane 

Wells, Plante & Moran, LLP made the presentation. Ms. Lapp stated that the audit is an overview of the district's financial

well being. With a per pupil funding system under Proposal A, and annual inflationary adjustments trailing CPI by approxi- 

mately $1 million a year, the Board must be circumspect in its use of resources. Given the recent downturn in the 

economy, and this week's prediction of executive orders cuts that may come as soon as next week, the district must 

continue to build flexibility in its operation to accommodate funding shifts and to implement adjustments when necessary. 

Ms. Lapp noted that once again the district received a clean opinion-the highest rating possible. Trustees Browning, 

Han-Markey, Rasmussen and Rorke, members of the Board's Finance Committee reviewed the audit with Ms. Wells at a 

meeting this past Monday. Ms. Lapp recognized Donna Welch and her staff, Linda Doernte and Jane Scheff in the Grants 

Office, along with Fran Hipes, for their dedication and hard work in facilitating the audit process. 

Ms. Wells introduced Linda Belisle and Kelly Howey, also from Plante & Moran. She was pleased to report that there 

were no audit adjustments being recommended. The external audit granted an unqualified opinion which is the highest 

level of assurance that the auditors can give a district. In the past five years, there have been no findings or adjustments 

recommended, which is uncommon for districts in the state. Unfortunately, there is a downturn in the economy. In an 

email received by Ms. Wells at 2:00 p.m. today stated that discussions concerning the executive order cuts will begin next 

Wednesday, including further cuts in education funding. 

She congratulated the Board on restoring the fund equity to be in compliance with Board policy. While she commended 

the Board for its current policy, she also recommended that the Board continue to review its minimum limit and make 

adjustments in line with Michigan's economic condition. 

Ms. Wells also discussed the upcoming GASB34 accounting system required beginning this year by districts with budgets 

over $100 million. This will require additional bookkeeping efforts and will result in a different reporting system in the 

future. District staff have made excellent progress toward implementing GASB34. Ms. Wells also responded to a 

question from Trustee Shifrin to further clarify how additional dollars were earmarked for fund equity. 

President Conway recognized the significant leadership of Ms. Lapp in overseeing the Business Services division. She 

also thanked Donna Welch, Linda Doernte, and Janet Schepp for their assistance. Trustee Rorke stated that the district 

was able to pay off a $30 million lawsuit because of the magnificent leadership of Ms. Lapp and Ms. Welch. Finer people 

cannot be found. 

2001-02 Grant Awards 

Ms. Lapp presented $3,728,658 of renewal and new grants for FY02. A description of each grant is also provided in the 

packet. Trustee Rasmussen asked about the preschool subsidy referenced on page 17. Ms. Doernte stated that the 

Board approved approximately 10 years ago monetary support for preschool transportation. Since it was tied into federal 

dollars, Ms. Doernte felt this presented the entire picture. 

SPECIAL BRIEFFNG 

None 

INFORMATION 

High School Programming - This item has been postponed until a future date. 


Freeman Lease 

Trustee Brownina, suoported bv Trustee Gatien, moved to aDprove the Freeman lease to Little Tiaers Child Care and 

Go Like the Wind Montessori School beainnina July 1,2002 and endina June 30, 2004. The rent for FY03 is 

$184,151 with a 3% compounded increase for each vear of the aareement. In addition, the tenant will also oav 1/20 

of the total renovation costs. On roll call vote the motion passed 9-0. 

Huron High School Choir Uniforms 

Trustee Brownina, su~oorted bv Trustee Gatien, moved to aDorove the ourchase of the Huron Hiah School choir 

uniforms from Staqe Accents in the amount of $27,000.00. On roll call vote the motion passed 9-0. 

Pioneer Video Distribution System 

Dr. Fornero distributed additional information at the table related to this item (Appendix E). Trustee Brownina,. 

supported bv Trustee Gatien, moved to aoorove the Pioneer video distribution system from VSC in an amount not to 

exceed $62,000.00, On roll call vote the motion passed 9-0. 


Trustee Brownina, su~ported bv Trustee Gatien, moved to approve the minutes of the 10/10/01 regular meetinq. On 

roll call vote the motion oassed 9-0. 

Gift Offers 

Trustee Browninq. supported bv Trustee Gatien, moved to approve the following aift offers: University Microfilm, six 

lateral file cabinets; Gary and Sharon Greelv, physical education eauioment; Lvnn Lumbard, two iMac comouters and 

two Hewlett Packard printers: Mr. and Mrs. Daniel J. Waldecker, a Karaoke machine: Christine Siafred, a 1990 

Oldsmobile Cutlass Suoreme: and Marv Vinovskis, a Schumacher violin. bow, and case. On roll call vote the motion 

passed 9-0.



Vice President Cross, supported bv Trustee Browning, moved to approve the professional recommendations. Trustee 

Han-Markey noted that effective dates in October. She questioned if these are still replacements. Mr. Doolittle stated that 

the effective date was much earlier but this was when the processing was completed. On voice vote the motion carried 9-0. 


Motion to Hold an Executive Session on 11/14/01 for Ongoing Litigation 

Trustee Shifrin. suo~orted bv Trustee Rorke, moved to hold an executive session on 11/14/01 at 5:30 D.m. for the ourpose 

of discussina onaoina litiaation. On roll call vote the motion passed 9-0. Trustee Brownina, supoorted bv Trustee Rorke. 

to hold an executive session on 11/14/01 for the purpose of neaotiations. On roll call vote the motion passed 9-0. 

Board Finance Vision Statement 

Trustee Rasmussen drafted the Vision Statement which was discussed in committee this Monday. Dr. Small was asked to 

draft a motion. Trustee Browning questioned when the vision statement was first distributed. Trustee Rasmussen stated 

that it was in the packet. Trustee Browning stated that the document was much broader than a typical vision statement. 

President Conway applauded the committee for providing the Board with this detail of direction this early in the process so 

that the parameters have been established. She appreciated the overall focus that the Board is about the education of 

children. She hopes that the Board keeps this foremost in their minds. According to current policy the minimum fund 

equity is 116 of the budget. Trustee Rasmussen stated that the recommendation came out of discussion with our auditors 

and preparing for the state's current financial situation. Trustee Rorke added that a state aid fund supported by sales tax 

is not a stable funding source. There were indications yesterday from Lansing that the Governor is about to issue 

executive order cuts to state funding, including the education budget. Local control no longer exists related to the revenue 

stream. 

Trustee Shifrin agreed that the increase of fund equity needed some discussion before she is ready to sign-off on a 

change from 1/12 to 116. She needed to know how this impacts the students' instructional needs. She knows certain 

purchases were held up last year. Trustee Rorke stated that the reality is that there may quickly come a time when the 

Board does not have enough in a rainy day fund to run the district. The impact of September 11th on the state's economy 

is still unknown. It is not a matter of taking money away from anyone, it is about preparing for an executive order cut that 

could dramatically decrease our state revenues. Trustee Shifrin asked how 116 was decided on. Most operations reserve 

three months of expenditures. This is needed to pay expenses during July and August. The two-month figure was a 

compromise. 

Trustee Griswold asked if there was a date when the fund equity should reach this new target. Trustee Rasmussen stated 

that this is our recommendation, but he was not positive that this target would be reached this year. Her only concern is 

that the Board would cut from instructional programs short-term to realize this objective. She felt that it should be stated 

that it is a long-term strategy that will not be met this year or next year. 

Trustee Han-Markey stated that the Board set the minimum limit at 1/12 that has been reached. The committee is 

suggesting that the minimum be raised to realign our reserves to meet the budget reductions needed for FY03 and FY04. 

She wanted to emphasize the point raised by Trustee Rorke that this fund is used to cover expenses in July and August. 

She did not want the district to borrow money to meet monthly expenses. 

Trustee Griswold is in agreement with this, but she would like it to be clearly stated that this is a long-term goal. She 

suggested this as a friendly amendment. Trustee Rasmussen asked for specific language. Trustee Gatien suggested a 

change to a target raising the minimum limit. Ms. Lapp shared Policy 3290 that established the 116 minimum as a long- 

term goal. This action would require a policy revision. Trustee Gatien could read a recommendation to change policy 

3290 from 1/12 to 116. President Conway asked if it would make more sense to direct administration to establish a long- 

term goal. Trustee Browning suggested to approve the remainder and bring back the fifth point later. Trustee Cross 

asked if it would be possible to table the item until the revision can be brought forward. Trustee Gatien asked if it is 

possible to delete the fifth bullet and then request the administration to change policy to reflect the intent of this bullet. 

Trustee Rasmussen suggested that the motion reads, "...to recommend policy changes to reflect this new target." If 

Trustee Rorke indicated his agreement with this friendly amendment. 

Trustee Rasmussen, SIJp~orkd bv Trustee Rorke, moved to apmove the followina motion: The Ann Arbor Public Schools 

Board of Education directs Administration to: 1) Base financial decisions for the FY03 budaet on the beliefs, priorities, and 

o~erational implications contained in the Finance Committee's Vision Statement; 2) Work with the Citizens Budaet 

Committee to expand the benchmarkina with comparable districts to helo with budget reduction decisions; 3) Imolement 

the marketina strateav as part of the district's revenue enhancina strateaies; 4) Ensure that all staff are made aware of the 

Board's budaet priorities contained in this Vision Statement while budaet reduction decisions are beina made: 5) Alian the 

district's fund eauitv from the current rewired minimum limit from 1/12 of the annual general o~eratina budget to 116 of the

annual operating budget and recommend policy changes to reflect this new target: and 6) Complete the FY03 budget 

expenditure plan bv February 13, 2002. On voice vote the motion carried 8-1 with Trustees Conwav, Cross, Gatien. 

Griswold, Han-Markev, Rasmussen, Rorke, and Shifrin votina "ave," and Trustee Browning votina "nav." 


Dr. Ray-Taylor echoed the congratulations to the Finance department for receiving an excellent report this year on the 

FY01 financial audit. 

She announced that Pat Rose, current principal at Eberwhite Elementary, has been selected as the new principal at 

Slauson Middle School, starting January 7, 2002. The Eberwhite vacancy is currently being addressed. 

ITEMS FOR AGENDA PLANNING 10/29/01 5:30 p.m. 

President Conway noted that November 7, 2001 is currently being held at as a Study Session. She asked Trustees to 

hold this date until a decision is made at Agenda Planning. Trustee Rasmussen asked for a report on the current bond 

timeline given the postponement of the high school programming discussion this evening. He urged that the Board have 

the bond discussion on November 7, 2001. Trustee Gatien noted that all of the information being collected may not be 

available by that date. President Conway had also heard a suggestion that the follow-up of the Board retreat take place 

that date. Trustee Han-Markey suggested that high school programming occur that night, in light of the information not 

completed by then. Trustee Gatien stated that the Facilities Committee is waiting on walk-throughs of the buildings, and 

Barton Malow's findings. Trustee Browning expressed concern that the work with Barton Malow, the cancellation of 

today's committee meeting due to a conflict with another Board committee, and complicated scheduling problems to line 

up tours. Trustee Rasmussen asked if there will be sufficient information by December 12, 2001 for Board action for a 

spring election. Dr. Ray-Taylor stated that she has talked with Barton Malow, the walk-throughs for the two comprehen- 

sive high schools is scheduled, and they will be able to report their findings by November 7, 2001. President Conway 

asked if there was agreement that the November 7,2001 Study Session occur with two topics: High School Programming 

and the 2002 Bond Election. 

Trustee Shifrin stated that the agenda planners need to do a better job of planning the agenda. She was embarrassed 

that high school staff were sent home. Trustee Rorke stated that he felt the agenda planning process is fine, but the 

addition of the student expulsion hearing was the problem, and the confusion with these materials. 


Trustee Rorke noted that he requested that legal services be bid back in July. He recalled that it was promised in 30 

days. Dr. Ray-Taylor replied that it would be taken to the Personnel Committee but she was unsure as to the date. 

Trustee Rasmussen announced that Pioneer High School will be presenting Fiddler on the Roof for the next two weekends. 

11% Â¥:-"VI 

ADJOURNMENT 

PresidentConwa adjourned the meeting at 1053 p.m. 



BOE. 10/24/0 1 

APPENDIX A 

Re: Ann Arbor Education Association Policy Discouraging United Way 

Contributions 

The Ann Arbor Education Association represents over 1200 members of the 

professional staff of the Ami Arbor Public Schools. On October 15,2001, 

the Representative Council of the Ann Arbor Education Association 

overwhelmingly voted to actively discourage our members from 

contributing to the United Way. This difficult position was taken because of 

the United Way's continued support of the local Great Sauk Trail Council of 

the Boy Scouts of America. As a constituent member of the Boy Scouts of 

America, the local council engagees in exclusionary and discriminatory 

practices in regard to the sexual orientation of its members and leaders. 

Specifically, pursuant to rights validated by the US Supreme Court in Dale 

v. Boy Scouts of America, the Boy Scouts excludes from membership and 

leadership positions any gay or lesbian who is candid about his or her sexual 

orientation. 

While recognizing the many positive contributions of the Boy Scouts on the 

local and national levels, as educators we see first hand the results of 

discrimination and exclusion. Firstly, the lesson is taught that discrimination 

is not only tolerated, but also validated. Secondly, a stigma is attached to a 

group who has in no way acted negatively or wrongly. Thirdly, we recognize 

that suicide and dropout rates are far higher among gay, lesbian, and 

bisexual youth. We believe that such practices exacerbate these feelings of 

isolation and disenfranchisement that lead to these sad and alarming 

statistics. While we recognize that this right to discriminate was upheld by 

the US Supreme Court, we believe that pressure brought to bear on the Boy 

Scouts of America and on those organizations which support the Boy Scouts 

will eventually encourage them not to exert this right. 

Instead of donating to the United Way, we suggest donating directly to 

deserving organizations that do not engage in discriminatory or exclusionary 

practices. To facilitate that process we will provide our membership with the 

names and addresses of various charitable organizations. 

The members of the Representative Council and the individual staff 

members in the buildings gave thoughtful consideration to this action after 

listening to all points of view and after spirited discussion among members.

It is not an easy position to discourage contributions to an organization that 

we have supported for many years. Yet, we finally believe it is the right 

decision. It comports with the spirit imbuing the non-discrimination 

language in both our Master Agreement and in school board policy. We, as 

educators, cannot in good faith and conscience continue to support an 

organization that purposefully, as part of its core mission, discriminates 

unfairly and unreasonably and behaves in an exclusionary manner.

I would like to share a few personal thoughts beyond the AAEA position 

statement that I just read. 

I had the opportunity Sunday to hear a presentation by James Dale. the 

plaintiff in Dale v. Boy Scouts ofAmerica. He made two points in his 

remarks that were especially significant for me. Not surprisingly. he has 

tried to make something positive of his loss in the US Supreme Court. He 

feels that the decision has focused intense scrutiny and brought about 

important conversation regarding discrimination based on sexual 

orientation.& too, believe if progress is to be made, it will be triggered by 

intense dialogues, similar to those which took place in our Representative 

Council, between individuals, within organizations, and in communities. He 

also expressed a wistful sadness for the organization with which he had been 

affiliated some eleven years before being expelled after media reports, 

during his college years, of his participation in events related to sexual 

orientation discrimination at his former high school. His sadness was that the 

Boy Scouts, having asserted their right as a private organization to exclude 

and discriminate, is ROW faced with actively engaging in that exlucsion and 

discrimination. 

I have had occasion to spend years studying the decisions of the US 

Supreme Court. It is an entity of enormous significance in our history and 

perhaps unique in the world in its stature and influence. As a teacher of US 

history, American government, and law, an important focus with my 

students was the relevance and background of many of the famous decisions 

with important historical, civil rights, or criminal procedure ramifications. 

Were I disusing the Dale decision with my students, I would seek to guide 

the conversation to include reference to certain other significant cases. 

Among these would be Dred Scot v. Sanford, the case that held that African- 

American slaves were inevitably and immutably chattel property. Another 

would be Picssy v. Ferg~son, the case whose interpretation of the Equal 

Protection Clause of the Fourteenth Amendment permitted and legitimized 

another half century of racial discrimination. Two other cases would be 

Korematsu v. United States and Hirabiyashz v. Umed Stales, the World War 

I1 era cases construing the War Powers Clause as justifying the 

imprisonment of US citizens based merely on their Japanese ethnic heritage. 

A desired outcome of my lesson would be that my students would appreciate 

the parallel between the Dale case and this quartet of cases, often criticized

y scholars as among the worst and most harmful of all decisions of the 

Court. I hope that in a more enligtened day in the future, the Dale decision 

will join these decisions on the garbage heap of repudiated Supreme Court 

jurisprudence. For as one of my favorite professors once said, "The Supreme 

Court is not necessarily correct, it's just supreme." 

I hope other employees of the Ann Arbor Public Schools and members of 

the community will join us declining to support the United Way as long as it 

supports the Boy Scouts of America, an organization that so vigorously 

advocated for and practices its right to exclude and discriminate. Until either 

the Boy Scouts decide not to avail themselves of this dubious right or until 

this troubling decision is overruled, we urge direct donations to 

organizations that are inclusive and serve everyone who wishes to 

participate in their ranks.

Comments prepared by Judy Conger, representing AAAA 

10/24/0 1 

APPENDIX B 

Good evening. 

My name is Meg DuRant, principal of King Elementary School. Judy Conger, Dean of Community High 

School, was to talk with you tonight, but she had a conflict. I want to give her credit for preparing these 

words. 

I'm here tonight representing Quad A.. .principals, assistant principals, and directors. A goal of Quad A 

this year is to help you get to know us a little better. We decided to do that by sharing some stories, stories 

about what happened in our school buildings on Sept. 11. 

Our impetus to do this comes from our own reflections about that day. Judy said that every time she 

thought about what was happening all across our town, in every building, without time to discuss or plan, 

she got so tearful and proud. She didn't know the details, she just knew her fellow administrators kept it 

together, ran their buildings, got their crisis teams together, informed parents, and with their entire staffs, 

kept their collective arms wrapped around their kids and families. She wanted to know real stories, and so 

put the call out to her Quad A colleagues. 

Here are some of the responses. 

Elementary schools: 

*I sent out a message to the staff indicating the situation as I knew it and then put everything else on my 

agenda aside and made myself visible throughout the building, encouraging teachers to conduct business as 

usual, helping them to remember that kids pick up on facial expressions as well as listen in on adult 

discussions held in a public setting. 

I composed a letter that was disseminated at the end of the day indicating that for the greater part our 

students were not aware of the events and that we would be letting our children lead us by their questions 

the following day. 

We held a quick meeting at the end of the day and then again the following morning, making sure we were 

all on the same page. 

*When we got the word, I was meeting with a group of parents and our secretary was alone in the office. 

The phone calls were coming in faster than she could handle them. I remained near the office area to 

answer phones, calm parents, and monitor information that came in. I knew that if the teachers kept the 

children focused and were kept apprised they would be okay. We immediately photocopied the email 

message sent from downtown. Special area teachers met me in the office to walk the building and distribute 

the information as it came in. They continued to come to me throughout the day and to walk the halls 

whenever they had a break. 

Middle schools: 

*We had teachers turn off TV's and instead wrote a statement to discuss. Initially the media was not 

censoring what was being shown. Teachers continued to monitor the news on their prep time. We put staff 

at a table at the front door to greet all visitors and especially parents. some parents walked the hall just to 

be reassured, some took students home and some just talked with their child. 

'Students were given the basic facts surrounding the day's events. No specific details or speculation was 

offered. Staff maintained high visibility and accessibility in order to observe, or be available for, students 

who might be struggling with the news.. 

Our staff maintained a calm decorum and focused on the educational task at hand.

High Schools: 

*When I heard of the attack, I dropped everything, made this priority one. The Principal came over the PA 

to address the entire school with an update. We immediately formed our Crisis Team. We allowed many 

kids into the Media Center to converse and get help. We listened. We empathized. We spoke with parents. 

We reassured all. We walked around constantly for days; visible to all in the halls and by entrances. We 

tempered our Homecoming activities for the week; although we decided not to cancel the dance and game. 

We worked with many students in need of a good ear. We were very tired. 

*I am particularly proud of the way that our Emergency Team jumped into action. Without fail, every 

member attended all of the four meetings that we scheduled in response to the events of 911 1. Our Team, 

staff and students were amazing throughout the ordeal 

.:. 

Another administrator writes: 

*Our Guidance Dept. stepped up to the plate seeing students, and delivering messages. I specifically 

delivered messages, answered phones and allayed parent concerns. Additionally I spent time just peeking 

into classes and saying, "Hello, how is everyone doing?"-just as a dipstick check of students' emotions. 

And so it went, all over the district. Everywhere administrators reacted in ways that were just right for their 

schools. Kept it going, kept calm, kept informed. They remembered everyone and everything. Together 

with teachers and staff, they maintained a safe and reassuring environment for our school families-for all 

of us. 

Thank you very much.

Bylaws and Policy Committee Board Update 

October 24, 2001 

Sari Shifrin, Bylaws and Policy Committee Chair 

Bylaws and Policy Committee Tasks for the coming year: 

a. Recommend revisions to the 9000 series ["Bylaws"] 

APPENDIX C 

b. Finish reviewing the 5000 Policy series ["Students"] begun last year and recommend 

revisions to the Board 

c. Serve as a filter for other Board committee's^work on policies 

and/or regulations. [40001s 

- Personnel] 

d. Review the 7000 policies related to new construction. 

e. Create an anti-bullying policy to comply with new state law. 

f Place all the Board policies and accompanying regulations on the AAPS website.

MEMORANDUM 

TO : Trustees 

/u%z+-a 

8ME 

FROM: Board Finance Committee 

SUBJECT: Revised Vision Statement 

DATE: October 24,200 1 

APPENDIX D 

The attached document has been slightly revised from the one included in your packet, 

based on advice from the Finance Committee meeting on October 23,2001. It is 

presented with the accompanying motion for consideration for approval at tonight's 

Board meeting. 

ISED 

12410 1

Motion 

The Ann Arbor Public Schools Board of Education directs Administration to: 

Base financial decisions for the FY03 budget on the beliefs, priorities, and 

operational implications contained in the Finance Committee's Vision Statement; 

Work with the Citizens Budget Committee to expand the benchmarking with 

comparable districts to help with budget reduction decisions; 

Implement the marketing strategy as part of the district's revenue enhancing 

strategies; 

Ensure that all staff are made aware of the Board's budget priorities contained in 

this Vision Statement while budget reduction decisions are being made; 

Align the district's fund equity from the current required minimum limit from 

1/12 of the annual general operating budget to 1/6 of the annual operating budget; 

Complete the FY03 budget EXPENDITURE PLAN by February 13,2002.

Beliefs 

The AM Arbor Public Schools Board of Education Finance Committee believes: 

We have a responsibility to manage our resources wisely. It is no longer possible 

to raise general fund money locally; we are limited to the amount the State of 

Michigan chooses to provide. It is not prudent to make assumptions about future 

funding increases. As the economy slows, we believe the state government will 

come increasingly under pressure to rescind previous promises concerning future 

funding levels. For budget purposes, we must assume state funding for '02-'03 

will remain at the level established for '01-'02 until proven otherwise. 

It is in every district stakeholder's best interest to have clear, concise, easily 

understandable and easily comparable information about our financial realities. 

Over the last few years the work of the Budget Steering Committee has given us a 

better understanding of how our money has been spent; we must work harder, 

however, to understand how those expenditures have benefited the students we 

serve. We must also be more able to easily compare the budget choices we have 

made to budget choices made in comparable school districts in the state of 

Michigan. 

There will never be a better time to make difficult budget choices. Deferring hard 

decisions to a later date is neither responsible nor pragmatic. We must make 

conscious budget decisions now, lest a future Board of Education be forced down 

the road of least (and potentially uninformed) resistance later. 

We must challenge the assumptions upon which our budgets have been built in 

the past. In simplest terms, the longstanding model of "throwing money at a 

problem until it is fixed" is no longer viable. It is not realistic to employ a 

specialist for every district function; we will become an organization of 

generalists. Specific one-time-only functions may be outsourced as necessary. 

Just because something is "not-invented-here" does not mean it is wrong for us. 

"Efficiency" in and of itself is not our highest priority. By its nature, most 

classroom learning is best done "inefficiently", with a small studentlteacher ratio. 

> HOWEVER, THERE ARE PLACES IN 

THE DISTRICT'S OPERATIONS WHERE EFFICIENCY IS VERY 

DESIRABLE AND WILL BE SOUGHT AT EVERY OPPORTUNITY. 

Education is a "people business." We will strive to reallocate resources and 

reduce total expenditures without reducing employee headcount, particularly 

when those employees are in direct contact with students. 

We must pursue additional revenue enhancing strategies. We can be more 

aggressive in seeking grant opportunities, and in marketing ourselves as a premier 

provider of public education in the country, 

As we review district operations, "cost neutral" is no longer a sufficient rallying 

cry. "Cost-saving" must be our new mantra as we examine current and future 

practices.

Priorities 

The Ann Arbor Public Schools Board of Education Finance Committee is committed to 

the following budget priorities: 

Small class size is an important part of an effective learning environment: 

o Elementary school class size must be maintained at current levels. (See 

LeeAnn for details. The numbers vary by grade level, and there is provision 

for a building to decide to operate outside of the stated parameters as a result 

of staff and parent input, typically as a negative reaction to a split-grade 

proposal.) 

o High school class size must be maintained at current levels. (See Sharon for 

details; 9th and loth grade core academic classes have stricter size limits than 

other classes.) 

o Middle school class size should be determined as a result of the ongoing 

Middle School Review. 

Early literacy skills are the cornerstones of future academic success. We support: 

o Completion of the ongoing elementary literacy training. 

o Summer school for remedial instruction of skills not mastered during the 

school year. 

o Re-examination of the current, ineffective practice of social promotion. 

High school initiatives to improve programmatic effectiveness, student 

connectivity, and innovative teaching methods will not come without a price. We 

must be prepared to set aside, and then release, additional funds for specific high 

school initiatives as they are approved. 

Simultaneously, proven, low-cost methods of improving academic performance 

should be implemented forthwith. For example, late start for high school is well 

supported by current research as an effective method for improving high school 

achievement. 

The District's fund equity policy should be aligned to accommodate future 

uncertainties in state funding by amending the required limit from 1/12 of the 

annual general operating budget to 116 of the annual operating budget. Prudent 

fiscal management dictates that the district should maintain the equivalent of two 

months of expenditures in undesignated reserves. All economic and 

governmental indicators suggest that the state may rescind previously promised 

increases in the per pupil allocation and eliminate future funding for existing 

school programs. Undesignated fund equity is our rainy day account; while storm 

clouds are on the horizon, and the wind has started to blow, it is not yet raining.

Operational Implications 

The Ann Arbor Public Schools Board of Education Finance Committee recognizes the 

following operational implications of our beliefs and priorities: 

As we prepare for a millage election in 2002, it is imperative to complete our 

work on the '02-'03 budget earlier than usual. It is our intent to have the final 

Board of Education budget &idkg EXPENDITURE PLAN on February 13, 

2002. 

As noted above, we will assume state funding for '02-'03 will remain at the level 

established for '01-'02. If we are subsequently pleasantly surprised by funding 

increases not anticipated by our plans, we will be better positioned when planning 

the budget for '03-'04. Realistically, the question is not whether we will be 

making budget adjustments, but when those adjustments must be made. 

It is imperative to expand on the benchmark work done by the Steering 

Committee for the budget. We will ask our citizens group to participate in 

creating metrics to compare our operations to those of other districts, and 

establish metrics to gauge the effectiveness of our expenditures. Total 

compensation will be the standard by which we measure personnel expenditures; 

salary is one part of total compensation. 

We must establish higher targets for grant awards AND OTHER NON- 

TRADITIONAL SOURCES OF REVENUE. 

We must establish targets for increased enrollment as a result of our marketing 

efforts. 

-We will aggressively pursue 

cost-saving opportunities in CLASSROOM support, administrative, and central 

services. 

Outsourcing services will be explored as a way to provide 

increased service while decreasing expenditures.

MEMORANDUM 

APPENDIX E 

Dr. George V Fornero 

2725 Boardwalk Drive Deputy Superintendent 

Ann Arbor, Mi. 48 104 Instructional Services 

734-994-2209 

fornero @aaps kl2.mi.u~ 

To: Dr. Rossi Ray-Taylor 

cc: Howard Moskowitz 

Henry Caudle 

From: George V. Forner 

Date: October 15,2001 

Subject: Pioneer High School RF Video Distribution System 

Attached/ please find the technical description and project prices for the proposed video 

distribution system at Pioneer High School. 

Please let me know if additional information is needed. Thank you. 

Je 

attachment

YHUNt NU. : 

o (1) Channel will be the building wide bulletin board messaging system. 

o (2) Channels will be for the building broadcast carts, Each cart may be utilized from 

any RF broadcast port in the building for Teal time" global announcements or 

presentations. 

o (3) Channel's will ha for VCR source devices. 

o (1) Channel will be for a DVD source device. 

A 13" color monitor will reside in the cabinet for preview and tuning purposes. 

A 14" coior monitor will reside in the cabinet for the bulletin board computer. 

The aulletln board computer will ha installed with Microsoft Power Point, Video card, Audio 

card, and Network card. The district may wish to have a network engineer IP address this 

machine so that district personnel can remotely access It. 

Section Price: $24,649.00 

The total price for this RF video headend & broadcast cart system is $39,844.00. Please note 

that the district will have tn supply AC power to a minimum of two locations in the building, VSC 

warrants all products and services unconditionally for one full year, VSC will provide four hours of 

user training and four hours of technical training for this project. VSC understands that the local 

cable company will install the infrastructure backbone, drop cables and tap network. It is important 

to note that this proposed video system will perform only as well as the cable is instailed VSC 

cannot be responsible for inadequate cable plant design or installation. Please consider this 

solution and feel f ree lu contact me with questions or concerns. 

Ron Ruth

Uct. 05 2001 12:48P?i P2 

c (1) Channel will be the building wide bulletin board messaging system. 

o (2) Channels will be for the building broadcast carts. Each cart may be utilized from 

any RF broadcast port in the building for "real time!' global announcements or 

presentations. 

o (3) Channels will he for VCR source devices. 

o (1) Channel will be for a DVD source device. 

A 13" color monitor will reside in the cabinet for preview and tuning purposes. 

Ã A 14" color mon!tor wili reside in the cabinet for the bulletin board computer. 

The Oulletln board computer will be installed with Microsoft Power Point, Video card, Audio 

card, and Network care. The district may wish to have a network engineer IP address this 

machine so that district personnel can remotely access It. 

Section Price: $24,649.00 

The total price for this RF video headend & broadcast cart system is $39,844.00. Please note 

that the district will have tn supply AC power to a minimum of two locations in the building. VSC 

warrants all products and services unconditionaliy for one full year, VSC will provide four hours of 

user training and four hours of technical training for this project. VSC understands that the local 

cable company will install the infrastructure backbone, drop cables and tap network. It is important 

to note that this proposed video system will perform only as well as the cable is instailed VSC 

cannot be responsible for inadequate cable plant design or installation. Please consider this 

solution and feel free lu contact me with questions or concerns. 

Ron Ruth


BOARD OF EDUCATION - SEPTEMBER 12,2001 * MINUTES 


CALL TO ORDER 

President Conway called the meeting to order at 7:02 p.m. She asked that the Board observe a moment of silence to 

remember those who lost their lives and loved ones in the September 11, 2001 terrorist attacks. 


Vice President Cross led the pledge of allegiance. 

ROLL CALL 

Present - Trustees Browning, Conway, Cross, Gatien, Griswold, Han-Markey, Rasmussen, Rorke, and Shifrin. 



Present from administration - Sharon Baske~ille, LeeAnn Dickinson-Kelley, Garry Doolittle, Dr. George Fornero, 

Orrna Lapp (Treasurer), and Dr. Deb Small (Secretary). 


The Board and PTO Council recognized the following recipients of the Celebrating the Excellence Onlyin Ann Arbor 

Public Schools. 

Adrienne Garner, Teacher of Hearing Impaired, Forsythe 

Nomination submitted by Barbara Stark-Nemon, announced by Gary Gatien 

I have mentored Adrienne Garner, teacher of the hearing impaired at Forsythe Middle School, for the last three years. 

She is not only an outstanding teacher, but a valued colleague with an unerring sense of respect, humanity and 

understanding for both children and the adults with whom she works. Her knowledge of deafness and skills as an 

educator are rare indeed in a teacher so young. She meets the considerable challenges that are a part of her job with 

grace and a positive outlook." 

Cindy Wise-Johengen, Teacher, Allen 

Nomination submitted by Barbara Loomis, announced by Trustee Browning 

"Mrs. J, as she is affectionately called by her students, is truly an outstanding teacher. If you enter her classroom you 

will be greeted by a student who politely asks to take your coat. You note immediately that the students in her large 

class are respectful toward each other, their teacher and all other adults. But these are just a few of the visible signs 

of Mrs. J's personal work with each one of her students, work which bolsters self-esteem and stimulates each to 

become the best person he or she can be. She is continually challenging her students in every possible way: to score 

100% on the spelling test, to make an outstanding 'teaching' cover for a unit folder, to read books and make reports 

with wonderful visual displays, to write and illustrate their own books, to THINK and 'make connections' between all 

areas of learning. She carries her students along with her in her vivid re-telling of historical events, making those 

events come alive in the imagination. She challenges them to do their best on the MEAP, while bolstering their 

confidence in themselves to do so. She lets them know in no uncertain terms that she is proud of them, and recog- 

nizes the achievements of each. She has earned the trust and respect of students and parents alike. She is a 

wonderful teacher." 

Jeff Ford, Turf Manager, Buildings and Grounds 

Nomination submitted by Jane Bennett, announced by Ben Dahlman 

"Jeff is the turf manager for both Huron and Pioneer High Schools. He is one of the hardest working guys in the 

District. He takes a lot of professional pride in his work. Jeff makes an effort to keep abreast of the latest techniques 

in turf management. He uses his ingenuity to find good solutions to problems that are cost effective for the District. 

He is friendly and easy to get along with. He is also creative, energetic and dedicated. Every single day he strives to 

make our District's athletic fields safer for the kids to play on. Our coaches respect and appreciate his efforts. Jeff 

sets the standard for others. To use athletic jargon, I think Jeff Ford is one of the District's 'Most Valuable Players' and 

one of our unsung heroes. He deserves to be recognized." 

Karen Schulte, Professional Growth & Development, Balas II 

Nomination submitted by Carol Baliff, announced by Trustee Rasmussen 

"Karen Schulte is one of the most knowledgeable (yet 'learning-daily') staff members of AAPS. Other staff, parents 

and students are drawn to her quiet, sincere nature and high ethics. She has always been someone to count on!

Working with her means getting the job done in a timely and equitable manner. Her skills and assets are her first draw; 

but her compassion and honesty keep your friendship or working relationship with her continuing on a high note!" 


Eric Sturgis stated his opposition to the proposal to fill in the Huron arch as part of the bond election. 

REPORTS 

Allan Loeb, AAEA, read a prepared statement (Attachment A). 

Ben Dahlman, PTO Council, congratulated Kathy Griswold on her appointment to the Board. He also thanked the Board 

for beginning the meeting with the pledge of allegiance which held special meaning for him this evening. 

Trustee Rorke reported on the 9/10/01 meeting of the Finance Committee (Trustees Browning, Griswold, Han-Markey, 

Rasmussen, and Rorke; and Linda Doernte, Orma Lapp, Deb Small, and Donna Welch present). The committee re- 

viewed the contracts related to physical therapy, the audiologist, and the Literacy Initiative. The purpose of the committee 

was discussed and members were reminded that this group is responsible for contract review, the budget review process, 

and the quarterly financial review. 

Trustee Gatien read a report that he had prepared from the Ad-Hoc Bond Committee (Attachment B). Trustee Shifrin 

stated that she felt the committee's recommendation asked the Board to abdicate their responsibility to resolve the 

overcrowding in the high schools. The students that are here now need relief. She added that every six month delay just 

exacerbates the situation. 

Trustee Browning asked a series of questions to help the Board recognize those points that everyone could agree on. 

Vice President Cross stated that she had difficulty referring to the committee's conclusions as recommendations. She 

reminded the Board that its charge to the ad-hoc committee was to reach consensus on a proposal that the four Trustees 

could agree on. Consensus was not reached. Trustee Rasmussen felt that it did not matter if they were called recom- 

mendations 

Trustee Rorke stated his belief that the public would not support this current bond proposal. Instead of wasting staff time, 

the Board's time, and the district's money to put forward a bond that would not be approved, he stated that the Board 

should put aside the high school solution. He felt that there was consensus on the infrastructure improvements. He 

asked how the Board could best use the taxpayers' dollars to not just make our facilities workable, but the best that they 

can be. He stated that the average age of the district's buildings is 47 years. It is getting harder to compete with more 

modern buildings in the area. It is also costly to upgrade old buildings. He stated that he could not say with confidence 

that the current proposal is the best use of the taxpayers' money. He added that the proposal is a "fix-it-up" list compiled 

with the assumption that everything else remains the same. He felt the bond could be better prioritized and that an 

overview of the 2005 and 2010 bonds should be developed. 

Trustee Shifrin expressed her difficulty with the conversation. She asked what is the problem the Board is trying to solve. 

She felt that the discussion has moved away in its focus. She has judged every proposal is terms of its fiscal feasibility 

and sustainability. She stated that she has worked three years herself on this problem and others worked on this before 

then. 

Trustee Rorke responded that he believed the high school portion would not pass. He stated that the leadership of the 

Citizens Millage Committee had not expressed their enthusiasm with the current proposal. He added that if he felt the 

bond had a prayer, he would support the proposal along with the other Trustees. He has talked with many supporters of 

the district and they do not like the current solution. 

Trustee Shifrin asked if there was any other solution that the Board could afford to operate. Her nightmare would be to 

move forward with a proposal everyone likes which the Board cannot open. Trustee Rorke stated during his campaign 

that he would not build a shiny new high school on the hill that the Board cannot open. 

Trustee Rasmussen stated that he agreed with Trustee Rorke on content, but not on the timing of the election. They 

disagree on when the election should be held-in the next six months or later. Trustee Rorke felt the delay was neces- 

sary to have a discussion about aging buildings and the Board's ability to sustain 34 buildings. He did not want to use the 

taxpayers' money to put a roof on a building that the district would no longer use. Trustee Rasmussen replied that this is 

the price of doing business; every now and then you make a mistake. Trustee Rorke replied that this is not a good way of 

doing business with the public's money. 

Trustee Rasmussen questioned whether Trustee Rorke would publicly support a 6-3 vote of the Board to move forward. 

Trustee Rorke replied that if the Board agreed to go ahead with a 6-3 vote, he would tell both sides of the story to any 

person who asked followed by his personal opinion, if they ask.

Trustee Gatien again stated that the current plan cannot gain Board consensus. He did not suggest that this discussion 

drag on forever, but he felt that he wanted to see something more strategically positioned than where the Board is now. 

He felt that the Board should take the time to delineate the additional detail that will be needed to sell the proposal to the 

public. 

T* 

Tavlor referencina the Pioneer and Huron Im~rovements and the District Wide Im~rovements, retainina items 2 and 3, and 

revisina item 4 to read October 3. 2001. 

Trustee Gatien stated that letting the public decide which of the two proposals they support is abdicating his responsibility 

to the public. Trustee Shifrin stated that if a Trustee is in favor of splitting the single proposal, they should vote in favor of 

the motion. 

Trustee Rorke questioned if the passing of the infrastructure bond is dependent on the passing of the high school bond. 

He recalled the architects saying that the $21.6 million is somewhat contingent on the $25.2 million. 

Trustee Rasmussen suggested that central administration should schedule a tour of both facilities for the Board with the 

architects present. Details of the bond could be described at the actual site which might lead to a clearer understanding 

of the specific projects. 

Conwav. Gatien. Griswold, Han-Markev. Rasmussen, Rorke, and Shifrin votina "nav." 

Trustee Rorke again questioned if one part is contingent on the other. Trustee Conway clarified that voting for the motion 

would indicate support for the additions and expansions to the high schools. She added that if the motion fails, the 

original motion on May 9, 2001 still remains. 

Trustee Shifrin indicated several reasons why she would be voting in favor of the motion. She wanted to do what is right 

for the students. She stated her belief that the proposal is an operationally responsible solution. 

Trustee Browning reminded the Board that its first core value is putting the needs of students first. He called the auestion. 

The motion Dassed 5-4 with Trustees Brownina. Cross, Han-Markey, Rasmussen, and Shifrin votina "ave," and Trustees 

Conwav, Gatien. Griswold. and Rorke votina "nav." 

Mike Dabbs, chair, Citizens Millage Committee, was asked to address the Board. He started by saying that he had not 

polled the members of the committee. He stated that, first and foremost, the decision to move forward must be as close 

to unanimity as possible. He urged the Board to slow down enough for the public to provide some input on the proposed 

solution. He informed the Board that a prominent community leader at the Ann Arbor Educational Foundation golf outing 

asked what is going on at the district, and noted that the Board and administration has a credibility problem. He felt that 

the student enrollment projections are not encouraging, and the nation is bordering on a recession. He added that after 

September Ilth, everyone is more insecure about the future. He also stated that he was not convinced that any Trustee 

was sold on every piece. He ended by saying that the Board needed to show leadership and he urged them to take more 

time. 

Trustee Gatien stated that he is not in favor of the motion on the table. During the campaign, he stated that he was not in 

favor of enlarging the high schools and a vote in favor tonight would be voting to put the issue in front of the voters. It 

would be a failure in leadership. He believes that the voters expected more of him than for him to say-"I can't make a 

decision, so you do it." He indicated that he cannot agree to the split. He recalled staff and administrators at the high 

schools suggesting that they would be in favor of a house structure. He felt that this tied their hands. 

Vice President Cross recalled that some time ago, the Board asked to see the programmatic pieces of the proposed 

solution. She stated that the Board kept hearing back that it had to decide on bricks and mortar first. She had no dis- 

agreement on spending more time, but she becomes frustrated when that time is not productive time. She stated her 

agreement with Mr. Dabbs, but recognized that more time does not seem to be bringing the Board closer together. 

Trustee Rasmussen asked Mr. Caudle and Dr. Williams to address the Board on the bond proposal. Mr. Caudle stated 

that the Pioneer staff are excited about the possibilities of this proposal. He felt that the bond addresses normal aging of 

the building, not overcrowding. He added that both high schools need major renovations, major upgrades, and major 

remodeling. He stated that his staff were reluctant to give their input on the proposals, since they felt that they had done 

this time and time again, and always have been disappointed. Pioneer staff have been working hard on designing how 

the building should look, the way it should feel, and how education will be delivered. He stated that the house structure 

idea is not in the forefront of thinking at Pioneer. He stated that the building is open every day, all day. It needs to be

upgraded. He stated that many surrounding districts recently built new, modern buildings, He was not suggesting that it 

was necessary to build a new school, but he felt that what we have could be made better. He added that even if the 

Board does nothing, the doors will open and school will go on because the staff are motivated. 

Dr. Williams stated that staff spent the past year developing a strategic plan focusing on finding different ways to connect 

with students. He added that staff are ready to move in the direction the Board gives them. The house concept is being 

considered. 

Trustee Rorke questioned if portions of the high school improvement bond could be moved to the infrastructure improve- 

ment piece, or vice versa. Dr. Ray-Taylor replied that items can be moved from one bond to another until the proposals 

are presented to the Treasury Department. Trustee Rorke stated that he still has problems with the motion. The Board is 

responsible for over $400 million in assets. The Board is asking the voters for a considerable amount of money over the 

next 10 years. He stated that he was not convinced the Board will continue to be able to maintain all buildings. He stated 

his agreement with Mr. Dabbs. He felt it was irrelevant if the Board split the vote or not-the district is still facing a 

declining revenue base and it needs to analyze all facility usage. 

Trustee Griswold stated that this was her first Board meeting and she was troubled and dumbfounded with the arrogance 

of her fellow Trustees. In the last 10 months, the Board has not engaged professional staff or stakeholders in this 

community. She felt that it was grossly irresponsible to vote for filling in the Huron arch and other improvements that cost 

twice as much than building new. She added that she realized that this was not an easy solution; if there was, the Board 

would have found it. She stated that she could not support the high school solution. Trustee Rasmussen replied that over 

300 staff members have met and public input was solicited on many occasions. He referenced several reports that 

included this input and still the Board has failed to take action, 

Trustee Shifrin has been at Huron every week and a member of the Pioneer SIT team. She believes that the legislature is 

playing a bait and switch game with the state funding. The $4.2 million deficit is closer to $6 million deficit. She added 

that she would be the first to admit that renovations were never on her list, but the Board needed a solution that is 

operable. 

Trustee Brownina called the ~uestion. The motion passed 7-2 with Trustees Brownina, Cross. Gatien. Griswold, Han- 

Markev, Rasmussen. Rorke, and Shifrin votina "ave." and Trustees Conwav and Rorke votina "nav." 

votina "ave," and Trustees Gatien. Griswold, and Rorke votina "nav." The Board will continue to delineate the specifics of 

February, 2002 election at its next meeting on October 3, 2001. 

SUPPLEMENTAL 

None 


None 

SPECIAL BRIEFING -scheduled for action at tonight's Regular Meeting 

02-053 PHYSICAL THERAPY CONTRACTED SERVICES 

Trustee Browning noted the discrepancy between pages 3 and 5 referring to the contract award. Dr. Fornero clarified that 

the correct amount is $113.561. 

02-054 AUDIOLOGIST CONTRACTED SERVICES 


02-055 LITERACY INITIATIVE/JANE RICHARDSON CONTRACTED SERVICES 


02-056 LITERACY INITIATIVE/READING RECOVERY CONTRACTED SERVICES 


MICHIGAN SCHOOL READINESS PROGRAM' 


INFORMATION 

None 

ACTION - CONSENTAGENDA

MINUTES OF THE REGULAR MEETING OF 9/5/01 

Trustee 7Brownin 

r- 

02-053 PHYSICAL THERAPY CONTRACTED SERVICES 

Trustee Brownina, S U D D O bv ~ ~ Vice ~ President Cross, moved to aoorove the contract with Pediatric Theraov Associates 

to ~r0vide D~VS~C~I theraov services not to exceed $113.561. On roll call vote the motion Dassed 9-0. 

02-054 AUDIOLOGIST CONTRACTED SERVICES 

Trustee Brownina. S U D D O bv ~ ~ Vice ~ President Cross, moved to amrove the contract with Lori Van Rioer of the Univer- 

02-055 LITERACY INITIATIVE/JANE RICHARDSON CONTRACTED SERVICES 

1 Literacy Proiect to Janet L. Richardson in the amount of $22,550. On roll call vote the motion passed 9-0. 

02-056 LITERACY INITIATIVE/READING RECOVERY CONTRACTED SERVICES 

Trustee Brownina, su~~orted by Vice President Cross, moved to amrove to contract services with Adrian Public Schools 

in the amount of $25.500 for Readina Recovery trainina for three teachers. On roll call vote the motion oassed 9-0. 

MICHIGAN SCHOOL READINESS PROGRAM' 

T I 

School Readiness Proaram arant which ~rovides $273.900 to continue the Michiaan Readiness Proaram servicina foury] 


AAEA CLASS ACTION GRIEVANCE 

V V ? 

c c 

t v 


Dr. Ray-Taylor thanked all staff-teachers, administrators, custodians, secretaries, and ground crews-as well as parent 

and community volunteers in the buildings-for rallying together over the last 40 hours to continue to provide some 

semblance of continuity for students. Dr. Ray-Taylor, with the assistance of Denise Eaddy-Richardson, met with commu- 

nity leaders Wednesday to discuss how they might help assist the buildings in their efforts. 

Dr. Ray-Taylor met with Mayor Hieftje and new Police Chief Daniel Oates Wednesday, along with the faith-based organi- 

zations in the area, to better coordinate what can be done for Ann Arbor's children and youth. 

Dr. Ray-Taylor addressed the concerns raised by staff and parents related to newly developed guidelines on the use of 

backpack mail and showcases in the buildings, the recruitment of students by outside organizations/groups, the presence 

of flyers within the buildings, and the use of facilities by community groups. The Superintendent stated that the new 

guidelines were focused on ensuring equal access for all groups, without giving preferential treatment to some groups. 

ITEMS FOR AGENDA PLANNING - 9/24/01, 5:30 PM 

Trustee Gatien suggested success matrices as a means to measure the effectiveness of the Board's actions. One 

example might be reducing the dropout rate, attracting back families, attracting new families, and increasing the number 

of minority students in AP classes. 

Trustee Rorke stated that he had read the new Q&A about backpack mail in the packet and asked if the Superintendent 

could explain it. Dr. Ray-Taylor replied that administration is preparing regulations to ensure the district is uniform in its 

practices across all organizations. Trustee Rorke stated that he felt the new guidelines would constrict the flow of 

information and restrict free speech. Vice President Cross added that it was her understanding that the regulations would 

be restrictive in nature due to the number of requests schools receive and the problems associated with opening our 

doors to everyone. Trustee Rasmussen stated his agreement with Trustee Rorke as far as the Board having not finished 

this discussion. Dr. Ray-Taylor stated that the Policy Committee had requested that access is restrictive, but if that 

direction has changed, that should come out in the discussion at the committee meeting next week.


None 

ADJOURNMENT 


/^fis^^ 

"^ 

,' ( 

K ~ e b 

Small, Secretary 


ANN ARBOR ED ASSOC PAGE 02 

ATTACHMENT A 

Tonight, as you once again address the issue of solutions to overcrowding at the two large 

high schools, I would like to take this opportunity to contribute to this discussion. As 

Trustee Rasmussen stated in his September 7 introduction to the materials be included in 

this week's packet, "At some point the process has to be brought to conclusion. I am long 

past that point." I can only concur with his pithy assessment. 

Although I have not undertaken an exhaustive reading of all the materials he submitted, I 

did follow his suggestion to carefully read the May 1'3, 2001, historical summary. There 

is much food for thought there. While the Ann Arbor ~du~ation Association has not 

taken a formal position on the bonding proposal tentatively to be submitted to the voters 

in winter, 2002? I feel fairly confident in hazarding informed guesses as to teachers' 

position. Like you, many of us are homeowners and understand the need to maintain the 

infrastructure of our school buildings. Just as we must periodically replace furnaces, 

roofs, and driveways, similar upgrades must be made in our school buildings. For several 

reasons, I feel that it is appropriate at this point to seek approval for bonding for 

improvements to the infrastructure. 1) Many of these improvements are long overdue, 

Not only must properties be maintained, but needs have changed over the years. Today's 

wiring and electricity needs in each classroom are an example of this evolution in 

infiastructural support needs. 2) 2002 and 2005 are windows of opportunity in which 

apparently bonds can be issued without an overall increase in the tax burden on the 

district's property owners, This is a persuasive point in mustering a supportive majority 

for any bonding issue. 3) Money can be saved on an ongoing basis through the 

installation of modern heating and air conditioning systems and through elimination of 

the need to make interim, Band-ade repairs to existing, antiquated systems. 4) Finally, it 

appears that nearly $1.5 million can be realized for the general fund by using bond 

moneys for improvements now paid for by the Capital Needs Fund. This is especially 

important to teachers as it will allow us to maximize the funding available to maintain 

program, to maintain pu'pivteacher ratios most conducive to quality instruction, and to 

better position the district in the 2003 round of negotiations to offer equitable and 

competitive salary raises. 

I believe there is a far wider diversity of opinion among teachers and other community 

members on the issue of bonding to build new classrooms at Pioneer and Huron and to 

improve hallways and common areas in order to improve traffic flow in these buildings 

and to make them more hospitable to students. Some clearly favor construction of a third 

comprehensive high school instead. While there are estimates varying between a bit more 

than $2 million and something more than $5 million in annual operating costs for a third 

high school, those who favor construction seem unclear as to what cuts they favor in 

order to expend these annual opertaing costs. Finally, I am a realist and I am not certain if 

teacher advocates of a third high school would be so staunch in their advocacy if this 

resulted in a direct transation to reductions in program (and in the teaching force), in 

increases in class size, or in mediocre salary increases in 2003 and beyond. Community 

High School is immensely popular and much research indicates that smaller high schools 

are more successfula This leads some to the position of suggesting the conversion of a

ANN ARBOR ED ASSOC 

middle school to a small high school. I question whether either larger middle schools 

andfor significant changes in the configuration of our instructional levels are justified if 

this approach were taken. I believe Trustee Rasmussen correctly perceives the opposition 

of the majority of the professional staff to grade reconfiguration and the opposition of the 

community to massive redistricting, Moreover, if we estimate an overcrowding of about 

1600 students, I am unclear as to whether a new small high school even meaningfully 

addresses the problem of overcrowding. 

I am in firm agreement with Trustee Rasmussen's view that "there is significant value in 

having finally brought this issue to closure." I am not as certain that this closure implies 

quite costly new classrooms and improvements to the hallways and common areas. It is 

not clear to me that physical reconfigurations and renovations presage programmatic 

innovations and improvements. For example, middle schools, with innovative house and 

team structures and interdisciplinary instruction, began in 1989 in the existing junior 

highs because of the commitment of the professional staff and the significant investment 

in planning. Costly physical improvements had not taken place. It may be that portable 

classrooms, congested hallways, and some crowded classes will be with us for the 

foreseeable future- It may even be that the decision has been delayed so long that the 

significant population increases will be over by the time a bricks and mortar remedy 

could be available. 

However, if your decision is to maintain the structural status quo with possible 

programmatic and delivery innovations, then publicly take that position and let's move 

on. Constant consultation with the architects and demographers, extensive public forums, 

endless committee meetings, and more administrative reports drain the time and energy 

of the professional staff, community members, and finally become tiresome. As Trustee 

Rasmussen again correctly suggests, overcrowding in the large high schools may be more 

perception than a reality of diminished achievement. Perhaps maintenance of the status 

quo with encouragement for programmantic and delivery improvements is an "OK" 

decision. What is certain is that this issue has riveted our attention for too many years. 

Middle school program, delivery of special education, vocational education, integration 

of technology, and several other issues cry out for out time and attention and merit our 

focused efforts. As a famous jurist once said, "It matters less that there be a correct 

decision than that there be a decision."


BOARD OF EDUCATION - SEPTEMBER 5,2001 


CALL TO ORDER 




ROLL CALL 

Present - Trustees Browning, Conway, Cross, Gatien, Han-Markey, Rasmussen, Rorke, and Shifrin. 

MINUTES 




Orma Lapp (Treasurer), and Dr. Deb Small (Secretary). 


Eric Sturgis discussed his concerns related to overcrowding at the two comprehensive high schools and how the 

Board's current proposal does not address this year's needs or the following school year. 

CELEBRATION OF EXCELLENCE AWARDS 

The Board and PTO Council recognized the following recipients of the Celebrating the Excellence Only in Ann Arbor 

Public Schools. 

Mary Wigton, Teacher, Ann Arbor Open, Nomination submitted by Jo and Doug Julius 

"Mary is the Curriculum Leader for Social Studies at Open, and she has led the middle school students to their first 

award-winning placements in statewide competitions, including Future Cities and Robofest 2001. She is untiring in her 

dedication, giving up free time and weekends, inspiring her students to that level of commitment to a project. Mary's 

passion for her work is exceeded only by her humility and her love for the students." 

Jody Linn, Food Service Volunteer, Thurston, Nomination submitted by Ron Collins 

'Jody Linn has been a parent volunteer, PTO participant, School Improvement member and chairperson. In every 

role, she has had the welfare of children as her primary concern. Jody sees a need and works tirelessly to solve the 

problem. She is an invaluable member of our school family." 

Wendi Parks, Secretary, Ann Arbor Abbot, Nomination submitted by Monica Harrold 

'If you look under the word secretary in the dictionary, with a picture, it will say 'see Wendi.' Ms. Parks is the personifi- 

cation of all that each of us would want in a school secretary. As the first person to meet and greet parents, students 

and staff, Wendi sets an incredibly consistent, positive mood in our building. She is familiar with all of the Abbot 

community, and will often be the person we all rely upon to make sure of names of children and parents. In addition to 

creating a welcoming front office atmosphere, Wendi works closely with me and the staff on everything from budget 

and ordering to copying and 'icing' children's pains away. We all appreciate Wendi and believe she exemplifies what 

you want to celebrate with the Only in Ann Arbor award." 

Joyce Followell, Media Specialist, Pittsfield, Nomination submitted by Marisa Lagrange 

"Mrs. Followell consistently goes out of her way to teach and enrich the lives of her students. Not only does Mrs. 

Followell maintain an extraordinarily well-stocked media center, she also teaches the computer classes to most of the 

school. She continuously supplements classroom curriculum. Her dedication to her students is commendable." 

REPORTS 

Allan Loeb, AAEA, read a prepared statement (Attachment A). 

Ben Dahlman, PTOC, introduced himself and stated that he will be serving as the Board liaison and keep the PTOC 

informed of Board of Education activities. He will also keep the Board informed of PTOC activities and will communi- 

cate messages from parents. 

SUPPLEMENTAL 

NEUTRAL ZONE STAFF PRESENTATION 

Lisa Dengiz, Neutral Zone; Lorna Brennan, Huron High School; and Katie Patterson, School of Public Health, Depart-

ment of Health Education and Administration reported to the Board about a new program called the Connection Project in 

which students can earn .5 credit through a unique class called Healthy LivingIStress Management offered as part of the 

CR program at the high schools (Attachment B). Students learn about all areas of health with a specific emphasis on how 

stress affects our health and consequently our lives. 

SCHOOL TRANSPORTATION SAFETY (GETTING TO SCHOOL SAFELY) MONTH RESOLUTION 

Trustee Browning read the following resolution. 

Getting to School Safely Month 

September 2001 

WHEREAS, September 2001, has been proclaimed Getting to School Safely Month; and 

WHEREAS, students are at greater risk travelling to and from school than at any other time in their school day. Annually, 

about 800 school-age children are killed during normal school transportation hours travelling by passenger vehicle, foot, 

bicycle, public transportation, and school bus; and 

WHEREAS, the Ann Arbor Public School District transport 8,000 students on 125 school buses traveling over 6,000 miles 

per day; and 

WHEREAS, parents and caregivers transport a growing number of children to school, contributing to increased conges- 

tion at and around our schools, and 

WHEREAS, parents and caregivers should teach children about pedestrian safety and become aware of the difficulties 

and dangers that children face on their trips to school each day; and 

WHEREAS, parents and community leaders should assess the "walkability" of their community and take the appropriate 

actions to reduce risks to children on sidewalks, at crosswalks, and at intersections such that children are visible to drivers 

and walkways are free of overgrown vegetation and in the winter, snow and ice; and 

WHEREAS, parents and community leaders should immediately notify the school principal of safety concerns in their school 

community; and 

WHEREAS, we recognize the members of the AAPS Safety Committee, the adult crossing guards, the student safety patrol, 

bus drivers and other involved school staff members for their efforts to improve school transportation safety; 

NOW THEREFORE, the Ann Arbor Board of Education, do hereby proclaim September as Getting to School Safely Month 

and urge all community members to join in an effort to keep our school children safe. 


None 

SPECIAL BRIEFING - scheduled for action at tonight's Regular Meeting 

None 

INFORMATION 

None 


MINUTES OF THE 8/22/01 REGULAR MEETING 

Trustee Rorke, su~~orted bv Trustee Gatien, moved to amrove the minutes of the 8/22/01 regular meeting. On voice 


GIFT OFFERS 

Trustee Rorke. S U D D O bv ~ ~ Trustee ~ ~ Gatien, moved to aoorove the followina aift offers, alona with their donors: Selmberl 

e 

$13,000.00 monetary donation, anonvmous donor; Eoson scanner, Wallace Biorke: and renovations to Claaue's baseball 

and softball fields. Martv Kro~inak Memorial Fund. Dr. Small asked for the concurrence of the Board to add the following 

donation to tonight's list: 100 Pentium I and II computers with monitors, The Borders Group (Attachment C). On voice 



PROFESSIONAL RECOMMENDATIONS ~ 

motion ~assed 8-0. 


APPOINTMENT TO FILL BOARD VACANCY 

President Conway explained the voting process designed for tonight's meeting as was previously distributed to the 

applicants and the Board members. Trustees were previously provided with the written applications submitted prior to the 

deadline. Applicants were given five minutes to address the same two questions (Attachment D) for which they had 

submitted written answers to the Board. They were: 1) What major goals and objectives should the Board and administra- 

tion be addressing this school year? and 2) What experiences and/or qualifications would you bring to your membership

on the Board? Applicants then were given three minutes each to answer two additional questions. They were: 1) What 

are your top priorities in investing the district's revenue toward our children's education and why? and 2) In considering 

the current bond proposal before us, what particular areas should/should not the Board address prior to moving forward? 

Trustees cast a straight vote written ballot for the applicant of their choice-Trustees Browning, Cross, Rasmussen, and 

Shiftn voting for Anthony Derezinski and Trustees Conway, Gatien, Han-Markey, and Rorke voting for Katherine Griswold 

resulting in a 4-4 tie. 

Trustees then were asked to indicate their interest in two applicants for the appointment without stating a preference for 

either. Anthony Derezinski received 6 votes-Trustees Browning, Conway, Cross, Gatien, Rasmussen, and Shifrin; 

Katherine Griswold received 5 votes-Trustees Browning, Conway, Gatien, Han-Markey, and Rorke; David Crary received 

two votes-Trustees Rasmussen and Shifrin; Duane Renken received two votes-Trustees Han-Markey and Rorke; and 

Christopher Reynolds received one vote from Trustee Cross. President Conway noted that Anthony Derezinski and 

Katherine Griswold remained the two applicants for the third round of voting. 

President Conway next directed Trustees to cast a written ballot for either Anthony Derezinski or Katherine Griswold, 

Trustees Cross, Rasmussen, and Shifrin voted for Anthony Derezinski and Trustees Browning, Conway, Gatien, Han- 

Markey, and Rorke voted for Katherine Griswold (resulting in a majority vote which ended the selection process). 

TT 

Board of Education until the next school board election in 2002. On voice vote the motion passed 8-0. 

OATH OF NEW BOARD MEMBER 

Katherine Griswold took the following oath led by President Conway: "I do solemnly swear that I will support the Constitu- 

tion of the United States and the Constitution of this State, and that I will faithfully discharge the duties of the office of 

member of the Board of Education of the Ann Arbor Public Schools, Washtenaw County, Michigan, according to the best 

of my ability." Carmen Taylor notarized Trustee Griswold's oath as she took her place at the Board table. 

2001 MASB BOARD OF DIRECTORS ELECTION 

0 3-vear term for Grouo VI to the 2001 MASB Board of Directors election. On voice vote the motion passed 9-0. 

Trustee Rasmussen, suooorted bv Trustee Shifrin, moved to approve Mary Kerwin, Trov School District; Joanne M. 

3 the 2001 MASB Board of Directors election. On voice vote the motion oassed 9-0. 

MOTION TO HOLD EXECUTIVE SESSION FOR THE PURPOSE OFATTORNEY/CLIENT INFORMATION AND ONGO- 

ING LITIGATION 

0 information and onaoina litiaation on September 12, 2001 at 5:30 D.m. On roll call vote the motion carried 9-0. 

SCHOOL TRANSPORTATION SAFETY (Getting to School Safely) MONTH RESOLUTION 

Trustee Griswold. supoorted bv Trustee Browninq, moved to approve the Gettina to School Safelv Month resolution. On 

voice vote the motion oassed 9-0. 


Dr. Ray-Taylor congratulated Trustee Griswold on becoming the newest Trustee on the Board. She reported a smooth 

opening for the school year. Visiting several of the schools on opening day, the Superintendent and members of her 

Cabinet reported students focused and excited, staff ready, and buildingslgrounds looking shiny and clean. She thanked 

the custodians, maintenance, transportation, and warehouse staff for all their work behind the scenes throughout the 

summer to ensure the smooth start. Dr. Ray-Taylor also had the opportunity to visit Roberta Clemente on the second day 

of school. Betty Michael came out of retirement to serving as acting principal at Slauson until the permanent placement is 

hired, Robert Russell also decided to return to help us out to fill the class principal vacancy created when Joyce Hunter 

was selected as the new Career and Technical Education Director. 

Dr. Ray-Taylor reported that she and staff met today with the Washtenaw Planning Department staff to review the county- 

wide comprehensive plan and to offer suggestions and input from the perspective of educational institutions. She thanked 

the county for their efforts and looks forward to continued coordination of planning efforts between our agencies. 

ITEMS FOR AGENDA PLANNING - 9/24/01, 5:30 PM 

Trustee Han-Markey urged the Board to consider scheduling another goal setting session to finish what it started at the 

last session and request administration to bring forward the prioritized list directed by the Board at the last meeting.


Trustee Shifrin reported on the initial meeting of the BylawsIPolicy Committee then she once again has volunteered to 

chair. She acknowledged the committee's members-Trustees Cross, Han-Markey, and Rasmussen, and Dr. Small, the 

administrator assigned to support this committee. The first meeting was spent revisiting policy work in progress from last 

year, discussing the non-discrimination resolution passed in June, and exploring a slightly different role of this committee 

in policy development. Trustees were asked to consider the idea that other Board committees could develop draft policy 

on topics applicable to their area and then submit them to the BylawslPolicy Committee for input prior to being taken to 

the full Board for consideration. Trustee Shifrin also reported that the committee will be preparing a new streamlined, 

updated policy manual with Dr. Small's assistance. 

Trustees Rasmussen and Gatien reported on the first meeting of the Instruction Committee which reviewed upcoming 

contract items related to Balanced Literacy and Reading Recovery training, as well as physical therapy and audiologist 

services. All are continuation projects/services from the previous year. A template for all major actionslinitiatives including 

purpose, timeline, quantification of resources needed, and evaluation criteria is being drafted for consideration to be used 

as a focused 1-2 page summary for Board members to use to help them with their decisions. 

Trustee Browning noted that the Ad-Hoc Bond Proposal Committee has met once and will be meeting again on Septem- 

ber 6, 2001 to develop a recommendation for the Board's consideration at the next Board meeting. 

All committees were asked to develop minutes of the meetings to enhance communications among the Board and the 

administration, including any action steps and decision points in a separate section of the minutes. The administrator 

assigned to the committee will prepare the minutes and submit them to the committee members for review prior to 

distributing to the full Board. 

Trustee Browning noted three workshops happening next week: 9111-From the Back of the Classroom: Speaking about 

Racial Injustice in Our Schools, 9112-Racism in the Criminal Justice System, and 9113-Juvenile Justice System: A 

Lesson in Reform or a Lesson in Racism. 

~?tI'&-sma\\, Secretary 



BOARD OF EDUCATION -AUGUST 22,2001 MINUTES 

BALAS I1 

EXECUTIVE SESSION, 5:30 PM -Attorney/Client Information 


CALL TO ORDER 



Trustee Browning led the pledge of allegiance. 

ROLL CALL 

Present - Trustees Browning, Conway, Cross, Gatien, Han-Markey, Rasmussen, Rorke, and Shifrin 



Present from administration -Sharon Baskewille, LeeAnn Dickinson-Kelley, Garry Doolittle, Dr. George Fornero, 

Orma Lapp (Treasurer), and Dr. Deb Small (Secretary). 


Deb Mexicotte, Chair, Ann Arbor Parent Advisory Committee for Special Education, read a prepared statement 

(Attachment A). 

REPORTS 

None 


None 

SPECIAL BRIEFING - scheduled for action at tonight's Regular Meeting 

None 

INFORMATION 

None 


02-050 AFTER-SCHOOL FOREIGN LANGUAGE CONTRACT 

Trustee Rorke, su~ported bv Vice President Cross, moved to approve the Terms of Cosponsored Aareement between 

the Ann Arbor Public Schools and Lanauaae Adventures to continue to provide after school foreian lanauaue classes 

for the 2001-02 school vear as contained on paae 2 of the Auaust 8, 2001 oacket. On roll call vote the motion oassed 

- 8-0. 

02-051 IBMAS400 COMPUTER UPGRADE 

Trustee Rorke. supported bv Vice President Cross, moved to aoprove the purchase of an IBM AS-400 computer and 

upgrade all existina software for an amount of $67,138 from Computer Manaaement Technoloaies (CMT). On roll call 


SECTION 125 FLEX PLAN 

This item was removed from the consent agenda by President Conway. Mr. Doolittle noted for the Board that a 

revised Resolution of the Board of Education for the Adoption of Ann Arbor Public Schools Cafeteria Plan had been 

placed at the Board's table (Attachment 6). Trustee Browning, supported bv Trustee Rasmussen, moved to aoprove 

the Ann Arbor Public Schools Cafeteria Plan resolution. On voice vote the motion carried 8-0. 

02-052 CENTRAL DUPLICATING BID AWARD 

This item was removed from the consent agenda by Vice President Cross. Trustee Browning noted his philosophical 

problems with this item. He stated that he valued loyalty and believed this was not a one-way street. He believed that 

the district has to give something back for those who demonstrate loyalty. Trustee Rorke stated that he also valued 

loyalty. During his drive to the airport with former Trustee Orr this past weekend, Mr. Orr stated that he believed that 

$6.2 million in cuts will have to be made instead of the $4.3 million that has been talked about earlier.

Vice President Cross asked staff if the existing equipment would be kept and maintained during this trial period. Trustee 

Browning replied that the district does not own all of the equipment, but leased equipment would be returned. Ms. Lapp 

verified that the 5700 copier would be returned and the 1090 copier that is owned by the district would be charged by the 

COPY. 

Trustee Rorke agreed that the district must make every effort to find other vacant positions for staff like Mr. Frierson but he 

reminded the Board that it is in the education business and should focus on providing the best education for students. 

Trustee Han-Markey asked if this would represent a reduction of 1.0 FTE. Mr. Doolittle responded it would but he will 

remain as a district employee during this transition year. Mrs. Lapp added that Mr. Frierson will be assigned other duties 

for the remainder of this year. Trustee Han-Markey felt that a transition period of one-year of continued employment is 

being loyal to this employee. Vice President Cross reminded the Trustees that this has been presented as a trial and may 

not represent a permanent displacement. Mrs. Lapp added that this outsourcing project was begun three years ago and 

the 2002-03 budget has already been reduced to reflect this change. If the Board decides to bring central duplicating 

back in-house, it will have to identify additional cuts to fund this service. President Conwav, supported bv Trustee Shifrin, 

moved to aoorove CoovMax and Dollar Bill Printing as vendors to provide quick CODV or central duolicatina needs. The 

cost per CODV from either comRanv is 2.75 cents for white, 8 112 x 11 or 14" single sided copies or three-hole ounched. 

On roll call vote the motion passed 7-1 with Trustees Conwav, Cross, Gatien. Han-Markey, Rasmussen, Rorke, and 

Shifrin voting "ave," and Trustee Brownina votina "nay." 


Trustee Rorke, su~ported bv Vice President Cross, moved to approve the minutes of the 8/8/01 regular meetina. On roll 

call vote the motion oassed 8-0. 

ACTION -BOARD ITEMS 

ASSIGNMENT BY PRESIDENT TO BOARD COMMITTEES 

Trustee Rorke, supoorted bv Trustee Han-Markev, moved to aoorove the Board Committee assianments. Vice President 

Cross offered a friendly amendment to remove the chair desianees. This was acceptable to Trustees Rorke and Han- 

Markey. Trustee Rorke offered his seat on the Curriculum Committee to Trustee Rasmussen. On voice vote the motion 

passed 8-0. Dr. Small reminded the Board that three committees are still without Board representation-Committee on 

African American Achievement, Health Place 101, and Equity Audit Committee. The Superintendent stated that the 

Personnel Committee will not be open to the public to allow administration to bring personnel issues to the membership. 

President Conway relayed to the Board that she had a conversation with Tony Duerr, the district's attorney, regarding the 

process for selecting the new Board member. He urged the Board to have the discussion on reducing the number of 

applicants the Board will interview, if necessary, occur at the Board table rather than by the ad-hoc subcommittee. 

Trustee Browning agreed with this and noted that the only reason the subcommittee was suggested was if there was a 

larger number of applicants than could be addressed by the full Board. Trustee Rasmussen asked for a one week delay 

of the deadline for submission. Trustee Gatien felt the deadline should not be extended since this process will most likely 

mirror the actual Board election in which the majority of candidates put their name in at the last minute. Trustee Shifrini 

su~oorted bv Trustee Rasmussen, moved to add an item to extend the deadline for aoplication for the vacant Board seat 

to Auaust 31, 2001. 5:00 o.m. to this evenina's agenda. On voice vote the motion carried 7-1 with Trustees Browning 

Conwav, Cross, Han-Markev. Rasmussen, Rorke, and Shifrin voting "ave," and Trustee Gatien votina "nav." Trustee 

Shifrin, suooorted by Trustee Rasmussen, moved to aoprove the extension of the deadline to Auaust 31, 2001, 5:00 p.m. 

On voice vote the motion carried 5-3 with Trustees Browninq, Cross. Han-Markev, Rasmussen, and Shifrin votina "ave," 

and Trustees Conwav, Gatien and Rorke votina "nav." 


None 


The Superintendent reported that the Detroit News' had run an article on districts' compliance with Title IX and our district 

ranked third out of 33 districts in the area. She announced that Joyce Hunter had been selected as the new Director of 

Career and Technical Education. She stated that the opening day assembly was scheduled for Monday at 7:30 a.m. at 

Schreiber auditorium. She expressed the district's sadness at the passing of LeRoy Cappeart, former Assistant Superin- 

tendent for Community Relations. 

ITEMS FOR AGENDA PLANNING - 8/27//01, 530 PM 

None 


President Conway discussed her memorandum to the Board in the packet regarding the establishment of an ad-hoc 

committee to revisit the bond proposal. She stated that she had not received any volunteers at this time. Trustee 

Rasmussen asked what the purpose of the committee would be. President Conway replied that concerns were raised at 

agenda planning regarding the high school portion of the bond. Trustee Rorke agreed that the Board has to address this

issue and reminded the Trustees that the Citizens Millage Committee also had expressed these concerns. Trustee 

Rasmussen stated that the Board had unanimously given their "thumbs up" at the May 30, 2001 Study Session in support 

of the bond. He also stated that he hasn't heard from any other Trustee that they do not want to continue with the 

proposal. He added that he is ready to go forward as he has been for months. 

Trustee Shifrin stated her appreciation of President Conway's efforts to improve the agenda planning sessions. She 

agreed with the proposed change to alternate 5:30 p.m. on Mondays and 8:15 a.m. on Tuesdays. 

ADJOURNMENT 


DL Deb small, Secretary 


Ann Arbor School Board Meeting 

August 22,2001 

ATTACHMENT A 

Hi, I'm Deb Mexicotte/ Chair for the Ann Arbor Parent Advisory Committee for Special 

Education for the rest of the academic year. 

I want to thank the Board, Superintendent Ray-Taylor, Deputy Superintendent Fornero, and all 

the staff and stakeholders that served on the interview committee for bringing us a new Director 

for Student Services this summer. I am happy to report that parents were given an opportunity to 

be a part of this process, and we are very excited with the result - the hiring of Jennifer Hein. 

Ms. Hein was the committee's top choice, and bringing her here has already brought new energy 

and ideas to the very difficult work of making Ann Arbor's Special Education system one we can 

say truly serves the needs of students throughout the district. 

The PAC is looking forward to the TBA October meeting when we will address you more 

formally as to our goals, progress and concerns. We are looking to present at the same meeting 

that the district administration will come to you with action plans and priorities. This is really an 

exciting time! 

However, several PAC members have expressed an interest in having me come to you tonight, 

not to represent the PAC's views as a whole, but to express individual comments and concerns 

they didn't want to have wait until the PAC reconvened in the fall. 

The completion and presentation of the Janet Scheetz report on the state of our special education 

programs was a welcome, though painful validation of the experiences many parents have had in 

trying to navigate the system in order to educate their children over the last decade. Upon 

reading the report, one parent expressed her desire to have the district publicly acknowledge the 

actual and pervasive harm that has been done to our children by a corrupt and uncaring 

administration. The frustration of the year's lost leave her, and I know others, wondering if the 

best outcome possible for her child is now an unattainable dream, siphoned away by years of 

administrative obstruction and disregard. 

Another parent was gravely concerned at the report's apparent breach of confidentiality. The 

report was copied and distributed with the names, schools, aides, and disability information for a 

large number of the district's special needs students. Although names were blacked out, they 

were still readable with effort. On closer examination, this parent also became alarmed at who 

was listed in the spreadsheets - namely, only those students who currently have one-on-one 

classroom aides. Was this abridged listing somehow connected to the impending assault on our 

classroom aide system, and, consequently, on inclusion as our district philosophy? 

This leads to another parent's visceral response whenever she hears the Board hold up Plyinouth- 

Canton as a comparison model for how to "fix" Ann Arbor's Special Education system, 

especially as it concerns classroom aides. While Plymouth-Canton may work in more general ed 

comparisons (though I wonder about that comparison at times as well), a comparison in special 

education is really "apples and oranges". While Ann Arbor's inclusion philosophy more closely

adheres to the federal standard of first considering placing students in the "least restrictive 

environment", namely, the general ed classroom, Plymouth-Canton more often places students in 

what are considered the more severely impaired categories in self-contained classrooms. This 

naturally makes their system look like it is getting by with less general ed classroom support, 

such as one-on-one aides, because, well, they are, as the number of student being served in those 

classrooms is actually much smaller. While a full continuum of service available to students, 

including self-contained classrooms, is highly desirable, the Ann Arbor model is much closer to 

universally applying the standard of least restrictive educational environment that parents and 

students prefer, and the federal requirements demand. This parent would like a more in-depth 

look at the Plymouth-Canton program in special ed or benchmarking against a truly similar 

program elsewhere before decisions are made here based on comparisons to other districts. 

With the new Director, the advent of the Ann Arbor PAC, and the Board's renewed interest in 

achievement and equity for students receiving special education services, parents are more 

hopeful now about their children's futures than they have been in a long time. But, as the 

comments 1 have conveyed from parents to you tonight indicate, the rebuilding of both our 

programs and the trust of the special needs community will take patience, hard work, and really 

listening to the concerns and ideas of parents, who have a great deal of optimism, knowledge and 

support to offer the district, and years of disappointment, anger, and despair to overcome.

RESOLUTION OF THE BOARD OF EDUCATION FOR THE ADOPTION OF 

ANN ARBOR PUBLIC SCHOOLS CAFETERIA PLAN 

ON THIS DATE, the Board of Education of the Ann Arbor Public Schools (AAPS) 

acknowledges the existence of a "cafeteria plan," established under the auspices 

of a prior Board of Education pursuant to and in accordance with Section 125 of 

the Internal Revenue Code (IRC). The effective date of said plan was July 1, 

1995, and it continues in full force and effect. IRC Section 125 "Cafeteria 

Plans" give employees the option of electing certain fringe benefits on a pre-tax 

basis. Let it be known that the following resolutions are hereby ratified by the 

Board of Education: 

RESOLVED, that the form of "cafeteria plan" (Plan) in existence is hereby 

adopted and approved and that the appropriate officers of AAPS are hereby 

authorized and directed to execute and deliver to the "plan administrator" 

(Administrator) one or more copies of the Plan. 

RESOLVED, that the Plan Year shall be for a twelve (1 2) month period 

beginning on July 1 of each successive year. 

RESOLVED, that AAPS shall contribute, in accordance with the terms of the 

Plan document, the amounts sufficient to meet its obligation and shall notify the 

Administrator to which periods said contributions shall be applied. 

RESOLVED, that the appropriate officers of AAPS shall act as soon as possible 

to notify employees of the adoption of the Plan by delivering to each employee, 

when hired, a copy of the "Summary Plan Description" as approved by the 

Board. 

By affixing their signatures hereto, the President of the Board of Education and 

the Executive Director of Human Resource and Legal Services attest to the 

existence and operation of the Plan referred to in the foregoing resolutions. 

The undersigned President of the Board of Education further certifies and 

attests that the above resolutions were made with the consent of the Board, a 

quorum of whom were in attendance on the date appearing below. 

Date: Date: 

..................... 

Board President Executive Director/HR&Legal Serv. 

ANN ARBOR PUBLIC SCHOOLS


BOARD OF EDUCATION -AUGUST 8,2001 MINUTES 

August 8,2001 - DISTRICT LIBRARY 


CALL TO ORDER 

Trustee Rasmussen called the meeting to order at 7:01 p.m 


Trustee McQueen led the pledge of allegiance. 

ROLL CALL 

Present - Trustees Browning, Conway, Cross, Gatien, Han-Markey, McQueen, Rasmussen, Rorke, and Shifrin 


Trustee Rasmussen introduced Dr. Rossi Ray-Taylor, Superintendent. 


Orma Lapp, and Dr. Deb Small 


Karen Aungst, Teacher, Northside, nomination submitted by Anne Subotic 

'I am nominating Mrs. Aungst for exceptional recognition because I feel she displays great patience, understanding, 

discipline and inspiration. She has the unique ability of patiently responding to a dozen children's needs at once. She 

displays great acceptance and understanding in recognizing each child's unique behavior and abilities. Mrs. Aungst 

exercises a 'quiet' form of discipline in which she doesn't raise her voice. I believe a true testament of how inspiring a 

teacher can be is when most of the children in her classes tell you they want to be a teacher when they grow up -just 

like Mrs. Aungst." 

Jeff Willets, Teacher, Ann Arbor Open @ Mack, nomination submitted by Susan D. Hartman 

"For several years, Jeff has been dedicated above and beyond his regular duties to prepare and produce amazing 

performances and concerts. This year, he devoted 2 months of Saturday mornings to rehearsals of Pirates of 

Penzance. He worked with two separate choirs (5-6 and 7-8) to prepare this marvelous production and put it all 

together with costumes, props, dancing, singing and amazing passion. Last year he led the 6-7 choir in HMS Pinafore 

and the year before, the 6Ih graders in Trial by Jury ) - all with double leads, to give more people an opportunity. This 

is an addition to "regular' choral work and the end-of-the-year (grades K-8) concert in West Park on June 13." 

Nancy O'Connor, Secretary, Pioneer High School, nomination submitted by Tom Jensen 

Mrs. O'Connor will do anything for all of the students in the Class of 2002. She goes far beyond the duties of the job 

to do anything she can for us. She truly cares about us -whether she's helping Student Council members plan a 

community service project or taking the initiative to buy a backpack for a low-income student. She helps everyone with 

a friendly smile. No one else makes everyone feel so welcome, and she is a tremendous asset to the Junior class." 


Jack Rice stated that since the Board feels compelled to continue to talk about "the gap," he feels compelled to also. 

He stated that the Board talks about helping all students, and then talks about helping a group of students based on 

the color of their skin. If staff help individual students as much as they can, they cannot do more for a racial group, 

and the Board is being dishonest to infer that they can. No one cannot give 110 percent. He stated his belief that the 

Board could not find a teacher in the district who would say that continued criticism helps a student achieve, yet that is 

what they are doing. 

Tim Berla spoke about where the district is heading with regard to high school overcrowding and the proposed bond. 

He graduated from the second graduating class from Community High. He stated that he is proud that it continues to 

flourish, but he has also been hoping, over the years, that this option would be available to anyone who wants it. It is 

clear that there is a big demand for this type of school. He understands the Board feels strongly about moving 

forward. He sees three kinds of overcrowding at Pioneer: (1) higher student enrollment than the school has capacity 

for; (2) high student-teacher ratios; and (3) being the largest high school in the state-it is just too big and therefore, an 

anonymous place. Hence, the only people that stand out are those at the top and the bottom. The current proposal of 

expanding the comprehensive high schools does not make sense.

REPORTS 

Kathy Griswold, PTO Council, reported that the Council has a representative on the new District Web Presence Commit- 

tee. The Council also continues to work on safety issues, particularly concerns raised on snow removal, with City Council 

and they provided initial feedback to staff on the proposed bond election. 

SUPPLEMENTAL 

ELECTION OF PRESIDENT 

Trustee Rasmussen recalled that at the last Board meeting, Trustees were unable to elect a President. He asked both 

nominees to indicate their continued interest in the office of President. Trustees Conway and Shifrin indicated that this 

was correct. Trustee Rasmussen, suooorted bv Trustee Cross, moved to close the nominations for the oosition of 

President of the Board of Education. On voice vote the motion carried 9-0. 

Trustee Shifrin requested a written ballot. Dr. Small counted the ballots and announced the election of President Conway. 

Trustees Conwav, Gatien, Han-Markev, McQueen, and Rorke voted for Trustee Conwav, and Trustees Brownina, Cross, 

Rasmussen, and Shifrin voted for Trustee Shifrin. President Conway thanked the Board for their support. She promised 

to give the Board her best. She expressed her feeling that it was time for the Board to move to what it is really all about 

which is sewing the children and giving them the best education that we can. 

ELECTION OF OTHER OFFICERS 

President Conway asked if any nominations for Vice President had been submitted to Dr. Small. There were not. She 

asked for nominations from the floor. Trustee McQueen nominated Trustee Cross. President Conway asked if Trustee 

Cross accepted the nomination. She indicated she did. Trustee Rorke, supported bv Trustee McQueen. moved to close 

the nominations for Vice President. On voice vote the motion carried 9-0. 

Trustee McQueen, supported bv Trustee Han-Markev, moved to elect Trustee Cross as Vice President. On voice vote the 

motion carried 9-0. 

President Conway asked for nominations for Secretary to the Board. Trustee Cross nominated Trustee Browning. 

Trustee Browning asked for clarification since the Board currently has a Secretary. Trustee Cross proposed that an office 

professional would take the notes and then a Board member would critique the notes to ensure their accuracy. 

Trustee Rorke stated that the Board has a system that has worked fine. He moved that the Board have Dr. Small con- 

tinue in the role of Secretary of the Board and if there are members who want to chanae this, it should ao to the Gover- 

nance or Policv Committees. Trustee Rorke changed his motion to a nomination. Trustee Rorke moved that Dr. Small's 

name be added to the list of nominations for Board Secretary. The motion was not seconded. Trustee McQueen stated 

that Dr. Small cannot be nominated for Secretary. He added that these positions are Board elected positions and that she 

could not be nominated for this position. She can only be assigned by the Superintendent. Trustee Rorke replied that he 

believed that this was not true. 

Trustee Gatien stated that when he campaigned, one of the things he campaigned on was the idea of "no surprises." He 

meant in terms of the public. He added that perhaps he left out no surprises to the Board. To him, it sounded like a 

solution looking for a problem. 

Trustee Browning stated that historically, Trustees Cross and McQueen are correct that there are places where this 

situation does exist. Yet he agreed with Trustee Rorke that the Board has been served quite well with the system it has 

now, and in response to Trustee Gatien, this does come as a surprise to the public and the Board and it might be just as 

well if that is something the Board wanted to consider for a future time, then consider it for a future time. Therefore, he did 

not accept the nomination. 

Trustee Shifrin suggested that if the Board does not move on this tonight, it look at how other Boards function. She also 

asked the Budget Committee to look at the costs of having a full-time central administrator in some capacity doing clerical 

roles, which might realize some cost-savings in the future. 

Trustee Cross clarified that this in no way implies that the Board's current situation is not working well. She asked the 

Board to delay the decision for a meeting or two. Trustee Rorke, supported bv Trustee Han-Markev, moved to appoint Dr. 

Small as Secretary of the Board for the comina year. Trustee McQueen asked for a point of order. He thought that the 

Board had nominations for Board members. He asked if a motion can supersede if the nominations were never closed. 

President Conway clarified that the Board was accepting nominations for the officers of the Board, Trustee Cross added 

that she had placed a nomination on the floor and so the nominations needed to be closed. Trustee Browning again 

stated that he had declined the nomination. 

Trustee Cross noted that the nominations had not been closed. Trustee Rorke stated that, to ensure things were done 

right, he again nominated Dr. Small for Board Secretary. President Conway asked if there were any other nominations

for Board Secretary. Trustee McQueen nominated Trustee Shifrin. She respectfully declined. Trustee McQueen stated 

that Dr. Small could not be an officer of the Board. Trustee Rorke, su~~orted bv Trustee Gatien, moved to close the 

nominations. Trustee Browning called the question. President Conway acknowledged the question had been called. 

Trustee Rasmussen asked for a point of order. He stated that the Board needed to close the nominations. On voice vote 

the motion carried 8-1 with Trustees Brownina, Conwav, Cross. Gatien, Han-Markey, Rasmussen. Rorke and Shifrin 

votina "ave," and Trustee McQueen votinu "nav." 

g 

Trustees Browninu, Conwav, Gatien, Han-Markev, Rasmussen, and Rorke voted for Dr. Small and Trustees Cross, 

McQueen, and Shifrin did not. Prior to his vote, Trustee McQueen stated that he did not understand what he was voting 

for. President Conway again clarified that the Board is being asked to vote for the nomination on the floor to have Dr. 

Small serve as Secretary to the Board. Trustee McQueen stated that he was going to be very difficult. He stated that he 

still did not understand how the Board went from nominating for a Board member to voting for a professional staff member 

without going through the whole thing of voting for all of the elected Board positions. 

Trustee Rorke nominated Ormeela Lapp as Board Treasurer. Trustee Rorke, su~oorted bv Trustee Brownina, moved to 

close the nominations. On voice vote the motion carried 9-0. Dr. Small asked if the President would like a roll call vote, 

adding that it probably would be safe. President Conway agreed. Through a roll call Ormeela Lam was elected as 

Treasurer of the Board with all Trustees votina for Ms. Lam. 

INSTALLATION OF OFFICERS 

Trustee McQueen led the installation of officers. 

APPOINTMENT BY PRESIDENT OF THE PARLIMENTARIAN 

President Conway appointed Trustee Rasmussen as Parlimentarian. Trustee Rorke stated that he would help Trustee 

Rasmussen. 

BRIEFING-scheduled for action at the 8/22/01 Regular Meeting 

AFTER-SCHOOL FOREIGN LANGUAGE CONTRACT 

Trustee Browning asked if the district was going to stay with Spanish and French, but he felt that staff might consider the 

Asian languages that are becoming increasingly important to do business in this world. He added that this is not even 

done at the high schools. Ms. Aeschbach stated that this particular vendor does not offer these languages but she felt 

that there has been some interest in this expressed by the community. 

IBM AS400 COMPUTER UPGRADE 

Trustee Han-Markey questioned the role of the Board Committee structure in forwarding items to the full Board. Trustee 

Browning noted that discussion at a committee did not necessarily mean consensus by all committee members. 

Trustee Browning stated that in a recent Smithsonian magazine, with regard to Comdex, hardware will be superseded by 

new hardware in seven months, and software will be superseded by new software in seven weeks. He asked if this is to 

be used for longer than seven months and staff will return with another expenditure in the near future. Dr. Moskowitz 

replied that the district is on a five-year replacement cycle. Trustee Rorke felt the Board should address Trustee Han- 

Markey's question during the 8/22/01 retreat and decide how the Board wants to use its committee to deal with these 

matters. 

Trustee Rorke noted that the district made a decision in 1996-97 to leave Wayne RESA for computer support services for 

administrative functions. He expressed his frustration that it seems every month the Board is being asked to approve 

another purchase without knowing the big picture. Mr. Moskowitz stated that he is currently developing a 3-5 year 

technology plan. President Rasmussen asked when the Board might see this. Mr. Moskowitz stated that he will get back 

to the Board on a date. 

Trustee McQueen questioned what the district is accomplishing by spending the dollars on this purchase. Mr. Moskowitz 

clarified that the needs have already surpassed the equipment's physical capacity which slows down the job production 

time considerably. 

SECTION 125 FLEX PLAN 

Trustee Browning made two wordsmithing suggestions that were noted by Mr. Doolittle. 

CENTRAL DUPLICATING BID A WARD 

Ms. Lapp began by reminding the Board that outsourcing certain operations has been an objective of Business Services 

for several years now. Many services have already been outsourced-the most visible of which is Food Service to 

Marriott Sodexho. The item tonight outlines the final step in the process of outsourcing central duplicating which is 

included in the three-year rolling budget.

Trustee Gatien asked when the contracts would take effect. Randy Trent replied in the beginning of September, Trustee 

Gatien asked for clarification on why the district would continue to maintain the duplicating room in Balas 1. Mr. Trent 

responded that it is the district's equipment and although staff will continue with a maintenance contract on them, the 

coverage will be much lower due to the reduced volume. 

President Rasmussen thanked Mr. Trent for his thoroughness and efforts in developing and implementing the copier and 

Risograph contracts. He added that these will be very helpful for building staff. 

SPECIAL BRIEFING-scheduled for action at tonight's Regular Meeting 

DRIVERS'EDUCATION BID AWARD 

Trustee Browning questioned why only one company is being brought forward. Mr. Doolittte replied that First Steps was 

eliminated due to a conflict of interest with a district employee, but All-star was not eliminated. Sears was determined to 

be the "best value" bid. All-star would have had to "ratchet" up their company in order to provide this service. 

HEARING IMPAIRED SUPERVISOR CONTRACT 

Dr. Fornero clarified for Trustee Rasmussen that general fund monies would not be used for any portion of this contract. 

LOCKER SEARCH POLICY REVISION 

Trustee Shifrin reminded staff that once the policy is adopted, the law requires that a copy be provided to each student 

and their parentlguardian. 

SECTION 105 SCHOOLS OF CHOICE: PROJECT EDUCATION 

President Conway stated that Dr. Ray-Taylor requested that this item be removed from the agenda. Trustees asked for 

clarification on why this item was being removed from consideration. Dr. Ray-Taylor replied that since this item was 

discussed in Contract Review Committee, she has received new information on what "membership" in the Ann Arbor 

Public Schools meant for non-resident, choice students. An unintended consequence for the district is that students who 

were accepted into Project Education could then transfer to other high schools within the district. The Superintendent 

stated that she would rather make Project Education available to students of the district who might need the individualiza- 

tion and smaller student:teacher ratio that it can provide. 

Trustee Rorke felt that the Board should have an opportunity to discuss this since it was supposed to be the first set of 

inter-district choice for the district. Trustee Rasmussen agreed that it was a topic for discussion but felt it might be more 

appropriate for a study session. Trustee McQueen expressed a concern that accepting schools of choice students from 

neighboring districts might hurt our current positive relationships with others in the surrounding area. 

INFORMATION 

None 

ACTION-CONSENTAGENDA 

DRIVERS'EDUCATION BID A WARD #02-053 

Trustee Brownina. sutl~orted bv Trustee Rorke, moved to aoprove the Sears Authorized Drivina School to provide driver's 

education for $295 for Seament 1 and $29 for Seament 2 for a total of $324. On roll call vote the motion passed 9-0. 

HEARING IMPAIRED SUPERVISOR CONTRACT #02-054 

Trustee Brownina. suooorted bv Trustee Rorke, moved to aoprove the 2001-02 contract with Washtenaw Intermediate 

School District for a Suoervisor of Hearina Imoaired in the amount of $35,256. On roll call vote the motion passed 9-0. 

LOCKER SEARCH POLICY REVISION 

Trustee Brownina, su~~orted bv Trustee Rorke, moved to aoprove the new oolicv-Searches of School Lockers and 

Locker Content. On roll call vote the motion oassed 9-0. 

SECTION 105 SCHOOLS OF CHOICE-PROJECT EDUCATION 

Dr. Ray-Taylor requested that this item be removed from the agenda. 


Trustee Rasmussen asked that the minutes be removed from the consent agenda. He asked for clarification on several 

points he made that he thought had not been included in the minutes. Dr. Small read these sections for him. Trustee 


GIFT OFFERS 

Trustee Browninu, su~~orted bv Trustee Rorke. moved to approve the aft offers. Dr. Small recognized the evening's 

donors and their gifts: Michele Lee Stauffer, 1994 Ford Taurus Ford Station Wagon; Terrence C. Brown, 1993 Plymouth 

Laser; Nancy Shaw, violin with bow and case; Patrick A. Daly, 1986 Honda Accord LX; Jeffy Bell, 1983 Plymouth Grand 

Fury; Borders Management, books for Summer Learning Institute; Brian Miller, Macintosh monitor; Barbara L. Brown, 

Imation Super Disk; Robert Donnelan, $1,000; and Jim Creutere, 314 size Cervini cello. On roll call vote the motion 

passed 9-0.

ACTION-BOARD ITEMS 

APPOINTMENT OF COMMUNICATIONS DESIGNEE 

This item will be discussed further at a later date. Dr. Small is developing a system to assist the Board in this area. 

Trustee Browning suggested that the Board Policy Committee might want to take another look at this policy. 

ASSIGNMENT BY PRESIDENT TO BOARD COMMITTEES 

This item was deferred until the August 22, 2001 regular meeting. President Conway asked that Trustees submit any final 

changes to Dr. Small by 8/17/01. She may have to narrow down the memberships if they exceed four Trustees and name 

the chairs. 

ACTION-SEPARATE ITEMS 

PROFESSIONAL RECOMMENDATIONS 

Trustee McQueen, suo~orted by Trustee Browninu, moved to aoprove the professional recommendations as presented. 

Trustee Browning asked if the hiring date of a staff member could be included in the recommendations so that you could 

determine how long someone was with the district, as well as their last assignment. 

Trustee Shifrin acknowledged Clare Johnson, secretary at both MYA and Forsythe when her daughter was at these 

schools, for making her feel that her daughter had a "mom" at school watching over her. 

Trustee Browning recognized Jim Melby for 42 years of teaching in the Ann Arbor Public Schools and recalled that he was 

at Abbot when it was constructed as a team teaching school. He also acknowledged Annie Moore and Ann Orth for their 

contributions to Ann Arbor students. On voice vote the motion carried 9-0. 

MOTION TO HOLD EXECUTIVE SESSION IMMEDIATELY FOLLOWING TONIGHT'S REGULAR MEETING-ATTOR- 

NEWCLIENT INFORMATION 

Trustee Rorke, suoported bv Trustee Brownina, moved to hold an executive session immediately followina toniaht's 

reaular meetina for the Durpose of attorneylclient information. On roll call vote the motion passed 9-0. 

MOTION TO HOLD EXECUTIVE SESSION 8/22/01, 5:30 PM-ATTORNEY/CLIENT INFORMATION 

Trustee Cross, suouorted bv Trustee Brownina, moved to hold an executive session on 8/22/01 for the ouroose of 

attornev-client information. On roll call vote the motion wassed 9-0. 


Dr. Ray-Taylor congratulated three teachers at Thurston-Jessica Anderson, George Forsfer, and Janet SpiegetÃ‘wh 

were selected for a Creative and Innovative Economics award. Their project was titled, "Let's Make a Game!" 

Jennifer Hein has been selected as the new Director of Student Intervention Services. 

Three middle school students-Anna Liu and Robert Moran from Clague andAdam Stone from Scarleff-with a 3.5 

GPA or above and/or a score of 1010 on the SAT with 530 or above on the mathematics portion, were selected to attend 

the Michigan Science and Mathematics conference at Michigan State University. 

Parents have been notified about a new culinary arts program being offered through Washtenaw Community College at 

Pioneer High School. 

The 2001-02 bus routes will be mailed to parents the week of August 13, 2001 and will be posted on the district web site. 

ITEMS FOR AGENDA PLANNING-8/13/01. 5:30 PM 

None 


Trustee Shifrin recognized both Pioneer and Huron music programs for being named Grammy Signature Schools. This is 

the second year for Huron. 

Trustee McQueen thanked his wife Debbie and his family for their sacrifices and support during his tenure on the Board. 

He stated that his experience as a Trustee has been very rewarding. He respectfully submitted his resignation effective at 

the end of tonight's meeting. Trustees thanked Trustee McQueen for his great service to the district and Board and 

wished him well. 

President Conway addressed the process the Board would use to fill the Board vacancy. She asked that Drs. Ray-Taylor 

and Small, with Trustees Browning, Cross and Rorke meet to develop the criteria and process. 

ADJOURNMENT 

President Conway adjourned the meeting at 9:34 p.m

July 11,2001-DISTRICT LIBRARY 


MOTION TO HOLD EXECUTIVE SESSION FOR THE PURPOSE OF ONGOING LITIGATION, AAAA NEGOTIA- 

TIONS AND ATTORNEY/CLIENT PRIVILEGE 

Trustee Conway, supported by Trustee Gatien, moved to accept the motion to hold an Executive Session for the 

purpose of ongoing litigation, AAAA negotiations and attorneylclient privilege. On roll call vote the motion passed 5-0. 

Trustees Brownina, Cross, Daniel, and Orr absent. 

CALL TO ORDER 

President Rasmussen called the meeting to order at 7:02 p.m. 


Trustee Rorke led the pledge of allegiance. 


President Rasmussen introduced Dr. Rossi Ray-Taylor, Superintendent. 

Present from administration-Garry Doolittle, Dr. George Fornero, Orma Lapp (Treasurer), and Dr. Deb Small 

(Secretary) 


The Board and the PTO Council announced the following Celebration of Excellence awards. 

Kimberly Hendrickson-Knipp, HealthPlace 101 (Accepted by her husband) 

Nomination submitted by Robin Jackson, Carolyn Walborn, Arbie Brown, Peggy Galimberti. Award announced by Kate 

Conway. 

"Recently the Southeast Alliance schools (Bryant, Pattengill, Allen, Mitchell, Pittsfield and Carpenter) along with 

HealthPlace 101 sponsored a SAFE Kids Summer Event. Well, more accurately, HealthPlace 101 developed, 

coordinated and produced this event with the encouragement and support of the schools. Kimberly Hendrickson- 

Knipp of HealthPlace 101 was the moving force behind this most successful occasion. She put in untold hours 

planning, making contacts with outside agencies, developing the logistics, providing the materials, reminding us of 

meetings and duties, prodding us most tactfully and diplomatically, and just plain laboring to birth a wonderful family 

happening that was both well attended and well appreciated by all. Anyone who has ever worked on an event of this 

size and scope knows the many obstacles and pitfalls that must be negotiated along the way. Kim was the lever that 

made things happen. She had a lot of help, yes, but not near as much as she would have liked, we're sure. She did 

not give up on those of us who offered the least would have liked, we're sure. She did not give up on those of us who 

offered the least but instead remained optimistic and found other ways to get the job done. For her hard work, her 

commitment, her enthusiasm, and her acceptance of the circumstances with which she had to work - for all that and 

the excellence of her vision, process, and product - we nominate Kim Knipp for the Celebration of Excellence award." 

Penny Cianciola, Teacher, King Elementary 

Nomination submitted by Dr. and Mrs. Kenneth Weiss. Award announced by Kathy Griswold. 

"Our daughter, Alexa entered Mrs. Cianciola's third grade class this year with a medical condition associated with a 

10% mortality rate. Through Mrs. Cianciola's consistent kindness and compassion toward her class, Alexa has not 

only excelled academically but also socially. Despite Alexa's childhood struggles, her hours spent in Mrs. Cianciola's 

classroom have been happy and secure times. Mrs. Cianciola's professional integrity and personal commitment to 

providing exceptional education to all students defines her teaching career and has been previously recognized in a 

letter to Superintendent Dr. John Simpson on February 12, 1998." 

Dan Ezekiel, Teacher, Forsythe Middle School 

Nomination submitted by Noel Ann Winkler and Catherine Shaw. Award announced by Sari Shifrin 

'I would like to nominate Dan Ezekiel, sixth grade science teacher at Forsythe Middle School, for a Celebrating the 

Excellence award. There is such an excellent teaching staff at Forsythe that it is difficult to single out one staff 

member, but the proximity of Dan's room to the Media Center has allowed me almost daily observation of his class- 

room and teaching style for the past 12 years. Dan Creates an innovative learning environment where students are 

active participants. With a mixture of technology, hands-on, and cooperative learning, Dan manages to instill energy 

and excitement into his classroom. Dan often keeps the door between his classroom and the Media Center open, and

we observe the focused bustle of excited students engaged in various activities. Although I have never heard Dan raise 

his voice, he quietly projects his enthusiasm for his subject into everything he does. Dan's dedication to teaching is 

apparent in the hours of work he puts into the Forsythe Science Fair each year and in his continued coaching of the 

Forsythe Knowledge Master Open teams, which receive top rankings year afler year. It is truly an inspiration to have Dan 

on our team!" 

'Dan believes every moment is a teachable moment and every student is an able learner. This is demonstrated daily in 

his classroom teaching, which is inclusive, challenging, purposeful and fun. It is also shown through his extra-curricular 

work, coaching Knowledge Master Open, developing and leading the 6th grade ropes course field trip, regular attendance 

at afler-school and evening activities, and organization of the Forsythe Science Fair." 

George Settles, Mechanical Maintenance, Balas I 

Nomination submitted by Sheri Judkins. Award announced by Bill Browning. 

'I oversee the Community Ed and Rec instructional swim programs and water aerobics. We have a lot of pool use and 

also problems (chemical, water temperature, closings). George always goes the extra mile to get the pools in proper 

working condition, in a short amount of time, working late, and driving out of his way to "check on things." He is commit- 

ted to insuring a good experience and knows how critical the pools are. He has helped me out more times than I can 

count and therefore stopped a pool from being closed and our classes from being cancelled. We should all thank him for 

a job well done!" 


Christine Crockett, Community High School Media Specialist spoke regarding the goal of the program and the highly 

qualified Rollie Billings. Christine indicated that she is opposed to cuts related to the number and educational attainment 

of the district's Media Specialists. 

ADMINISTRATION OF OATH TO NEWLY ELECTED TRUSTEES 

Trustee Browning led the administration of the oath to the newly elected Trustees Gary Gatien, Theresa Han-Markey, and 

Bob Rasmussen. "t, , do solemnly swear or affirm that I will support the Constitution of the United 

States and the Constitution of this state, and that I will faithfully discharge the duties of the office of member of the Board 

of Education of the Ann Arbor Public Schools, Washtenaw County, Michigan according to the best of my ability." 

ROLL CALL 

Present-Trustees Browning, Conway, Cross, Gatien, Han-Markey, Rasmussen, Rorke and Shifrin 

Absent-Trustee McQueen 

ELECTION OF PRESIDENT 

President Rasmussen asked Trustees Conway and Shifrin to state if they still were interested in serving as the 2001-02 

President. Both indicated that this was correct. 

Trustee Gatien, supported by Trustee Browning, moved to close the nominations. On voice vote the motion carried 8-0. 

Trustee McQueen absent. President Rasmussen asked if either nominee wanted to make a statement. They indicated 

that they did not. 

Trustee Browning expressed his belief that this coming year will be an awkward year and he was still up in the air on 

which person he will cast his vote for. Both nominees are capable people; one with more flexibility of time than the other. 

He felt that if the district encounters the same kind of difficulties in this coming year as the previous year, this is a factor in 

how well the district can function. He added that there is executive experience on one side, and time availability on the 

other. Trustee Conway responded that she could fully appreciate that this is an issue and she cannot say with 100 

percent confidence that the Presidency would not create challenges for her, but she stated that if she felt this would 

impact her ability to serve, she would not have placed her name in the nominations. Trustee Shifrin stated that this is the 

last year that she will have the flexibility of time. She felt that this time would allow her to handle the upcoming bond 

election, financial challenges facing the district, and other unknowns. She added that this is why she showed her commit- 

tee work involvement so that the Trustees could see her ability to commit large amounts of time and energy into district 

tasks. She stated that she felt that she could not do this with a part- or full-time job. 

President Rasmussen asked how each nominee would anticipate supporting the bond election. Trustee Shifrin stated that 

she would support the bond effort and take a leadership role in ensuring the decision points occur on schedule. She 

believed education of the community is the key to a successful bond election. Trustee Conway stated that the Board 

President has to facilitate and lead in this role. She felt that once the Board decides its direction, after further discussions 

with the Citizens Millage Committee, it will be ready to move forward. She added that she felt that the Board was not 

quite there yet. 

Trustee Han-Markey asked for clarification of the Board Bylaws as to role of the Vice President chairing the 

Superintendent's Evaluation Committee. She questioned if Trustee Shifrin would agree to move her nomination to the

Vice President nominations if the Board agreed to remove this evaluation component. Trustee Cross asked if either 

nominee would agree to switch their nomination to the Vice President election. Trustee Conway stated that she would not 

agree to this since the Vice President has very little authority and/or responsibility. Trustee Shifrin also answered that she 

would not change her nomination. 

Three consecutive votes for President were cast by the members of the Board. All three written ballot votes were 4-4 ties 

with Trustees Conway, Gatien, Han-Markey, and Rorke voting for Trustee Conway, and Trustees Browning, Cross, 

Rasmussen, and Shifrin voting for Trustee Shifrin. 

Trustee Cross, supported by Trustee Shifrin, moved to suspend Board Bylaw 9300 which requires the election of Board 

officers at the annual organizational meeting. On voice vote the motion carried 8-0. Trustee McQueen absent. 

Trustee Shifrin added one final statement on this topic asking that Trustees did not involve themselves in a public debate 

on this unresolved issue. 

This item was deferred to the August 8, 2001 meeting. Trustees asked if President Rasmussen, in light of the tie vote, 

would continue to chair the remainder of this meeting. He agreed. 

ELECTION OF OTHER OFFICERS 

The election of all other officers was deferred to the August 8, 2001 meeting. 

INSTALLATION OF OFFICERS 

This item was deferred to the August 8, 2001 meeting. 

APPOINTMENT BY PRESIDENT OF THE PARLIAMENTARIAN, CONFIRMED BY THE BOARD OF EDUCATION 

This item was removed from the agenda with the concurrence of the Board. 

IDENTIFY DISTRICT'S LEGAL STATUS 

Trustee Rorke, supported by Trustee Browning, moved to approve the district's legal status as follows: "As of July 1, 

1996, The Public Schools of the City of Ann Arbor (commonly known as AAPS) shall operate as a "general powers" school 

district, except to the extent that the special or local act establishing the school district is inconsistent with the revised 

school code." (MCL 380.11a[2]) On voice vote the motion carried 8-0. Trustee McQueen absent. 

APPOINTMENT OF LEGAL COUNSEL 

Trustee Browning, supported by Trustee Shifrin moved to approve the following resolution: The Ann Arbor Public Schools 

Board of Education appoints the firm of Miller, Canfield, Paddock & Stone as legal counsel for the school district, and 

authorizes the Superintendent, or designee(s), to consult with other law firms on appropriate matters as deemed neces- 

sary for the benefit of the school district. 

Trustee Rorke reminded the Trustees that he had requested both at agenda planning and at the Board table that legal 

services be bid out, since the district's legal costs vastly exceed the state bid index. He has talked to several attorneys 

and they all reinforced his belief that the bidding process alone could save the district over 25 percent of its current costs. 

He added that the bid process does not preclude the Board from staying with its current firm. He expressed his belief that 

in light of the district's current financial constraints, any savings that could be realized would be the prudent thing to do. 

Trustee Rorke, supported by Trustee Gatien, moved to amend the motion to appoint Miller, Canfield, Paddock & Stone for 

60 days in order to provide the additional time needed to develop a bid process for retaining legal counsel. The motion 

was withdrawn after Dr. Ray-Taylor stated that she had already directed Mr. Doolittle to develop a process for the Board. 

She indicated that it then would be taken to the Board Personnel Committee for its consideration prior to coming to the 

Board. Trustee Conway questioned if the Personnel Committee would be the appropriate place for this discussion. Dr. 

Ray-Taylor stated that she preferred to start with the Personnel Committee and then move the discussion to the Board 

Contract Review Committee. Trustee Rorke stated that every $100,000 saved equates to one teacher that can remain. 

Mr. Doolittle indicated that the 60-day time period would be sufficient since the Superintendent had requested him to 

prepare a bidding process one week earlier. Trustee Gatien clarified that as he understands the process, although the 

Board would be approving the appointment of legal counsel this evening, these services could be cancelled at any time. 

Trustee Rorke volunteered to chair an ad-hoc committee to assist Mr. Doolittle. Trustee Browning indicated an interest in 

helping with this issue. Any other Trustee who wished to volunteer to work on this committee was instructed to contac the 

Board Office by the end of the week. On voice vote the motion carried 8-0. Trustee McQueen absent. 

APPOINTMENT OF AUDITORS 

Trustee Rorke, supported by Trustee Cross, moved to reaffirm the appointment of Plante & Moran as school district 

auditors in accordance with the May 1997 bid document. On voice vote, the motion passed 8-0. Trustee McQueen 

absent.

DESIGNATION OF GROUPS ENTITLED TO SITAT THE TABLE 

No additions were made to the existing list. 

ASSIGNMENT OF TRUSTEES TO SCHOOLS 

Trustee Shifrin asked for input on whether other Trustees felt this new procedure was useful. She was assigned to 10 

different schools this past year and she was unable to visit all of them. Trustee Rasmussen indicated that the Board office 

needs to ensure that the assignments are communicated effectively to the respective building staff. 

SET DATE FOR BOARD/SUPERINTENDENT RETREAT 

This item was removed from the agenda with concurrence of the Board. 

APPOINTMENT BY PRESIDENT OF THE COMMUNICATIONS DESIGNEE 

This item was deferred to the August 8, 2001 meeting. 

ASSIGNMENT PROCEDURES FOR BOARD COMMITTEES 

Trustee Han-Markey asked for additional clarification if the Vice President is automatically the chair of the 

Superintendent's Evaluation Committee. President Rasmussen stated that he recalled language referring to this but he 

could not find any reference to this in the current Board Policy manual. 

Trustees asked that the Safety Committee and District School Support Team be added to the list. Trustee Browning 

asked if the Grade Change Committee and the Reinstatement Committee could be combined. Dr. Fornero stated that 

although they have different functions, this could occur. This item was deferred to the August 8, 2001 meeting. 

SUPPLEMENTAL 

None. 

REPORTS 

None. 

BRIEFING 

LOCKER SEARCH POLICY - SECOND BRIEFING 

Trustee Shifrin noted the single change to the revised policy. Trustee Browning stated that he noticed during the second 

reading the phrase "rights of students in their lockers ..." Trustee Shifrin stated that alternative language would be pro- 

posed in the final briefing. 

SPECIAL BRIEFING-scheduled for action at tonight's Regular Meeting 

MICHIGAN HIGH SCHOOL ATHLETIC ASSOCIATION 

Trustee Rorke stated that, in conversations with Marcia Federbush, the district has different standards for eligibility than 

the Michigan High School Athletic Association (MHSAA). This creates a situation whereby a higher number of African 

Americans are unable to participate in sports. Ms. Federbush had argued that if the school system matched the MHSAA 

standards, the ability for minority students to participate in sports might keep these students in school. Trustee Rorke 

added that the Equity Audit Committee had explored this issue and indicated that the problem in maintaining eligibility - . 

seems to occur with greater frequency between the transitional period between 9th and 10th grades. The district is 

considering modifying the eligibility requirements during this specific time period. Dr. Fornero responded that the district's 

standard is higher than the MHSAA because staff felt we should maintain an academic standard for all students. Trustee 

Rorke asked if there are similar standards for other extracurricular activities. Dr. Fornero answered no and added that the 

MHSAAstandards have been in existence for some time. Trustee Browning stated that, as a coach, he finds it difficult to 

try to help students by holding a standard which in the long-range is to help them, but in the short run, we are discriminating 

against them. Dr. Fornero added that it is difficult, because of the limited slots, to get a student who has been kicked 

off a team back when they become eligible again. Trustee Cross stated that she is against lowering the standard to 

accommodate African American students. She supported building a bridge between 9th and 10th grades and holding all 

other grades to the standard. 

MEDIA COLLECTION AT LAKEWOOD 

Dr. Fornero distributed this item at the table (Attachment A). Trustee Gatien asked if the order was specifically for books. 

Eileen Thomas, Lakewood's Media Specialist, stated that this was correct. 

Trustee Cross wondered how a collection for a new school is decided. Ms. Thomas stated that there are comprehensive 

lists for elementary, middle and high schools' media centers. These serve a beginning point. Also many vendors have 

librarians on staff to assist in selections. 

Trustee Han-Markey asked if the funding was encumbered from the 2000-01 budget. Ms. Lapp replied that it was and can 

be during a 90-120 day window into the new fiscal year.

INFORMATION 

UPDATE ON SPECIAL EDUCATION REVIEW 

Dr. Fornero distributed a document-"Current Special Education Staff Allocations"-at the Board table (Attachment B). 

Trustee Gatien asked when the new Director for special education would be hired. Dr. Fornero replied within the next 

week. 

Trustee Conway recalled during her first meetings as a Trustee wondering why there was such an emphasis on reviewing 

the district's special education services. She stated that Dr. Janet Scheetz's report is the most disturbing document she 

has read since her tenure on the Board. She stated that she is pleased that the district is close to hiring a special 

education director. She noted that the document points to extreme dissatisfaction from parents of special education 

students and she feels the district is heading toward serious action. She added that this issue is a train wreck waiting to 

happen, in action to the fact that these are our most vulnerable students. The Board needs to attend to this issue, not 

because the law dictates so, but because we have a moral responsibility. She asked that her questions be answered a 

later date. She noted that are serious concerns with compliance, trust by parents, and delivery of service. She found it 

very disturbing that some principals had expressed an attitude that they do not have to worry about the delivery of special 

education services. Trustee Conway added that the solution should not be to assign a one-on-one aide and helshe will 

teach the student, and they might only have a high school diploma. She felt the time this evening should be spent figuring 

out how to avoid the pending train wreck. Dr. Fornero replied that the district does not need another year of transition; it 

needs a districtwide approach. He stated that he is confident that staff can deliver this by hitting the ground running. He 

added that he felt that staff had made significant progress in building relationships with parents who have been 

adversarial previously in their opinions of our services. Trustee Conway stated that, of those she has talked with, they felt 

that they either had to threaten a lawsuit, hire an attorney, or call the Michigan Department of Education in order to get the 

district's attention. It appalled her that this is the way we do business. She urged the Board to make this issue a priority. 

A first step would be to specify the next steps and their timelines. Trustee Browning agreed that the staff need to address 

these concerns. He added that Dr. Fornero mentioned that staff will hit the ground running. He hoped that Dr. Fornero 

points them in the right direction. Trustee Browning then reviewed the report in detail agreeing with many of the conclu- 

sions drawn by Dr. Scheetz. 

Trustee Shifrin stated that, although she is a parent of regular education students, she was not surprised at the content of 

Dr. Scheetz's report. She requested administration to develop an action plan with specific timelines and regular progress 

reports to the Board. She asked if she might observe how inclusion is working by visiting some actual classrooms. She 

added that many teachers who would have been trained in the 1970's not have received specific instruction related to 

students with special needs at that time. Dr. Fornero responded that teachers trained in the 1970's would have had some 

additional training. 

Trustee Shifrin asked if staff have ever done or considered doing surveys of parents served by the Student Study Team 

(SST) process. Dr. Fornero stated that the action plan could include surveying customer satisfaction. Trustee Shifrin 

stated that she had one experience with SST and she was not a satisfied customer. The recommendation from staff was 

for her to go home and help her child. Dr. Fornero stated that a partnership is needed. Sometimes staff have an attitude 

that we are the school system and therefore, we know better. Parents in this community are very educated and knowl- 

edgeable about their child's strengths and weaknesses. 

Trustee Browning suggested that trying to schedule 8-10 people for an IEP is what slows down the process. He feels that 

that number could be significantly reduced and allow for compliance with the laws. 

Trustee Han-Markey concurred with the discussions this evening that direct staff to develop a timeline and short- and 

long-term goals. She assumes that the district is currently in compliance and it will remain there. She asked staff what 

are the current professional development requirements. Staff responded 30 hours in three categories: building-specific, 

districtwide, and individually selected. She stated that over the past few days she has struggled with how to be most 

effective as a Board member. She came up with three categories: 1) accountability for education of all students; 2) fiscal 

responsibility to the community-at-large and taxpayers; and 3) setting policies and making sure the Board is strong 

enough and direct enough to administration. These are all applicable to this issue. 

Trustee Gatien concurred with the other Trustees who are looking for a list of actions, success criteria and timelines. He 

stated that he has one student in special education and two students in regular education, one who could certainly use 

some enrichment opportunities. He encouraged Board members and the public not to view special education as a 

monolithic issue. Within special education, there is a large range of abilities and strengths. He encouraged everyone to 

keep in mind that special education does not occur in a vacuum. He suggested that the Literacy Initiative could postively 

impact special education students. He stated that approximately 50 percent of special education students are learning

disabled and many simply have trouble reading. He stated he will be looking for measures of success that show progress 

in academic achievement. He added that, in a time when the state is reviewing its special education law. parents are less 

trusting that change will bring better service. Dr. Fornero replied that he believes that the increase in requests for teach- 

ing assistants is actual evidence of this decline in trust. Trustee Gatien stated that another concern is that some curricular 

programs are not appropriate for all students, and yet the district offers no alternatives. There are also a number of 

students who have not been identified with learning problems who are receiving assistance from teacher consultants that 

go into the buildings to work with them. But there is a population that is not being served. Trustee Gatien suggested that 

the matrix included in one of Dr. Scheetz's recommendations might be used as criteria to measure progress. He hoped 

that within a specified timeframe, the responses could be changed from a "yes" to a "no". 

Trustee Cross wondered what process will be used to come to decisions. She added that Dr. Scheetz's report, although it 

includes recommendations, does not mean we have made decisions. Dr. Fornero stated that he would like to move 

forward on the short-term goals. He added that he felt that a committee should be brought together which is representa- 

tive of the special education community to identify what should be the district's philosophy regarding the special education 

delivery system and develop recommendations for the Board. Trustee Cross asked how quickly the second part can be 

accomplished. Dr. Fornero stated in the course of the year. Trustee Cross responded that staff spent a year anecdotally 

noting issues that we already knew. She added that she is concerned with placing all these issues on the back of one 

person-the new special education director. She stated that this was the same mistake made with the Achievement 

Initiatives program. Dr. Fornero stated that he will direct the new director to develop a reasonable timeframe. He added 

that this philosophical discussion will take some time; there will not be a quick fix. He revised his timeframe to bring 

recommendations to the Board in the spring. Dr. Ray-Taylor clarified that some pieces will be done immediately such as 

staff development and compliance procedures. The philosophy will take longer since the district was one of the first 

districts in the state to adopt a full inclusion model. Trustee Rasmussen noted that Dr. Ray-Taylor mentioned that the 

district's model is inclusion. He stated that he has never seen a Board decision setting this direction. He stated his belief 

that Dr. Scheetz's report an accurate portrayal of special education services in Ann Arbor. He urged Dr. Fornero to return 

to the Board with discrete steps by the end of October; adding that he was nervous waiting until next May to receive the 

plan. Dr. Fornero reiterated the Board's request to develop timelines, benchmarks and evaluation criteria by the end of 

October. Trustee Rasmussen responded that he believes that a briefing in October is a reasonable expectation with more 

specifics on future direction. 

Trustee Rorke asked if there is a single database for both regular and special education students. Dr. Fornero replied that 

there currently are two separate databases due to state reporting requirements. He added that the new single student 

record requirement should address this over time. Trustee Rorke asked Dr. Fornero to describe the chain of command for 

special education services. Dr. Fornero responded that parents would first go to the building principal, then the appropri- 

ate Administrator-either LeeAnn Dickinson-Kelley or Sharon Baskerville, the special education supervisor, the special 

education director, and then himself. Trustee Rorke asked, after under the new system, how Dr. Fornero would envision 

the new chain of command. Dr. Fornero replied that it would be the same. He stated his belief that the responsibility must 

be at the building level who should be able to respond. He agreed that a clear delineation of the special education 

supervisors is critical. Trustee Rorke stated that parents tell him that there are large discrepancies between buildings. He 

disagreed with the chain of command described by Dr. Fornero. He added that this has been the system, and it has not 

worked. Dr. Fornero replied that if the building is not responsible for responding, that is when parents end up being 

"passed around" within the system. He stated his strong belief that the focus has to be on the building staff. Trustee 

Rorke responded that Plymouth-Canton is spending approximately half of what our district spends for basically the same 

system. He stated that he believed that, with several layers of responsibility, often none are held accountable. He added 

under Dr. Scheetz's recommendations, the district is no better off since there is no accountability. He expressed his 

concern that the district could be facing litigation on this topic in the near future. He urged administration not to wait until 

the fall. He suggested that staff should engage the parents in the process immediately, collecting their opinions of the 

report and the current status of the delivery system. 

Trustee Browning stated that administration should put more pressure on building principals to accept this responsibility. 

He added that obviously parents would have a difficult time reaching special education staff that are assigned to a 

particular building, for example, only one day per week. He recalled the worst statement made by a professional regarding 

his special needs' son was that he was "untreatable". 

Trustee Rorke again noted that this district spends twice as much as Plymouth-Canton on special education services. He 

questioned how much time staff spend in administrative functions (e.g., attending IEP meetings, conducting evaluations). 

He wondered if these functions would be better served if they were outsourced. Dr. Fornero replied that 95 percent of 

staff's time is spent in direct contact with students. 

Dr. Patricia MacQuarrie, Associate Superintendent, Washtenaw Intermediate School District (WED), commended Drs. 

Ray-Taylor and Fornero on their enthusiasm and commitment to addressing these issues. She only wished that Dr. 

Scheetz's report had focused equally on the strengths of the district's system, noting that there are many. She stated that 

in a district as large and complex as the Ann Arbor Public Schools, it is difficult to make everyone happy. She added that

WISD is committed to serve as a partner in this effort and part of her time will be allocated during this next year to assist in 

this area. 

UPDATE ON ACHIEVEMENT INITIATIVE 

Dr. Fornero distributed a July 11, 1999 Ann Arbor News article-"How Serious Are We About Closing the Gap?"-at the 

Board table (Attachment C). He began by stressing that the Achievement Initiatives will no longer be a variety of support 

programs, but the main focus of educating all students. Trustee Cross asked how this new approach will look. She also 

wondered about the accountability mechanisms that will be built into the new system. 

Dr. Fornero mentioned that the state has strict guidelines for Title I funds regarding evidence of yearly progress of student 

achievement. He added that administration is considering earmarking part of SIT funds as a reward for buildings which 

show demonstrable progress, in addition to including this goal within each principal's evaluation, as well as their evalua- 

tions of classroom teachers. He summarized by saying that this cannot be someone else's problem. 

Trustee Shifrin recalled reading in a recent Network News by the Minority Education Network that progress was made by 

a teacher who had the philosophy that "it's about expectations for the students. We're all going to learn. No exceptions." 

She asked Dr. Fornero to talk about the parentlfamily involvement component of the new system. Dr. Fornero stated one 

example is the SIT goals for the year expressing this same expectation. Forsythe was a successful example of this last 

year. 

Trustee Conway stated that while she supported the Achievement Initiatives fully integrated into the district's curriculum, 

she cannot get her hands around what that will mean. She wondered if the elimination of the Achievement Initiatives staff 

person will give the impression that the district has solved the achievement gap. She added her belief that the "variety 

pack" model has not been proven to be successful. Dr. Fornero stated that it is completely the opposite. Programs 

specific to the needs of a building are working (e.g., Varsity Club at Huron). This has to be everyone's responsibility. 

Trustee Conway asked what kind of results can the Board expect regarding student achievement. He added that the 

Research Office staff will be looking at achievement data, dropout and attendance rates, as well as declining grade point 

averages and increases in failure rates. Trustee Conway stated that her fear is that the district's focus will dissipate with 

this new approach. Dr. Fornero responded that his hope is that the new approach will spotlight this focus even more. 

Trustee Conway noted that there are declining rates of participation in the Achievement Initiatives programs and won- 

dered why this might be. Dr. Fornero attributed it to the increased publicity at the beginning of this initiative and programs 

not being consistent across the different levels. 

Trustee Conway stated that the district has placed a lot of effort into many of these programs, but enrollment continues to 

decline. She wondered what Dr. Ray-Taylor has learned from the Minority Education Network that might be helpful to our 

needs. She added that she has yet to see any report coming to the Board outlining how the district will benefit from 

participation in this Network. She requested an update from the Superintendent in the near future. Dr. Fornero stated that 

some staff development ideas have been adopted and the district is hosting a student conference for the Minority Educa- 

tion Network this fall. Trustee Conway added that much of the emphasis of staff development must focus on teacher 

belief systems and how they perceive minority students. Dr. Fornero added that all of us come to the table with expecta- 

tions and beliefs and we have to be able to admit to them in order to make progress. Trustee Conway agreed that, for the 

most part, children either live up-or live down-to our expectations. 

Trustee Gatien stated that he is still struggling with understanding this new direction. He asked how this effort would be 

affected by the Literacy Initiative, the changes proposed for special education services, or any of a number of other 

programslinitiatives being undertaken by staff. He stated his understanding that SIT funds will be used as incentive 

dollars for progress, and penalties will be enforced for those buildings in which students do not make substantive aca- 

demic progress. Building principals will be held to these consequences. He noted that in the Harvard article in the packet 

it states that "raising expectations is not enough. ...[ we must] survey local attitudes." He stated that he understood better 

how staff will be held accountable, but he is not sure how, as a district, we will address the gap. Dr. Fornero responded 

that when the Achievement Initiatives, special education, and the Literacy Initiative-to name a few- were separate 

issues, no one was responsible. He is now saying that all staff are responsible for all of our students. He added that the 

district has enough data to identify where student achievement is a problem and how this could be addressed. Trustee 

Gatien again stated that he still could not see what administration is going to do. He also cannot see how success will be 

attributed to one program, when there are overlapping programs. Dr. Fornero stated that when he talked to Mitchell 

Elementary staff about what they attributed their Golden Apple Award to, they primarily felt that it was the attitudinal focus 

on achievement. Trustee Gatien clarified that he views this issue as a project. This would lead him to ask what are the 

targets, measures, and expenses related to the solutions. He mentioned several specifics that will be forwarded to Dr. 

Fornero. Dr. Fornero replied that the specifics are included in the district's recently adopted strategic plan. Dr. Ray-Taylor 

clarified that administration is attempting to move away from a project-based approach to reducing the gap. She stressed 

that caution should be used not to develop one plan to deal with the African American achievement gap, another to deal 

with Title I students, and so forth. The Superintendent added that as long as there are students in a building who are not 

achieving up to our standards, our job is not done. Building staff will have to tell central administration what they plan on

doing for these students. She added that the district is benefitting and will continue to benefit from its participation in the 

Minority Education Network. Over 51,000 student surveys were distributed in the 15 districts in the consortium this past 

year. The Network is currently exploring a teacher survey. It also is pursuing a grant from the National Science Founda- 

tion to target increasing the number of Latino and African American students taking advanced placement classes. 

Trustee Cross stated that what makes her hopeful that the new strategy will work is the impact of the Literacy Initiative in 

changing teachers' perceptions/attitudes on students' abilities to learn how to read. The Literacy Initiative gives teachers 

the tools they need to help some students learn how to read. 

Trustee Browning stated that there never has been a vehicle for teachers to share best practices among buildings. He 

hoped that data analyses will be broken down right to the classroom level and principals will be engaged with teachers on 

an annual basis. He wondered if the teachers' union would help in this area. Dr. Fornero replied that if the district 

celebrates success, it is easier to get buy-in from staff. He added that a punitive approach is the last resort. 

Trustee Cross recalled that when the district visited the Lansing School District during the last superintendent search, she 

noted that they created annual reports on the kind of incremental success each building was looking to attain in a given 

year. She asked if the Board could expect the same in the 2001-02 school year. Dr. Ray-Taylor stated yes. 

Trustee Browning suggested that the best measurement is for teachers to measure their students' progress against their 

own previous progress. 

Trustee Han-Markey questioned what other tutoriallmentorship programs exist besides the HOSTS program and which 

are currently under evaluation. Dr. Fornero responded that all tutorial programs are being evaluated due to the current 

budgetary constraints. If a program continues, this decision will be based on actual results. 

Trustee Rasmussen stated that he had the same concerns with this report as he did with the report on special education. 

He asked that administration provide specific information on what they intend to do, including timelines. He stated that he 

expects a report to the Board with these details in the near future. 

ACTION-CONSENT AGENDA 

ACCEPTANCE OF BOARD OF CANVASSERS REPORT OF THE ELECTION OF JUNE 72,2001 

Trustee Shifrin, supported by Trustee Gatien, moved to accept the Board of Canvassers Report of the Election of June 

12, 2001. On roll call vote the motion carried 8-0. Trustee McQueen absent. 

MICHIGAN HIGH SCHOOL ATHLETIC ASSOCIATION RESOLUTION 

Trustee Shifrin, supported by Trustee Gatien, moved to adopt the MHSAA resolution for the 200112002 school year. QJ 

roll call vote the motion carried 8-0. Trustee McQueen absent. 

APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF 6/13/07 

Trustee Shifrin, supported by Trustee Gatien, moved to approve the minutes of the regular meeting of 6113101. On roll call 

vote the motion carried 8-0. Trustee McQueen absent. 


Trustee Shifrin , supported by Trustee Gatien, moved to approve the minutes of the regular meeting of 6120101. On roll 

call vote the motion carried 8-0. Trustee McQueen absent. 


Trustee Shifrin, supported by Trustee Gatien, moved to approve the minutes of the regular meeting of 6/28/01. On roll call 

vote the motion carried 8-0. Trustee McQueen absent. 

MEDIA COLLECTION AT LAKEWOOD 

Trustee Shifrin, supported by Trustee Gatien, moved to approve the purchase of the media center collection in the amount 

of $47,622.69. J 

ACTION-BOARD ITEMS 

COMMITTEE ASSIGNMENTS 

This item was moved to the August 8, 2001 Regular Meeting. 

ACTION-SEPARATE ITEMS 

None. 


Dr. Ray-Taylor reported that she, along with Dr. Fornero, had the opportunity to visit the Summer Schools programs in the 

district. Approximately 420 students are participating at the high school level and 50 in the middle school program which

is housed at Pioneer. They were also very impressed with the new elementary Summer School program at Dicken, 

The Superintendent recognized Tarryn L. Chun, a junior at Huron High School and daughter of Mr./Mrs. Chun, was one of 

nine college-bound students in Michigan and one of 71 in the US. to achieve a 36, the highest possible composite score, 

on the April 2001 administration of the ACTAssessment. About 30,000 Michigan students, and 389,000 from across the 

nation, completed the college entrance exam on April 7, 2001. 

She also congratulated Caroline Gross, a Huron High School senior, on being named a 2001 Presidential Scholar. The 

United States Presidential Scholars Program recognizes some of our nation's most distinguished graduating seniors. 

Each year approximately 141 students are chosen nationwide. Ms. Gross was one of two Michigan students to attain this 

high honor. 

ITEMS FOR AGENDA PLANNING-7/31/01, 5:30 PM 

None. 


Trustee Browning stated that, considering the financial straits of the district's General Operating Budget, he will not be 

requesting his stipend for attending Board meetings as specified in Board Policy. This, in effect, returns $1,560 to the 

general fund. 

Trustee Browning asked that Board members not nominate any staff member for a Celebration of Excellence award. 

Trustee Shifrin, a member of that committee, replied that she was not aware of any nominations from Board members to 

date. Trustee Browning responded that he was only seeking clarification about the process. Trustee Shifrin added that 

she is suggesting a quarterly rotation of the Board liaison to this committee. Trustee Conway agreed with Trustee Shifrin's 

suggestion. She suggested that the selection criteria be more clearly delineated. Trustee Shifrin concurred. 

Trustee Rorke joined Trustee Browning in foregoing his Board stipend for FY 2002. 

ADJOURNMENT 

President Rasmussen adjourned the meeting at 11:28 p.m.

MEMORANDUM 

ATTACHMENT A 

Ann Arbor Public Schools Dr. George V. Fornero 

2725 Boardwalk Drive Deputy Superintendent 

Ann Arbor, MI. 48104 Instructional Services 

734-994-2209 

fornero@aaps.kl2.mi.us 

To: Dr. Rossi Ray-Taylor 

cc: Lee Ann Dickinson-Kelley, Rick O'Neill, 

Eileen Thomas, Carol 

From: Dr. George V. Forner 

Date: July lof 2001 

Subject: Media Collection at Lakewood Elementary 

Attached is the request to purchase the media center collection for Lakewood Elementary 

; School. The total cost/ including processing, is $47/ 622.69. This amount represents a 

purchase of 3/467 items. 

There was confusion as to the approval process. It was assumed that since the Board of 

Education approved the start-up budget for Lakewood's media center/ this purchase 

could proceed without further authorization. Obviously/ due to the purchase amount, 

this was not correct. 

A question was raised about moving materials from other elementary buildings to the 

Lakewood media center. Doing so would deplete the collections at the other elementary 

schools. 

Eileen Thomas and Carol Hutchison will be present at the July ll/ 2001/ Board of 

Education meeting to answer any questions. 

I recommend approval of this purchase and request that it be presented to the Board of 

Education for special briefing and action at the July 11/ 2001/ meeting. Please let me know 

if any additional information is needed. 

le 

attachment

TO: Board of Education Trustees 

Superintendent Rossi Ray-Taylor 

Deputy Superintendent George Fornero 

FROM: Rick O'Neill, Carol Hutchison, Eileen Thomas 

RE: Lakewood Media Center Opening Day book collection 

DATE: July 9, 2001 

Attached you will find a purchase request for $47,622.69 to Follett 

Library Resources for an Opening Day Book Collection for the Lakewood Media 

Center. As you will recall, there is currently no book collection at Lakewood. 

This purchase request is for a basic collection of books with which to open 

the school library. 

In purchasing an Opening Day collection the school librarian works with 

the book vendor who offers a program of service to identify, purchase, and 

prepare a collection that supports the school's curriculum, grade levels and 

community needs. This process usually begins one year to six months prior 

to the opening of the school. The school librarian specifies the budgeted 

amount, curricular needs, and any other special community needs (e. g. 

Spanish language materials) after which the vendor creates a starting list. 

This list is then customized by the school librarian with input from other 

school staff. The vendor takes the final list and prepares the books and 

catalog records and delivers them a week or two prior to the opening of 

school. 

Follett Library Resources was selected as our preferred vendor based 

on the reliability of their catalog records, the breadth of their title and 

subject offerings, and our experience with the superior quality of their 

customer service. The ease of use and accuracy of the Follett Online 

database, TitleWave, has expedited the selection process. We are working 

with other divisions of Follett to purchase our automated circulation and 

cataloging system, which is consistent with the current district practice, and 

to purchase the initial audio-visual collection. Having one contact person 

makes it much easier to pull all these elements together so that the library 

will be ready when Lakewood opens. 

We ask that you approve this purchase request for $47,622.69 to Follett 

Library Resources for the Lakewood Media Center Opening Day Book 

Collect ion.

7/09/01 FY 01 ANN ARBOR PUBLIC SCHOOLS 12:29: 12 QPADEV0117 

FMS Lookup Vendor Activity Ref: PUR.460 .ll 

Purchase Order: 41843 PO - Unapproved - Ship To: 320-L 

Vendor 31489 FOLLETT LIBRARY RESOURCES 

1340 RIDGEVIEW DR 

MCHENRY I L 

'0 Date: 6/26/01 Date Required: 0/00/00 

~quisition: 006753138 Reference: 

Account Code : 08.200.6203.341. 000.0000.000 

Created By: BAlMELIV A/P Can Close: Y 

Receiving Required: Y 

Draft Copy: N 

Hold Payments: N 

Accumulated Line Total: 

Freight Total : 

Sales Tax: .0000 % 

Purchase Order Total: 

Total Accrued To Date: 

Approval Message: PUR 0107 THERE ARE OUTSTANDING APPROVALS ON THIS P.O. 

Enter D to Display or P to Print F/0 Lines: N 

Open Encumbrance Entries: N 

Closed Encumbrance Entries: N

Programs Spec.Ed. 

Spec.Ed. 

Studs.) 

Title 1 

EM1 11% 

1 

ESL 1 6% 

I n 

Reffells 1 .2 Ilankiii'i 

CURRENT SPECIAL EDUCATION STAFF ALLOCATIONS 

Kennedy 

Kolokithas 

Heuser 

ATTACHMENT B 

- 

Total 

FTE

ATTACHMENT C 

While black students seriously lag 

their white counterparts in measures of 

educational progress, educators ask: 

How serious are we about 

course, for that huge achieveme 

between black and white studen 

These are the 

what is called the 

: River Forest high 

' 

school supcrinlcndent, "If this clial- 

: lcngc is going 1.0 be met anywhere, it 

I , sllo~~ld be n~et 

are communities where the 

academically driven students, 

oar above their peers elsewliere 

and whose parents 

, as it's at no cost." 

their children alone," 

said Cheryl Gamett, 

a Former school 

board chairman, who 

racially diverse," 

said Garnett, whose 

five children graclnalecl 

from the Ann 

Arbor schools. But, 

she added, "It is not 

diversity at all cost. 

It's diversity as long 

The individual acts of self-interest by 

the educationally savvy perpetuate 

i11 our schooi cIjstrick." tl oo,a lillg

CAP: Critics say teachers' atti' des toward minority stuck .ts 

1 - - 

- - -. - 

hurt. their performance j 

/ 

~ei~hts School District, put it this 

way:"I1ve had a million meetings 

where a white parent comes in and 

says, 'I chose this district because 

ofifs diversity, but my child needs 

1o:be with his peers,' and his peers 

are :always defined as socioeconomically 

and racially alike." 

'fi'superintendent in Little Rock, 

Ark.> 20 years ago, Masern devoted 

cokiderable resources to an aggresslve 

minority achievement effort 

premised on the simple notion 

that "we're not accepting as a given 

poor performance on the part of minorities'." 

It led to a sharp increase 

in black enrollnlent in high school 

Iionors courses, from 5 percent to 

almost 30 percent. But, said Masem, 

"People were absolutely sure 

we had abandoned quality." 

Anne Wheelock was a consultant 

to the NAACP in its effort to reduce 

tracking in the Amherst, Mass., 

schools a few years ago, against 

much teacher and parent oppositiop. 

It met with mixed success, 

"People could imagine black students 

or Hispanic students succeeding, 

but they fell back into a 

kind of ranking mentality in which 

(those students) still could never be 

r" * 

aa-good in their minds as the most 

aMe, articulate white student," said 

W&eelock, who is white and lives in 

Buston. 

1-fn a 1996 article in the Harvard 

~ducational Review, UCLA education 

professors Amy Stuart Wells 

a@ Irene Serna detailed how elite 

e t e parents were able to successfully 

resist detracking efforts in 10 

r

ational trends in reading sc.ores by race 

wage reading sc. ,ore 

rce National Assessmani of Educational Progress 

e recalled the debate last year 

t redistricting schools, in part 

prove racial balance. 

nn Arbor is really good," said 

pton. "Some people went to 

01 board meetings with their 

beads on saying, 'I don't want 

child walking across Main 

to go to that school. They're 

Â¥ to get hit by a car.' " 

mpton's translation: ,"They 

I want their kids going to 

01 with African Ameican kids 

je (state test) scores were 

1 low, and they didn't want to 

it " 

me black students do, of 

se, excel. 

ssica Ransom is one of the rel- 

lly few blacks in advanced 

jes at Pioneer Once there, she 

'There's a lot of pressure to do 

to break the stereotype." But 

rs who might succeed won't 

failure or isolation. 

Newhousa News Service 

In Berkeley, Pedro Noguera, an 

education professor at the universi- 

ty, former member of the school 

board and the leader of a research 

pro,ject within the Berkeley schools, 

said his son refused to lake Ad- 

vanced Placement biology. "He 

didn't want to be the only black kid I 

in the class," Noguera said 

Odell Palaclo, an 11th grader at 

Roberto Clemente said he doesn't 

fed the downdraft of negative peer 

pressure. "When I bnng awards 

back to my ne~ghborh~od, they just 

praise me like I'm a dead prophet," 

he said. 

-Too often, said Gloria Ladson- 

Billings, an education professor at 

the University of Wisconsin in Mad- 

iso on, the teacher attitude toward 

;black children is, "If you want to 

learn, fine; if you don't want to 

learn, that's OK too " 

Ladson-Billings, the author of 

'Dreamkeepers: -essful Teach- 

ers of African-An. ,can Children," 

is deeply involved as a researcher 

and mother in the Madison schools. 

Last year, she said, a teacher at- 

tempted to keep her daughter, a 

nearly straight-A student, out of 

eighth grade algebra, a critical 

course for the college-bound. The 

teacher said her daughter lacked 

the aptitude for it. "I went absolute- 

ly ballistic," said Ladson-Billings. 

"But what if I hadn't advocated for 

her?" 

Cheryl Garnett got her college 

degree in occupational therapy 

while putting five children through 

the Ann Arbor schools. But she said 

fighting for her children was really 

her full-time work. * 

!"~Iiis district' broke my heart,'' 

said Garhett, recalling thetime one 

son, then in third grade, scored 100 

on his math test only to have his 

teacher ask him if he cheated. "I 

was all prepared to go up there and 

pimh some white woman in the 

face, and I walked up there and 

turned around and had to walk 

away because it was a black woman 

who had taught my kid that he was 

not smart " 

Helen Oliver, a middle school his- 

tory teacher, who also runs Ann Ar- 

bor's African-American Saturday 

Academy, said the differential ex- 

pectations are most plain when she 

sees how Asian students, who on 

average outperform whites in Ann 

Arbor and elsewhere; are treated. 

"An Asian student arrives and can't 

even speak English, but it's already 

assumed they are very bright by 

virtue of the fact that they are 

Asian," said Oliver. 

Allan Loeb, the president of the 

Ann Arbor teachers' union, said the 

notion that teachers are sending 

hegative signals to black students 

doesn't ring true with his 25 years 

of experience in Ann Arbor schools. 

And former school board member 

Chris Argersinger, a white parent 

who has jusl completed six years on 

the school board, is also skeptical. 

'That's such a lame excuse," she 

said. "Get over it." 

Far more crucial, she said, is the 

issue of black parental involven~ent. 

"The parents need to go to school 

conferences, they need to get their 

kids up in the morning." And, she 

said, if black youths are cliscourag- 

ing each other from achieving, "you 

know there isn't a white person in 

the world that's going to be able to 

change it." 

But, in another twist, Bill Browning, 

a retired Ann Arbor teacher 

who now serves on the school Joe Dulin, the lough-love princiboard, 

says he knew white teachers . pal at Roberto Clernente who foundwho 

eased their demands on black ed National African-Amencan Parstudents 

in the face of black paren- ent Involvement Day, exhorts his 

tal complaints that they were too mostly black student body, 'Your 

lough. "The teacher doesn't want to success or failure depends primari- 

\' 

ly on you." 

- -- 

"If you're down, you've got to gel 

be called a racist and the child is up," Dulin lectures his students 

the ultimate loser," says Browning, during their weekly all-school rap 

who is while 

session. He warns the young black 

Karen Cross, co-chair of Ann Ar- men among his students that their 

bor's African-American Achieve- very physical presence can frighten 

ment . Initiative and a newly elected white teachers. "The image of the 

member of the school board, be- African-American male in this 

lieves differential teacher expecta- counlry is not very says 

lions are critical, but elusive. "Par- pulin =you~ve got to make it pasents 

have their experiences, but ;nver 

each one is treated as an isolated 

incident," said Cross, who is black. 

"There's no paper trail." 

/

After years 

of hand-wringing 

over the 

achievement 

gap, the Ann 

Arbor school 

board passed a 

10-step plan in 

1997 to boost 

black students' 

academic performance 

and 

hired Blanche 

~gle as a special administrator 

'ad the effort 

he plan was approved after 

ool officials were shocked by 

idardizcd test results that 

wed Ann Arbor's black students 

scored below the state average 

black students 

he plan includes full-day kinder- 

ten classes, support groups for 

:k parents, mentoring programs 

staff diversity, training. 

he budget for the 1999-2000 

ool year, approved last month by 

school board, provides addition- 

unding for a coordinator to re- 

L volunteers to help bridge the 

I 

Pringle said a pnm;iry cause of t 

the gap is that some minority stu- 1 

dents internalize low expectations 1 

and suffer from a "myth of infenor- i 

ity." I 

i 

"In studies at historically black 

colleges, the top reason students-.:~ 

give for their success is, 'For the:;$ 

first time, someone believed in m a s 

and had high expectations for me.' 2 -3 

Pringle said the gap plan is star+-*^ 

ing to pay off with marked improvp.-;:< 

ment for students enrolled in fult-'-'5 

day kindergarten and increaser!^.;4 

minority parent involvenlent in thc>:~ 

schools I* - 2 

''The reason people are so pessi:-;.P 

rnislic is because this is such an in*;'-$ 

grained problem. This is not some^;^ 

thing we can put a Band-aid on,",-",-{ 

she said, "We have to sit down and* 

talk about the affect racism has had:% 

on education. Alter that, we need tQ;>$ .- 

move the diicussion away from .,< 

race to an acceptance of cultural;-"4 

differences." L -4 

Program Test 1997-98 

Percent of students with 

satisfactory performance 

' Receiving freelreduced 

-- lunch 

Nol receiving 

lunch 

African- Caucasian 

American 

Source: Research Services. Ann Arbor 

Public Schools 

..+ 

- 2 

But some don't like the explicit". ", 

race-consciousness of these effort;}.^;^." 

The achievement gap plan has been.;!' 

challenged by Jack Rice, a retired"'! 

industrial engineer, who filed a civil ,?'Â¥ 

rights complaint with the US. D?,"Â¥, 

partment of Education. :;,:

2001-02 - Ann Arbor Public Schools

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