Management Skills for Executive Secretaries:

As an Executive Secretary for many years, I have mastered the art of what will help you become a valuable asset to any busy executive and want to share them with you. You may find some to be very helpful that you can start using right away to make you more efficient.

Understanding the assistant’s changing role in a changing workplace:

• An overview of the current business trends and practices that are reshaping the role of the administrative assistant—and management’s expectations of you.

• The key elements necessary for transitioning your relationship with your boss into a productive working partnership.

• Keep trying to manage problem solving, planning, coordinating: these top three things can help to manage your work.

Presenting a powerful image:

• What’s acceptable behavior and what’s not try to find out in a very keen way that make you understand people.

• The career-boosting value of forming a mentoring relationship with a boss, you respect and trust with confident image no matter what the situation.

• Try to build a banish credibility-robbing words, gestures and mannerisms from your repertoire.

How to play office politics to your advantage:

• Sizing up your organization’s political hierarchy—and understanding your place in it.
• Brainstorming to tap into the power that’s often hidden in the most unlikely places in an organization.

Persuasion and consensus-building techniques:

• The 4 critical elements of communication that get results: capability, perceived value, perceived value realisation, perceived cost and risk.

• Strongly manage to create a relationship with your boss in which you’re both operating from “the same page”.

• Superbly justify to get your point across clearly, confidently and persuasively.

Getting to the heart of effective time management practices:

• Assessing your current situation: How do you spend a typical workday?
• Finding a planning/scheduling system that matches your work style.
• The true difference between wasted time and time well spent.
• Arrange to set long-range goals that direct you in prioritizing your daily tasks for the difference between urgent and important.
• Dealing with interruptions, telephone calls, drop-ins and other major time robbers.

Coordinating your daily activities with those of others in your office:

• The key to coordinating your routine daily tasks and special projects with your boss’s.
• Following your intuition: Knowing when to take the initiative to get a job done before it’s even requested.
• Manage all activities with diplomatically let co-workers—and your boss—know when you can’t take on any more work.

Handling stress and pressure—in others and in yourself too:

• Learning to recognize and overcome the 3 most common causes of job-related stress:-Taking responsibility for improving your physical and emotional well-being. Avoiding pitfalls by identifying knee jerk habits and negative attitudes that add to the stress you experience at work. Learning better communication skills to ease and improve your relationships with management and coworkers.
• Time management tips for reducing job stress:- Create a balanced schedule. Don’t over-commit yourself. Try to leave earlier in the morning.  Plan regular breaks.
• Task management tips for reducing job stress:- Prioritize tasks. Break projects into small steps. Delegate responsibility. Be willing to compromise.
• Simple relaxation exercises you can do—even at your desk—to effectively reduce tension and stress.

In a nutshell, I hope that those are the key factors in day to day activities of Executive Secretary that probably help you to make a smooth services in office operations in any C-level Executive.